HOW THE MONEY WORKS.

Transcription

1 HOW THE MONEY WORKS

2 What is the Responsibility of the Office of Student Accounts? We serve our students, families and the University Community We calculate and charge the cost of tuition and fees We work with The Office of Residential Education & Services to post housing and meal plan costs Process all new enrollment updates daily Accept all payments for charges posted to a students WESS account summary Set up payment plan arrangements in accordance with our affiliate SallieMae Process student refunds either via direct deposit or mailing paper checks to the address on file

3 When Will Bills Be Available? Montclair State University (MSU) no longer mails paper bills or statements. All invoices are posted and available for viewing and/or printing on the Student Web Enrollment Student Services (WESS) Account Summary website. WESS is MSU s suite of online services which affords our students a convenient method of viewing: Account summary by term Payment options Their schedules and grades Their financial aid award letter Students access WESS with their Student ID Number (CWID) and their six digit Personal ID Number (PIN). To access these services go to the WESS LOGIN:

4 When Will Bills Be Available? MSU charges an Undergraduate full-time flat rate per semester for all students enrolled in credits. As long as your student maintains this credit load your tuition and fee cost should not change. There may be a slight variation for courses that have an additional fee. Statements are updated at the end of each business day to reflect any changes to the student s financial obligation. These updates can include but are not limited to room, board, course fees, library fines, residence hall fines and any special fees or fines charged to a student s account. Once a student has registered for classes, they are responsible for all charges associated with that semester.

5 When Will Bills Be Available? Term Bill Posted Payment Due Fall Term Spring Term Winter Term Summer Term End-July Mid-November Mid- November Beginning-April Mid-August Beginning -January Mid- December Mid-May Balances not paid by the due date risk a possible cancelation of Blackboard access and a late fee assessment. Grades, transcripts and/or diplomas will not be released unless the account is paid in full. If the student decides not to attend any or all of their courses, they must officially withdraw through WESS or submit a written notice to the Registrar's office located in College Hall, Room 204. It is the student's obligation to drop/withdraw from their classes.

6 This is an example of your students WESS account.

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8 Insurance Waiver Link Direct Deposit link Pay Amount Due Through Selected Term This amount has been adjusted according to any estimated aid that has been awarded as stated below.

9 Payment Plan Option Enrollment fee E-Check Payment Option No Fee Credit Card Payment Option Convenience Fee Added

10 Student Accounts VS Financial Aid WESS is the primary way students can keep track of their account and financial aid information Student Accounts Financial Aid Billing Disburse Grants (State & Federal) Non Payment Holds Certify Loans Direct Deposit Approve Verifications Student Refunds Reviews FASA Information Outside Scholarships Accept or Decline Loans Update Summary

11 Statement of responsibility is on the students add/drop page of WESS

12 Statement of Responsibility By clicking submit at the end of this registration process, I acknowledge and agree that I am responsible for payment of any amount due to the University arising out of my registration, including but not limited to tuition, fees, room and board, residence hall and parking fines, late fees, and other special fees assessed to my account. I understand that the University will apply to my account any financial aid or student loan that I have been awarded and accepted, but I remain personally responsible for any amount due not covered by my aid or loan and any amount due in the event I become ineligible for any aid or loan after the date of registration. If my account remains unpaid, I understand that the University may de-register me from all classes, place a hold on my account, deactivate my Blackboard access, withhold release of my transcripts or certificate of degree, remove me from student housing, assess interest and/or late fees and collection costs on the unpaid amount, refer my account to a collection agency for collection, and notify any credit reporting bureau of my failure to pay this debt.

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14 How Can I Pay My Bill? E-Check - We accept payments via an e-check; this service is convenient and complimentary. Use the link (as shown previously) entitled e-check on the " Account Summary" page of WESS. You will need to enter your CWID, routing and checking account number. Allow 24 hours for the payment to post to your account. Please note that the e-check only gives you the option to pay from your personal checking/savings accounts. Checks that are received as an advance payment using a credit card number/line of credit or mutual fund accounts are not recognized as valid account numbers.

15 How Can I Pay My Bill? Cash - You may pay with cash at the cashier s window, in person at College Hall, Room 216. You must have the students CWID number. Check/Money Order - You may remit a check or money order payment in person or mail. Make check/money order payable to Montclair State University. Please indicate the student's CWID number on the check/money order, the address is as follows: Montclair State University Cashier's Office/College Hall, Room 216 Montclair, NJ 07043

16 How Can I Pay My Bill? Credit Card - The University does not directly accept credit cards for payment of student accounts, we have arranged with Sallie Mae to accept credit cards on our behalf. Sallie Mae accepts AMEX, MC and Discover they do not accept VISA. Please note that there will be a non refundable convenience fee charged based on and in addition to your payment amount. If paying with a credit card, please enter your Campus Wide ID # (The same ID used for WESS). Allow 24 hours for the payment to post to you account. Credit cards payments are accepted online only.

17 Are There Payment Options or Must I pay in Full Each Semester? The University offers a monthly payment plan option through SallieMae There is a $28 enrollment fee per term to participate in the plan (fall, spring and summer terms) Monthly installments are interest free Budget amounts are determined and managed by the student/parent To learn more call SallieMae or visit the SallieMae website at

18 Payment Plans Fall payment(s) beginning June 15, 2012 Payments Due on: 06/15, 07/01, 08/01, 09/01, 10/01 4 payment(s) beginning July 01, 2012 Payments Due on: 07/01, 08/01, 09/01, 10/02 3 payment(s) beginning August 01, 2012 Payments Due on: 08/01, 09/01, 10/01 2 payment(s) beginning September 01, 2012 Payments Due on: 09/01, 10/01 **September 1 st is the deadline to enroll in Fall payment Plan**

19 Payment Plans Spring payment(s) beginning November 15, 2012 Payments Due on: 11/15, 12/01, 01/01, 02/01, 03/01 4 payment(s) beginning December 01, 2012 Payments Due on: 12/01, 01/01, 02/01, 03/01 3 payment(s) beginning January 01, 2013 Payments Due on: 01/01, 02/01, 03/01 2 payment(s) beginning February 01, 2013 Payments Due on: 02/01, 03/01 **February 1 st is the deadline to enroll in Spring payment Plan**

20 Payment Plans Summer payment(s) beginning April 15, 2013 Payments Due on: 04/15, 05/01, 06/01 2 payment(s) beginning May 01, 2013 Payments Due on: 05/01, 06/01 **May 1 st is the deadline to enroll in Summer payment Plan**

21 Residential Life Golden Ticket Policy To get one, you MUST: 1. ) Pay your bill in full or be enrolled in a Sallie Mae Payment plan 2) Complete and turn in all Immunization (especially Meningitis) paperwork 3)Complete your emergency contact info in WESS Want to learn more about Office of Residential Education and Services? Follow them on Facebook Or on

22 Health Insurance Health insurance is mandatory for all full-time undergraduate and graduate students as defined by the University: 12 or more credits for Undergraduate, will be $855 annually 9 or more credits for Graduate will be $1,242 The coverage being provided by the student health insurance plan has been improved in keeping with the premium increase. Students who have other coverage available will be able to waive out of the student health insurance plan. This can be done by completing the Health Insurance Waiver form available online only. A notice will be sent by our insurance provider to full time students when the site is operational usually the beginning of August. Health insurance is required both to protect against unexpected high medical costs and provide access to quality care. The new federal healthcare laws also require parents health care policies to provide coverage for dependents up to age 26.

23 Health Insurance In order to complete the Waiver process, please go to select the "Enroll/Waive Insurance link, click on the link for Montclair State University. You will then click the waiver link and begin the process. Please follow the examples for completing the form. Again all waivers must be processed online. Once the procedure is complete, do not forget to print out a receipt for your records. The insurance premium charge will be removed usually the week after add/drop. This is usually the week after the first day of classes. The Schedule of Courses book available on the Registrar s Office web page ( will have the official calendar. When making payment prior to removal reduce the amount due by $855 for UG or $1,242 for GR. Either postcards, letters and/or a complete packet explaining the plan will be mailed to the address on file.

24 Important- Health Insurance Students who do not enroll for or waive coverage by the designated deadline, will be automatically enrolled in the school-sponsored plan and charged the applicable premium. All enrollment or waiver selection must be completed by the deadlines listed on the Student Accounts web site: The University reserves the right to make the final determination regarding eligibility for the initial and continued enrollment in this insurance plan. The University reserves the right to audit all waivers in order to ensure compliance with the University insurance requirements. Student that withdraw will also be reviewed. Please be sure to have a copy of your insurance policy as you may be asked to provide this documentation.

25 Health Insurance Part-time students that need insurance coverage and student dependents may also enroll in the United Healthcare plan. Full details regarding the United Healthcare plan can be found at or contact United Healthcare directly at Please keep in mind MSU only offers this option for students that do not have their own health insurance. We cannot answer specific questions concerning coverage. You will need to contact United Health using the information above for a comprehensive response.

26 Contact Information Student Accounts: For assistance concerning billing information, payment due date, balance of account, refunds, financial aid disbursements, health insurance or payment plans, please call Cashier's Office: For assistance concerning payments, admissions deposits and orientation fees, please call Fax Numbers: Student Accounts and Collections: Cashiers Office:

27 Location and Hours Payments should be mailed to: Montclair State University Cashier's Office College Hall, Room 216 Montclair, NJ Office Hours: Monday - Friday, 8:30am - 4:30pm - Traditional Academic Year Monday & Thursday evenings until 6pm when classes are in session for the Fall & Spring terms. Beginning June - Monday - Thursday, 8:00am - 5:30pm. MSU is closed on Fridays during summer sessions.

28 QUESTIONS?? Thank you for your time!