ACCOUNTING CHAIR FINANCIAL PROCEDURES

Transcription

1 ACCOUNTING CHAIR FINANCIAL PROCEDURES Contents 1. Setting up a Cancer Research UK Bank Account Keeping Financial Records Recording Income Relay Income/Expenditure Breakdown Sheet How to use the Relay Income/Expenditure Breakdown Sheet Team Fundraising Committee Fundraising Charity & Trading Income Charity Income Trading Income Gift Aid You can t claim Gift aid on You can claim Gift Aid on Relay Banking forms Income Return form Gift Aid Form Annual Return form Bank Declaration form...9 Appendix A. Gift Aid FAQ s B. Gift Aid Form C. Income Return Form D. Annual Return form

2 **This procedure is to be used in conjunction with the Accounting Chair Handbook ** 1. Setting up a Cancer Research UK Bank Account All Relay Committees require a Cancer Research UK Relay for Life Bank Account. We recommend NatWest Bank as Cancer Research UK banks with NatWest. As you are fundraising on our behalf, Cancer Research UK must form part of the bank account name along with the name of your Relay, e.g. Cancer Research UK Relay For Life Gosport. The bank will also ask for the registered charity number which is: Registered Charity No It is not necessary to set up a separate account if your Relay Committee is a subcommittee of an existing local committee or group of friends or of another charitable organisation such as a Rag Committee or Ladies Circle. However you should use separate paying in books for your Relay fundraising and keep distinct accounts from your parent committee. Information you will need to provide 1. There need to be at least 3 signatories (2 to sign for withdrawals) from the account who are not in any way related. Cancer Research UK will soon be requesting a written reference for all volunteers who are signatories for accounts in Cancer Research UK s name. 2. Proof of identity for all the bank account signatories i.e. passports, birth certificates. 3. A letter of authority from your Staff contact. Your Bank Manager may want to write to Cancer Research UK for confirmation of your fundraising and, should they do so, they should send all correspondence to: The Company Secretary Cancer Research UK Angel Building 407 St John Street London EC1V 4AD 2. Keeping Financial Records It s really important that you keep accurate records of all your income and expenditure for a number of reasons. 1. Legally, all financial records must be kept for 6 years 2. Cancer Research UK is obliged to provide certain Relay information to the ACS American Cancer Society 3. It is an HM Revenue & Customs requirement that all Gift Aid claims can be traced. The declaration forms and Relay Committee Gift Aid form will form part of the audit trail along with the giro slips, paying-in books and bank statements 4. Committees are required to supply their Cancer Research UK Staff contact with up to date figures on Committee Income and Expenditure throughout the year. All Supporter information and committee expenses (invoices and receipts) should also be kept safely and securely. NB: Please ensure that your committee keep copies of any paperwork sent in 3. Recording Income - Relay Income/Expenditure Breakdown Sheet This tool is saved in the Tools & Resources area and can be accessed on-line using your unique log in. It should be used by the Accounting Chair to record each donation that is received by the Committee as well as expenditure that the Committee incurs for the running of the event. 2 P a g e

3 The Relay Income/Expenditure Breakdown Sheet is an electronic tool which consists of 7 tabs, the first tab is a summary that is formatted and will automatically show your running totals taken from the other 6 tabs. You do not need to physically enter any figures into this tab. The other 6 tabs are for recording the income and expenditure up to each point when you pay in funds to Cancer Research UK. All the information required to complete any of the Cancer Research UK forms can be obtained by keeping the Relay Income/Expenditure Breakdown Sheet up to date. Please ensure that all paperwork and funds sent to Cancer Research UK are received neatly, legible and (where necessary) summarised with any break downs and final totals calculated. Accounting Chairs should communicate good practice amongst Committee and Team members. 3.1 How to use the Relay Income/Expenditure Breakdown Spreadsheet 1 Open Relay Income/Expenditure Breakdown Sheet. The 1 st tab is a summary of the other 6 tabs and will self populate with the cumulative totals that you input into the other tabs 2 Please re-name each of the 6 tabs to match the month that you will be paying in funds to Cancer Research UK 3 As you receive the Team donations and income from Committee events the Accounting Chair will need to input details into the relevant individual tab. Each tab should show all the income that the Committee has received and also any expenditure incurred up to the point of payment to Cancer Research UK. Once the cheque has been sent to us, the next tab is to be used in the same format. Figures inputted on each tab will automatically populate the summary fields (tab 1). 4 In each tab (re-named to the month that you are paying in the funds to Cancer Research UK) you will need to distinguish income between Committee and Team fundraising further information is on sections 3 & 4. 5 You will need to distinguish the income you have received between Charity and Trading, and complete the relevant fields. For definitions on what Charity & Trading income is please refer to section 5 for more information. 6 When banking funds into the Committee bank account always ensure to make a note of each giro number and the items banked to each specific giro number. This information needs to be recorded on the Relay Income/Expenditure Breakdown Sheet. Please note you do not need to bank individual funds on separate giros. 7 Complete the section called Expenditure ; this will be any costs the Committee has had to pay for the event to take place to up to the point of payment of funds to Cancer Research UK e.g. the hire of hall. This includes any expenditure incurred whilst fundraising in the lead up to the event also. 8 Complete the section called Bank Interest, check your bank statement for a set period from when you started receiving donations and paying them into your bank, to when you pay in funds to Cancer Research UK. 4. Team Fundraising The Team captain is responsible for managing their team and their fundraising. They must ensure that each time one of their team members hands in any donations that it is accompanied by the relevant paperwork prior to handing in to the committee. This is essential if Cancer Research UK is to claim Gift Aid on donations as there needs to be an audit trail on all monies. 3 P a g e

4 It is the Committee s responsibility to communicate the importance of paperwork to the teams and the Accounting Chair should regularly communicate with Team captains to ensure good working practice. This is fundamental to assisting the Accounting Chair in their accounting responsibilities. 5. Committee Fundraising Committee fundraising is where a member/or group that are part of the Committee raises funds by asking for individual donations or by organising events/collections etc. Any fundraising of this nature should also be recorded using the standard Cancer Research UK Relay For Life Donation form which can be obtained on the Tools & Resources of the website using your unique username and password. 6. What is Charity & Trading Income? Funds paid to Cancer Research UK need to be identified into two income types:- 6.1 Charity Income Charity income is donations which may or may not be Gift Aid-able. We need to receive all donation forms and any other paper work containing a valid Gift Aid declaration. (You will notice the Gift Aid declaration at the top of our donation form) Donations that are classed as Charity income are:- General donations In Memory donations Collections Candle of Hope donations Breast Cancer Awareness events Other (where applicable) 6.2 Trading Income Trading income is defined as either income that has been generated to cover costs associated with the running of the event or income whereby the donor receives something in return for their donation. Donations classes as Trading income are:- Entry fees e.g. sponsored walks/swims Tickets sales Corporate Sponsorship The sale of Relay merchandise It is important to record donations accurately so that when payment is made to Cancer Research UK we are able to identify which is Trading and which is Charity income. Please ensure that if you have both types in any one banking period that you send 2 separate cheques made payable to either: Trading cheques payable to: Charity cheques payable to: Cancer Research UK Trading LTD Cancer Research UK Cheques should be sent by recorded delivery to Cancer Research UK, PO Box 1561, OXFORD, OX4 9GZ and MUST be accompanied by the relevant paperwork for it to be attributed to your Relay and for us to be able to claim Gift Aid. 4 P a g e

5 7. Gift Aid All Cancer Research donation forms carry Gift Aid declarations. Cancer Research UK can claim Gift Aid as long as the donor provides all of the requested information (i.e. full name, full home address and ticks the box!) and we have an adequate audit trail provided by the Accounting Chair. Gift Aid is a simple way to increase a donation by at least 25%. If an individual gives a donation to the charity, we can claim the basic rate tax on the donation from HM Revenue & Customs. For example, a gift of 10 using Gift Aid is worth at least to the charity! 7.1 You can t claim Gift Aid on Entry Fees Payroll Giving Company Donations Ticket Sales Auctions Collections Fetes/Coffee Mornings Legacies Raffle Tickets Product Sales CAF Vouchers 7.2 You can claim Gift Aid on Donations made by individuals Candle of Hope donations Any individual (not a company or collection) donations received directly by the Relay Committee can qualify for Gift Aid, as long as donations are supported by the relevant paperwork i.e. a valid Gift Aid declaration, donation form, matched to Giro number Please note: If the individual has received a benefit in return for the donation it is NOT Gift Aid-able. The benefit could be a ticket to an event or a raffle ticket etc. A Candle of Hope bag is not seen as a benefit due to its minimal value and the donation is voluntary. 8. Completing the Relay Banking Forms In order to complete any of the Income Return Forms you will need to refer to the information you have entered in the Relay Income/Expenditure Breakdown Sheet as this will allow you to transfer the information each time you pay the funds to Cancer Research UK. *Further information on the Relay Income/Expenditure Breakdown Sheet can be found on pages 2/ Income Return Form This form must be completed and sent in each time the Relay Committee would like to pay the funds raised to Cancer Research UK. The form is designed to capture all the different income types that have been received from the Teams and the Committee s own fundraising. The information detailed on this form will assist Cancer Research UK in providing analysis and evaluations of the income types as well as forming part of the extremely important audit trail. How to fill in this form The following information needs to be completed before returning the form back to Oxford (recorded delivery) or to your Cancer Research UK Staff Representative:- - Name of the Relay For Life - Date - Team Fundraising - Committee Fundraising 5 P a g e

6 To help identify Team and Committee fundraising below are definitions for each type of:- Team Fundraising Entry Fee (Trading) Income that has been raised through Supporters registering and paying a set fee to take part in an event you organise such as a sponsored walk or swim. All entry fees for the Relay itself are now on line and should not be included in your accounts. Donations (Charity) Donations given by supporters which are recorded on the Relay For Life Donation form. Other Team Fundraising Income that has been raised by Teams that is not stated above and is recorded on the Relay For Life Donation Form under Other Fundraising Committee Fundraising Merchandise (Trading) Income that has been raised by the sales of merchandise Ticket Sales (Trading) Income that has been raised by the sale of tickets where the fee charged will cover the event costs Corporate Sponsorship (Trading) Donations made form a corporate company to sponsor the event. The corporate will gain something in return of the sponsorship e.g. advertising at the event, in programme etc Donations (Charity) Donations given by supporters and recorded on the Relay For Life Donation form under Donation Details. In Memoriam (Charity) Donations received in memory of a person who has passed away. Candle of Hope (Charity) Donations received for messages on candle bags which are displayed at the Relay For Life event. Collections - Private Property (Charity) Money raised through collections by the Relay For Life Committee on property that is owned privately such as supermarkets, shopping malls, football stadiums and concert halls. - Street Collections (Charity) Money raised through a collection by the Relay For Life Committee in a street or public place to which the public has general access such as train or bus stations, airport or shopping areas. - House to House Collection (Charity) Money raised by the Relay For Life Committee by visiting private residences and places of business and appealing for donations. Gift Aid can be claimed when House to House envelopes are used. - Static Collection Goblets (Charity) Money raised through collection goblets which are kept on the counters of shops, pubs, restaurants, hotels. Breast Cancer Awareness Event (Charity / Trading) Money raised for Breast Cancer Awareness campaigns. Trading income would be entry fees charged. 6 P a g e

7 Other Events Any other way of raising funds for Relay for Life event that is not stated above. Please ensure to account for charity and trading income separately and send two separate cheques (If applicable) one for Trading and one for Charity, please make these payable as below: Trading cheques payable to: Charity cheques payable to: Cancer Research UK Trading LTD Cancer Research UK NB: All of the above raised by the Committee should be captured on a Relay For Life Donation Form under Other Fundraising 8.2 Gift Aid Form **Refer to point 7 on what donations you can and cannot claim gift aid on ** This form must be filled in and sent in with the Income Return form/annual Return form and all the related sponsorship paper work. HMRC have strict regulations which Cancer Research UK must abide by. Cancer Research UK is not able to claim Gift Aid unless this form is fully completed Please Note: You do not need to list each General /Individual/Candle of Hope/Breast Cancer Awareness/In Memory donations or individual Team member s donations, separately. Also you do not need to calculate any Gift Aid totals. How to fill in this form: 1. Record the date the money was banked. 2. Record the giro slip number(s) used to bank the money. The same giro slip number can be noted more than once on this form but you need ensure that the total amount of donations banked (ie column 4) for the relevant lines does not exceed the total amount stated on the actual giro slip. 3. For each giro slip used you must group the money banked into income categories of: Candle of Hope donations General donations (team and/or committee) Breast Cancer Awareness donations In Memory donations Collections Other List each relevant income category on the form - for team general donations please list each relevant team name. 4. Record the total value of the money banked for each income category listed (please do not calculate Gift Aid!). 5. Record the number of donation forms/supporting paperwork items that relate to the money banked. These provide us with a reliable audit trail and are vital in allowing us to claim Gift Aid. 6. Record the number of donation forms/supporting paperwork items enclosed with this form. If the donation forms/supporting paperwork items are not included, or are to follow, please give the relevant details at the bottom of this form. If you need further assistance with this form or anything related to Relay banking please do not hesitate to contact your Cancer Research UK Staff Representative or visit the Tools and Resources are on the website using your unique username and password (provided by your Event Chair) Please be sure to send in all donation forms and supporting paperwork that relates to the 7 P a g e

8 funds you are sending in. We are unable to claim any Gift Aid without it. 8.3 Relay Committee Annual Return form Your Relay should aim to have all monies from the current year s event banked within 6 weeks. Six weeks after your event has taken place an Annual Return form should be completed and sent to us along with any monies (you may retain a balance of 500). This form is different to the Income Return Form and is used to accompany your end of year banking (NB: your year end is different to Cancer Research UK s which is March 31 st. ) The information you have recorded throughout the year on your Relay Income/Expenditure Breakdown Sheet will enable you to complete your paperwork. Who should fill out the forms? The Accounting Chair is responsible for completing the forms. If the income exceeds 50,000 in the Relay bank account, an independent examination is required. This could be someone with financial experience working with your group. You can find further information on this at the charity commission s website If you were to send Cancer Research UK the income in your bank account on a regular basis, there will be no need for the independent examination. The form must be signed by two different signatories to verify that it has been completed correctly, and this should be the Accounting Chair and a second member of the Relay Committee, typically the Event Chair Please refer to the Example Annual Return Form whilst reading these instructions How to complete the Annual Return Form The following information needs to be completed before returning the form back to Oxford:- - Name of the Relay For Life Committee - Name of the Cancer Research UK Staff Representative - The Relay Committee s Year End Date (if known) The information needed to complete this form will be the cumulative totals that can be found on the 1 st tab of your Relay Income/Expenditure Breakdown Sheet. Please refer to section 7.1 for income types If there are expenses incurred for ANY of the fundraising to happen e.g. the hire of a hall, these need to be stated on the form aside the income type and subtracted from the income received to show the net figure. Other expenses are stated in another section call Miscellaneous Expenses. To gain a Net value you need to add the Charity value + the Trading value (subtract) the expenses = Net value. At the bottom of this section there is a place to show any interest received from the bank accounts. Please include this in BOX A as it is income. In the line headed Total carried forward to next sheet ( 500 float is permitted) please add up all of the net totals and interest added to give an accumulative net total. Then insert this figure into BOX B. Please insert the opening balance at the start of the 2010 financial year in BOX C. This can be found on your relevant bank statement. 8 P a g e

9 Less Miscellaneous expenses section please include any other expenses incurred, with a brief description (e.g. Venue hire, catering, First Aid) and amount of each expense clearly stated. Please add up the total amount of all miscellaneous expenses and insert in BOX D. Less amounts paid to CR-UK section - list the date and amount of any monies already paid to CR- UK. Add up the amounts to give the total of money paid to CR-UK and put the total in BOX E. Less amount retained for a float ( 500 permitted) Please include the amount of the float that are carrying over for your next Relay for Life event in BOX F. The Closing Balance at post event should be equal to: The opening bank balance at the start of the financial year 2010 (BOX C) + The net total of income (BOX B) - The total of miscellaneous expenses (BOX D) - The total amounts paid to CRUK (BOX E) - The total amount retained as a float (BOX F) = The final figure will be the closing balance post event to be input into (BOX G). Please answer the remaining questions and sign and date the form appropriately. If you need any other information or more forms then please contact your Cancer Research UK staff representative. Return the annual return form recorded delivery to Cancer Research UK, PO Box 1561, OXFORD OX4 9GZ 6 weeks after your Relay for Life event date. Please retain a copy of the completed form for your own records. Along with the Annual Return form, the following items should be sent: Expenditure receipts. Latest bank statement. Any forms that you have not yet returned. Gift Aid Form Your cheque 8.4 Relay Bank Declaration Form Any Committee that hold a bank account for Cancer Research UK are required to complete this form for the end of our financial year, as this is a requirement set by the charities auditors who check this information annually. This form will be posted to you in January and the Accounting Chair is responsible for completing this form. Please note: - If the income exceeds 50,000 in the bank account, an independent examination is required. This could be someone with financial experience working with your group. You can further information on this at the charity commission s website If you were to send Cancer Research UK the income in your bank account on a regular basis, there will be no need for the independent examination. Thank you for your support! If you need support or have any questions regarding paperwork, do contact your Cancer Research UK Staff Representative. 9 P a g e

10 GIFT AID FAQ S Appendix A What is Gift Aid? Gift Aid is a simple way to increase a donation by at least 25%. If an individual gives a donation to the charity, the charity can claim the basic rate tax on the donation from HM Revenue & Customs. For example, a gift of 10 using Gift Aid is worth at least to the charity. Payments can be made by cash, cheque, postal order, direct debit, standing order, debit or credit card or even in a foreign currency. Why is Gift Aid so important? Gift Aid is a key income stream for Cancer Research UK. Cancer Research UK has the potential to raise over 24m from Gift Aid in 2008/09, which represents a percentage of total budgeted income! Gift Aid provides extra money for research for example the Gift Aid on a donation of 25 would pay for 500 microscope slides. A Gift Aid declaration can enable us to claim tax on any donations made in the past and all future donations by individuals. Making the most of Gift Aid means more money with very little extra fundraising effort! Gift Aid is valuable to the charity. How does a gift qualify for Gift Aid? The individual must pay at least as much income and/or capital gains tax as the charity will claim on their gifts in the tax year in which they make their donations. The tax year runs from 6 April in one year to 5 April in the next. Qualifying Gifts are those relating to: In Memoriam Donations Candle of Hope Dedications General Donations where the individual donor s details are known and recorded accurately How do I know if I am a taxpayer? You will be a taxpayer if you: Pay income tax. Have a private / occupational pension that is taxed at source. Have recently paid, or expect to pay in the next few months, any capital gains tax (for instance on the sale of some property or shares). Receive interest on savings that is taxed at source. Have UK dividend income. What if I am a higher rate taxpayer? The charity claims tax on a donation at the basic rate of tax, even if you are a higher rate taxpayer. A higher rate taxpayer can claim the difference between the higher rate of tax and the basic rate of tax in their self assessment tax return. This means if the charity receives 100 by claiming Gift Aid then the real cost to the donor is only 60. Can a declaration be withdrawn? If donors want to cancel their Gift Aid declaration because they no longer pay sufficient tax, they can do so at any time in any form of communication to Cancer Research UK. The cancellation will take effect from the day the cancellation is made or from the date the donor specifies (if later). If a donor, who has given the charity an oral Gift Aid declaration, cancels it within the period of 30 days after being sent the written confirmation, the cancellation will have a retrospective effect. It will be as if the declaration had never been made. 10 P a g e

11 Is there any restriction on the number of charities I can give to under Gift Aid? No. You can give to as many charities as you like, providing you give a separate declaration to each charity and you pay sufficient tax to cover all of the Gift Aid claimed by all of the charities. Can I make a Gift Aid payment to a UK charity if I do not live in the UK? Yes, in certain circumstances. Crown employees serving overseas (typically as a serving member of the armed forces or a diplomat) and those that are not UK resident but pay UK income and/or capital gains tax can make a Gift Aid donation. Where can I get further information? You can visit the HM Revenue & Customs website at: or contact your local area office on Key points to remember about Gift Aid declarations The Gift Aid declaration is intended to be as simple as possible, but it means that all the information it asks for must be provided to help ensure that a Gift Aid claim is valid. We have to be able to trace the receipt of any donation on which we claim Gift Aid, therefore good quality paperwork is vital. As Gift Aid declarations are flexible and can be used on donation forms to boost income from any fundraising event. Appendix B 11 P a g e

12 RELAY GIFT AID FORM Name of Relay: On this form please summarise all Charity income relating to the funds you are sending in. For further information on how to fill in this form please turn over. Please Note: You do not need to list each General/ Individual/Candle of Hope/Breast Cancer Awareness/In Memory donation, or individual team member s donations separately. You do not need to calculate any Gift Aid totals. Date money was banked Giro slip number Summary description of what was banked Total of donations banked No. of paperwork items 20/05/ Pete s Rangers Yes 23/05/ Rosie s Runners Yes 23/05/ Candle of Hope donations Yes Paperwork enclosed CRUK OFFICIAL USE ONLY TOTAL I confirm that Gift Aid should be claimed by Cancer Research UK on all eligible donations included with this form. Gift Aid declarations are attached to support the claim and I can confirm that each donation can be traced to a committee bank statement held by me. I am aware of the need for the accounting records to be held for 6 years. I understand that HM Revenue & Customs may require Cancer Research UK committees to provide bank statements, giro slips and/or paying-in books in order to support the claim being made. Accounting Chair's Signature: Date: Appendix C 12 P a g e

13 RELAY FOR LIFE INCOME RETURN FORM Name of Committee... Date... Please refer to the section 8.1 for support on how to fill in this form About this form: Please be aware of the following points: All totals are to be calculated WITHOUT Gift Aid, we calculate Gift Aid as part of our banking process Please do not include any online payments Please account for Team and Committee fundraising separately and ensure you add amounts raised to the relevant columns Trading = registration fee e.g. sponsored walk/swim, tickets sales, merchandise and corporate sponsorship. NB: All trading income is non Gift Aid-able and needs to be calculated separately from Charity totals. Charity = Donation Income (please refer to section 6.1 in this procedure) Before sending this form into us we recommend you take a copy for your own records. Please be sure to send in all supporting paper work relevant to income return, this paper work includes: Relay Gift Aid form Donation Forms Any Gift Aid Declarations Any paperwork that supports a Gift Aid Claim Team Fundraising Summary Money raised by your teams Income type Trading ( ) Charity ( ) Entry Fee e.g. sponsored walks/swims (not Relay entry fees) Donations e.g. Individual donations recorded on Relay For Life Donation Form Other Fundraising e.g. collections/fete recorded on Relay For Life Donation Form Committee Fundraising Summary Money raised by the Committee Income Type Trading ( ) Charity ( ) Merchandise Tickets sales, raffles, etc Corporate Sponsorship Candle of Hope Donations (Do not include online donations) Breast Cancer Awareness event (Please separate Trading and Charity totals ) Donations e.g. Individual donations from the Relay For Life Donation form In Memory Donations Collections Other Events e.g. walk / dinner dance Trading Income Total Charity Income Total Income Total NB: Our banking system requires that two separate cheques be sent to us. One for Trading and one for Charity. ALSO, please ensure cheques sent to us are equal to your final cheque totals above. Please make Trading cheques payable to: Please make Charity cheques payable to: Cancer Research UK Trading LTD Cancer Research UK Please remember to fill in your Relay Gift Aid form, and return all supporting paperwork that relates to this Income Return. If you need further assistance with this form or anything related to Relay banking please do not hesitate to contact your Cancer Research UK staff representative or visit the Tools and Resouces area on the website using your unique username and password (supplied by your Event Chair) Prepared by Accounting Chair Please sign and date below Signature... Date... Appendix D 13 P a g e

14 RELAY FOR LIFE ANNUAL RETURN FORM TO WORK ALONG SIDE THE INSTRUCTIONS IN SECTION 8.3 Please complete this form and return it to the Oxford office 6 weeks after your event. Constituent ID (for internal use only) Name of Relay Committee Name of CRUK Staff Contact Year End Date (If known) Income Type Charity Trading Expenses Net Team Fundraising Summary: Entry Fee (do not include Online Reg fees) Individual Donations e.g. donations from the Donation form Other Fundraising Total Team Fundraising Committee Fundraising: Merchandise Ticket Sales Corporate Sponsorship Individual Donations e.g. donations from the Donation form In Memory Donations Candle of Hope Donations Collections Breast Cancer Awareness Event Other Events e.g. Disco Total Committee Fundraising Interest received (Box A) Total Carried forward to next sheet 14 P a g e

15 Net total brought forward from previous sheet + (Box B) Add opening bank balance at start of your 2010 financial year + (Box C) Less miscellaneous expenses (e.g. postage, telephone) Description Amount Total of miscellaneous expenses - (Box D) Less amounts paid to CRUK Date Amount (excluding any cheques enclosed with this return) Total amounts paid to CRUK - (Box E) Less amount retained for a float (Box F) Closing balance Post Event = (Box G) Have separate accounts been produced? (If yes, please attach copy) YES / NO Has this return or separate accounts been reviewed by an independent examiner / auditor?* *this must be done where income exceeds 50, (if yes, please attach copy of independent examiner s / auditor s report) YES / NO Prepared by Accounting Chair Name Approved by Event Chair Name (Note this form needs to be signed by two different signatories Signature Signature Date Date Date PLEASE COMPLETE THIS AND RETURN BY RECORDED DELIVERY TO THE OXFORD OFFICE 6 WEEKS AFTER YOUR EVENT DATE PLEASE RETAIN A COPY OF THIS FORM FOR YOUR OWN RECORDS. 15 P a g e