~ \) 820 Main. Laredo, Texas TaxOftice. Jillle 2005, Collection Report,

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1 ~ \) SD 820 Main. Laredo, Texas TaxOftice To: From: School Board of Trustees Laredo Independent School District 1702 Houston Street Laredo, Texas ~ Rodolfo Sanchez, RTA, CSTA;? 0- I/J ~ Director of Tax Collections (It ~ Date: July 8, 2005 Re.: Jillle 2005, Collection Report, The tax collection rate increased from 88.05% last month to % this month. The current year to date property tax collections (October, 2004 to June, 2005) ending on June 30, 2005, are $ 23,052, or %. The year to date increase is $ for the same period last year. Overall. the tax collections for all bud2eted funds are $ or /0. The Tax Office has collected through Jillle, 2005, $ 22,017, or % of the budgeted Maintenance and Operating Fund and $ 2,554, or % of the budgeted Interest and Sinking Fund LISD COLLECTIONS 2003 LISD COLLECTIONS OPENING LEVY $24,426, $ 21,344, OctlMay OctlMay Oct/May Supplements Adjustments Ending Levy (adj.) + 86, = $ 24,444, , $ 21,890, Jillle June June Supplements Adjustments Ending Levy (adj) + 1, = $ 24,432, , $ 21,904, Jillle Current Year Collections: YTD Current Year Collections: $ 1,529, $ 23,052, $ 970, $ 20,231, Current Year Collection Rate: % 92.36% C:rudy/word/newtax/2004sdnnpt/June05.'

2 Month of June, 2005 Data Analysis Sheet for the Tax Office WHAT? After reviewing the data, what vatterns do you see? The collection rate increased from 88.05% last month to % this month. This month's tax collection rate of94.35% in the highest rate ever achieved during a June period. Last month our collection rate was 88.05%; this represents an increase of 6.30 percentage points. This follows the pattern for each month of June over the last three years. Each subsequent year has shown very health growth. This year we experienced the highest participation in the split payment option over the last four years. This month turned out to be a dramaticalz large month due in part to the large "split pmt" option account balances that were due by the 30 of the month. There were $1.2 million dollars and 2,000 tax accounts that became due this month from the split payment option. Of these only 136 tax payer accounts did not pay on time. This represents approximately $62,000. The month of June05, is probably the last month this year where we will experience a dramatic increase in property tax collections. The next three months will bring in additional needed revenues; just that the growth in not anticipated to be significantly large. From the data, what are the areas or stremlths? Overall. the tax collections for all budeeted funds are $ or /0. There are numerous strategies that the Tax Office has used through out this year. However, ifi were to single out one strategy over all the others, I would have to select "Customer Service". Without good and consistent customer service all the other strategies would not rise to the level of expectation. Some of the strategies:. Include direct person-to-person telephone collection efforts.. Continued advertising the "On-Line Pmt" options; the login is listed below, Online.asp. Increased "Friendly Reminders" advertising; these ads remind taxpayers to pay on time in order to avoid additional penalty and interest charges as well as possible lawsuits.. Customer appreciation "gifts" continued to be highly appreciated by our taxpayers. Strategies employed this month included:. Early in the month additional tax statements were sent to all accounts under the "split. pmt" option. This strategy proved very successful as evident by our monthly collections. Stepped up referrals the delinquent tax attorney's office. A "temp" person has been assigned to the Tax Office, and this person has been a tremendous help. The temp has "freed" some time for other staff members to concentrate on collection efforts. Particularly, when staff is out due to medical or other leave. From the data, what are the areas that need imvrovement or attention?. A strategy has been developed with the attorneys, whereby LISD will be the "first" to file a lawsuit as opposed to filing an "intervention". Over 40 accounts have been submitted to KMP for filing of a "judgment".. An additional 75 accounts have been targeted for filing oflawsuits and have been submitted to the Attorney's Office. a m- -~- - --

3 WHY? What are the possible casual factors for areas in need of improvement or attention? With each passing tax year, the Tax Office has managed to increase its collection rate. As the collection rate increases, the amount of delinquency decreases. Therefore, early intervention via a lawsuit becomes critical to the success of all our efforts. A more efficient office is in the works and will become a reality in a few more months.. An increase in staff would go a long way to provide better customer support and relieve office stress, both physical and mental. HOW? How do you explain the casual factors? Budgetary constrains are a primary consideration as to funding allocations. IN CONCLUSION? What do you conclude from your analysis? At the top of all the efforts, is "knowledge" of identifying who the delinquent taxpayers are and a non-stop communication with this category of taxpayers. It is essential to have optimum utilization of both human and physical resources. Management needs to continue to stay on top of all situations and be able to decisively make course corrections, if necessary, "on the fly". These are two factors that help improve our delivery systems. WHAT'S NEXT? Identify improvement strategies for areas of need? The Tax Office is looking forward to the move to the Rapaport building. This location and its enhanced amenities should be a great asset to the continued success of the strategies employed at the Tax Office. Daily communications between our office and the attorney's office continues to be the "key" to continued enhancement of the tax collection results. Currently, strong working relations makes for a marked difference. b

4 LAREDO INDEPENDENT SCHOOL DISTRICT TAX OFFICE COLLECTION AND DISTRIBUTION FOR MONTHLY; JUNE, 2005 FY 2005 COLLECTIONS DISTRIBUTIONS: MAINTENANCEFUND Current Year $ 1,599, * Current Year Taxes $ Delinquent Years $ 66, P & I Current Year $ Sub-Total:All Years $- 1,665, * Delinquent Levy $ Returned Ck Fees $ ReturnedCk Fees $ Refunds $ Tax Certificates $ Tax Certificates $ P&I Delinquent $ Attorney Fees $ 23, $ Escrow/DeferredTaxes $ 6, Refunds $ Sub-Total: All Other $ 30, Attorney Fees $ Total Collections $ 1,696, Escrow/DeferredTaxes $ Total Maintenance Fund $ 1,372, , , , , , ,524, N MAINTENANCEFUND DISTRIBUTIONS: SINKING FUND * Taxes Receivable $ 1,410, ** CurrentYear Taxes $ 156, ARB ADJUSTMENTS $ 18, P & I Current Year $ 7, Deferred Revenue $ 1,429, ** DelinquentTaxes $ 5, SINKING FUND P&I Delinquent $ 3, ** Taxes Receivable $ 162, $ ARB ADJUSTMENTS $ 1, Total Sinking Fund $ 172, Deferred Revenue $ 164, Total Distribution $ 1,696, *****Combined P&I discussed & approved by Rosa Maria Torres, Finance Dept. on I, Rodolfo Sanchez, Director of Tax Collections and Special Projects for Laredo Independent School District, do solemnly swear that the above stat~ collections made by me, and distributed thereof for MONTHLY; JUNE, 2005, A.D., is true-ood correc coiro Sanchez Director of Tax Collections and Special Projects

5 LAREDO INDEPENDENT SCHOOL DISTRICT TAX OFFICE COLLECTION AND DISTRIBUTION FOR V-T-D; OCT '04 TO JUNE '05 FY 2005 COLLECTIONS DISTRIBUTIONS: MAINTENANCE FUND Current Year $ 23,323, * Current Year Taxes $ Delinquent Years $ 952, P & I Current Year $ Sub-Total: All Years $ 24,275, * Delinquent Levy $ Returned Ck Fees $ 1, Returned Ck Fees $ Refunds $ 47, Tax Certificates $ Tax Certificates $ 1, P&I Delinquent $ Attorney Fees $ 198, $ Escrow/Deferred Taxes $ (12,438.02) Refunds $ Sub-Total: All Other $ 235, Attorney Fees $ Total Collections $ 24,511, Escrow/Deferred Taxes $ Total Maintenance Fund $ Credit to Acct# as per Supt., S Bruni. (see report of Total Maintenance Funds Deposited 20,688, , , I 1,00 1,09 225, , , (12,438.02) 21,995, (802.59) 21,994, Co) MAINTENANCE FUND DISTRIBUTIONS: SINKING FUND * Taxes Receivable $ 21,291, ** Current Year Taxes $ ARB ADJUSTMENTS $ (12,473.50) P & I Current Year $ Deferred Revenue $ 21,278, ** Delinquent Taxes $ SINKING FUND P&I Delinquent $ ** Taxes Receivable $ 2,447, $ ARB ADJUSTMENTS $ (547.10) Total Sinking Fund $ Deferred Revenue $ 2,446, Total Distribution $ 2,364, , , , ,515, ,511, *****CombinedP&Idiscussed& approvedby RosaMariaTorres,FinanceDept.on I, Rodolfo Sanchez, Director of Tax Collections and Special Projects for Laredo Independent School District, do solemnly swear that the above:t:~collections made by me, and distributed thereof for YEAR- TO-DATE; OCT '04 to JU«#~. ~ Rodolfo Sanchez Director of Tax Collections and Special Projects

6 Budgeted Tax Revenues vs. Actual Tax Revenues Year to Date Totals: September 1,2004 to June 31, 200S 30-Jun-05 Fund # 199: Maintenance and Operations Account # Account Name Current Year: current Year Taxes P/I current Year Tax certificates Sub-totAl 19,535,170_00 4,676, ,302, ,487, ,372, , , , , , _ ,889,17 4,705,894_28 13,350, ,620, I 1,435, ,839, ,304,205.01) % 272, , % 1,17 2, % 21,112, ,223,501.66> % DelinquentYears: Delinquent Levy P/I Delinquent Years Sub-totAl 620_00 194, , , , , ,898_04 74,955_20 19, , , , , , ,258.49) % 255, , % 904, ,794.44) % A M/O TotAl 20,769,17 4,980, ,660, ,883, ,493, ,017, ,248, % Fund # S11: Interest and sinking Current Year: Current Year Taxes PII Current Year Sub-totAl 2,232, , ,520, , , ,00 3, , , , ,257, , ,525, , , ,385, ,337.33) % 31, ,737.76) % 2,416, , % DelinouentYears Delinquent Taxes P/I Delinquent Years Sub-total 85,00 27, , , , ,00 15, , , , , , , , , ,817.91) % 47, (2,703.08) % 137, , % I/S Total 2,387, , ,572, , , ,554, ,596.08) % Grand Total 23,156, ,564, ,232, ,108, ,665, ,571, ,414,892.18) % s~'" U.S.U.T"O",", r:rudvlexrelllnew,"x\2004\i"lrot\moi,),.,e05

7 Local Current Year Property Tax Revenues Historical Data: october 1, 2004 through June 30, 200! June MOnthly Monthly Monthly MOnthly MOnthly MOnthly MOnthly MOnthly MOnthly MOnthly MOnthly MOnthly Total Tax Original Collections Collections Collections Collections Collections Collections COllections Collections Collections Collections Collections Collections Oct.l5ept. COIl. Year Levy October November December January February March April May June July August September COllections Rate , , , , , , , , , , , Total , ,800 Local Property Tax Revenues ";)Ulie;"RevelilieCol1ectloIiTreIiCf ,000 Lo.cal...P.roperty..Tax..Levies isto 94.50Local Property Tax Collection Percent III 1,600 " 1,400 24,426,783 24, ,000, ,200 1, ,000, , 21, , June 2005 June 2004 June ,000 18,000,, i Levy Levy Levy MaximumPotentialLevyBasedonEachYear'sTaxableValue June 2005 June 2004 June 2003 SOU". U.S.D..., Offl<e c"""" oewt",200""'~"n"5\ h'"'''''' ""

Property Tax Levies and Collections Table september 1,2004 to June 30, 2005 Laredo Independent Sdlool District 3Q-Jun-{)5 Tax Year IYTDl Adjustments I to Levy I FYI Penalty &Interest Collected FYI

8 Property Tax Levies and Collections Table september 1,2004 to June 30, 2005 Laredo Independent Sdlool District 3Q-Jun-{)5 Tax Year IYTDl Adjustments I to Levy I FYI Penalty &Interest Collected FYI Total 2004 LEVY WRITH>FF LlSD {) {) , , , ,68 35, , , ,138,87 14, , , , , , , ,029, ,711 1, , , , (11.9OJ , , , ,017, , , , , , , , % 2.58% 2.58% 1.88% 1.67% 1.42% 122% 1,07% 0.95% 5,81% 5.41% 4.74% 4.08% 3.27% 3.24% 6.65% 13.70% 13.59% 8.78% 6.75% 8.71% 720% 6.75% 6.02% 7.02% 7,78% 4,79% 3.56% 3.58% 5.94% 6.56% 6.69% 8.88% 17.08% 18.05% 19.87% 31.22% 53.13% , , , , , , , ,600,98 133, , , , , % 97.41% 97,42% 98,12% 98.33% 98.58% 98.78% 98.93% 99.05% 94.19% 94.59% 9526% 95.92% 96.73% 96.76% 93.35% 86.30% 86.41% 9122% 93,25% 91,29% 92.80% 9325% 93.98% 92.98% 92,22% 9521% 96.44% 96,42% 94,06% 93.44% 93.31% 91.12% 82.92% 81,95% 80.13% 68.78% 46.87% ,82 147, , , , , , , , , , , , , , , , , , I5-Total:LI5D 3,480, , ,489, , % 2,577, % 336, WCED B0.10 I5-Total:WCED 106, , , % 101, % 7, IDe/lnq. Total 3,586, ,600, ,594, , % 2,678, % 344, Current Year: I 2004 I 1 24,426, , , ,457, ,052, %1 I 1,404, I 5.74%11 270, I 13, , ,051, ,968, % 4,083, % 614, "'l- _dentsd>oolinstriot, dosoiom1iy --_the -..."""'" of""""",oo.nedeby"", ei1d_edth""""""""",,, of.u"" 2005A.D.;.lrueeI1doom><t. 6

30.Jun.05 Summary Delinquent Property Tax Revenues LEVY ONLY School Vear Tax Vear October November December January Febuary March April May June July August September Total All 2004.2005 2004 77,156.

9 30.Jun.05 Summary Delinquent Property Tax Revenues LEVY ONLY School Vear Tax Vear October November December January Febuary March April May June July August September Total All , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,689, , , , , , , , , , , , ~ Delinquent Property Tax Revenues Compares Collections For June of each Year ,696.~ June 2005 June 2004 June 2003 June 2002 Source, Laredo 1.5. D. T., Office " 123w\ 'mn\ 20041,1delco~OUuneOUYrSum

10 L.I.S.D. SUCCESSOR-IN-INTEREST FOR DELINQUENT TAXES FOR MONTHLY; JUNE, 2005 FY 2005 FY 2005 COLLECTIONS Current Year $ DelinquentYears $ Refunds ( ) $ Sub-Total: $ Attorney Fees ( :$ Total Collections 1, , $ 1, DISTRIBUTIONS: MAINTENANCEFUND CurrentYear Taxes $ P & I CurrentYear $ DelinquentLevy $ P&I Delinquent $ Refunds $ Attorney Fees $ Total MaintenanceFund $ , :UND 4, , , , co Taxes Receivable $ ARB ADJUSTMENTS $ Deferred Revenue $ $ $ $ *****Combined P&I discussed & approved by Rosa Maria Torres, Finance Dept. on Total Distribution $ 1, , I, Rodolfo Sanchez, Director of Tax Collections and Special Projects for L.I.S.D.-Webb County Education District, do solemnly swear that the above statement of collections made by me, and distributed thereof for MONTHLY; JUNE, 2005, A.B7.iSltrue and correct. :ducation District, 'or YEAR-TO-DATE; Rodolfo SanQtlez Director of Tax Collections and Special Projects

~\ \) SD LAREDO INDEPENDENT SCHOOL DISTRICT. 820 Main. Laredo, Texas TaxOffice ...

$~\ \) SD LAREDO INDEPENDENT SCHOOL DISTRICT. 820 Main. Laredo, Texas TaxOffice ...$ \ \) SD LAREDO INDEPENDENT SCHOOL DISTRICT 820 Main. Laredo, Texas 78040. 956 795 3300 TaxOffice To: School Board of Trustees Laredo Independent School District l702 Houston Street Laredo, Texas 78040