~\ \) SD LAREDO INDEPENDENT SCHOOL DISTRICT. 820 Main. Laredo, Texas TaxOffice ...

Size: px

Start display at page:

Download "~\ \) SD LAREDO INDEPENDENT SCHOOL DISTRICT. 820 Main. Laredo, Texas TaxOffice ..."

Sandra Grant
5 years ago
Views:

1 \ \) SD LAREDO INDEPENDENT SCHOOL DISTRICT 820 Main. Laredo, Texas TaxOffice To: School Board of Trustees Laredo Independent School District l702 Houston Street Laredo, Texas From: Rodolfo Directorof Sanchez, Tax Collections RTA, CSTA;;) t-\'" d d Date: November 5, Re.: 2004, Collection Report This monthly report starts out the new 2004 tax year. The tax collection cycle begins on 1, 2004, and ends on September 30, The official opening levy for tax year 2004 is 24,426, This year's levy when compared to last year's levy is 3,082, higher than last year. Even though the dollar tax collection this year is greater than last year, percentage is lower, due in part to a very high opening tax levy LISD COLLECTIONS 2003 LISD COLLECTIONS OPENING LEVY 24,426, ,344, Supplements Adjustments Ending Levy (adj.) _21.91 = 24,429, , , ,396, Oct. Current Year Collections: YTD Current Year Collections: 1,523, ,523, ,499, ,499, Current Year Collection Rate: 6.23% 7.01% C:rudy/word/newtax/2004sdrmpt/Oct04

2 Month of, 2004 Data Analysis Sheet for the Tax Office WHAT? After reviewing the data, what patterns do you see? Three years strong and, thus far, holding at better than 96% collection rate. This new 2004 tax year brings in special circumstances that will need targeted strategies. Even though the Tax Office brought in a higher tax dollar collection this month as compared to same month, last year, the amount of increase was not enough to meet last year's percent of collection. The number of taxpayers that paid their taxes in, 2004, [2,855]was less than in, 2003, [3,122]. Even though the tax rate decreased this year, the over all tax levy increased by more than 3 million dollars. This increase is totally attributed to the highest property value increase, ever, as determined by the Webb County Appraisal District. Also, the delinquent tax collections took a big drop. Last year the delinquent levy tax collections were 145, This vear the amount is or 53% less than last vear! This comparison does not include penalty, interest nor attorney fees, which fluctuate based on the levy collected. From the data, what are the areas of strenzths? The new 2004 is just beginning. The Tax Office in conjunction with the CFO has formulated a new strategy. To be implemented as soon as possible, and hopefully by/before November 30, This would included running three small ads in a local newspaper and sending additional postcard reminders to property tax accounts with a balance equal to or greater than 5,000. Strategies employed this month included: of each year is a transitory month. The Tax Office is busy closing out the previous tax year's reporting and balancing requirements. It then focuses on creating and balancing the new 2004 tax year appraisajs and levy functions. This bajancing is tedious and meticulous as well as time consuming. However, in order to have, to the extent possible, a trouble free collection year (previous year and incoming year), this balancing needs to be correct. Any known uncorrected errors at start of the year will only come back to haunt us later in the year. From the data, what are the areas that need imvrovement or attention? Last month, the Tax Office presented a long list (fourteen in all) of strategies that were initiated last year. All of these items will again be implemented this year. Each item will undergo a through review and improvements, as needed, will be made to each strategy. Each product will be even stronger and will, in most cases, provide for stronger results. WHY? What are the possible casual factors for areas in need of improvement or attention? As compare to any previous tax year, our School District has not had strong property value growth as experience in this 2004 tax year. The property values increased by more than 13%. In the past the growth in property vajues had been between two to four percentage points. HOW? How do you explain the casual factors? The 2004 tax year will bring many challenges. The Tax Office must do all it can to sustain and where opportunities are present, seek to improve and solidify its positioning among all area tax collection agencies. IN CONCLUSION? What do you conclude from your analysis? The success of any taxing entities lies on its ability to acknowledge, accept and redirect it energies towards increased tax collections. WHAT'S NEXT? Identify improvement strategies for areas of need? The Tax Office is committed to these challenges mentioned above and anticipate another strong tax collection year.

3 LAREDO INDEPENDENT SCHOOL DISTRICT TAX OFFICE COLLECTION AND DISTRIBUTION FOR MONTHLY; OCTOBER, 2004 FY 2005 COLLECTIONS Current Year Delinquent Years Sub-Total: All Years Returned Ck Fees Refunds Tax Certificates Attorney Fees Escrow/DeferredTaxes Sub-Total: All Other Total Collections 1,523, , ,628, (10,283.57) 7 16, (40,644.23) (34,251.47) 1,594, DISTRIBUTIONS: MAINTENANCEFUND * Current Year Taxes P & I Current Year * Delinquent Levy Returned Ck Fees Tax Certificates P&I Delinquent Refunds Attorney Fees Escrow/DeferredTaxes Total Maintenance Fund 1,366, , , (10,283.57) 16, (40,644.23) 1,425, N MAINTENANCE FUND DISTRIBUTIONS: SINKING FUND * Taxes Receivable ARB ADJUSTMENTS Deferred Revenue SINKING FUND ** Taxes Receivable ARB ADJUSTMENTS Deferred Revenue 1,435, ** Current Year Taxes 156, , P & I Current Year 1,443, ** Delinquent Taxes 8, P&I Delinquent 3, , , Total Sinking Fund 168, , Total Distribution 1,594, *****Combined P&I discussed & approved by Rosa Maria Torres, Finance Dept. on I, Rodolfo Sanchez, Directorof Tax Collections and Special Projects for Laredo Independent School District, do solemnly swear that the above statement of collections made by me, and distributed thereof for MONTHLY; OCTOBER, 2004, A.D., is tru correct. '. ""'",

4 w LAREDO INDEPENDENT SCHOOL DISTRICT TAX OFFICE COLLECTION AND DISTRIBUTION FOR Y-T-D; OCT '04 TO OCT '04 FY 2005 COLLECTIONS DISTRIBUTIONS: MAINTENANCEFUND Current Year 1,523, * Current Year Taxes Delinquent Years 105, P & I Current Year Sub-Total: All Years 1,628, * Delinquent Levy Returned Ck Fees Returned Ck Fees Refunds (10,283.57) Tax Certificates Tax Certificates P&I Delinquent Attorney Fees 16, Escrow/Deferred Taxes (40,644.23) Refunds Sub-Total: All Other (34,251.47) Attorney Fees Total Collections 1,594, Escrow/DeferredTaxes Total Maintenance Fund MAINTENANCE FUND DISTRIBUTIONS: SINKING FUND 1,366, , , (10,283.57) 16, (40,644.23) 1,425, * Taxes Receivable 1,435, ** Current Year Taxes ARB ADJUSTMENTS 8, P & I Current Year Deferred Revenue 1,443, ** Delinquent Taxes SINKING FUND P&I Delinquent ** Taxes Receivable 165, ARB ADJUSTMENTS 1, Total Sinking Fund Deferred Revenue 166, Total Distribution 156, , , , ,594, *****Combined P&I discussed & approved by Rosa Maria Torres, Finance Dept. on I, Rodolfo Sanchez, Directorof Tax Collections and Special Projects for Laredo Independent School District, do solemnly swear that the above statement of collections made by me, and distributed thereof for YEAR-TO-DATE; OCT '04 to OCTOBffi '04, A.D., is correct...,. v Rodolfo S)mchez Director of Tax Collections and Special Projects

5 Budgeted Tax Revenues VS.Actual Tax Revenues Year to Date Totals: September 1, 2004 to 31, ct-04 Fund # 199: Maintenance and Operations Account # Account Name Collections Balance % Collections YTD Due YTD Total (OVERAGE) Percent Current Year: Current Year Taxes P/I Current Year Tax Certificates Sub-total 19,535,17 151, ,366, ,00 29, , ,889,17 180, ,367, ,517, ,017, % 29, , % 15 3, % 1,547, ,341, % Delinquent Years: Delinquent Levy PII Delinquent Years Sub-total 620,00 46, , ,00 29, , ,00 75, , , , % 54, , % 169, , % M/O Total 20,769,17 256, ,460, ,716, ,052, % Fund # 511: Interest and sinking Current Year: Current Year Taxes PII Current Year Sub-total 2,232, , , ,00 3, ,257, , I 156, , ,055, % 3, , % 180, ,076, % Delinquent Years Delinquent Taxes PII Delinquent Years Sub-total 85,00 7, , ,00 7, , ,00 14, , , , % 11, , % 27, , % lis Total 2,387, , , , ,179, % Grand Total 23,156, , ,629, ,924, ,232, % "'m" US.DT",Offi" c:rudvlexoelllnewtaxi2004\i,drotlmois 11/04 4

6 local current Year Property Tax Revenues Historical Data: 1, 2004 tnrougn october 31, Ct0be,.',2004 Montnly Montnly Montnly Montnly Montnly Montnly Montnly MontnlY Montnly Montnly Montnly Montnly Total Tax original Collections Collections COllections Collections Collections Collections Collections COllections COllections COllections COllections COllections oct./sept. COIl. Year Levy OctOber November December January February Marcn April May June JUly AugUst September Collections Rate ,426, , ,344, ,499, ,865, ,300, , ,105, ,038, , , , , , , ,065, ,378, ,926, ,420, ,188, ,612, ,103, , , , ,142, , , , ,517, ,828, ,753, ,122, ,996, ,024, , , , , ,209, , , , ,854, , ,993, ,982, ,208, ,829, , , , ,046, , , , ,985, ,697, , ,786, ,347, ,653, ,017, , , , , , ,677, ,224, ,355, ,412, ,678, ,814, , , , , , , ,312, ,295, , ,169, ,381, ,392, , , , , , , , , ,559, Total 82,900, ,338, ,484, ,385, ,094, ,096, ,847, ,553, , ,424, ,191, , , ,047, U1 2,500,000 Local Property Tax Revenues Ocfober,Reven'UeCollecfionTrend... 25,000,000. 'VU"'V"'J..'UAU"UQ... Historical Trend in Levy Assesments ; 24, ,000, ,000, ,000, ,500,000 22,000, , ,000, ,000,000 20,378, ,000, , ,000, ,000,000 - Levy Levy Levy MaximumPotential LevyBased on Each Year's Taxable Value Local Property Tax Collection Percent Collection Rate 9.47 ",. i 7.01 H 6.23 I H ; ; j,:j,! -<, --j. --j H -j '-1 H J 2002 SO"'" U.S.D.,,, 0"'" <..""" ",wto" 2004\ "'_O<lob".04\ h'"o''''' Oat.

property Tax Levies and collections Table september 1, 2004 to october 31, 2004 Laredo Independent school District 31'Oct-04 Tax Year YTD property Tax Collections IPercent of I property Tax

7 property Tax Levies and collections Table september 1, 2004 to october 31, 2004 Laredo Independent school District 31'Oct-04 Tax Year YTD property Tax Collections IPercent of I property Tax Icollections I FYI penalty &Interest co liected FYI Total 2004 LEVY WRITE-OFF LlSD , , , , , , , , , , , , , , , , , , , , , , , , ,029, t15,090.37j , , , , , , , , , , , , , , , , , , , , , , , , ,014, , , , , , , , , , , , , % 2.59% 2.58% 1.88% 1.67% 1.42% 1.22% 1.07% 0.95% 5.81% 5.41% 4.74% 4.08% 3.27% 3.24% 5.84% 8.61% 7.64% 2.66% 1.91% 2.08% 2.02% 1.62% 1.40% 1.86% 1.55% 1.20% 1.25% 1.30% 1.90% 1.81% 1.62% 2.26% 4.90% 3.98% 6.04% 7.26% 20.42% , , , , , , , , , , , , , , , , , , , , , , , , , % 97.41% 97.42% 98.12% 98.33% 98.58% 98.78% 98.93% 99.05% 94.19% 94.59% 95.26% 95.92% 96.73% 96.76% 94.16% 91.39% 92.36% 97.34% 98.09% 97.92% 97.98% 98.38% 98.60% 98.14% 98.45% 98.80% 98.75% 98.70% 98.10% 98.19% 98.38% 97.74% 95.10% 96.02% 93.96% 92.74% 79.58% , , , , , , , , , , , , , , , , , , ,480, [12, ,468, , % 3,166, % 99, HE 106, , % 105, % 3,586,730.96!12,407.92J 3,574, , % 3,271, % 101, ,426, I 3, ,429, I 1,523, I 6.40%1 122,906, I 93.77%1I I [ Total - All 28,013, [9, ,004, ,826, % 26,178, % 101, 'd Speci Pm)ec", for La-.do IndependentSmool O;,tJic\ do 'olemn owearthat the above s"'tementof collec'on, made by me, and di,tjibuted thereoffor month of,, 2004 AD. is true and 6 c: rudvl excelll new1ax ;, "I de1qcolll delq 04

31-0ct-04 Summary Delinquent Property Tax Revenues LEVY ONLY SchoolYear Tax Year November December January Febuary March April May June July August September Total All 2004-2005 2004 77,156.88 77,156.

8 31-0ct-04 Summary Delinquent Property Tax Revenues LEVY ONLY SchoolYear Tax Year November December January Febuary March April May June July August September Total All , , , ,26t , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,149_77 52, , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,194, , , , , , , , , , , , , ,689, , , , , , , , , , , , , ,688, Delinquent Property Tax Revenues Compares Collections For of each Year 160,00 140,00 120,00 100,00 80,00 60,00 40,00 20, Sou"., "'r.do I.S.D.T., omc. c 123w1 '".n\ 20041y1 d.'co04_octobe,- 4YrSum

9 L.I.S.D. SUCCESSOR-IN-INTEREST FOR DELINQUENTTAXES FOR MONTHLY; OCTOBER, 2004 FY 2005 COLLECTIONS DISTRIBUTIONS: MAINTENANCE FUND Current Year Current Year Taxes Delinquent Years P & I Current Year Refunds ( ) Delinquent Levy Sub-Total: P&I Delinquent Attorney Fees ( : Refunds Total Collections Attorney Fees Total Maintenance Fund co Taxes Receivable ARB ADJUSTMENTS Deferred Revenue *****Combined P&I discussed & approved by Rosa Maria Torres, Finance Dept. on Total Distribution I, Rodolfo Sanchez, Director of Tax Collections and Special Projects for L.I.S.D.-Webb County Education District, do solemnly swear that the above statement of collections made by me, and distributed thereof for MONTHLY; OCTOBER, , is.kue and correct. /. Rodolfo Sanchez Director of Tax Collections and Special Projects

10 L.I.S.D. SUCCESSOR-IN-INTEREST FOR DELINQUENT TAXES FOR Y-T-D; OCT '04 TO OCT '04 FY 2005 COLLECTIONS DISTRIBUTIONS: MAINTENANCE FUND Current Year Current Year Taxes Delinquent Years P & I Current Year Refunds ( ) Delinquent Levy Sub-Total: P&I Delinquent Attorney Fees ( : Refunds Total Collections Attorney Fees Total Maintenance Fund <0 Taxes Receivable ARB ADJUSTMENTS Deferred Revenue *****Combined P&I discussed & approved by Rosa Maria Torres, Finance Dept. on Total Distribution I, Rodolfo Sanchez, Director of Tax Collections and Special Projects for L.I.S.D.-Webb County Education District, do solemnly swear that the above statement of collections made by me, and distributed thereof for YEAR-TO-DATE; OCTOBER '04 TO OGTOSER '04, is true and correct. Rodolfo Sanchez Director of Tax Collections and Special Projects

rlsd 1:ARErio'i~DEi'F,Ni)E:';1"sc:HooL ])'1STRIC'r Repeat Performance % Collection Rate...Sustained... THREE YEARS...Strong AndCounting...

rlsd 1:ARErio'i~DEi'F,Ni)E:';1"sc:HooL ])'1STRIC'r To: From: School Board of Trustees Laredo Independent School District 1702 Houston Street Laredo, Texas 78040 -a/2 Rodolfo Sanchez, RTA, CSTJ>/'J~ ~~