Mr. Thomas welcomed Phillip Macchia as the new Chief Operating Officer. A. (ACTION) Approval of minutes of July 16, 2018 Regular Commission Meeting

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1 APPROVED MINUTES CHARLESTON COUNTY PARK & RECREATION COMMISSION REGULAR COMMISSION MEETING 861 RIVERLAND DRIVE, CHARLESTON, SC, MONDAY, AUGUST 20, 2018 Commission Members Present: Mr. Andy Thomas, Mr. Teddy Manos, Ms. Dale Aren, Ms. Lisa King, and Ms. Mattese Lecque Commission Members Absent: Mr. Collin Bruner and Mr. Eduardo Curry Staff Present: Mr. David Bennett, Mr. Kevin Bowie, Mr. Charlie McManus, Mr. Phil Macchia, Ms. Gina Ellis- Strother, Ms. Patty Newshutz, Mr. Tommy Hale, Mr. Matt Moldenhauer, Ms. Christine Volousky, Ms. Jeanne Lange, Mr. Edmonds Brown, and Ms. Shanté Ellis Legal Counsel Present: Mr. Dwayne Green Guests Present: None I. Call to Order and Welcome A. Introduction of Guests and Notification to Media The Charleston County Park & Recreation Commission met on Monday, at the CCPRC Headquarters, Charleston, SC. Mr. Thomas, Meeting Chair, called the meeting to order and welcomed those in attendance. Mr. Thomas informed those present that notification of the meeting was sent to the local news media and others requesting notification and asked that the record reflects the Commissioners present. Mr. Thomas welcomed Phillip Macchia as the new Chief Operating Officer. II. Public Comments A. None III. Approval of Minutes A. (ACTION) Approval of minutes of July 16, 2018 Regular Commission Meeting Motion to approve the minutes of the July 16, 2018 Regular Commission Meeting was made by Ms. Lecque, seconded by Ms. King, and approved by the Commission. (# ) IV. Old Business A. None V. New Business A. Planning and Capital Projects Report Mr. Bowie presented an update on the following Commission approved Capital Projects: Current Request for Proposal (RFP) - Available online as of the meeting date: o Johns Island County park Entry Drive Widening

2 Page 2 of 6 Pending Commission Approval: o Long Savannah (Bulow) Since December 2015, Newkirk Environmental Inc (NEI) Consulting Service has liaison with various State and Federal agencies to represent three parties going through one wetland permitting process. A change order would allow NEI to gain an initial conclusion by USACE and SC DHEC. o Stono River County Park Phase 1 & 2 Construction Invitation for Bids 4 Bids received Rake Construction DBA Blutide 884,250K lowest bid Project Scope Phase 1 (Estimated completion - April 2019) Trailhead Parking Restroom Trail through the Park Phase 2 Boardwalk to the Island (currently in permitting process) Future connection to West Ashley Greenway via McLeod Mill Rd o General Contractor Whirlin Waters Invitation for Bids Original Bid January 2018 One Bidder o Bidder A M Second Bid August 2018 Two Bidders o Bidder A M (same bidder from January 2018) o Neuman Pools M Project Scope Site Work Construction Pool Mechanical Plumbing Electrical Foundation o Folly Beach Fishing Pier Consultant Invitation for Bids 6 Bids received Wantman Group Group best overall with a base of $719,400 and not to exceed $829,400 In 2012, Moffat Nichol probable cost estimate was $5M. For replacement in 2020, CCPRC established a 7.5M desk estimate. Received $100,000 grant from the South Carolina Recreation Trails Programs Project Scope: Entry Road Parking Trailhead

3 Page 3 of 6 Trail Restroom Utilities Landscaping Ongoing Capital Projects: o West County Aquatic Center Groundbreaking August 29 at 10:30 am o FBCP Monitoring Permit requires annual monitoring until April 2017 to 2018 the study area accretion was 11.6 cubic yards/foot/year. a. (ACTION) 5-Year CIP Plan Review and Approval Mr. Thomas inquired as to the whether the timing for requesting bids on the WCP Waterpark Attraction project was best due to the construction market s increased rates. He asked staff to consider the timing of the project. Mr. Manos asked Mr. Bowie and Mr. McManus for an explanation of the over 50% cost increase for the WCP Waterpark Attraction. Mr. Bennett noted that the $3.5M was staff s 2016 original desk estimate prior to scoping the project with a consultant. Mr. Bowie explained that the increase cost is due to the size of the pool and the agency s commitment to build sustainable structures. He noted that the footprint of the pool would leave room for future expansion from the two currently approved slides to potentially four slides in the future. Mr. Bowie noted that staff have learned from past mistakes trying to retrofit expansion projects and prefer to utilize forward thinking to create options that can extend the use for the facility. Mr. Manos also inquired as to the ROI for the project and the value of using the funds to invest in other projects in lieu of the new waterpark attraction that may attract more park users. He asked if there is another location that could generate similar revenue to adding the new attraction at Whirlin Waters. Mr. Thomas and Mr. Manos suggested that two rural pools could be built in lieu of two slides at Whirlin Waters. Mr. Bowie noted that the WCP Waterpark attraction primes the revenue pump to balance future projects (i.e. Bulow County Park, Stono Creek County Park, Old Towne Creek County Park, West County Aquatic Center, etc.). Mr. Bowie and Mr. Bennett clarified that capital dollars can t be allocated for operational expenses. Mr. Bennett agreed with Mr. Thomas and Mr. Manos that the number of lives impacted at the rural pool sites would be guaranteed. He clarified staff are trying to balance impacting lives and making revenue. Mr. Bennett noted that the rural pools are over $ ,000 annual operational expenses and not guaranteed revenue generators like Whirlin Waters. Mr. Bowie noted that the project will be paid off after 16 years, but requires a large capital investment upfront and infrastructure for future projects to be in place. The minimum useful life of the structure is approximately 30 years. Mr. McManus stated that a rate increase of 7-9% at Whirlin Waters could generate $1.3 million in admissions and return $ ,000 in revenue to the operational cost of the agency. He stated that staff are working on admission fees and changes to recommend to the Commission in the future that will apply once the attraction opens. Mr. McManus noted that, based on the consultant recommendation, a $1M commitment for slide components was done at a prior meeting that allowed the agency to get in the production line in order to meet the projects deadline of Summer Ms. Newshutz clarified that the $3.5M was an old staff desk estimate and not reflective of the consultant s probable estimate that was presented to the Commission. She

4 Page 4 of 6 B. Financial Report noted that the consultant s probable estimate also couldn t take into account Charleston s construction climate. She stated that the project is very unique and requires product backordering in order to get a customized piece of equipment delivered from overseas. The manufacturers require a deposit to even get in the queue. Mr. Thomas noted his dismay with spending the funds on the components prior to a firm project budget. Ms. King inquired as to whether or not other projects will be impacted or removed from the list due to the project cost difference in desk estimate vs. actuals. Mr. McManus noted that despite the increase to the WCP Waterpark Attraction project no other Commission approved project was removed from the list to accommodate its increase. He noted Senior Managements strategy to utilize self-funding to complete smaller capital projects and repairs to offset the cost. He also reviewed the agency s financial positioning forecast through Mr. Bennett stated his understanding of the Commission s concerns and reiterated that staff have done everything in their power to control or minimize cost. He noted that the attraction is somewhat of the operational funding linchpin that keeps the agency afloat during these continued years of capital investment. Mr. Bennett and Mr. Bowie spoke to the current construction market and reduced number of bids available to choose from despite requesting for bid on the project twice. Ms. Lecque asked for clarity of Mr. Manos and Mr. Thomas concerns and noted that staff should be trusted as the subject matter experts especially considering the Charleston construction market. Mr. Thomas asked if attendance and revenue at the waterparks is declining. Mr. McManus noted attendance and revenue are starting to slow. Mr. Macchia mentioned a brief history of Whirlin Waters that opened in He stated that, since the opening, no new attraction has been added; however, the competition with other waterparks with similar features has increased. He noted that the additional attraction would set Whirlin Waters apart again to bring in new customers and resuscitate stagnant revenues. Mr. Thomas noted the Commission s duty to inquire about items that seem to be out of the normal course of business, but reiterated their appreciation for the staff s efforts to make the agency successful. Motion to approve the 5-year CIP Plan as presented by Staff was made by Ms. Aren, seconded by Ms. King, and approved by the Commission. (# ) Mr. Thomas requested that his and Mr. Manos neigh votes be recorded. Mr. McManus presented and reviewed the financial reports for the month of June. Mr. McManus handed out the report for the checks over $7500. He noted that the report for checks over $7500 missed the mailed packet, but would be promptly updated online. There were no further questions from the Commission. a. (ACTION) Fleet Purchases Budgeted Purchase Motion to approve the purchase of vehicles and rolling stock under the South Carolina State Contract and US Communities Program totaling $432,425 from the approved General

5 Page 5 of 6 Agency Operating budget lines was made by Mr. Manos, seconded by Ms. Aren, and approved by the Commission. (# ) b. (ACTION) Computer Work Station Replacement Motion to approve the purchase of replacement workstations and laptops from Applied Data under SC State Contract $47,000 with funding coming from the General Agency IT Budget was made by Ms. King, seconded by Mr. Manos, and approved by the Commission. (# ) c. (ACTION) Newkirk Environmental Inc. Consultant Services for Long Savannah Wetland Permitting Assistance Contract Approval Motion to approve a change order to the contract with NEI in the amount of $30,000 with funds coming from the approved CIP Budget was made by Ms. Lecque, seconded by Ms. King, and approved by the Commission. (# ) Ms. King asked if the other two entities involved are contributing their share to the consultant fees. Mr. McManus and Mr. Bowie confirmed. d. (ACTION) Stono River County Park Phase 1 Mainland Construction Contract Approval Motion to enter into a contract with Rakes Building & Maintenance Contractors, LLC, dba Blutide Marine Construction, in the amount of $884,250 with funds coming from the CIP Budget was made by Mr. Manos, seconded by Ms. Aren, and approved by the Commission. (# ) e. (ACTION) General Contractor for the Whirlin Waters New Waterpark Attraction Contract Approval Motion to enter into a contract with Neuman Pools, Inc., in the amount of $3,345,156 with the funds coming from the CIP budget was made by Ms. King, seconded by Ms. Aren, and approved by the Commission. (# ) f. (ACTION) Engineering Consultant Services for Folly Beach Fishing Pier Replacement Motion to enter into a contract with Wantman Group, Inc. (WGI) in the amount not to exceed of $829,400 with funds coming from the approved CIP Budget was made by Ms. King, seconded by Ms. Lecque, and approved by the Commission. (# ) C. (ACTION) Agency Policy 025: Filming, Photographing, and/or Sound Recording Motion to review and approve Policy 025: Filming, Photographing, &/or Sound Recording Policy Approval as written was made by Ms. King, seconded by Ms. Lecque, and approved by the Commission. (# ) VIII. Next Meeting

6 Page 6 of 6 Regular Commission Meeting, Monday, September 10, 2018, 5:30pm at CCPRC Headquarters, Charleston, SC There being no further business, the meeting adjourned at 7:00 pm. Respectfully submitted, Andy Thomas, Chair Shanté Ellis, Executive Administrative Manager