Local District South Title I Designee Meeting

Transcription

1 Local District South Title I Designee Meeting Robert Oye robert.oye@lausd.net (310) Lorraine Torres lorraine.torres@lausd.net (310)

2 Agenda Opening Title I Changes for Federal Program Monitoring (FPM) Budget 101 CPA/Title I Designee Responsibilities Time Reporting Documentation Categorical Equipment Inventory

3 Single Plan for Student Achievement (SPSA) This year, ALL schools will write a SPSA SPSA template will be completed ONLINE Online template release date - TBD LD South Online SPSA Training Dates - TBD

4 Program & Budget Handbook Ver Errata Sheet outlines recent changes made to the Program and Budget Handbooks.

5 General Supplies Technology Purchased With Title I General Supplies Technology These items will no longer be restricted BUT will be monitored through the additional approver process in the Shopping Cart General Supplies Technology are restricted to items of equipment with a total final cost of less than $500 (including tax, shipping and other ancillary charges) These items may be used in the classrooms and parent centers Examples include laptops, ipads, ipods, netbooks, LCD projectors, printers, graphing calculators, Chromebooks, document cameras, e- readers, etc.

6 Non-Capitalized Equipment Purchased With Title I Non-Capitalized Equipment These items will no longer be restricted BUT will be monitored through the additional approver process in the Shopping Cart Non-Capitalized Equipment are restricted to items of equipment with a total final cost of $500 or more (including tax, shipping and other ancillary charges) up to $4,999 when funded with Title I resources. Examples include laptops, desktop computers, ipads, LCD projectors, etc.

7 Not allowable through Title I General Supplies- Title I funds are not allowed to purchase general supplies such as tissues, copy paper, pens, pencils, markers, soap, coloring pencils, paint, folders, binders, health office supplies, hand sanitizer, mops, brooms, furniture, etc. This restriction includes items appearing in the District s Supplies and Equipment Catalog. Exception Allowable Instructional Tools from the General Stores Warehouse Under SIM (Commitment Code )

8 Compliance is a District and School Site Responsibility Accepting funds obligates districts and school sites to maintain legal compliance Oversight Agencies & Monitoring Processes: United States Department of Education (USDE) - State Monitoring Office of Inspector General (OIG) - Fraud & Abuse California Department of Education (CDE) - FPM Process Single Audit - Required for Federal Funds 8

9 Federal Program Monitoring Background: Both state and federal laws require the California Department of Education (CDE) to monitor categorical programs operated by Local Education Agencies (LEAs). State oversight is accomplished by conducting on-site and/or on-line monitoring. Goal: Promote the achievement of statutory desired outcomes and verify compliance with program requirements. Categorical funds are used for authorized purposes. Statutory performance goals are achieved. 9

10 FPM Review CE 1: LEA Parent Involvement Policy CE 2: School Parent Involvement Policy CE 7: School Site Council Composition CE 8: SSC Approves SPSA CE 9: Parent Communication CE 12: Time Accounting CE 13: Equipment Inventory CE 17: Posting of SARC CE 19: SPSA Evaluation CE 20: Teacher Requirements CE 21: Paraprofessionals Meet Qualifications CE 22: Professional Development 8 others reviewed at the central level, 2 not applicable in LAUSD, and 10 Waived by the CORE Waiver

11 Maintaining Compliant Programs FPM shouldn t be an event; it is an on-going process Implement systems that will allow you to maintain the required evidence Systems become a form of on-going professional development and assure continuity 11

12 Binders

13 Electronic organization Create a main Compensatory Education folder on your desktop, my documents, or other accessible location. Within the folder, label a folder for each program item number.

14 Title I Coordinator/Designee Responsibilities

15 Title I Coordinator/Designee Responsibilities

16 Title I Coordinator/Designee Responsibilities

17 Title I Annual Meeting Due: October 31, 2016 in Principal s Portal Purpose: To inform parents about the Title I program and it s requirements Agenda, Sign-In, and Meeting Announcement showing the meeting was held before October 31, 2016

18 Sustaining A School Budget Budget modification Budget adjustments as needed Budget monitoring Budget reports School spending report BTS Budget Availability Report Budget Management Control Sheets Accountability

19 Control Sheets

20 Budget Adjustment Process

21 Step 1 1. Analyze Student Data to determine needs 2. Meet with School Site Council to present data, discuss needs, and get SSC approval 3. Initiate a Budget Adjustment Request

22 Step 2: Complete A Budget Adjustment Happy High School has meet with School Site Council and based on School Site Council approval has decided to transfer money from Pending Distribution to cover the $6,487 cost for Teacher Tutor X Time for the 5 week Saturday English Language Arts and Math Intervention Program

23 Mrs. Principal Insert a brief supplemental description for purpose of expenditure SSC Chair

24 Happy High School Mrs. Principal

25 You will need to complete a SPSA Modification for all budget adjustments. You will need to explain the reason for the modification. Then describe the expenditure and it s intended use in the core content area. Obtain Principal and SSC Chairperson s signature Step 3: Complete SPSA Modification Page

26 SPSA Modification Page 2

27 Lets Review The Budget Adjustment Process Step 1: Analyze student data to determine school needs. Meet with School Site Council (SSC) to present data, discuss needs, and get SSC approval. Step 2: Complete Budget Adjustment Request through BTS. -Make sure you get appropriate signatures -Principal/SSC Chairperson -Insert a brief description for reason for the expenditure Step 3: Complete an SPSA Modification. The SPSA Modification must be signed by the Principal and SSC Chairperson Step 4: Submit Budget Adjustment Form and SPSA Modification page to your LD South Fiscal Specialist. Budget Adjustment will be reviewed for Compliance by Title I Coordinator and for instructional purpose by the Instructional Director.

28 Documentation for Employees Paid from Federal and State Categorical Programs BUL Federal and State regulations require supporting documentation, in addition to time cards, for all personnel who receive any payment (compensation) from federal funds or from state categorical funds.

29 SEMI ANNUAL CERTIFICATION ATTACHMENT B Time Reporting Certification for a single position funded 100% from the same funding source This certification is completed twice a year -July-Dec -Jan-June Complete all Information -Period Covered -Fiscal Year -Name -Position -School -Program (SWP) -Program Code Signatures -Employee Signature and Date OR -Responsible Supervisor Signature (Principal) and Date

30 BLANKET SEMI ANNUAL CERTIFICATION ATTACHMENT C Time Reporting Certification for multiple positions funded 100% from the same funding source This certification is completed twice a year -July-Dec -Jan-June Complete all Information -Period Covered -Fiscal Year -School Name -Program Code -Cost Objective (SWP) Name and Positions that are funded from the same single funding source Signatures -Supervising Official (Principal) -Name, Title

31 This certification is completed for positions that are multi-funded from Title I and other funds. Time reporting documentation must reflect the same proportionality to the percentage that is funded by both program funds. MULTI-FUNDED TIME REPORTING ATTACHMENT F1 Form is on Excel and it contains tabs for each month for (it is available on the Local District South Title I Webpage) Complete all sections (Name, Class Code, Month, Employee Name, Position, School) Document the Hours and Activity Codes spent working for each program For Title I funded portion, all activities must be selected from the Direct Activities List Save document, print, sign and obtain Signature of Administrator

32 Certificated Documentation for Occasional Assignment or Training Attachment H Training or Occasional Assignment Professional Development Teacher Regular Teacher X-Time Professional Development Teacher X-Time Tutor Teacher X-Time Categorical Program Advisor X-Time Staff Training Rate Depending on the nature of the assignment, attachment H is completed individually or as a blanket certification.

33 Each school year Attachment B must be updated, completed, and ed in Excel Format to FSEP@lausd.net

34 Thank you!! Robert Oye (310) Lorraine Torres (310)