NORTH EAST AMBULANCE SERVICE TRUST FUND CHARITABLE FUNDS ANNUAL REPORT AND ANNUAL ACCOUNTS 2013/14

Transcription

1 NORTH EAST AMBULANCE SERVICE TRUST FUND CHARITABLE FUNDS ANNUAL REPORT AND ANNUAL ACCOUNTS 2013/14

2 Charity Number: Contents Page Legal and administrative information 2 The Charity Structure, Governance and Management 2 The Charity Purpose 3 Report on activities 3 Financial review 3 Annual Accounts 4 1

3 Legal and administrative information Trustees Mr P Wood Ms W Lawson Mrs D Teasdale Mr S M Featherstone Mr R D French Mr P L Liversidge Chairman of Charitable Funds Committee and Non-Executive Director for North East Ambulance Service Foundation Trust Vice Chair of Charitable Funds Committee and Non-Executive Director for North East Ambulance Service Foundation Trust Trust Secretary Chief Executive Director of Finance and Resources Chief Operating Officer Principal Office Ambulance Headquarters, Bernicia House, The Waterfront, Goldcrest Way, Newburn Riverside, Newcastle upon Tyne, NE15 8NY. Bankers Co-operative Bank, plc, Head Office, PO Box 101, 1 Balloon Street, Manchester, M60 4EP. Virgin Money, Jubilee House, Gosforth, Newcastle upon Tyne, NE3 4PL Independent Examiners Pricewaterhouse Coopers LLP, Central Square South, Orchard Street, Newcastle upon Tyne, NE1 3AZ The Charity Structure, Governance and Management The North East Ambulance Service Trust Fund was established on 30 th September 1999, under the governing document A Model Declaration of Trust for NHS Charities. Trustees are appointed to the Charity upon appointment to the NHS body, North East Ambulance Service and receive full induction training on appointment. Management of the Charity is delegated to the Charitable Funds Committee, chaired by Mr. P Wood. The Committee meets no less that twice per year and review donations, consider requests for funding and approves the annual report and accounts. The Charity - Purpose The purpose of the charity is to apply income for any charitable purpose or purposes relating to the National Health Service wholly or mainly for the services provided by North East Ambulance Service Trust Fund. The fund currently benefits staff and patient welfare within the boundary of the Trust. Funds can be restricted at the point of donation to benefit staff at a particular Ambulance Station or for patients through our Community First Responder restricted fund. Funds can also be restricted for other purposes as long as they fit with aim of the Charity, an example being the 1,000 legacy received during 2013/14 for the purchase of A&E equipment. 2

4 Report on Activities The Charity started the year with funds totalling 69,932. Throughout the year donations, grants and legacies amounting to 4,544 and interest of 308 were received. Of the 4,544 income received in 2013/14, 70% ( 3,170) were solely for restricted funds. Revenue from interest decreased from 795 in 2012/13 to 308 in 2013/14. Investment interest rates have fallen during the year, which is consistent with overall market conditions. However, consideration took place in regarding increasing this investment interest and to this end a new bank account has been opened with Virgin Money in February The current interest rate on this account is 1.35% which will enable an increase in investment interest during Summary key financial data 2013/14: A total of 4,852 charitable donations, legacies and investment income were received. Included in this total are legacies received for 3,000; o 2,000 for the purchase of Community First Responder equipment in Cleveland o 1,000 for the purchase of emergency care equipment Expenditure incurred was 10,613. This included 5,243 as a balance of grant income utilised for equipment for Community First Responders in Durham. Expenditure on staff welfare was for a total of 4,407. Management and administration costs covered the remaining balance of 963 Fund Balance as at 31 st March 2014: 64,171 of which 60,477 are restricted A fee for the independent examination of the accounts is also payable for 900. Pricewaterhouse Coopers LLP are the Charity s examiners of the accounts. The overall fund balance decreased by 5,761 during 2013/14. The unrestricted or general funds increased by 14% due to an increase in donations and the fall in expenditure otherwise due to the utilisation of the grant as explained above. The Charitable Funds Committee continues to promote the balance of restricted funds to all relevant stakeholders. Information has been provided to staff on the Trust s intranet page and also on the external web page. The external site also gives information on how to donate and who to contact to gain further details about the charity. Financial Review The financial statements are shown on page 4 onwards. Day to day management of the fund is carried out by the Financial Services and Treasury Manager, employed by the North East Ambulance Service Foundation Trust. As the costs are nominal; these are not re-charged to the Charity. Neither the Trustees nor any person connected with the Charitable Fund receive any remuneration from the Charity. The Charity does not undertake regular fundraising activities but relies on donations from the general public. The Trustees have not identified any significant risks to the charitable funds and confirm that it complies with the current Charities governing document and Statement of Recommended Practice (SORP 2005). 3

5 North East Ambulance Service Trust Fund Annual Accounts Foreword These accounts have been prepared by the Trustees per the Charities Act 2011 and in accordance with the Statement of Recommended Practice Statutory Background The Trustees have been appointed under Section 11 of the NHS and Community Care Act The North East Ambulance Service Trust Funds held on trust are registered with the Charity Commission. Statement of trustees' responsibilities The trustees are responsible for: keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the funds held on trust and to enable them to ensure that the accounts comply with requirements in the Charities Act 2011: establishing and monitoring a system of internal control; and establishing arrangements for the prevention and detection of fraud and corruption. The trustees are required under the Charities Act 2011 to prepare accounts for each financial year. These accounts are required to give a true and fair view of the financial position of the funds held on trust, in accordance with the Charities Act In preparing those accounts, the trustees are required to: apply accounting policies on a consistent basis. make judgements and estimates which are reasonable and prudent; state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the accounts. The trustees confirm that they have met the responsibilities set out above and complied with the requirements for preparing the accounts. The financial statements set out on pages 4 to 12 attached have been compiled from and are in accordance with the financial records maintained by the trustees. By Order of the Trustees Signed: Chairman. Date Peter Wood Trustee. Date Roger French 4

6 North East Ambulance Service Trust Fund Annual Accounts Statement of Financial Activities for year ended 31 March 2014 Unrestricted Restricted Total Total Funds Funds INCOMING RESOURCES: Donations, Legacies and similar resources Donations 1, ,544 1,994 Legacies 0 3,000 3,000 0 Grants receivable : - other grants receivable ,000 Total Donations and Legacies 1,374 3,170 4,544 7,994 Operating Activities: Activities for generating funds ,525 Total Operating Activities ,525 Investment income Total incoming resources 1,389 3,463 4,852 11,314 RESOURCES EXPENDED: Costs of generating funds ,523 Charitable expenditure Activities in furtherance of charitable objectives 1,018 8,632 9,650 4,041 Management and administration ,836 Total resources expended 1,076 9,537 10,613 7,400 Net incoming/(outgoing) resources before transfers 316 (6,077) (5,761) 3,914 Gross transfer between funds Net incoming/(outgoing) resources 316 (6,077) (5,761) 3,914 Gains/(losses) on revaluation of own fixed assets Gains/(losses) on revaluation & disposal of investment assets Net movement in funds 316 (6,077) (5,761) 3,914 Fund balances brought forward at 31 March ,378 66,554 69,932 66,018 Fund balances carried forward at 31 March ,694 60,477 64,171 69,932 5

7 North East Ambulance Service NHS Trust Charitable Fund Annual Accounts Balance sheet as at 31 March 2014 Unrestricted Restricted 31-Mar Mar-13 Funds Funds Total Funds Total Funds Fixed assets: Investments ,967 Total fixed assets ,967 Current assets: Debtors 1,094 3,012 4,107 14,300 Cash at bank and in hand 3,672 60,106 63,778 5,387 Total current assets 4,766 63,118 67,885 19,687 Creditors: Amounts falling due within one year 1,072 2,641 3,714 10,722 Net current assets 3,694 60,477 64,171 8,965 Total assets less current liabilities 3,694 60,477 64,171 69,932 Net assets 3,694 60,477 64,171 69,932 Funds of the Charity Unrestricted Income Funds 3,694 3,841 3,378 Restricted Income Funds 60,477 60,330 66,554 Endowment Funds 0 0 Total funds 3,694 60,477 64,171 69,932 Signed - Roger French Date.. 6

8 North East Ambulance Service Trust Fund Annual Accounts Notes to the Accounts 1.1 Accounting Policies The accounting policies used to prepare the Trust Fund accounts are given in the paragraphs below. They have been applied consistently in dealing with items considered material in relation to the accounts. 1.2 Accounting Convention The financial statements have been prepared in accordance with the Statement of Recommended Accounting Practice: Accounting and Reporting by Charities (SORP 2005), issued in March 2005, UK Accounting Standards and the Charities Act Incoming Resources All incoming resources are included in full in the Statement of Financial Activities as soon as the following three factors can be met: entitlement - arises when a particular resource is receivable or the charity's right becomes legally enforceable; certainty - when there is reasonable certainty that the incoming resource will be received; measurement - when the monetary value of the incoming resources can be measured with sufficient reliability. Gifts in kind Assets given for distribution by the funds are included in the Statement of Financial Activities only when distributed. Assets given for use by the funds (e.g. property for its own occupation) are included in the Statement of Financial Activities as incoming resources when receivable. Gifts made in kind but on trust for conversion into cash and subsequent application by the funds are included in the accounting period in which the gift is sold. In all cases the amount at which gifts in kind are brought into account is either a reasonable estimate of their value to the funds or the amount actually realised. The basis of the valuation is disclosed in the annual report. Legacies Legacies are accounted for as incoming resources once the receipt of the legacy becomes reasonably certain. This will be once confirmation has been received from the representatives of the estates that payment of the legacy will be made or property transferred and once all conditions attached to the legacy have been fulfilled. 1.4 Resources expended The funds held on trust accounts are prepared in accordance with the accruals concept. All expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party. Cost of generating funds The costs of generating funds are the costs associated with generating income for the funds held on trust. 7

9 Grants payable Grants payable are payments, made to third parties (including NHS bodies) in the furtherance of the funds held on trust's charitable objectives to relieve those who are sick. They are accounted for on an accruals basis where the conditions for their payment have been met or where a third party has a reasonable expectation that they will receive the grant. This includes grants paid to NHS bodies. Management and administrative costs There were no recharges of administrative costs to the North East Ambulance Service NHS Foundation Trust in 2013/14. Independent examination fees are apportioned across the funds based on fund value at 31 st March A miscellaneous fee of 63 was incurred as bank charges. 1.5 Structure of funds Where there is a legal restriction on the purpose to which a fund may be put, the fund is classified in the accounts as a restricted fund. Funds where the capital is held to generate income for charitable purposes and cannot itself be spent are accounted for as endowment funds. Other funds are classified as unrestricted funds. Funds which are not legally restricted but which the Trustees have chosen to earmark for set purposes are classified funds. The major funds held within these categories are disclosed on notes 9.1 and 9.2 along with an indication of how the funds have arisen. 1.6 Reserves Policy The Trustees have agreed a reserve balance of 1,000 for the unrestricted funds. This reserve is held so that expenditure to ambulance stations for Christmas provisions, which has been provided from unrestricted funds, can be met. Below this level requests for funding from unrestricted funds will be declined until the balance recovers over the 1k threshold. The Trust currently holds 3,694 in unrestricted funds as at 31st Mar By their nature restricted funds are received with the intention of expenditure being incurred and therefore no reserves are kept. However, a delay between receipts and identification of suitable purposes has resulted in some accumulation of fund balances. These balances are invested to maximise a return on investment. This policy will be reviewed annually by the Charitable Funds Committee prior to the preparation of the accounts. 1.7 Changes in the Basis of Accounting There has been no change in the basis of accounting during the year. 1.8 Prior Year Adjustments There has been no change to the accounts of prior years. 1.9 Pooling Scheme No pooling scheme operated. 8

10 2. Details of Investment Income Unrestricted Restricted Endowment Total Total Funds Funds Funds Funds Funds Investment income Untaxed Interest Total investment income Details of Resources Expended Other Costs of Activities for Charitable Objectives Unrestricted Restricted Endowment Total Total Funds Funds Funds Funds Funds Other: Patients welfare and amenities 0 5, , Staff welfare and amenities 1,018 3, ,407 3,201 1,018 8, ,650 4, Analysis of Management and Administration Costs Unrestricted Restricted Endowment Total Total Funds Funds Funds Funds Funds Independent Examination fee ,800 Other: bank admin fee , Analysis of Total Resources Expended Costs of Generating Funds Costs of Activities for Charitable Objectives Support Costs Management and Administration Total 2014 Funds Total 2013 Funds Auditors remuneration: Independent Examination Fee ,800 Other 0 9, ,713 5, , ,613 7, Net Movement in Funds Total Total Unrestricted Restricted Endowment Funds Funds Funds Funds Funds Net movement in funds for the year 316 (6,077) 0 (5,761) 3,914 Net movement in funds available for future activities 316 (6,077) 0 (5,761) 3,914 9

11 6. Fixed Assets Analysis of fixed asset investments: Market value at 31 March ,967 50,000 Less: Disposals at carrying value (61,248) 0 Add: Acquisitions at cost ,967 Net gain/(loss) on revaluation 0 0 Market value at 31 March ,967 Investments during the year were held within the UK and continue to generate investment revenue for the Trust. The balance of funds held on deposit is reviewed at the Charitable Funds Committee meetings to ensure any factors pertinent to the value of investment are discussed. All cash balances are now deposited with a Virgin Money charity account. 7. Analysis of Creditors As at 31 Mar-14 As at 31 Mar Amounts falling due within one year: Other Creditors NEAS 2,813 8,922 Accruals Independent Examination Fee 900 1,800 Total creditors falling due within one year 3,713 10, Amounts falling due after more than one year: Total creditors falling due after more than one year 0 0 Total creditors 3,713 10,722 Other Creditors are solely made up of transactions that have initially been paid by the North East Ambulance Service NHS Foundation Trust for 2013/14. Settlement of these creditors will take place in 2014/15. The independent examination fee for 2013/14 is due after production of the accounts. 8. Analysis of Debtors As at 31 Mar-14 As at 31 Mar Amounts falling due within one year: Trade Debtors 0 0 Accrued Income 4,106 14,300 Total debtors falling due within one year 4,106 14, Amounts falling due after more than one year: Trade Debtors 0 0 Accrued Income 0 0 Total debtors falling due after more than one year 0 0 Total debtors 4,106 14,300 Accrued income is for donations which have been banked by North East Ambulance Service NHS Foundation Trust; this amount will be transferred to the Foundation Trust Funds account as part of the settlement of all outstanding balances. 10

12 9. Analysis of Funds 9.1 Restricted Funds Restricted Funds As at 31 Mar-13 Incoming Resources Resources Expended Transfers Gains and Losses As at 31 Mar-14 Material funds A Bishop Auckland B Berwick/Alnwick 30 1 (1) C Teesdale (13) D Paramedic 1,287 6 (866) E Darlington 10 0 (1) F N.Aycliffe (1) G Hartlepool (8) H First Responders 7, (5,275) 0 0 2,113 I First R. (Cleveland) 0 2,000 (30) 0 0 1,970 J First R. (Darlington) (3) K Florence May Bogey 44, (655) ,606 L Tees Care Appeal 8, (125) 0 0 8,301 M Stockton Station 99 0 (1) N Tees Area 3, (2,541) O Amble (7) P A&E equipment fund 0 1,000 (15) Total 66,554 3,463 (9,540) , Details of Material Funds Restricted Funds Name of fund Donation Legacy Description of the nature and purpose of each fund A Bishop Auckland Y Restricted to Staff Welfare at this Station B Berwick/Alnwick Y Restricted to Staff Welfare at this Station C Teesdale Y Restricted to Staff Welfare at Barnard Castle/Middleton D Paramedic Y Restricted to Paramedic Staff Welfare E Darlington Y Restricted to Staff Welfare at this Station F N.Aycliffe Y Restricted to Staff Welfare at this Station G Hartlepool Y Restricted to Staff Welfare at this Station H First Responders Y Restricted to First Responder Requirements I First R. (Cleveland) Y Restricted to First Responder Requirements in Cleveland J First R. (Darlington) Y Restricted to First Responder Requirements in Darlington K Florence May Bogey Y Restricted to Trust & Staff Welfare within Tees District L Tees Care Appeal Y Restricted to Trust & Staff Welfare within Tees District M Stockton Station Y Restricted to Staff Welfare at this Station N Tees Area Y Restricted to Trust & Staff Welfare within Tees District O Amble Y Restricted to Staff Welfare at this Station P A&E Equipment Fund Y Restricted to the purchase of emergency care equipment As the Charity has cash as its only current asset all funds are liquid. The Charity receives donations and legacies due to the appreciation of the healthcare the person or their relative has received. There is often a covering letter with the donations; these often specify that a particular station or area should be the recipient of the funds. This is how funds become restricted in nature. 11

13 10. Contingencies There were no contingent (losses)/gains that have been included in the accounts at 31st March 2014, (31st March 2013 Nil). 11. Commitments, Liabilities and Provisions There were no commitments that have been included in the accounts at 31st March 2014, (31st March 2013 Nil). 12. Trustee and Connected Persons Transactions There were no transactions to connected persons during the year ended 31st March 2014, (31st March 2013 Nil). 13. Loans or Guarantees, Secured Against Assets of the Charity There were no loans or guarantees secured against the assets of the charity as at 31st March 2014, (31st March 2013 Nil). 14. Connected Organisations There were no transactions to organisations persons during the year ended 31st March 2014, (31st March 2013 Nil). 15. Related Party Transactions During the year none of the Trustees or members of the key management staff or parties related to them has undertaken any material transactions with the Charitable Trust. 12