Preface Annual Budget
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1 Preface Annual Budget Fiscal Year October 1, September 30, 2008 Bay County Board of Commissioners Bay County, Florida William T. Dozier District III Chairman Mike Nelson District I Mike Thomas District V George B. Gainer District II Vice-Chairman Jerry L. Girvin District IV
2 Preface Annual Budget CONSTITUTIONAL OFFICERS Harold Bazzel, Clerk of Circuit Court Mark Andersen, Supervisor of Elections Zane Spitzer, Property Appraiser Peggy Brannon, Tax Collector Frank McKeithen, Sheriff APPOINTED OFFICIALS Edwin L. Smith, County Manager ADMINISTRATION Edwin L. Smith, County Manager Daniel Shaw, Assistant County Manager Bob Majka, Jr., Assistant County Manager Terrell K. Arline, County Attorney Mary Dayton, Budget Officer
3 Preface Annual Budget DOCUMENT PREPARATION TEAM BUDGET OFFICE Mary Dayton, Budget Officer Ashley Stukey, Assistant Budget Officer Debbie Cuthbert, Budget Analyst I Sheila Faries, Contract Coordinator/Budget Technician Catherine Zehner, Grants Specialist Valerie Smith, Senior Staff Assistant SPECIAL THANKS All Departments, Divisions and Agencies for their assistance GIS Staff for all those capital project maps
4 Preface Annual Budget The Government Finance Officers Association of the United States and Canada (GFOA) presented an award of Distinguished Budget Presentation to the Bay County Board of County Commissioners for its annual budget for the fiscal year beginning October 1, In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communication device. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award.
5 Table of Contents Annual Budget Introduction Transmittal Letter...i Mission Statement, Focus Areas and Goals...xi Functional Relationship (Chart)... xiii Comparison - Number of Authorized Positions...xiv Bay County Staff History (Graph)...xv Bay County Commissioners Staff Distribution (Graph)...xvi Constitutional Officers' Staff (Graph)... xvii Millage & Budget History (Graph)... xviii County Millage Comparison Table...xix Budgetary Summary of all Funds...1 Annual Budget Summary (TRIM Advertisement)...2 Summary of Estimated Financial Sources and Uses...3 Budget in Brief - Where the Money Comes From (Graph)...4 Budget in Brief - Where the Money Goes (Graph)...5 Revenue Assumptions...6 Budget by Revenue Category (Graph)...8 Budget by Expenditure Category (Graph)...9 Fund Balance Summary...10 Explanation of 10% or More Increase/Decrease In Fund Balances...11 Accounting System and Budgetary Control...12 Budget and Financial Policies...14 Budgeting Process - Constitutional Officers...16 Functional Categories...17 Budget Calendar...18 Section A - General Fund General Fund Summary... A-2 General Fund Revenue Sources and Expenditures (Graph)... A-3 General Fund Revenue Source... A-4 General Fund Expenditures... A-5 County Commissioners... A-6 Bay County Commissioners (BCC) Control... A-8 Code Enforcement... A-10 County Attorney... A-12 County Manager's Office... A-14 Human Resources... A-16 Budget... A-18 Planning and Zoning... A-20 Geographic Information Systems (GIS)... A-22 Community Action Agency... A-24 SHIP (State Housing Initiative Partnership) Grant... A-25 Animal Control... A-26 Information Systems... A-28 Law Enforcement Trust... A-30 Infrastructure Trust... A-31 Parks & Recreation... A-32 Cooperative Extension Services... A-34 Veterans Services... A-36 Emergency Management... A-38 Emergency Assistance... A-40 Budget Transfers / Refunds / Reserves... A-42
6 Table of Contents Annual Budget Section A - General Fund - Constitutionals Property Appraiser... A-44 Tax Collector... A-45 Supervisor of Elections... A-46 Clerk of Circuit Court... A-47 Sheriff... A-48 Section A - General Fund - Court System Guardian Ad Litem... A-52 Drug Court... A-53 Public Information / Court Efficiency... A-54 Pretrial Release... A-55 Bay County Work Program... A-56 Innovative Court Programs... A-57 Legal Aid... A-58 Teen Court... A-59 Law Library... A-60 Technology... A-61 Court Operations... A-62 County Courthouse Maintenance... A-63 Circuit Court... A-64 State Attorney... A-65 Public Defender... A-66 Medical Examiner... A-67 Section B - Transportation SPECIAL REVENUE FUNDS Transportation Trust Fund Summary...B-2 Transportation Trust Fund Revenue Source...B-3 Engineering...B-4 Roads and Bridges... B-6 Intelligent Transportation System... B-8 Traffic Engineering...B-10 Transportation - Roads & Bridges Fund Summary...B-12 Transportation - Roads & Bridges Fund Revenue Source...B-13 Roads & Bridges - Road Maintenance...B-14 Transportation - Participating Paving Fund Summary...B-16 Transportation - Participating Paving Fund Revenue Source...B-17 Participating Paving Projects...B-18 Transportation - Road Impact Fund - Beach/Airport Summary...B-20 Transportation - Road Impact Fund - East Bay County Summary...B-22 Transportation - Road Impact Fund - Panama City Summary...B-24 Transportation - Road Impact Fund - Southport/Sandhills Summary...B-26 STORMWATER Stormwater Management Fund Summary...B-30 Stormwater Management Revenue Source...B-31 Stormwater - Engineering...B-32 Stormwater - Roads... B-34 Stormwater Projects...B-36
7 Table of Contents Annual Budget LIBRARY Library Fund Summary...B-40 Library Revenue Source...B-41 Library...B-42 TOURIST DEVELOPMENT Tourist Development Council Fund Summary...B-48 Tourist Development Council Revenue Source...B-49 Tourism Administration...B-50 Tourism Promotion / Product Improvement/Transfers/Reserves/Miscellaneous...B-52 Mexico Beach - TDC Fund Summary...B-54 Mexico Beach - TDC Revenue Source...B-55 Beach Nourishment -TDC Fund Summary...B-56 Beach Nourishment - TDC Revenue Source...B-57 Beach Nourishment - TDC...B-58 PUBLIC SAFETY Public Safety E-911 Fund Summary...B-62 Public Safety E-911 Revenue Source...B-63 Public Safety...B-64 Intergovernmental Radio Communications Fund Summary...B-66 Intergovernmental Radio Communications Revenue Source...B-67 Intergovernmental Radio Communications...B-68 MOSQUITO CONTROL District Mosquito Control Fund Summary...B-72 District Mosquito Control Revenue Source...B-73 Mosquito Control...B-74 FIRE SERVICES Municipal Services Taxing Unit (MSTU) - Fire Services Fund Summary...B-78 Municipal Services Taxing Unit (MSTU) - Fire Services Revenue Source...B-79 Fire Services Administration...B-80 Fire Districts...B-82 Capital Improvements...B-85 Section C - Enterprise Funds WATER Water System Revenue Fund Summary...C-2 Water System Revenue Source...C-3 Water Plant Operations...C-4 Water System Renewal and Replacement...C-6 Water System Debt Service...C-6 Water System 2000 Bond Project Fund Summary...C-7 Water System 2000 Bond Project Revenue Source...C-8 MILITARY POINT ADVANCED WASTEWATER TREATMENT FACILITY (MPAWTF) - JOINT VENTURE Military Point / AWTF - Joint Venture Fund Summary...C-10 Military Point / AWTF - Joint Venture Revenue Sources...C-11 Advanced Wastewater Treatment Facility (AWTF) Operations...C-12 AWTF Renewal and Replacement...C-14 AWTF - Owners Budgets...C-15
8 Table of Contents Annual Budget RETAIL WATER & WASTEWATER Retail Water & Wastewater Fund Summary...C-18 Retail Water & Wastewater Revenue Source...C-19 Retail Water & Wastewater...C-20 Retail Wastewater...C-21 Retail Water...C-22 Retail Water & Wastewater - River Camp & Lake Merial...C-23 INDUSTRIAL WASTE Industrial Wastewater Treatment Fund Summary...C-26 Industrial Wastewater Treatment Revenue Source...C-27 Industrial Wastewater Operations...C-28 Military Point...C-30 SOLID WASTE Solid Waste Fund Summary...C-32 Solid Waste Fund Revenue Sources...C-33 Landfill...C-34 Transfer Station...C-36 Waste-to-Energy Operation...C-38 Solid Waste Administration...C-40 Hazardous Waste Environmental Compliance...C-42 Recycling and Education...C-44 Long-term Care / Majette...C-46 Long-term Care / Steelfield...C-46 Capital Improvement Projects...C-46 BUILDERS SERVICES Builders Services Fund Summary...C-48 Builders Services Revenue Source...C-49 Builders Services...C-50 Section D - Internal Services Funds Internal Services Fund Summary... D-2 Internal Services Fund Revenue Source... D-3 Fleet Maintenance... D-4 Facilities Maintenance... D-6 Purchasing... D-8 Laboratory Services... D-10 Risk Management - Workers Compensation Fund Summary... D-12 Risk Management - Workers Compensation Revenue Source... D-13 Workers Compensation... D-14 Risk Management - Insurance Fund Summary... D-16 Risk Management - Insurance Revenue Source... D-17 Insurance... D-18 Section E - Miscellaneous Funds Municipal Service Benefit Unit (MSBU) Fund Summary...E-2 Municipal Services Benefit Unit (MSBU) Revenue Source...E-3 Municipal Services Benefit Unit (MSBU...E-3 Supervisor of Elections Fund Summary...E-4 Supervisor of Elections Revenue Source...E-5 Supervisor of Elections...E-5 Utility Regulatory Authority...E-6 Sales Tax Revenue Bond E-7
9 Table of Contents Annual Budget Section F - Capital Improvements Five-Year Capital Programs... F-1 Five-Year Capital Improvement List - Projects... F-3 Five-Year Capital Improvement List - Roads / Stormwater... F-6 Five-Year Capital Improvement List - Stormwater... F-8 Capital Outlay - Vehicles... F-9 FY Budget Capital Improvements - Projects...F-11 Section G - Debt Debt Summary... G-1 Schedule of Bond Debt and Long -Term Debt (Chart)... G-5 Bond / Debt Amortization Schedules... G-6 Section H - Statistical Government (Community Profile)... H-1 Bay County, Florida - A Bit of History... H-2 County Commissioners... H-3 Property Taxes... H-5 Ad Valorem Tax Collections (Graph)... H-8 Construction Activity... H-9 Building Permit Activity (Graph)... H-10 Demographics... H-11 Glossary... H-16
10
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