BRITISH AND IRISH ORTHOPTIC SOCIETY

Transcription

1 Registered number: Charity number: TRUSTEES' REPORT AND FINANCIAL STATEMENTS

2 CONTENTS Page Reference and Administrative Details of the Charity, its Trustees and Advisers 1-2 Trustees' Report 3-6 Independent Auditors' Report 7-8 Statement of Financial Activities 9 Balance Sheet 10 Notes to the Financial Statements 11-20

3 REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS Trustees L Baxter, Chair (term of office ended and resigned 6 June ) R McNamara, Trustee and Director (appointed 6 June ) A Stanley, Chair, Trustee and Director D Brazier (Midlands Branch Chair), Trustee G Evans (Scottish Branch Chair), Trustee V Greenwood (Northern Branch Chair), Trustee J Hanley (Irish Branch Chair), Trustee S Shea (Welsh Branch Chair), Trustee J White (Southern Branch Chair), Trustee A Kennaugh (Northern Branch Secretary) C Lafferty (southern Branch Secretary) K Mappourras (Midland Branch Secretary) S Martin (Welsh Branch Secretary) R McKay (Scottish Branch Secretary) - resigned January G O'Mullane (Honorary Irish Branch Secretary) J Watersone-Wilson (Scottish Branch Secretary) Company registered number Charity registered number Registered office Salisbury House Station Road Cambridge CB1 2LA Business Managers Hamish and Anita McCallum Independent auditors Peters Elworthy & Moore Chartered Accountants Statutory Auditors Salisbury House Station Road Cambridge CB1 2LA Bankers Unity Trust Bank Plc Nine Brindley Place Birmingham B1 2HB Page 1

4 REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS Administrative details (continued) Solicitors Stone King LLP Thirty Station Road Cambridge CB1 2RE Page 2

5 TRUSTEES' REPORT The Trustees (who are also directors of the charity for the purposes of the Companies Act) present their annual report together with the audited financial statements of British and Irish Orthoptic Society (the company) for the year ended 31 December. The Trustees confirm that the Annual Report and financial statements of the company comply with the current statutory requirements, the requirements of the company's governing document and the provisions of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" issued in March STRUCTURE, GOVERNANCE AND MANAGEMENT Constitution The company is registered as a charitable company limited by guarantee and was incorporated on 5 March The company is constituted under a Memorandum and Articles of Association dated 14 March 1998 and is a registered charity number These were in the process of being updated in and the date will be confirmed in the 2015 accounts. The principal objects of the company are to encourage the study and improve the practice of Orthoptics. Method of appointment or election of Trustees The Trustees are elected at the annual general meeting from the membership. The Chair and Secretary of each branch form the Executive Committee alongside the Chair and Vice-Chair (the trustees). However on 11 December a General Meeting was held and changes to the structure of BIOS were voted through by members. From this point, regions and countries, rather than branches exist. Policies adopted for the induction and training of Trustees The Society has continued to remind Trustees of their obligations while holding this office and continues to improve its induction and training in this respect. Organisational structure and decision making Decisions relating to the ongoing activities of the charity are made by the Executive Committee who meet twice a year. Finance matters are reviewed by the Finance and General Purposes Committee. Related party relationships The Society collects membership fees on behalf of the British Orthoptic Society Trade Union. The Society also operates regional branches which are run by their own committees. The Chair and Secretary of each branch form the Executive Committee of the charity alongside the trustees. These positions are appointed annually. Again, from 11 December, the branch system was dissolved and instead regional and country networks exist. Risk management The Trustees have considered the risks to which the British and Irish Orthoptic Society is exposed. The major risk concerns the maintenance of membership levels and the trustees consider that the risk is mitigated by key policies, like the introduction of subscription payments over 12 months by Direct Debit and offering automatic Page 3

6 TRUSTEES' REPORT (continued) "opt-out" renewal for Direct Debit payers. OBJECTIVES AND ACTIVITIES Policies and objectives The objects for which the Society is established are to advance education for the public benefit in orthoptics and cognate subjects and to encourage the study and improve the practice of orthoptics with a view to maintaining and raising standards in clinical and scientific orthoptics. The Trustees confirm that the Charity Commission's general guidance on public benefit has been considered in relation to the objectives of the Charity. Activities for achieving objectives The Society runs a wide variety of events for orthoptists, from the yearly Scientific Conference to a wide range of branch and special interest group meetings. It provides an online CPD system for members. The Society also runs events for orthoptists who have become service managers, to help them anticipate and deal with the challenges facing the profession. All the events are intended to help orthoptists to increase their knowledge and improve their practice overall, to the benefit of the patients seen by them. The Society publishes Parallel Vision, a monthly news and information magazine for orthoptists, and the British and Irish Orthoptic Journal, an annual academic publication. ACHIEVEMENTS AND PERFORMANCE Going concern After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial statements. Review of activities In the Society ran 30 events (including 4 Building a Dream Team in Orthoptic workshops for BOS Trade Union and BIOS members); they ranged from the Scientific Conference in Glasgow (with one of the highest attendances ever at 170) to a wide range of branch and special interest group meetings. The Society's leadership represented the profession, and sought to influence opinion and policy, at high level in the healthcare administrations of all the countries in the United Kingdom and the Republic of Ireland. The Society is a member of the IOA and OCE (international bodies for orthoptists). The Society published 5 advertorials in to ensure that the profession is promoted amongst key opinion formers like health service managers and politicians. Page 4

7 TRUSTEES' REPORT (continued) FINANCIAL REVIEW Financial review The Society's financial performance in was satisfactory. The Society sustained a loss for the year as anticipated largely as a result of legal fees incurred in respect of the change in the Articles of Association and website development. These changes provide a stronger foundation for future years. The Society's subsidiary company once again had little activity and directors have authorised its winding up. Reserves policy The Society currently has no formal reserves policy. PLANS FOR THE FUTURE Future developments The Society will continue to build on its stronger financial base to extend and reform its activities in future. In an Innovation Fund made small grants to members who submitted proposals for potentially useful innovations in practice and/or service delivery. The Society's internal structure was reviewed in and was a major piece of work involving consultations with members over a long period. A more sustainable organisation is now in place which meets member needs, ensures a stable future for the BIOS and continues to promote the development of the profession. This key activity is reflected by the higher than usual legal fees incurred in. TRUSTEES' RESPONSIBILITIES STATEMENT The Trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the Trustees (who are also directors for the purposes of company law) to prepare financial statements for each financial year. Under company law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Trustees are required to: select suitable accounting policies and then apply them consistently; observe the methods and principles in the Charities SORP; make judgments and accounting estimates that are reasonable and prudent; state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation. The Trustees (who are also directors for the purposes of company law) are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to Page 5

8 TRUSTEES' REPORT (continued) ensure that the financial statements comply with the Companies Act They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. DISCLOSURE OF INFORMATION TO AUDITORS Each of the persons who are Trustees at the time when this Trustees' Report is approved has confirmed that: so far as that Trustee is aware, there is no relevant audit information of which the charitable company's auditors are unaware, and that Trustee has taken all the steps that ought to have been taken as a Trustee in order to be aware of any relevant audit information and to establish that the charitable company's auditors are aware of that information. In preparing this report, the Trustees have taken advantage of the small companies exemptions provided by section 415A of the Companies Act This report was approved by the Trustees on and signed on their behalf by: R McNamara, Chair A Stanley, Vice Chair Page 6

9 INDEPENDENT AUDITORS' REPORT TO THE MEMBERS OF We have audited the financial statements of British and Irish Orthoptic Society for the year ended 31 December which comprise the Statement of Financial Activities, the Balance Sheet and the related notes. The financial reporting framework that has been applied in their preparation is applicable law and the Financial Reporting Standard for Smaller Entities (effective April 2008) (United Kingdom Generally Accepted Accounting Practice applicable to Smaller Entities). This report is made solely to the charitable company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an Auditors' Report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and its members, as a body, for our audit work, for this report, or for the opinion we have formed. Respective responsibilities of Trustees and auditors As explained more fully in the Trustees' Responsibilities Statement, the Trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view. Our responsibility is to audit and express an opinion on the financial statements in accordance with applicable law and International Standards on Auditing (UK and Ireland). Those standards require us to comply with the Auditing Practices Board's Ethical Standards for Auditors. Scope of the audit of the financial statements An audit involves obtaining evidence about the amounts and disclosures in the financial statements sufficient to give reasonable assurance that the financial statements are free from material misstatement, whether caused by fraud or error. This includes an assessment of: whether the accounting policies are appropriate to the company's circumstances and have been consistently applied and adequately disclosed; the reasonableness of significant accounting estimates made by the Trustees; and the overall presentation of the financial statements. In addition, we read all the financial and non-financial information in the Trustees' Report to identify material inconsistencies with the audited financial statements and to identify any information that is apparently materially incorrect based on, or materially inconsistent with, the knowledge acquired by us in the course of performing the audit. If we become aware of any apparent material misstatements or inconsistencies we consider the implications for our report. Opinion on financial statements In our opinion the financial statements: give a true and fair view of the state of the charitable company's affairs as at 31 December and of its incoming resources and application of resources, including its income and expenditure, for the year then ended; have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice applicable to Smaller Entities; and have been prepared in accordance with the requirements of the Companies Act Opinion on other matter prescribed by the Companies Act 2006 In our opinion the information given in the Trustees' Report for the financial year for which the financial statements are prepared is consistent with the financial statements. Page 7

10 INDEPENDENT AUDITORS' REPORT TO THE MEMBERS OF Matters on which we are required to report by exception We have nothing to report in respect of the following matters where the Companies Act 2006 requires us to report to you if, in our opinion: adequate accounting records have not been kept, or returns adequate for our audit have not been received from branches not visited by us; or the financial statements are not in agreement with the accounting records and returns; or certain disclosures of trustees' remuneration specified by law are not made; or we have not received all the information and explanations we require for our audit; or the Trustees were not entitled to prepare the financial statements in accordance with the small companies regime and to take advantage of the small companies' exemption from the requirement to prepare a Strategic Report or in preparing the Trustees' Report. Judith Coplowe (Senior Statutory Auditor) for and on behalf of Peters Elworthy & Moore Chartered Accountants Statutory Auditors Salisbury House Station Road Cambridge CB1 2LA Date: Page 8

11 STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) INCOMING RESOURCES Unrestricted Note Restricted 2013 Incoming resources from generated : Activities for generating 2 14,604-14,604 12,105 Investment income 3 5,187-5,187 5,059 Incoming resources from charitable activities 4 305, , ,201 TOTAL INCOMING RESOURCES 324, , ,365 RESOURCES EXPENDED Costs of generating : Investment management expenses Charitable activities 7 275, , ,657 Governance costs 10 68,939-68,939 52,351 TOTAL RESOURCES EXPENDED 5 345, , ,389 NET INCOMING / (OUTGOING) RESOURCES BEFORE REVALUATIONS (20,045) - (20,045) 75,976 Gains and losses on revaluations of investment assets 13 3,850-3,850 6,468 NET MOVEMENT IN FUNDS FOR THE YEAR (16,195) - (16,195) 82,444 at 1 January 308,837 34, , ,136 TOTAL FUNDS AT 31 DECEMBER 292,642 34, , ,580 The notes on pages 11 to 20 form part of these financial statements. Page 9

12 REGISTERED NUMBER: BALANCE SHEET AS AT 31 DECEMBER FIXED ASSETS 2013 Note Tangible assets 12 12,985 15,173 Investments 13 71,783 68,381 CURRENT ASSETS 84,768 83,554 Debtors 14 59,073 64,949 Cash at bank and in hand 372, , , ,452 CREDITORS: amounts falling due within one year 15 (188,581) (196,426) NET CURRENT ASSETS 242, ,026 NET ASSETS 327, ,580 CHARITY FUNDS Restricted 16 34,743 34,743 Unrestricted , ,837 TOTAL FUNDS 327, ,580 The financial statements have been prepared in accordance with the provisions applicable to small companies within Part 15 of the Companies Act 2006 and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008). The financial statements were approved and authorised for issue by the Trustees on and signed on their behalf, by: R McNamara, Chair A Stanley, Vice Chair The notes on pages 11 to 20 form part of these financial statements. Page 10

13 NOTES TO THE FINANCIAL STATEMENTS 1. ACCOUNTING POLICIES 1.1 BASIS OF PREPARATION OF FINANCIAL STATEMENTS The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008). The financial statements have been prepared in accordance with the Statement of Recommended Practice (SORP), 'Accounting and Reporting by Charities' published in March 2005, applicable accounting standards and the Companies Act The financial statements do not include the financial affairs of the Society's branches since the Executive Committee do not consider these material to the understanding of the accounts. 1.2 COMPANY STATUS The company is a company limited by guarantee. The members of the company are the Trustees named on page 1. In the event of the company being wound up, the liability in respect of the guarantee is limited to 1 per member of the company. 1.3 FUND ACCOUNTING General are unrestricted which are available for use at the discretion of the Trustees in furtherance of the general objectives of the company and which have not been designated for other purposes. Restricted are which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the company for particular purposes. The costs of raising and administering such are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. Investment income, gains and losses are allocated to the appropriate fund. 1.4 INCOMING RESOURCES All incoming resources are included in the Statement of Financial Activities when the company has entitlement to the, certainty of receipt and the amount can be measured with sufficient reliability. Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable. Other income is recognised in the period in which it is receivable and to the extent the goods have been provided or on completion of the service. Membership income is recognised in the period to which it relates. Page 11

14 NOTES TO THE FINANCIAL STATEMENTS 1. ACCOUNTING POLICIES (continued) 1.5 RESOURCES EXPENDED Expenditure is accounted for on an accruals basis and has been included under expense categories that aggregate all costs for allocation to activities. Where costs cannot be directly attributed to particular activities they have been allocated on a basis consistent with the use of the resources. Support costs are those costs incurred directly in support of expenditure on the objects of the company. Governance costs are those incurred in connection with administration of the company and compliance with constitutional and statutory requirements. All resources expended are inclusive of irrecoverable VAT. 1.6 GOING CONCERN The trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Accordingly, the financial statements continue to be prepared on the going concern basis. 1.7 TANGIBLE FIXED ASSETS AND DEPRECIATION All assets costing more than 500 are capitalised. Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases: 1.8 INVESTMENTS Computer equipment - 20% straight line Website and software - 20% straight line Investments are stated at market value at the balance sheet date. The Statement of Financial Activities includes the net gains and losses arising on revaluations and disposals throughout the year. 1.9 CONSOLIDATION The company and its subsidiary comprise a small group. The company has therefore taken advantage of the exemption provided by Section 398 of the Companies Act 2006 not to prepare group accounts. Page 12

15 NOTES TO THE FINANCIAL STATEMENTS 2. FUNDRAISING INCOME Unrestricted Restricted 2013 Sundry income 2,685-2,685 5,230 Advertising income 11,919-11,919 6,875 14,604-14,604 12, INVESTMENT INCOME Unrestricted Restricted 2013 Investment income 2,801-2,801 2,397 Interest received 2,386-2,386 2,662 5,187-5,187 5, INCOMING RESOURCES FROM CHARITABLE ACTIVITIES Unrestricted Restricted 2013 Members' subscriptions 249, , ,773 Journal income 2,914-2,914 3,333 Course income 50,651-50,651 43,450 Branch income 2,370-2,370 2, , , ,201 Page 13

16 NOTES TO THE FINANCIAL STATEMENTS 5. ANALYSIS OF RESOURCES EXPENDED BY EXPENDITURE TYPE Depreciation Other costs 2013 Investment management costs Charitable activities 3, , , ,657 Governance - 68,939 68,939 52,351 3, , , , INVESTMENT MANAGEMENT COSTS Unrestricted Restricted 2013 Investment management fees ANALYSIS OF RESOURCES EXPENDED BY ACTIVITIES Activities undertaken directly Support costs 2013 Charitable activities 171, , , ,657 Page 14

17 NOTES TO THE FINANCIAL STATEMENTS 8. DIRECT COSTS Charitable activities 2013 Secondment costs 39,454 39,454 12,985 Branch expenses 5,686 5,686 5,748 Courses and conferences 51,130 51,130 49,362 Committee and Officers' expenses 39,179 39,179 26,253 Journal 30,135 30,135 31,181 Subscriptions 5,496 5,496 6,395 Innovation awards , , , SUPPORT COSTS Charitable activities 2013 Office costs 7,708 7,708 7,111 Insurance 5,298 5,298 5,569 Telephone and postage 1,174 1,174 7,038 Bank charges 4,398 4,398 4,074 AHPF 2,426 2, Business management costs 51,707 51,707 41,068 Bad debts recovered - - (7,708) Computer costs 27,845 27,845 10,039 Depreciation 3,378 3, , ,934 67, GOVERNANCE COSTS Unrestricted Restricted 2013 Auditors' remuneration 4,394-4,394 4,922 Auditors' non audit costs 2,075-2,075 2,599 Legal and professional fees 22,472-22,472 4,304 Sundry AGM 10,607-10,607 6,422 Committee and officers' expenses 18,548-18,548 23,223 Business management costs 10,787-10,787 10,814 68,939-68,939 52,351 Page 15

18 NOTES TO THE FINANCIAL STATEMENTS 11. NET INCOMING / (OUTGOING) RESOURCES This is stated after charging: 2013 Depreciation of tangible fixed assets: - owned by the charity 3, Auditors' remuneration 4,394 4,922 During the year, no Trustees received any remuneration or benefits ( NIL). Note 18 details payments made to employers of trustees of the charity following an update to the Articles of Association. During the year, 3 Trustees received 6,973 for reimbursement of expenses (2013-6,995 to 2 Trustees). 12. TANGIBLE FIXED ASSETS COST Computer Website and equipment software At 1 January ,566 28,965 Additions 1,190-1,190 At 31 December 1,589 28,566 30,155 DEPRECIATION At 1 January ,631 13,792 Charge for the year 319 3,059 3,378 At 31 December ,690 17,170 NET BOOK VALUE At 31 December 1,109 11,876 12,985 At 31 December ,935 15,173 Page 16

19 NOTES TO THE FINANCIAL STATEMENTS 13. FIXED ASSET INVESTMENTS MARKET VALUE Listed Cash at Shares in securities Brokers subsidiary At 1 January 59,743 8, ,381 Movement on cash - (448) - (448) Revaluations 3, ,850 At 31 December 63,593 8, ,783 HISTORICAL COST 33,462 8, ,652 SUBSIDIARY UNDERTAKING The following was a subsidiary undertaking of the company: Name Holding BOS Services Limited 100% The aggregate of the share capital and reserves as at 31 December and of the profit or loss for the year ended on that date for the subsidiary undertaking was as follows: Name Aggregate of share capital and reserves Profit BOS Services Limited INVESTMENTS AT MARKET VALUE COMPRISE: UK Overseas 2013 Listed investments 57,653 5,940 63,593 59,743 Cash at brokers 8,188-8,188 8,636 Investment in subsidiary market value 65,843 5,940 71,783 68,381 Page 17

20 NOTES TO THE FINANCIAL STATEMENTS 13. FIXED ASSET INVESTMENTS (continued) MATERIAL INVESTMENTS 31 December 31 December 2013 Astrazeneca Ordinary Shares 7,289 5,719 BNY MellonNewton Higher Income Fund 5,472 5,406 Compass Group Ordinary Shares 4,602 4,308 JP Morgan European Investment Trust 3,640 3,481 Legal & General Ordinary Shares 3,853 3,452 M&G Investment Management Corporate Bond 6,723 6,261 Royal Dutch Shell B Ordinary Shares 7,682 7,843 SSE plc 5,272 4,453 Threadneedle Investments UK Corporate Bond 5,241 4,959 Unilever Plc Ordinary Shares 3,548 3, DEBTORS 2013 Trade debtors 26,947 39,703 Amounts owed by group undertakings 6,854 16,520 Other debtors 25,272 8,726 59,073 64,949 Page 18

21 NOTES TO THE FINANCIAL STATEMENTS 15. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2013 Trade creditors 1,794 3,705 Amount due to British Orthoptic Society Trade Union Deferred income 22, ,439 12, ,141 Accruals 20,640 15, , ,426 DEFERRED INCOME: MEMBERSHIP SUBSCRIPTIONS Deferred income at 1 January 164,141 Resources deferred during the year 143,439 Amounts released from previous years (164,141) Deferred income at 31 December 143, STATEMENT OF FUNDS UNRESTRICTED FUNDS Brought Incoming Resources Gains/ Carried Forward resources Expended (Losses) Forward General Fund 282, ,980 (345,025) - 262,511 Revaluation reserve 26, ,850 30, , ,980 (345,025) 3, ,642 RESTRICTED FUNDS Education and training projects 34, ,743 of 343, ,980 (345,025) 3, ,385 Education and training projects: this fund can be used for the training and education of orthoptists in the UK or overseas. Page 19

22 NOTES TO THE FINANCIAL STATEMENTS 17. ANALYSIS OF NET ASSETS BETWEEN FUNDS Unrestricted Restricted 2013 Tangible fixed assets 12,985-12,985 15,173 Fixed asset investments 71,783-71,783 68,381 Current assets 396,455 34, , ,888 Creditors due within one year (188,581) - (188,581) (196,862) 292,642 34, , , RELATED PARTY TRANSACTIONS During the year the charity collected fees of 21,000 (2013: 21,000) from its members on behalf of BOS Services Limited in relation to insurance. Additionally the charity received interest of 271 (2013: 382) from BOS Services Limited on its intercompany balance and paid accountancy fees of 640 (2013: 625) on behalf of the company. At 31 December 6,854 (2013: 16,520) was due from BOS Services Limited. During the year the charity collected fees of 66,000 (2013: 75,000) from its members on behalf of British Orthoptic Society Trade Union. At 31 December 22,708 (2013: 12,834) was due to British Orthoptic Society Trade Union. A resolution was passed on 11 December to approve the updated Articles of Association. One aspect of the update is to allow payments to the employers of the Chair and Vice Chair whilst performing functions and duties for the Society. Payments in respect of R McNamara (Chair) whilst a trustee were 12,767 and A Stanley (Vice Chair) 11,644. Page 20