SCOTTISH AMBULANCE SERVICE

Transcription

1 SCOTTISH AMBULANCE SERVICE ENDOWMENT FUND DRAFT UNAUDITED ANNUAL ACCOUNTS 2008/09 CHARITY NUMBER SC027131

2 SCOTTISH AMBULANCE SERVICE ENDOWMENT FUND INDEX TO ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2009 PAGE LEGAL AND ADMINISTRATIVE INFORMATION 2 REPORT OF THE TRUSTEES 3-6 AUDITORS REPORT TO THE TRUSTEES 7-8 STATEMENT OF FINANCIAL ACTIVITIES AND INCOME AND EXPENDITURE ACCOUNT 9 BALANCE SHEET 10 STATEMENT OF ACCOUNTING PRINCIPLES AND NOTES TO THE ACCOUNTS 11 SUMMARY OF DONATIONS AND LEGACIES RECEIVED DETAILS OF FUNDS HELD

3 SCOTTISH AMBULANCE SERVICE ENDOWMENT FUND Headquarters : Trustees : Chairman : The Scottish Ambulance Service National Headquarters Tipperlinn Road Edinburgh EH10 5UU The Chairman, Chief Executive, Non-Executive and Executive Directors of the Scottish Ambulance Service Board are the Endowment Fund Trustees Mr William Brackenridge Chief Executive : Mr Kevin Doran (to 14 th November 2008) Leave of absence 28 th May th November 2008 Mrs Pauline Howie, Acting Chief Executive (from 29 th May 2008) Non-Executive Directors : Mr Alan Lawton (to 28 th November 2008) Mrs Christine Humphries Mr Douglas Marr Mr Alan Bickerstaff Ms Suzanne Dawson Mr Andrew Richmond Mr David Alexander (from 1 st December 2008) Mr David Garbutt (from 1 st October 2008) Ms Theresa Houston (from 1 st October 2008) Executive Directors : Bankers : Ms Shirley Rogers, Director of Human Resources and Clinical Development Ms Grace Kennedy, Director of Operations (to 14 th November 2008 ) Leave of absence 28 th May 2008 to 14 th November 2008 Mrs Pamela McLauchlan, Interim Director of Finance Cater Allan Bank 9 Nelson Street Bradford BD1 5AN Auditors : Scottish Charity Number: Hogg & Thorburn Chartered Accountants Moat House 14 Gala Park Galashiels TD1 1EX SC

4 SCOTTISH AMBULANCE SERVICE ENDOWMENT FUND REPORT OF THE TRUSTEES ON THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2009 The Trustees have pleasure in presenting their report and the financial statements of the charity for the year ended 31 March Structure, Governance and Management of the Charitable Funds The Endowment Fund was recognised by the Inland Revenue as a charity for the purposes of Section 505, Income & Corporation Taxes Act 1988 with effect from 29 November With effect from that date it also became entitled, under Section 1(7) of the Law Reform (Miscellaneous Provisions) (Scotland) Act 1990 to describe itself as a Scottish Charity. Endowment Funds are those gifts, donations, legacies and endowments made under the relevant charities legislation and held in trust in the Scottish Ambulance Service Endowment Fund. The Endowment Fund is divided into a number of smaller designated funds relating to particular divisions, stations and schemes operating within the Service. Under the terms of the National Health Service and Community Care Act 1990 the Trust has the power to accept, hold and administer any property on trust for purposes relating to any service which it is their function to make arrangements for, administer or provide. Under the National Health Service Trusts (Appointment of Trustees) (Scotland) (No. 2) order 1994, the chairman, non-executive directors and executive directors of the trust are appointed trustees ex officiis for the purpose of holding any property which is to be held in trust on behalf of the trust under section 12G National Health Service (Scotland) Act Trustees are recruited and appointed in accordance with the Service s policy for appointment of Board Members. There are no relationships between the Charity and other parties. The relationship with the Scottish Ambulance Service exists on the basis that the members of the Scottish Ambulance Service board are the Trustees of the Charity. The Endowment Fund operates within the guidelines of an established set of Standing Financial Instructions (SFIs). These SFIs ensure full compliance with the instructions attached to any donations or legacies made to the Service. The SFIs detail how decisions are made regarding the appropriate expenditure of the Endowment Fund. Compliance with the SFIs ensures that any major risks involved in the administration of the Endowment Fund are identified and carefully managed. 3

5 SCOTTISH AMBULANCE SERVICE ENDOWMENT FUND REPORT OF THE TRUSTEES ON THE ACCOUNTS (Cont.) FOR THE YEAR ENDED 31 MARCH 2009 Objectives and Activities The objective of the trust is to provide for the welfare of the staff and patients of the Scottish Ambulance Service. In fulfilling this objective, the trustees will ensure that expenditure from the Endowment Fund is legitimate in terms of any instructions attached to donations and legacies made to the Fund. The Standing Financial Instructions have been developed to assist trustees in meeting these objectives. Achievements and Performance Over the last year a number of Community First Responder Schemes have been established by means of donations to the Endowment Fund. A Community First Responder is a local volunteer who agrees to undertake training in order to be able to provide life saving treatment to those people within the community who are critically injured or ill in the first few minutes prior to the arrival of an ambulance. As a result of donations to the Endowment Fund we have been able to equip these local schemes with Defibrillator Shockboxes, High Visibility Jackets, and Training Equipment. The Service will continue to support and develop these schemes with the help of local funding. Financial Review Income Income during the period was 41, The Trust is entirely dependent on donations and legacies for the benefit of staff and patients in many locations in Scotland. Detailed information on income received is given in the summary of donations and legacies. Expenditure Expenditure during the period was 34, Audit fees include an underprovision for 2008 ( ) in addition to the 2009 fee. 4

6 SCOTTISH AMBULANCE SERVICE ENDOWMENT FUND REPORT OF THE TRUSTEES ON THE ACCOUNTS (Cont.) FOR THE YEAR ENDED 31 MARCH 2009 Financial Review (continued) The Board may spend funds for such purposes relating to services provided by them under the National Health Service Acts as they think fit but always ensuring, so far as reasonably practicable, that the intentions of the donors plus any conditions imposed are met. This includes use of money for the provision of staff welfare. Full details of the funds and their purposes are provided within the notes to the financial statements. Plans for Future Periods The Trustees will continue to administer the Fund in accordance with the Standing Financial Instructions and any additional guidance provided. Responsibilities of the Trustees Under the Law Reform (Miscellaneous Provisions) (Scotland) Act 1990, the Trustees must arrange for the preparation of financial statements for each financial year which give a true and fair view of the charity s financial activities during the year and of its financial position at the end of the year. In preparing those financial statements the trustees must: select suitable accounting policies and then apply them consistently; make judgments and estimates that are reasonable and prudent; state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements, and; prepare the financial statement on a going concern basis unless it is inappropriate to presume that the charity will continue its activities. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Law Reform (Miscellaneous Provisions)(Scotland) Act 1990 and the Charities Accounts (Scotland) Regulations The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The Trustees are required to act in accordance with the legislation empowering them to accept, hold and administer the Endowment monies. 5

7 SCOTTISH AMBULANCE SERVICE ENDOWMENT FUND REPORT OF THE TRUSTEES ON THE ACCOUNTS (Cont.) FOR THE YEAR ENDED 31 MARCH 2009 Total Value of the Fund The total value of the Fund at 31 March 2009 was 122, These funds are held in cash lodged in a separate high interest bearing bank account with the Board s bankers. There are no investments held by the Endowment Funds. Any investments that are left to the Service are sold prior to the winding up of the legatees estate and the Service has only received cash. Reserves Policy No reserves are held since the funds donated are for specific purposes. Activity on any fund will cease when those funds are exhausted. Trustees Remuneration No remuneration has been paid to the trustees and no expenses have been reimbursed during the year. Signed on behalf of the trustees Pauline Howie Trustee 6

8 INDEPENDENT AUDITOR S REPORT TO THE TRUSTEES OF THE SCOTTISH AMBULANCE SERVICE ENDOWMENT FUND FOR THE YEAR ENDED 31 MARCH 2009 We have audited the financial statements of Scottish Ambulance Service Endowment Funds for the year ended 31 March 2009 which comprise the income and expenditure account, statement of financial activities, balance sheet and related notes. These financial statements have been prepared under the accounting policies set out therein and the requirements of the Financial Reporting Standard for Smaller Entities (effective April 2007). This report is made solely to the charity s trustees, as a body, in accordance with section 44(1)(c) of the Charities and Trustee Investment (Scotland) Act 2005 and regulation 10 of the Charities Accounts (Scotland) Regulations Our audit work has been undertaken so that we might state to the charity s trustees those matters we are required to state to them in an auditor s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and its trustees as a body, for our audit work, for this report, or for the opinions we have formed. Respective responsibilities of trustees and auditors The trustees responsibilities for preparing the Trustees Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) are set out in the Statement of Trustees Responsibilities. We have been appointed as auditors under section 44(1)(c) of the Charities and Trustee Investment (Scotland) Act 2005 and report in accordance with its regulations made under that Act. Our responsibility is to audit the financial statements in accordance with relevant legal and regulatory requirements and International Standards on Auditing (UK and Ireland). We report to you our opinion as to whether the financial statements give a true and fair view and are properly prepared in accordance with the Charities and Trustee Investment (Scotland) Act 2005 and regulation 8 of the Charities Accounts (Scotland) Regulations We also report to you if, in our opinion, the information given in the Trustees Annual Report 3 is not consistent with the financial statements, if the charity has not kept proper accounting records, the financial statements do not accord with those records or if we have not received all the information and explanations we require for our audit. We read the Trustees Annual Report and consider the implications for our report if we become aware of any apparent misstatements within it. 7

9 INDEPENDENT AUDITOR S REPORT TO THE TRUSTEES OF THE SCOTTISH AMBULANCE SERVICE ENDOWMENT FUND (Cont.) FOR THE YEAR ENDED 31 MARCH 2009 Basis of audit opinion We conducted our audit in accordance with International Standards on Auditing (UK and Ireland) issued by the Auditing Practices Board. An audit includes examination, on a test basis, of evidence relevant to the amounts and disclosures in the financial statements. It also includes an assessment of the significant estimates and judgements made by the trustees in the preparation of the financial statements, and of whether the accounting policies are appropriate to the charity's circumstances, consistently applied and adequately disclosed. We planned and performed our audit so as to obtain all the information and explanations which we considered necessary in order to provide us with sufficient evidence to give reasonable assurance that the financial statements are free from material misstatement, whether caused by fraud or other irregularity or error. In forming our opinion we also evaluated the overall adequacy of the presentation of information in the financial statements. Opinion In our opinion: the financial statements give a true and fair view, in accordance with United Kingdom Generally Accepted Accounting Practice applicable to Smaller Entities, of the state of the charity s affairs as at 31 March 2009 and of its incoming resources and application of resources for the year then ended; and the financial statements have been properly prepared in accordance with the Charities and Trustee Investment (Scotland) Act 2005 and regulation 8 of the Charities Accounts (Scotland) Regulations Hogg & Thorburn Chartered Accountants Registered Auditors Moat House 14 Galapark Galalshiels TD1 1EX Date. 8

10 SCOTTISH AMBULANCE SERVICE ENDOWMENT FUND STATEMENT OF ACCOUNTING PRINCIPLES AND NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH ACCOUNTING POLICY Basis of accounting The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standards for Smaller Entities (effective January 2007), the Charities and Trustees Investment (Scotland) Act 2005 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP 2005). Income and Expenditure Donations, legacies and interest are included in the Income and Expenditure Account when receivable. A summary of all donations received is included in the notes to the financial statements. Expenditure has been accounted for on the accruals basis and account has been taken of payments made subsequent to 31 March Fund accounting The funds are all restricted in nature, except for the SAS General and HQ funds, as donations are made for specific funds. These are detailed within the notes to the financial statements at pages 20 to TAXATION The Scottish Ambulance Service Endowment Funds have charitable status and are exempt from income tax under Section 505 of the Income and Corporation Taxes Act The Fund is not registered for Value Added Tax and accordingly any irrecoverable tax is included within the relevant expenditure. Certain items of equipment etc. may be zero rated for VAT purposes when purchased wholly from charitable funds. 11

11 SCOTTISH AMBULANCE SERVICE ENDOWMENT FUND SUMMARY OF DONATIONS RECEIVED DURING THE PERIOD 1 APRIL 2008 TO 31 MARCH Aboyne 0 2. Air Ambulance 11, donations were received by this fund 3. Alford Alness 0 5. Annan 0 6. Ayr Station Ballater 8,384 2 transfers were made into this account from Aboyne and Braemar 8. Banff 0 9. Betty Wemyss Bursery Benbecula Borders 65 2 donations were received by this fund 12. Braemar Broadford Buckie donations were received by this fund 15. Cameron Stroke Unit 0 12

12 16. Chirnside donations were received by this fund 17. Cowdenbeath 93 2 donations were received by this fund and 1 transfer 18. Crieff Cumbernauld Cumnock Cupar Daliburgh Defibrillators for Air Ambulance Dingwall Dingwall First Responders 1, Dumfries 3,876 2 donations were received by this fund 27. Dundee donations were received by this fund and 1 transfer 28. Dunvegan Elgin Ellon Eyemouth & District First Responders Fleet Services 0 13

13 33. Forth Valley donations were received by this fund 34. Fort Augustus Fort William Fraserburgh donations were received by this fund 37. Gairloch Galashiels Glasgow Glasgow South Golspie Grangemouth First Responders Haddington Hamilton Health & Safety Research Helensburgh Highland Highland Paramedic Motorcycle Fund 3, donations were received by this fund 14

14 49. Huntly Huntly First Responders Inverness Inverurie Inverurie First Responders Islay 2, Isle of Arran Jigsaw Project Kelso Kilwinning Kirkintilloch donations were received by this fund 60. Kirkwall Kyle Largs Lerwick Leven Linlithgow 0 15

15 66. Lockerbie Lochinver Lothian donations were received by the fund 69. Moffat Montrose Monifeith Moray Motherwell Newmacher First Responder Scheme Newtonmore First Responders NHQ North Arran First Responder North East Oban Penicuik First Responders Perth Portree

16 2 donations were received by this fund 83. Ross-Shire SAS National Golf Championships 1, donations were received by this fund 85. Scottish Baby Ambulance Project South West St Andrews Stornoway Stirling Stonehaven donations were received by this fund 91. Stranraer Strathdon First Responder Scheme Strontian Susie s Garden Tain Tarbert Tarland First Responders Scheme Thornhill 0 17

17 99. Thurso Westhill First Responder Scheme West Lothian Wick SAS General Fund 9 donations were received by this fund 4,457 6 Interest payments equal to 4,184 18

18 SCOTTISH AMBULANCE SERVICE ENDOWMENT FUND SUMMARY OF LEGACIES RECEIVED DURING THE PERIOD 1 APRIL 2008 TO 31 MARCH Legacy donated to Cupar Fund 1,235 19