Minute Item Action 2017/18: ATTENDANCE AND APOLOGIES FOR ABSENCE: To record attendance and apologies for absence.

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1 CYNGOR TREF Y DRENEWYDD A LLANLLWCHAEARN NEWTOWN AND LLANLLWCHAIARN TOWN COUNCIL MINUTES OF THE MEETING OF THE ECONOMY & ENVIRONMENT COMMITTEE Monday 11 th September 2017 at 6.30 p.m. in the Town Council Offices, The Cross, Newtown, Powys Minute Item Action 2017/18: 69 1 ATTENDANCE AND APOLOGIES FOR ABSENCE: To record attendance and apologies for absence. Members: Present: Cllr R Edwards (Chair), Cllr M Childs, Cllr S Hill, Cllr S Newham (Mayor), Cllr R Norris, Cllr G Parsons, Cllr V Ruff-Cock, Cllr R Williams. Apologies for absence approved by Council: None. Other apologies for absence received: Cllr M Jones. Other Members not present: None In attendance: Z Howard ( ), S White (Council Support ) Cllr V Ruff-Cock joined the meeting during the previous item DECLARATIONS OF MEMBERS INTERESTS AND DISPENSATIONS To receive declarations of interest from Members in accordance with Part III of the Local Government Act 2000, which established the Local Government Code of Conduct for Members. (Papers 2a & b). Members declared personal/ prejudicial interests at the start of the meeting as follows: Agenda Item Councillor Nature of Declaration Item 7.7 Pre application consultation - Mr Paolo Re Cllr G Parsons Personal not prejudicial interest the land is close to the member s home. Minutes Economy & Environment 11 Sep 2017 Approved Page 1 of 10

2 71 3 PUBLIC PARTICIPATION To receive members of the public who wish to address the, in respect of any item of business included in the agenda. Any member of the public wishing to speak must notify the office of the Town Clerk no later than 15 minutes prior to the start of the meeting. None MINUTES OF MEETINGS To approve and sign as a correct record, the minutes of the meeting of the Economy & Environment 14 th August 2017 (paper 4 to follow). That the minutes of the Economy & Environment 14 th August 2017 are approved with the following error amended and signed as a correct record: Council Support Item 62 - Planning Application Update Cllr R Norris (Chair) left the room prior to item MATTERS ARISING FROM MINUTES FOR INFORMATION To report for information purposes only, matters arising from the minutes of the meeting of the Economy & Environment 14 th August Item 68 / 9 - Members Announcements Cllr S Hill thanked the members who attended to Food Festival event and assisted with manning the NLTC stall FINANCE - Current Financial Year : To clarify and resolve if desired, regarding the proposed items of expenditure under the tourism budget heading. requests the officer to research and report back regarding costings for an additional print run and distribution of the tourism leaflet, within the 3,000 budget. officer to confirm whether costs for the finger post are to be paid from the tourism budget. 6.2 To review, and resolve if desired, the Economy & Environment year to date budget reports (paper 6.2a - c). notes the Economy & Environment budget year to date reports as set out in papers 6.2a - c, previously circulated. Minutes Economy & Environment 11 Sep 2017 Approved Page 2 of 10

3 is requested to clarify the expenditure itemised under code 406/ PLANNING MATTERS: Planning Specific Correspondence to receive information and resolve if desired. notes the Planning Aid Wales Event: Community engagement in plan-making (Paper 7.1.1) Other correspondence requests relevant information about all Planning Aid Wales and National Development Framework upcoming events. Members to notify the Town Clerk if they wish to attend. Town Clerk / Councillors 7.2 Powys Local Development Plan (LDP) To receive advance notice of public consultation on matters arising changes from the inspection and to delegate a working party to draft a response for the October meeting (paper 7.2) nominates a working party comprising Cllr S Newham, Cllr M Childs and Cllr V. Ruff-Cock to devise a response to the LDP consultation for the October meeting. to assist with scheduling a meeting. Councillors / 7.3 There was no item Powys CC Planning Determination(s) to report Powys CC Planning Decisions No determinations received. 7.5 Planning Application(s)/ Variation(s) (s) to receive & resolve responses to consultations including, but not limited to those listed below. Later applications may be considered at the discretion of the Chair. Members are advised to consider full application(s) detail(s) in advance, on line, at responds to the planning applications as laid out in the table below. S = support, O = object, N = note Ref. Applicant Site Description Evabuild Ltd Land Adj. to Oak Villas Kerry Road Newtown Powys P/2017/0822 Tamsin Law Full: Residential development of 32 no. dwellings, vehicular access and associated works Minutes Economy & Environment 11 Sep 2017 Approved Page 3 of 10

4 S SY16 1DZ NLTC supports the application as previously with the following comments: Requests for: a) the development of a safe pedestrian route to local schools and b) houses that could be affected by businesses on the industrial estate to be fitted with appropriate sounds proofing. Ref. Applicant Site Description Mr Mark Thoburn Kingdom Hall Of Jehovah's Witnesses Llys Ifor Newtown Powys SY16 2DB P/2017/0867 Dunya Fourie N FULL: Installation of air conditioning units and associated grilles to existing building NLTC notes the application with no further comment. Ref. Applicant Site Description Laura Ashely Plc Unit 31 & 32 Vastre Industrial Estate Heol Vastre Newtown Powys SY16 1DZ P/2017/0916 Dunya Fourie Full: Change of use of unit 32 from class B2 use (light industrial) to class A1 use (retail) together with all associated external works as part of amalgamation of units 31 & 32 N NLTC notes the application with no further comment. Ref. Applicant Site Description Mr A Wallace conservation area at Ty Isaf, Market Street, Newtown. TREE/2017/0330 Richard Edwards Works to trees (details in papers 7.5 a&b not on PCC portal) N NLTC notes the application with no further comment. Ref. / Applicant Site Description P/2017/0999 Mr Gavin Randell Dunya Fourie Lower Gwestydd Lower Gwestydd Lane Aberbechan Newtown LB: Application for listed building consent for internal and external alterations Minutes Economy & Environment 11 Sep 2017 Approved Page 4 of 10

5 S Powys SY16 3AY NLTC supports the application with no further comment. 7.6 Planning/ Building Control Enforcement: to report, and resolve if desired, on planning/building control enforcement matters (if any) within the community. None. 7.7 To receive & resolve responses to pre application consultations including, but not limited to those listed below. Later applications may be considered at the discretion of the Chair. documents have been circulated in advance. responds to the pre-planning application as laid out in the table below. S = support, O = object, N = note Ref. Applicant Site Description n/a Mr Paolo Re c/o Doug Hughes Architects Land adjacent to Glanhafren Hall, Newtown, Powys S Outline Planning Application for residential development of approximately 135 no. dwellings, vehicular access and infrastructure. Supporting documents available at: NLTC supports the application with the following comments: Although the proposed development is outside the NLTC boundary, NLTC asks that the developer takes account of the need for integration of the development with Newtown town centre. Therefore NLTC requests continuation of: cycle routes pedestrian paths (including safe routes to local schools) bus routes including bus shelters NLTC also requests: Adequate recreational areas Installation of external electric car charging points for each unit. Minutes Economy & Environment 11 Sep 2017 Approved Page 5 of 10

6 CORRESPONDENCE To receive correspondence and resolve if desired: Correspondence from Mrs A Pugh regarding Long Bridge (paper 8.1) requests Town Clerk to write to Powys CC & request urgent maintenance to Long Bridge. Also to send copies to county councillors and relevant portfolio holders POWYS CC - NEW PREMISES LICENCE To receive a verbal report from the committee officer regarding a request for support for a new premises licence and resolve a response. : requests the following response is sent to the traders on behalf of NLTC: NLTC supports the application for a street trading licence adjacent to Store 21 retail unit with the following conditions: That there is no increase in litter in the area NLTC requests that recyclable take-away materials are used CHARTER MARKET To consider and resolve if desired, regarding a specific stall holders waste management. requests committee officer to write to Powys CC to request: i) to schedule rubbish collections at the end of the day on market day ii) to carry out early morning cleaning the day after market requests the Community Delivery Project Team (CDPT) to prioritise the transfer of Street Scene services. EVENTS: Winter Festival: To receive a verbal update from the Winter Festival working group (Cllr S Hill) Cllr S Hill reported that the meeting was postponed due to Food Festival event commitments. To consider and resolve if desired, regarding options for a new Christmas tree for the town. Agenda item for CDPT resolves not to pursue a new Christmas tree this year. A new Christmas tree and potential sponsorship opportunities Future agenda Minutes Economy & Environment 11 Sep 2017 Approved Page 6 of 10

7 will be considered for Christmas December 2018 and the 1,000 prize voucher put towards this. item To receive a verbal update regarding funding for the Christmas lights and resolve if desired. The committee officer confirmed that the order is currently being placed To consider and resolve if desired, regarding Christmas lights sponsorship opportunities. requests the committee officer to liaise with the outdoor operatives regarding arrangements for hanging the existing sponsorship boards and to report back to committee. resolves to consider an increase in sponsorship rates next year and requests the committee officer to circulate sponsorship invitations before the Food Festival event next year Food Festival: To receive a verbal update from the Food Festival Working Group and set a project review meeting date. The gave a verbal update and he and the working group were formally thanked for a successful event. A date for the working group debrief is yet to be set Telynor Cymru Wales Event: Harpist John Roberts: To receive a verbal review and resolve the completion and closure of the project. (Cllr S Newham). Cllr S Newham circulated a written report of the event and gave verbal feedback. Cllr S Newham and colleagues were formally thanked for their work in putting the events on TOURISM STRATEGY To receive a verbal update from the Tourism Strategy Working Group including confirmation of lead councillor and resolve if desired. Cllr R Norris gave a verbal report on the activities of the group including the tourism grant application form, research among accommodation providers and the development of future activities. Cllr R Norris is elected as lead councillor for the Tourism Strategy Working Group. Minutes Economy & Environment 11 Sep 2017 Approved Page 7 of 10

8 12.2 To consider and resolve if desired, regarding brown tourism signs for tourism businesses in the town. requests officer to liaise with local businesses regarding potential support for them becoming official tourism destinations To approve the tourism events application form (papers 12.3 a-c ) approves the tourism events application form with minor amendments as highlighted verbally by Cllr R Norris CANAL RESTORATION PROJECT To receive a verbal update from the Canal Restoration Working Group including confirmation of lead councillor and resolve if desired. Cllr R Norris gave a verbal update including information about lack of clarity regarding the ownership of land which is currently halting progress of the project. elects Cllr R Norris as lead councillor for the Canal Restoration Working Group CURRENT PROJECT WORK STREAMS REPORTS: To receive officer s progress/ updates reports and resolve if desired as follows: Walking Newtown Noticeboard The Welsh translation is outstanding Heritage Trail QR Codes & Plaques (papers 14.2 a-c) The committee officer presented visual information about the design of the plaques and answered questions Textile Museum Fingerpost The fingerpost is due for installation this week Street Banners The street banners have not been replaced since last Christmas. The committee officer will request they are replaced when the Food Festival banners are taken down COMMITTEE BUSINESS AND BUDGET PLANNING FOR 2018/19 To confirm items for committee expenditure in order for officers to produce costings for the budget for the coming year (papers 15a & b) identified items for the 2018/19 budget for the committee officer to cost, as set out in appendix 1. Minutes Economy & Environment 11 Sep 2017 Approved Page 8 of 10

9 84 15 HEALTH & SAFETY To report and resolve if desired, on matters of health and safety brought to the attention of the. None ITEMS FOR PUBLICITY & PRESS & FACEBOOK LIVE To resolve if desired, items for inclusion in the regular Town Council publicity and press release & Facebook Live. None CHAIR S ANNOUNCEMENTS, ITEMS FOR FUTURE AGENDA AND DATE OF NEXT MEETING: The Chair confirmed that a card of thanks and condolences would be sent for the funeral of Mr D Cornish and that the Amenities Manager would be attending to represent NLTC. Date of next Economy & Environment meeting 9 th October 2017 at the Town Council Offices, The Cross, Newtown, Powys. Meeting finished at 9.30pm Signed: Date: Minutes Economy & Environment 11 Sep 2017 Approved Page 9 of 10

10 Appendix 1 At September meeting, committee requested officer to cost up green items for draft 2018/19 budget ECONOMY & ENVIRONMENT ITEMS FOR INCLUSION suggested by cost when known to provide costing Notes from officers Town bunting committee (12 jun) ZH Place plan committee (12 jun) ZH Market expenditure committee (10 jul) ZH lampost banners - replacing / restocking committee (10 jul) ZH larger replacement large feature xmas lights committee (10 jul) ZH reprint & distribution of newtown committee (10 jul) ZH tourism leaflet New Town Guide officers ZH Christmas Tree committee (sept meeting) ZH Minutes Economy & Environment 11 Sep 2017 Approved Page 10 of 10