Thirteenth meeting f the Cdex Trust Fund Steering Cmmittee Telecnference 12 January 2017 11h00-12h00 Item 1 Adptin f agenda Summary f decisins and actin pints The agenda fr the meeting was adpted and is attached in Annex 1. Item 2 Mnitring f the first year f CTF2 peratins Questins fr mnitring f strategic areas. The questins fr mnitring f strategic areas, riginally circulated at the 11th meeting, were cnsidered. The Chair suggested that the Steering Cmmittee fcus n which questins t retain while decisins n whether t mnitr in all years and whether t recrd internally r reprt publicly culd be made at a later stage. Annex 2 cntains the revisins suggested t the questins fr mnitring f strategic areas. Next steps decided n are as fllws: CTF Secretariat t d a zer draft f an internal mnitring reprt fr circulatin secnd r third week in February. Steering Cmmittee members will have ne mnth t submit suggested changes in track change mde. CTF Secretariat will cnslidate and relevant infrmatin will be included in reprts made available t the CAC. Item 3 Infrmatin n supprted prjects n the CTF website Dnrs, beneficiaries and members f the Advisry Grup have asked abut the pssibility f having infrmatin n the prjects being supprted available publicly withut actually psting the applicatins themselves, r the full summary prject dcuments as this may lead t candidate cuntries engaging in cpy-paste. A prpsal fr a summary f the CTFsupprted prjects t be psted n the CTF website was circulated t SC members. Steering Cmmittee members agreed t the cntent and degree f detail f the prpsed summary.
CTF Secretariat will explre ways f making prject summaries attractive n the CTF website. Item 4 Update n funding Members were updated n funding. The new agreement with the EC, which had been in the pipeline, was signed in December 2016 fr 750,000 ver 3 years. N news n the Netherlands and n ther news n funding. In current funding situatin, where the funding gaps fr 2017 and fr 2018-2019 are standing at $1.3 millin and $5.6 millin respectively, it will nt be pssible t launch a new call fr applicatins. All fundraising pprtunities must be taken. All members t share infrmatin with CTF Secretariat n upcming meetings that might prvide fundraising pprtunities s materials and/r key messages can be prvided t reach ut t ptential dnrs. Item 5 Other business and next meeting Members discussed the imprtance f cntinuing t update the database n participatin f develping/transitin ecnmy cuntries in Cdex. Since CTF is n lnger supprting physical participatin in Cdex meetings, it was suggested and agreed that the Cdex Secretariat take ver mnitring cuntry participatin using the database. CTF Secretariat t send excel file with participatin database t Cdex Secretariat, wh will lk at the pssibility f autmating this update with n-line registratins. Next meeting will be held arund end February. ***** 2
Annex 1 Thirteenth meeting f the Steering Cmmittee fr the Cdex Trust Fund Telecnference 12 January 2017 11h00-12h00 Chair: Kazuaki Miyagishima, WHO AGENDA Items Item 1 Item 2 Item 3 Item 4 Item 5 Adptin f agenda Mnitring f the first year f CTF2 peratins Questins fr mnitring f strategic areas Infrmatin n supprted prjects n the CTF website Update n funding (standing agenda item) Other business and next meeting ***** 3
Annex 2 Mnitring f the first year f CTF2 peratins (2016) 1) CTF Gvernance a) Are the different gvernance structures (Steering Cmmittee, Technical Review Grup, CTF Secretariat, Advisry Grup) wrking (frm different pints f view)? b) What are the strengths and weaknesses f the different gvernance structures? c) D stakehlders think transparency has imprved cmpared t CTF1? 2) CTF Applicatin Prcess (first rund f applicatins) WHO and FAO invlvement in the applicatin prcess a) What rles did FAO and WHO HQ play in the applicatin prcess? b) What rles did FAO and WHO reginal fficers play in the applicatin prcess? c) What rles did FAO and WHO cuntry ffices play in the applicatin prcess? d) What strengths and weaknesses were identified in carrying ut these rles? Selectin prcess. a) What was the functining f the CTF Secretariat in the selectin prcess and hw did this wrk? b) What was the functining f the Technical Review Grup (TRG)? c) Did this functining lead t the results desired (effective, efficient and timely assessment f applicatins, priritizatin f applicatins if necessary and recmmendatins t the Steering Cmmittee)? d) Were the criteria used fr the assessment apprpriate? e) Were the interactins between the CTF Secretariat, TRG and the Steering Cmmittee (SC) sufficient and effective? f) Were decisins taken n time and in a transparent manner by the Steering Cmmittee? g) What was the prcess used t prvide full feedback t applicant cuntries? h) Did this wrk well frm the pint f view f the CTF Secretariat, TRG and SC? i) Did this meet the needs and expectatins f applicant cuntries? j) What issues were identified by the TRG that culd cnstitute learning fr the next applicatin rund? 3) Funding a) Did CTF2 get sufficient funding t implement the peratinal phase? b) Did the funding levels increase? c) Did the sustainability f funding increase? d) D dnrs appear t be willing t supprt CTF2 4) Effectiveness f cmmunicatins and efficiency f wrk between FAO/WHO HQ and Reginal Offices and with WHO and FAO cuntry reps a) Are the right peple in the lp at the right time fr the right things? b) Were different expectatins identified and handled? 4
c) Are FAO/WHO and the CTF Secretariat getting the input and engagement they need frm regins and cuntries and vice versa? d) What were sme f the key issues that came up in effectiveness f cmmunicatins and efficiency f wrk? 5