Human Settlement Management Institute (HSMI) HUDCO House, Lodhi Road, New Delhi Ref.No. HSMI/Fin./Tax Consultant/ / Date

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1 Human Settlement Management Institute (HSMI) HUDCO House, Lodhi Road, New Delhi Ref.No. HSMI/Fin./Tax Consultant/ / Date Sub.:- APPOINTMENT OF TAX CONSULTANT FOR REVIEW / FACILITATION IN RESPECT OF INCOME TAX (TDS) AND GST RELATED MATTERS FOR THE FINANCIAL YEAR Sir, Human Settlement Management Institute is a Research & Training Division of Housing and Urban Development Corporation Ltd. (HUDCO), a Govt. of India Undertaking, located at HUDCO House, Lodhi Road, New Delhi The Institute invite offers from eligible Chartered Accountant firms for appointment as Tax Consultants in order to facilitate in tax related work and statutory compliance in regard to TDS and GST related matters for the financial year The following conditions are applicable with regard to submission of quotation for award of work by HSMI, HUDCO. (I) The Scope of Work broadly covers the points as per enclosed Annexure I for Income Tax and Goods and Service Tax (GST). (II) ELIGIBILITY CRITERIA: 1. Consultant should be a Chartered Accountant Firm having at least five years experience in providing services in regard to Direct tax and Indirect tax. 2. Consultant should have at least two years experience immediately preceding last five years in handling TDS/Service Tax related work including filing of TDS/Service Tax Return in respect of Public Sector Undertaking. 3. Consultant should be presently handling GST related work in at least one Public Sector Undertaking. 4. Consultant should have minimum three number of partners, minimum five numbers of paid assistants (semi qualified/qualified) and other employed staff. 5. Consultant should have local office in Delhi having minimum five working staff (including one partner)..

2 (III) SELECTION PROCEDURE : The selection of the firm shall be based on Technical bid and Financial bid : (1) Firms shall be short listed on the basis of technical bid. While evaluating the technical bid, Consultant s capability to perform the certification work may be assessed and inspection of their office may be carried out so as to establish the fact that the Consultant has proper local office. (2) Financial Bid will be opened in respect of firms short listed based on Technical Bid. (IV) TENURE OF THE APPOINTMENT: The Firm may be engaged for a continuous period of three years. However, their appointment shall be renewed on yearly basis based on the satisfactory performance in the previous year with the approval of Head Office. (V) ESTIMATED COST OF CERTIFICATION WORK: The minimum fees of Consultant (excluding GST/taxes) is Rs. 7,000/- p.m. (Rupees Seven Thousand Only). The quarterly payment shall be of the due fees and balance 20% shall be released after audit of annual accounts by Statutory Auditors and Issuance of Tax Audit Report. (VI) GENERAL TERMS & CONDITIONS: (1) The Consultant is expected to undertake the review for each month s transactions in the first week of succeeding month and submit a report in prescribed format duly addressed to respective Executive Director/General Manager (General Accounts Section) at Head Office by 10 th of every month. (2) HSMI may also take assistance of the Consultant in carrying out the necessary rectifications promptly with a view to keep the updated record. (3) HUDCO s HSMI has the right to replace Consultants, if it is found that the performance, reporting / verification are not of required standard. (4) Any modification in offer after the last date of submission will not be considered. (5) Offers received late will not be considered. HSMI will not be responsible for any postal delay or any delay whatsoever. (6) HSMI reserves the right to accept or reject any or all offers without assigning any reason. (7) In case any information/clarification is required in respect of Tender, the same may be obtained by visiting HSMI during working days (Monday to Friday between 10:00 a.m. to 5:00 p.m.). (8) Quotations should be sent in a sealed envelope super scribing on top Appointment of Tax Consultant for the Financial year

3 (9) The selection of consultant to be carried out after following the two bid system i.e. tenderer shall be required to submit technical & financial bid in separate sealed cover clearly indicating Technical Bid & Financial Bid in overall sealed envelope. Technical Bid and Financial Bid are enclosed as Annexure II & III. (10) The Financial Quotations of only shortlisted technical firms would be opened for finalization of CA firm appointment. In case two or more firms bid same financial quotation, then the firm which is better technically qualified would be shortlisted. (11) The offer/quotation should include the firm s detailed profile including the firm s name, address, date of establishment, detailed profile of partners and brief details of paid CA s associates/support staff, clientele (PSUs, Banks, Other Companies) experience in handling work of PSUs along with supporting documents. (12) Quotation/Offer can be sent by post or dropped in the tender box kept at the Reception of HSMI, HUDCO House, Lodhi Road, New Delhi The last date and time for submission of offer is by A.M. (13) The Technical Bid will be opened on at 3.00 P.M. (14) The Financial Bid of short listed firms shall be opened on after finalization of Technical Bids. (15) Payment of fees/charges shall be made through RTGS/NEFT for which the bank details will have to be submitted by the selected firm. Thanking you, Date : (Neena Jain) JGM(Fin.) Encl: As Above

4 ANNEXURE I Scope of work for the Financial Year The Consultant shall review the books of accounts / monthly Trial Balance and verify all the vouchers in regard to applicability of TDS / GST and correctness of heads of accounts. The detailed Scope of work for the assignment is as follows. A. INCOME TAX 1) Verification of all Income Heads to ensure booking of income on gross basis and booking of TDS on income to appropriate head of accounts. 2) To verify appropriateness of deduction of tax at source from salary in reference to Savings & Investments, Income from House Properties submitted by employees. as well as from payments in compliance of the provisions of the Income Tax Act. Verify timely payment of TDS amount to appropriate authorities. Review the correctness of the TDS returns before these are filed with the appropriate authorities. Verify from Income Tax site that the tax payment has been properly accounted for with Income Tax authorities; 3) To advise and to assist in the preparation of Form 16 and 12BA in regard to Salaries. 4) To advise and to assist in all TDS related issues. 5) To verify the segregation of all the expenses heads in regard to deductibility / nondeductibility of TDS. 6) To verify that TDS has been deducted and deposited specifically in regard to Medical Bill payments to non-exempted hospitals under Income Tax Act. 7) To verify that necessary accounting entries and payments to Income Tax authorities have been made in time. 8) Facilitation in downloading of all TDS certificates from NSDL within the prescribed time and verifying the same. 9) To attend to all communications, notices of the Tax Authorities and to appear on all hearings before Tax Authorities. 10) Preparation / filing of quarterly TDS Returns and uploading of the same with the NSDL ensuring that TDS deducted and deposited under appropriate section. 11) Filing of correction statement/rectification of TDS Returns already filed, if required 12) Other Tax related issues as per amendments in Income Tax Act, ) Verify that all the provisions of Income Tax Act and related circulars issued by Head Office are complied with. 14) Compilation of information and preparation of Form 3CD in the prescribed format at the year-end along with all the annexure required by Head Office/ Tax Auditors at the time of compilation of Tax Audit Report at Head Office. 15) Facilitation in settlement of Audit Queries,if any raised by Internal Auditors/ Statutory Auditors.

5 B. GOODS & SERVICE TAX (GST) 1) Verify the Statement / Ledgers in regard to GST paid by HSMI and calculation/adequacy of GST on input as well as on output services, GST collected on output services, GST payable under Reverse Charge, adjustment of GST on input service as per eligibility and GST payable on output services. Also verify its booking under appropriate GL A/c. 2) Verify that the invoices have been raised as per applicable provision under GST in r/o of output services / services covered under RCM. 3) Verify that HSMI are taking Input Tax Credit as per applicable provision of GST Act / Rules at the time of making monthly payments with the appropriate authorities. 4) To verify that necessary accounting entries and payments to GST authorities have been made in time. 5) To facilitate in preparation of GST returns, checking & timely filing of Monthly/Quarterly/Annual GST returns as applicable with the concerned authorities and verification of reconciliation of GST return with the financial data available in GSTN. 6) To provide guidance in regard to correction in regard to the data already incorporated in earlier GST return. 7) Facilitation in amendment of GST Registration required, if any and facilitate in any additional/new registration under GST provisions. 8) To provide guidance in regard to show-cause notice / order if any received from the service tax / GST authorities. 9) Confirmation in respect of the compliance of various circulars / instructions issued by various authorities/ Head Office in regard to GST from time to time. 10) Any other work / verification related to GST to be dealt with by HSMI HUDCO in compliance with the provisions of GST act and to advise & assist on all GST related issues. 11) To confirm that all the applicable provisions of GST Act are complied with and bills are raised within the prescribed time as per GST Act and the same are accounted for in books of accounts properly. 12) Facilitation in settlement of Audit Queries,if any raised by Internal Auditors/ Statutory Auditors

6 TECHNICAL BID ANNEXURE II (01) Name of the Firm (02) Address of Local Office (03) Status of the Firm (04) Date of Establishment of Firm (05) Address of the Firm (06) Telephone Numbers / Fax Numbers / (07) No. of Partners, Name and Membership No(s). (08) Number of paid CAs (09) Number of other paid staffs (10) Staff including partner(s) at Local Office (11) Experience* Sl. No. Name of the Organisation Number of Years *Separately for providing services in regard to Direct Tax, Indirect Tax, TDS, Service Tax, GST(including filing of TDS/ Service Tax/ GST Returns). *Enclose Supporting documents. Date : Place : (Signature of the Authorized Signatory With seal)

7 ANNEXURE III FINANCIAL BID 1. Name of Firm 2. PAN No. 3. GST Registration No. if any. Particulars Tax Consultant for review / facilitation in respect of Income Tax (TDS) and GST related matters. Fee for Month(Excluding GST) Total Amount(in figures) Total Amount(in words) Date : Place : (Signature of the Authorized Signatory with seal)

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