IDEA Part B Section 611 & 619 Grants

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1 CONNECTICUT STATE DEPARTMENT OF EDUCATION IDEA Part B Section 611 & 619 Grants Thomas Boudreau Education Consultant, IDEA Funds Manager, Bureau of Special Education, CT State Department of Education Office:

2 IDEA Part B Section 611 & Section 619 Grant LEAs apply annually for the grant which is a two-year cycle: Fiscal Year (FY) 18 is 7/1/17-6/30/18 thru 7/1/18 6/30/19. NOTE although two years it does not mean that monies are equally split over the two year grant period. LEAs as sub-grantees of the grant, complete the application process and then in order to receive funds must meet eligibility, demonstrate compliance, and agree to be part of monitoring for management of risk as it relates to uniform grant guidance for federal funds.

3 LEA Sub-Grantee Things to know: IDEA Part B Section 611/619 Grant IDEA funds may not be used for child find activities, including the identification, location and initial evaluation of children. School districts must provide these activities at local expense using public funds. IDEA funds may only be used for the excess costs associated with the provision of special education and related services to eligible children. LEAs must use a separate accounting system that includes an audit trail of the expenditure of funds received under this Act (as defined by 34 CFR Section ( (b)). For audit purposes, grantees must be able to demonstrate expenditures are justified such as salary time records and/or demonstrate the percentage of time that these individuals are involved in IDEA activities. Eligible school districts must meet the requirements contained in the IDEA, including the prohibition of commingling IDEA funds with State funds.

4 UPDATES IDEA Part B 611/619 FY second year increases no change Final budget revisions - due 2/1/18 FY % of LEA s had an increase decreases across the state Set aside spend down - aim for 7/1/18 FY 19 New tool Sections of the tool will be required as part of the FY 19 application

5 IDEA Part B Grant PURPOSE: The purpose of the IDEA grant programs are to provide federal entitlement funds to eligible applicants to assist with the excess costs of providing special education and related services to children with disabilities (as defined by 34 Code of Federal Regulations [CFR] Sections and ).

6 IDEA Part B Grant IDEA Funds must be used to supplement state, local and other federal funds and not supplant those funds (34 CFR (a)(3)).

7 IDEA Part B 611/619 Grant What is Local Educational Agency (LEA) Maintenance of Effort (MOE)? The local maintenance of effort (MOE) requirement obligates any local educational agency (LEA) receiving IDEA Part B funds to budget and spend at least the same amount of local or state and local funds for the education of children with disabilities on a year-to-year basis (34 CFR ). The required MOE levels for budgeting and spending are referred to, respectively, as the eligibility standard and the compliance standard.

8 IDEA Part B 611/619 Eligibility for IDEA funding is based upon a LEA s demonstration of its "Maintenance of Effort (MOE). Supplanting occurs when the LEA s local special education proposed budget is less than local special education previous year s expenditures. MOE Compliance is measured through expending the same or more for special education compared against expenditures to the subsequent year that MOE was met. If a shortfall is realized and preliminary MOE failure is noted after comparison have been completed, allowable exceptions and adjustments are applied. The consequence for failure to maintain effort includes a recovery action using non-federal dollars to be returned to OSEP (34 CFR (d)).

9 What are the four methods of MOE? Local to Local Expenditures Comparison 1 Combination of State/Local Expenditures Comparison 2 Per capita of Local to Local Expenditures Comparison 3 Per capita of Combination State/Local Expenditures Comparison 4 Note: only one method is required to meet MOE and can be different methods for Eligibility and Compliance.

10 How can the LEA ensure MOE? MOE Calculator TOOL / Spreadsheet. CSDE website The next best time is today.

11 MOE Calculator Instructions at a Glance

12 MOE Calculator Tool & Instructions

13 LIVE WEBINAR LEA DETERMINATION OF ELIGIBILITY AND COMPLIANCE STANDARDS FOR THE IDEA GRANT THROUGH MAINTENANCE OF EFFORT (MOE) DATE & TIME: October 26, :00 a.m. to 11:00 a.m.the next best time is today.

Consultant IDEA Funds Manager, Bureau of Special Education,

14 CONNECTICUT STATE DEPARTMENT OF EDUCATION IDEA Part B Section 611 & 619 Grants Thomas Boudreau - Education Consultant IDEA Funds Manager, Bureau of Special Education, CT State Department of Education Office: Thomas.Boudreau@ct.gov

IDEA Part B LEA Maintenance of Effort

IDEA Part B LEA Maintenance of Effort February 26, 2018 Anthony Mukuna, CPA Special Education Funding & Accountability Coordinator Idaho State Dept. of Education Supporting Schools and Students to Achieve