3. COMMITTEE SECTION (COPLOT)

Transcription

1 3. COMMITTEE SECTION (COPLOT) 3.1 Functions: The main function of the Committee Section (COPLOT) is to provide secretarial assistance to the Committee on Papers Laid on the Table, Rajya Sabha. The Section consists of one Assistant Director, One Research Assistant and Two Senior Clerks. The work of the Section is supervised by the Joint Secretary, Director and Joint Director respectively in-charge of the Section, The Section assists the Committee in its mandated functions, viz: - a) Examining the Annual Reports and Audited Accounts of Government Companies, Public Sector Undertakings, bodies created by an Act of Parliament, Cooperatives, Institutes and Societies framed and financed by the Government. Nearly 1340 such Organisations/Government Companies, etc., are under the purview of the Committee; b) Ensuring that all the Papers complete in all respects, are laid within the time prescribed by the relevant statutes and also in compliance with the provisions of the Acts governing laying of papers of these organisations; and c) Monitoring the implementation of the recommendations of the Committee set out in various reports of the Committee. Mandate of the Committee on Papers Laid on the Table under rule 212 H After a paper is laid before the Council by a Minister, the Committee considers:- (a) (b) (c) Whether there has been compliance with the provisions of the Constitution or the Act of Parliament or any other law, rule or regulation in pursuance of which the paper has been so laid; Whether there has been any unreasonable delay in laying the paper before the Council and if so, (i) whether a statement explaining the reasons for such delay has also been laid before the Council along with the paper, and (ii) whether those reasons are satisfactory; Whether the paper has been laid before the Council both in English and Hindi and if not, (i) whether a statement explaining the reasons for not laying the paper in Hindi has also been laid before the Council along with the paper, and (ii) whether those reasons are satisfactory. In addition to the abovementioned functions, the Committee performs such other functions in respect of the papers laid on the Table as may be assigned to it by the Chairman from time to time. 3.2 Composition of the present Committee: The present Committee was constituted under the Chairmanship of Shri D. P. Tripathi, M.P. on 8 th May, 2013, The Committee consists of ten Members nominated by the Hon ble Chairman, Rajya Sabha. The names of Members of the Committee are as under: - 1. Shri D. P. Tripathi Chairman 2. Shri D. Bandyopadhayay 3. Shri Hishey Lachungpa 4. Shri Mukut Mithi 5. Dr. Barun Mukherji 6. Shrimati Kusum Rai 7. Shri Parshottam Khodabhai Rupala 8. Dr. Vijaylaxmi Sadho 9. Shri Ishwar Singh 10. Shrimati Gundu Sudharani 28

2 3.3 Performance of the Committee Section during the year under review: i) Meetings: During the year 2013, the Committee Section arranged Six meetings of the Committee. The details of the meetings are as under: - S. No. Date of Meeting Subject Evidence, if any taken Duration Hrs. Mts ) Delayed laying of Annual Reports and Audited Accounts of Betwa River Board (BRB), Jhansi; and Ministry of Resource Water ) Sarva Shiksha Abhiyan Authority, Punjab on the Table of the Rajya Sabha. Ministry of Human Resource Development (Department of (School Education and Literacy) Consideration of following eleven Memoranda (1 to 11) relating to Action Taken Replies (ATRs) received from various Ministries/Departments on the recommendations contained in its Reports on the delayed laying of the Annual Reports and Audited Accounts of the organisations under the control of respective Ministry. i) Memorandum on Action Taken Replies on 129 th Report of the Indian Institute of Science, Bangalore. ii) Memorandum on Action Taken Replies on 131st Report of the Aligarh Muslim University (AMU). iii) Memorandum on Action Taken Replies on 133 rd Report of the National Commission for Minorities (NCM), New Delhi. iv) Memorandum on Action Taken Replies on 134 th Report of the Board of Apprenticeship Training (BOAT), Chennai. v) Memorandum on Action Taken Replies on 135 th Report of the All India Council for Technical Education (AICTE), New Delhi. vi) Memorandum on Action Taken Replies on 136 th Report of the Sree Chitra Tirunal Institute of Medical Science and Technology (SCTIMST)

3 vii) Memorandum on Action Taken Replies on 137 th Report of the Kerala State Agro Industries Corporation Limited, Thiruvananthapuram. viii) Memorandum on Action Taken Replies on 138 th Report of the Committee on delayed laying of Annual Report and Audited Accounts of National Institute of Siddha, Chennai. ix) Memorandum on Action Taken Replies on 138 th Report of the Commissioner Linguistic Minorities (CLM), Allahabad. x) Memorandum on Action Taken Replies on 140 th Report of the Maharashtra Agro Industries Development Corporation Limited, Mumbai. xi) Memorandum on Action Taken Replies on 142 nd Report of the Handicrafts and Handlooms Exports Corporation, New Delhi Delayed laying of Annual Reports and Audited Accounts of Gandhi Smriti and Darshan Samiti, New Delhi Considered its draft 143rd Report regarding Annual Reports and Audited Accounts of Government Companies/Organisations laid on the Table of Rajya Sabha during the 228th Session and adopted it. Ministry of Culture ) Delayed Laying of Annual Reports and Audited Accounts of Indian Council of Agricultural Research (ICAR), New Delhi ; and 2.) National School of Drama (NSD), New Delhi Considered its draft 144th Report regarding Annual Reports and Audited Accounts of Government Companies/Organisations laid on the Table of Rajya Sabha during the 229 th Session and adopted it. Ministry of Agriculture (Department of Agricultural Research and Education) Ministry of Culture

4 ii) iii) Extension of time limit: During the year 2013, 378 requests from the Ministries for grant of extension of time for laying the Annual Reports/Audited Accounts of Government Companies/Organisations were received in the Section. In such cases where there was prolong and persistent delay in laying the reports, the Committee heard the representatives of Ministries and Organizations by inviting them for oral evidence before the Committee. The Section also took follow up action to ensure compliance of the above directions. Study Visits/local visits undertaken by the Committee: The Committee undertook study and local visits as per details given below: - S. Date of visits Organisation visited No th May, 2013 Indian Institute of Technology (IIT), New Delhi 2. Study Visit to Chennai, Kodaikanal (via Madurai) & Mumbai From 29th May to 2nd June, 2013 (i) Sarva Shiksha Abhiyan (SSA), Tamil Nadu (ii) Rashtriya Madhyamik Shiksha Abhiyan (RMSA), Tamil Nadu. (iii) Indian Oil Corp. Ltd. (IOCL). (iv) Chennai Petroleum Corporation Limited (CPCL). (v) Indian Bank (vi) Pallavan Grama Bank, Salem (RRB). (vii) Chennai Port Trust (CPT). (viii) V. O. Chidambaranar Port Trust, Tuticorin. (ix) Indian Overseas Bank. (x) Pandyan Grama Bank (RRB). (xi) Shipping Corporation of India Limited (SCI). (xii) National Bank for Agriculture and Rural Development (NABARD). (xiii) Air India Limited. (ixv) Union Bank of India (UBI). (xv) Small Industries Development Bank of India (SIDBI). (xvi) Khadi and Village Industries Commission (KVIC). (xvii) Mumbai Port Trust (MPT) rd August, 2013 Jawaharlal Nehru University (JNU), New Delhi 4. Study Visit to Thiruvananthapuram and Bangaluru from 9 th to 14 th September, 2013 (i) Spices Board of India. (ii) Kerala Mahila Samakhya Society (iii) State Society of Kerala Implementing Rashtriya Madhyamik Shiksha Abhiyan (RMSA), Kerala. (iv) State Bank of Travancore. (v) HLL Lifecare Limited (Formerly Hindustan Latex Limited). (vi) Kerala Land Development Corporation Limited (KLDCL). (vii) Indian Institute of Science Education and Research (IISER), Thiruvananthapuram.. (viii) Kerala Agro Industries Corporation Limited (KAIC). (ix) Canara Bank. & its RRB-Kerala Grameen Bank, Malappuram. (x) Indian Plywood Industries Research and Training Institute (IPIRTI). (xi) Vijaya Bank (xii) State Bank of Mysore & its RRB- Kaveri Grameena Bank. (xiii) Sarva Shiksha Abhiyan, Karnataka 31

5 5. Study Visit to Goa and Mumbai from 14 th to 18 th October, 2013 (ivx) State Society of Karnataka Implementing Rashtriya Madhyamik Shiksha Abhiyan (RMSA) (xv) Bangalore Metro Rail Corporation Limited (BMRCL). (xvi) Spices Trading Corporation Ltd. (Formerly Spices Trading Corporation of India Ltd.). (xvii) Tungabhadra Steel Products Limited (A Subsidiary of BYNL). (xviii) Syndicate Bank & its RRB-Karnataka Vikas Grameena Bank (xix) Corporation Bank. (i) Goa Shipyard Limited (GSL). (ii) MMTC (Formerly Minerals and Metals Trading Corporation of India Limited). (iii) Goa Sarva Shiksha Abhiyan Society, Panaji (iv) Goa Rashtriya Madhyamik Shiksha Abhiyan (RMSA), Goa. (v) Mormugao Port Trust (vi) National Film Development Corporation Limited (NFDC). (vii) Jawaharlal Nehru Port Trust (JNPT). (viii) Oil and Natural Gas Corporation Limited (ONGC). (ix) Ali Yavar National Institute for the Hearing Handicapped (AYJNIHH). (x) Hindustan Petroleum Corporation Limited (HPCL) (xi) Industrial Development Bank of India (IDBI). (xii) Life Insurance Corporation (LIC). (xiii) Sarva Shiksha Abhiyan (SSA) Maharashtra Parthmik Shikshan Parishad (xiv) State Society of Maharashtra Implementing Rashtriya Madhyamik Shiksha Abhiyan (RMSA). (xv) Bank of India and its R.R.B., Vidharbha Konkan Gramin Bank. (xvi) Central Bank of India th December, 2013 All India Institute of Medical Sciences (AIIMS), New Delhi In the process, the Committee Section made arrangements for travel and stay of members during the meetings with concerned organisations, and also prepared background material in connection with Study Visit. 3.4 Reports of the Committee presented to Rajya Sabha: The Committee has presented its two reports to the House during the year, as per the following details: S. No Date of Presentation Subject Report No Regarding Annual Reports and audited Accounts of Government Companies/organisations Laid on the Table of Rajya Sabha during the 228 th Session. 143 rd Regarding Annual Reports and audited Accounts of Government Companies/organisations Laid on the Table of Rajya Sabha during the 229 th Session. 144 th 3.5 Goals of the Section: The Section ensures examination of the papers Laid on the Table of the Rajya Sabha in accordance with Chapter XVII-B of the Rules of Procedure and Conduct of 32

6 Business in the Council of States; the rules for internal working of the Committee; and the recommendations/decisions of the Committee contained in its various reports. 3.6 Analysis of the work done: An analysis of the work done during the year 2013 shows that this Section did all the work assigned to it promptly, efficiently and in time. The preceding paras give a glimpse of the work done by the Section during the year It may also be stated that the Section maintained and updated the position regarding laying of the Annual Reports and Audited Accounts of various Government Companies/Organisations in the Committee Software and took up for examination the cases where there was delay in the laying of the papers. The Review of Action Plan for the period January to October, 2013 was done by the concerned officers and the Status Report was sent to the O&M Section. 3.7 Status of computerization and progress: All the typing work of the Section is being done on the computer. The Section maintains a record of the laying position of the papers of various Government Companies/Organisations in the computer. Members are informed of meetings and other urgent information through SMS using SMS utility and s. To make the present Committee Software compatible with the emerging needs and requirement, IT Section (H&S), was given feedback with regard to such requirements and updating of the present Committee Software accordingly. 3.8 Details of budget: Budget allocation Purpose Expenditure Rs. 50,000/- For refreshment to be Rs /- served in the meetings of the Committee Inspection of Section during the year: The Annual Office Inspection for the year 2012 of the Section was conducted on 9 th February, 2013 by Shri C. B. Rai, Director. Required follow-up action on the Inspection Report was also taken by the Section Besides, miscellaneous receipts received from various quarters were also dealt by the Committee Section during the year. 33