Fundraising Event Registration Form

Transcription

1 Fundraising Event Registration Form In aid of CMRF Crumlin, supporting Our Lady s Children s Hospital, Crumlin and The National Children s Research Centre Your Details Contact Name: Address: Please attach photo here Home Number: Mobile Number: Address: Contact Person in CMRF Crumlin: All persons organising an event in aid of CMRF Crumlin, supporting Our Lady s Children s Hospital, Crumlin and The National Children s Research Centre, are asked to submit a Photo ID such as a copy of a Passport or Driver s Licence. How did you hear about us? (please tick) Newspaper: Radio Station: Website: Event Friend: Hospital Research Centre Other Please give details: From time to time, we would like to send you updates on how your support is helping cure and care for sick children, and with opportunities to support our work. If you would prefer not to receive any further communication from CMRF Crumlin, please tick this box

2 Preferred means of Communication Letter Telephone SMS Event Details (Please describe the nature of the event) Date to take place: Location: Time: Number of People expected to attend: Have you run a similar type event with another charity? Are you having a street collection or raffle? Have you sought a Garda permit or Licence? *For collection of money in public places, sealed buckets should be used. Have you sourced any insurance that may be required for your event? Promotion of the Event Will the event be promoted on social networking sites or other websites? If yes please provide details: Please use the following wording when promoting your Fundraising Event: Funds raised in aid of CMRF Crumlin Proceeds will be donated to CMRF Crumlin. Please do not use you with guidelines for use. without permission; we will supply our logo to

3 Finance How much money do you hope to raise? To comply with auditor requirements and to preserve the integrity of the organisers, it is required that at least two people are involved in the counting and remitting of cash. Please provide the name and address of the nominated individuals: Name 1: Address 1: Name 2: Address 2: For transparency on cash handling procedures please refer to cash handling procedures provided in our Health, Safety and Legal Guidelines. I agree that proceeds will be lodged no later than 30 days after the event When you are ready to lodge funds please use the Bank details provided in your support letter and please use your unique CMRF ID Number when lodging funds. Disclaimer We want you to enjoy your fundraising activities and stay safe! Please remember that CMRF Crumlin can accept no liability for any loss, damage or injury caused during the event you undertake. CMRF Crumlin insurance does not cover property or the property of your helpers and guests, nor does it cover your personal liability for any injury suffered by yourself or your event participants. Remember to use common sense when it comes to health and safety. Where food is involved, please take care and work to ensure safe preparation, storage and cooking. Please follow good hygiene practices. Please read the CMRF Health & Safety, legal and financial guidelines prior to organising your event. The Fundraiser agrees to release CMRF Crumlin to the fullest extent permissible under law from claims and demands of any kind, and from all liability that may arise in respect of any damage, loss or injury occurring to any person, except where such liability arise because of the negligence of CMRF Crumlin or its agents. CMRF Crumlin reserves the right to remove association with the event if it is evident that the Fundraiser is failing to adhere to any of the above terms and conditions.

4 Agreement and Signature I have read the Health, Safety and Legal Guidelines and agree to hold my fundraising event in accordance with the terms and conditions of CMRF Crumlin guidelines attached and all applicable laws., I agree CMRF Crumlin will receive all revenue from the event within 30 days of the event., I agree that all publicity for the event must be approved by CMRF Crumlin prior to release. Signature: For Office use only Type of ID: Authorised by: CMRF Crumlin Reference Number: Comment: Please return signed form to: CMRF Crumlin, Drimnagh Road, Crumlin, Dublin 12 T: F: E: info@cmrf.org Charity Number: CHY 4483A Date:

5 Health, Safety & Legal Guidelines While we are really appreciative of your support, CMRF cannot organise, supervise or host your fundraising activity. We will endeavour to assist you in any way we can, however we also cannot accept responsibility for any errors or omissions on your part. Public Collections You need a permit from the Gardaí to collect funds on the street or in a public place. While the owners of some private properties including pubs and shopping centres may allow collections onsite you should always check with the Gardaí on the need for a permit. Permits may take 4-6 weeks to obtain, so advance planning is necessary. Raffles & Lotteries Simple raffles at one-off events usually do not require a license but raffles involving tickets sold in advance may require one. Check with your local Garda station. Health and Safety You should ensure that your event is organised efficiently and safely. Ensure that participants are fully briefed about the event, including (where relevant) any risks, fitness requirements, special equipment or clothing required and standards of behaviour expected. Always check if a hired venue has adequate safety procedures in place; trained first-aid personnel may be required particularly if outdoor venues are used. Outdoor events may also require you to notify local authorities or to obtain special permissions. Risk assessment reports may be necessary when applying for permission. Supervision Ensure that your event is properly and adequately supervised. Where children are attending, this includes: Providing proper adult supervision at all times in a safe and secure environment Checking that the child s parentsguardians have given permission for their child to take part. Insurance Consider what insurance cover you need for your event. Owners of venues with public access should have adequate cover in place, but certain categories of events demand additional or specified insurance cover e.g. large scale outdoor events, adventure pursuits and may have age restrictions etc. Additional insurance coverage may have to be factored into your budget. Fundraising materials and publicity All of your fundraising communications should make it clear that you are fundraising in aid of CMRF rather than acting formally on behalf of the organisation. You should always check with us before using our logo in promotional or publicity material. If you are using imagery, please do ensure that you have the rights and permission to use same.

6 Transparency A breakdown of costs and income should be available if members of the public request these details. Managing Money As the organiser, you are responsible for the financial management of your fundraising activity. We ve outlined some guidelines that might help you with this: Collecting the money Money can be collected in the form of cash or cheques (these should be made out to CMRF Crumlin). Cash should be counted in a secure environment and held in a secure place until it is possible to bank it. Cash received should be counted and recorded by two individuals. We recommend setting up a fundraising sponsorship page on our website org for people who wish to make a donation by credit card. Alternatively, you can ask the person to call our fundraising team directly and the donation can be taken securely over the phone and attributed to your event. expenses can be incurred in the name of CMRF without express prior agreement in writing from CMRF. CMRF will issue you with a receipt for all offline donations, recording the amount donated after all funds have been remitted. Once again, we would ask that you remit funds to us as soon as possible after your event, and within 30 days. We d like to give you a total amount raised from your event as soon as possible afterward so you can tell everyone who contributed that you ve achieved your goal! Data Protection During the course of your event you may get access to people s personal data on sponsorship cards, on letters or s to you, or from event participants. After the event is complete you should destroy any lists with personal details you have made yourself, and return printed sponsor cards to CMRF where we will ensure they are processed and then destroyed securely. If you are unsure about what you should and shouldn t do, especially where it comes to Child Protection, Data Protection, legalities or financial regulation, give us a call on and we ll be happy to guide you.