Banking Entry Allocate

Transcription

1 Work Aid Banking Entry Allocate QAD Enterprise Applications EA 2011 A Passion For Manufacturing - QAD Global Services Copyright QAD Inc All Rights Reserved - Unauthorized Use Prohibited This document contains proprietary information that is protected by Copyright. No part of this document may be reproduced, translated, or modified without the prior written consent of QAD Inc. The information contained in this document is subject to change without notice.

2 Purpose Banking Entry Allocate is used to browse for unallocated or partially allocated banking entries for full allocation. You can also go directly to the allocation methods by right clicking on a grid line entry. The Banking Entry Allocate screen is similar to Banking Entry Create, but most of the header fields are read-only. Complete the allocation process by selecting one of the allocation methods for each line. Responsibility Finance are responsible for banking entries Screen Navigation From Main Menu NetUI: Financials Banking/Cash Management Banking Entry Maintenance Banking Entry Allocate Banking Entry Allocate Page 2 14 Oct 2011

3 Method Allocate to Invoice Search criteria: Customer/Supplier: Choose a specific customer or supplier, depending on the field selected. Business Relation Code: Select open items for the specified business relation. Include Customer: If you select this field and have specified a business relation, only the open items of customer linked to that business relation display. If you have not specified a business relation, the field shows customers only. Banking Entry Allocate Page 3 14 Oct 2011

4 Include Supplier: If you select this field and have specified a business relation, only the open items of suppliers linked to that business relation display. If you have not specified a business relation, the field shows suppliers only. Include Invoices/CN: Select this field to include invoices and credit notes in the results Include all Entities: Select this field to extend the search to all entities defined in the system. Invoice Reference: Specify a payment reference that appears on the invoice. Shipper: For selecting customer invoices created from Invoice Post and Print, specify a shipper reference number. TSM Number: Specify an optional payment reference number for selecting invoices to allocate. Bank Account: Enter a customer or supplier bank account number Year/Daybook/Voucher: Specify a GL calendar year, daybook or voucher number. Any combination of the thee subfields can be used. Amount, Currency: Use the Amount and currency fields to search for specific open balance amounts in a specific currency. Amount to Allocate: The amount defaults from the statement line Amount Allocated: This field displays the amount to allocate Balance: This field displays the difference between the amount to be allocated and the amount on this invoice as a credit or debit. Voucher: This field displays the reference number for this allocation. Click search to display all items that meet the search criteria in the grid. Full Allocation: Select this field to allocate the full amount of the entry to the invoice. TC Allocated: enter the amount to allocate to the invoice. If you are not allocating the full amount, enter the partial amount here. TC Discount: This field displays the discount that applies for early payment, based on the credit terms. You can always overwrite the discount amount proposed by the system by entered the amount yourself. TC Paid: enter the amount to pay, excluding the discount. Banking Entry Allocate Page 4 14 Oct 2011

5 Cost Centre/Project/Sub-Account: Click to optionally select a cost centre, project, or sub account for analysis on this allocation. This option is available for prepayments only. You can allocate payment to invoices with stage credit terms using two different approaches: You can apply the payment at the invoice level, and the payment and allocation values are rolled down to the staged payment You can apply the payment at the stage payment level and the payment, allocation and discount amounts are rolled up to the invoice line. TC Stage Allocation: Enter the total payment amount to apply to the staged payment. TC Stage Discount: Specify the discount amount to apply to the payment stage TC Stage Paid: Enter the amount to deduct from the staged payment. For customer payments, this is the actual amount you received from the customer s bank, excluding discounts. TC Default Payment Amt: This field displays the open balance for each payment stage. Banking Entry Allocate Page 5 14 Oct 2011

6 TC Default Discount Amt: If the stage payment condition includes discount terms, the discount amount applicable is displayed in this field Stage Discount Percentage: This field displays the discount applicable for the staged payment, if any. Stage Due Date: This field displays the date on which the staged payment is due. The date is calculated using the invoice date and the staged credit term details. Stage Discount due Date: this field displays the date on which the discount on the staged payment is due. The date is calculated using the invoice date and the staged credit term details. Banking Entry Allocate Page 6 14 Oct 2011

7 Allocate as a Prepayment You can create a prepayment for the entry amount instead of allocating to an invoice. The bank movement is registered as a prepayment to or from a customer or supplier. Click the Prepayment button on the Allocate to Invoice screen. Prepayment Type: choose from Customer or Supplier Business Relation: Specify a business relation for the customer or supplier. Customer/Supplier: Specify the customer or supplier code Invoice Description: Enter a brief description of the prepayment Banking Entry Allocate Page 7 14 Oct 2011

8 Sub account/cost Centre/Project: Click to optionally select a cost centre, project or sub account for analysis on this prepayment. TC Prepayment Amount: Enter the amount of the prepayment in the transaction currency. Exchange Rate: This field displays the exchange rate to use to convert between the transaction currency and the base currency prepayment amount. Exchange Rate Scale: this field displays the number used in the exchange rate calculation to adjust the amount of the From Currency. BC Prepayment Amount: this field displays the prepayment amount in base currency, based on the exchange rate applied. Invoice Date: This field displays the prepayment creation date Due date: This field displays the due date of the prepayment. Banking Entry Allocate Page 8 14 Oct 2011

9 Allocate to a Payment Selection The Allocate to Payment Selection option lets you allocate the entry amounts to a customer or supplier payment selection. Use the search critera to retrieve the required selections. From Requested Date: Specify a base date. The system retrieves all selections created after this date Total Selection Amount: Specify a selection amount and currency Selection Code: Use this field to retrieve selections by payment number, payment instrument, and internal payment number Payment Reference: Enter a payment reference number; e,g, a specific check number. This applies to AR check numbers only Banking Entry Allocate Page 9 14 Oct 2011

10 Selection Code: Enter the code that identifies a payment selection Preprinted Number: Enter a preprinted number to select a payment selection that contains that number. This field is available for supplier selections only. Include Customers/Suppliers: Select to include customer selections, supplier selections, or both. Allocate GL Click to allocate this entry amount to a GL account. Allocate to Payment Use this allocation method to allocate the entry to a customer or supplier payment. The system displays a browse where you can specify additional payment search criteria. Note: you can only allocate payments with a status of For Collection to a bank statement line. The system retrieves customer payments for entries into the account, and supplier payments for entries out of the account. Select a payment from the results list to which you want to allocate the entry amount. Banking Entry Allocate Page Oct 2011

11 Allocated: Select this field to allocate the payment amount Bounced: Select this field to indicate that this is a bounced payment. Bouncing a payment has the effect of reversing the original posting on the customer or supplier payment and control accounts, and it also re-opens all the invoices paid in this payment. Banking Entry Allocate Page Oct 2011

12 Allocate to GL Account The Allocate to GL Account option displays a Journal Entry window, in which you can allocate the banking entry amount to GL accounts. All header lines are read-only and copied from the statement and statement line information. Banking Entry Allocate Page Oct 2011

13 Amendment History: Name Date Revision Detail Rev. Level Created By: E Marshman 14 Oct 2011 Original Issue N/A Modified By: Approved By: File: Banking Entry Allocate Page Oct 2011