MAKING TRAVEL POSSIBLE FOR SICK AND DISABLED PEOPLE TO DESTINATIONS THROUGHOUT EUROPE

Transcription

1 MAKING TRAVEL POSSIBLE FOR SICK AND DISABLED PEOPLE TO DESTINATIONS THROUGHOUT EUROPE JUMBULANCE TRUST (a registered company limited by guarantee) Charity Number: ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2007 JUMBULANCE is a registered Trade Mark belonging to the Jumbulance Trust

2 JUMBULANCE TRUST ANNUAL REPORT FOR THE YEAR ENDED 31 ST DECEMBER 2007 CONTENTS Charity and Company Information.. 3 Report of the Trustees 4 Independent Auditors Report.. 8 Statement of Financial Activities.10 Balance Sheet 11 Accounting Policies 12 Notes to the financial statement

3 JUMBULANCE TRUST CHARITY AND COMPANY INFORMATION Board of Trustees Kathryn Salvesen - Chairman Colin Hann Vice-Chairman Dr Bozena Laskiewicz Christine Chisholm David Lumsden Mary Appleton (resigned 28 Oct 2007) Michael Vaughan-Fowler Honorary Company Secretary Ronald Salvesen Registered Office Delaport Coach House Lamer Lane Wheathampstead Herts AL4 8RQ Auditors Thwaites Blackwell Bailey & Co Chartered Accountants Delaport Coach House Lamer Lane Wheathampstead ST ALBANS AL4 8RQ Bankers Lloyds TSB 18 High Street HARPENDEN Herts AL4 2TA Solicitors Davies Arnold Cooper 6-8 Bouverie Street LONDON EC4Y 8DD Company Number Registered Charity Number Administrative Office Delaport Coach House Lamer Lane Wheathampstead ST ALBANS Herts AL4 8RQ Tel: Fax: njtt@clara.co.uk Web : 3

4 JUMBULANCE TRUST ANNUAL REPORT FOR THE YEAR ENDED 31 ST DECEMBER 2007 The Trustees, who are also directors of the Company for the purpose of the Companies Act, present their annual report and audited financial statements for the year ended 31 December The information with respect to Trustees, Directors, Officers and Advisors forms part of this report. The financial statements comply with current statutory requirements, the Memorandum and Articles of Association, applicable Accounting Standards in the United Kingdom and the Statement of Recommended Practice (SORP) Accounting and Report by Charities issued in March 2005 and the Charities Act The Aims and Objectives of the Trust The aim of the Trust is principally to make travel possible for those who are so sick or disabled that they find conventional means of travel by air, road or sea almost beyond what they can contemplate. We achieve this by using specially designed vehicles, known as Jumbulances, of part coach and part ambulance configuration and complete with comprehensive specialist facilities and emergency medical equipment. Our objective is to enable those we target not only to experience holidays and pilgrimages in both the UK and throughout Europe, but also to have day outings to places of interest, both of which tend to result in the additional indirect benefit of giving to their carers and families respite from their day to day responsibilities.. 2. Achievements in 2007 For holidays and pilgrimages the Trust activities were confined to the period between Easter and the end of October with 23 groups participating from locations all over England, Wales, Ireland and to the borders with Scotland. Each group consisted of 24 of who on average were disabled or sick and the remainder volunteers or medically qualified carers, giving freely of their time and skill to make the projects possible. As for day outings, most were targeted at care homes for the elderly and specialist homes for disadvantaged and/or disabled children, where the opportunities for change and excursion are so limited. In many cases the elderly had not been out for months, sometimes even years, and the pleasure and benefit they gained had to be seen to be fully appreciated. For children the needs are frequently different and during 2007 included educational trips to Northern France, and visits to Eurodisney in Paris. One of the Trust s fleet of three Jumbulances is of slightly different and more flexible configuration, making it more suitable for the day outings and other short journeys and during the year it has been used in conjunction with a large trailer for assisting the hand-cycling team in the Tour de France. These and others of a similar nature will be targeted during the coming year. 4

5 Tribute must be paid to the dedication of not only our permanent drivers who take responsibility for the day to day maintenance of the Jumbulances but also to our team of co-drivers and all the volunteer group leaders, carers, care home activities co-ordinators and others behind the scenes, without whose enthusiasm and dedication, the aims of the Trust would not be achievable. 3. Finance The total expenditure on our charitable activities exceeded the contributions from those who travelled on the Jumbulances, the difference having been covered by the voluntary income we received in the form of unrestricted donations, fund raising events and gift aid tax recovered. This in effect equates to a subsidy of approximately 1,700 for every group holiday taken throughout the season. A fund for the purchase of a new Jumbulance was established at the start of the year and by the year end was almost sufficient to enable a firm order to be placed in the Spring of Thanks are due not only for a most generous legacy but also for the many and varied fund raising activities that have taken place during the year and for the generous donations received from grant making Trusts. All funds held for the purchase of a new vehicle are invested in interest bearing accounts with the Harpenden Building Society. More generally, all outstanding loans have been re-paid or released and the year ended with a healthy unrestricted balance in hand to enable the Trust to build a much needed reserve for contingencies. 4. Administration The day to day administration of the Trust is delegated to the Honorary Trust Secretary and Trust Administrator at Wheathampstead, who between them have kept costs at an absolute minimum. Policy decisions are made by the Board of Trustees at their regular meetings but with details requiring decision in the interim being dealt with by the Chairman and Vice-Chairman. In common with many other businesses of our size and nature we use our auditors to prepare and submit returns to the tax authorities and assist with the preparation of the financial statements. 5. Risk Assessment The Trustees have all the Trust activities under regular review in regard to assessment of risk, consult with the Trust insurance brokers as to appropriate cover and where necessary issue instructions to minimise any risks that have been identified. There have been no incidents during the year that might give rise to a claim. 5

6 6. Organisation The Governance of the Trust is vested in the Directors of the Company who are also the Trustees of the Charity, all of whom have indicated their willingness to continue in office. From time to time consideration will be given to the advisability of adding to the Trustees as and when a need should arise. Day to day management is delegated to the Company Secretary, subject to the supervisory control of the Chairman and Vice-Chairman, and all the financial transactions are subject to dual Trustee signatures. During the year under review the Trustees met on 4 occasions at the last of which they accepted the resignation of Mary Appleton. 7. Leases The Trust has an annually renewable lease agreement for office space. The three Jumbulances are held on secondary term leases at nominal annual rents of just under 1,000 in total, subject to variable adjustment of capital values on sale. Depot facilities for the Jumbulances are arranged on monthly notice agreements at modest costs. 8. Limitation of Liability and Distribution of Assets The Trust is a registered charity and a company limited by guarantee having no share capital. If the Trust is dissolved, every member remaining or who was a member within 12 months of the winding up, has agreed to contribute up to 10 per person towards the costs of dissolution and the liabilities incurred by the Trust. If the Trust is dissolved, the assets remaining (after provision has been made for all its liabilities) shall be applied by transfer to one or more bodies established for charitable purposes similar to the objects chosen by the members of the Trust at or before the time of dissolution. 9. Indemnity Insurance The Trust s Employer s insurance cover was renewed in December 2007 in the sum of 10,000, Trustees Responsibilities The purpose of this Statement is to distinguish the Trustees responsibilities for the Financial Statements from those of the Auditors as stated in their report. Charity and Company Law require the Trustees to prepare Financial Statements for each financial year which give a true and fair view of the Trust s financial activities during the period and of its financial position at the end of the period. In preparing the Financial Statements the Trustees follow best practice and: 6

7 Select suitable accounting policies and then apply them consistently; Make judgements and estimates that are reasonable and prudent; State whether applicable United Kingdom Accounting Standards have been follows, subject to any material departures disclosed and explained in the Financial Statements; and Prepare the Financial Statements on the going concern basis, unless it is inappropriate to presume that the charity will continue in operation. The Trustees have responsibility for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable the Trustees to ensure that the financial statements comply with the disclosure regulations and charity law. They are also responsible for safeguarding the assets of the charity and for taking reasonable steps for the prevention and detection of fraud and other irregularities. In the case of each of the persons who are Trustees at the time of approval of the annual report, the following applies: so far as the Trustee is aware, there is no relevant audit information of which the Company s auditors are unaware, and each Trustee has taken all the steps that he ought to have taken as a Trustee in order to make himself aware of any relevant audit information and to establish that the Company s auditors are aware of that information. 11. This report has been prepared in accordance with the Statement of Recommended Practice Accounting and Reporting by Charities (issued in March 2005) and in accordance with the special provisions of Part vii of the Companies Act 1985 relating to small entities. Signed on behalf of the Trustess Kathryn Salvesen Chairman Date Signed on behalf of the Trustees Colin Hann Vice-Chairman Date 7

8 INDEPENDENT AUDITORS REPORT TO THE TRUSTEES OF THE JUMBULANCE TRUST We have audited the Financial Statements of the Jumbulance Trust for the year ended 31 December 2007 which comprise the Statement of Financial Activities, the Balance Sheet and the related notes. These Financial Statements have been prepared under the accounting policies set out therein. This report is made solely to the Charitable company s trustees, as a body, in accordance with Section 235 of the Companies Act Our audit work has been undertaken so that we might state to the company s members those matters we are required to state to them in an auditor s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the company and the company s members as a body, for our audit work, for this report or for the opinions we have formed. Respective responsibilities of Trustees and Auditors The Trustees responsibilities for preparing the Annual Report and Financial Statements in accordance with applicable law and United Kingdom Accounting Standards are set out in the Statements of Trustees Responsibilities. Our responsibility is to audit the Financial Statements in accordance with relevant legal and regulatory requirements and United Kingdom Auditing Standards. We report to you our opinion as to whether the Financial Statements give a true and fair view and are properly prepared in accordance with the Companies Act We also report to you if, in our opinion, the Trustees Report is not consistent with the Financial Statements, if the company has not kept proper accounting records, if we have not received all the information and explanations we require for audit, or if information specified by law regarding trustees remuneration and transactions with the company is not disclosed. We read the other information contained in the Annual Report and consider whether it is consistent with the audited Financial Statements. This other information comprises only the Trustees Report. We consider the implications for our report if we become aware of any apparent misstatements or material inconsistencies with the Financial Statements. Our responsibilities do not extend to any other information. Basis of Audit Opinion We conducted our audit in accordance with United Kingdom Auditing Standards issued by the Auditing Practices Board. An audit includes examination, on a test basis, of evidence relevant to the amounts and disclosures in the Financial Statements. It also includes an assessment of the significant estimates and judgements made by the Trustees in the preparation of the Financial Statements, and of whether the accounting policies are appropriate to the Charity s circumstances, consistently applied and adequately disclosed. We planned and performed our audit so as to obtain all the information and explanations which we considered necessary in order to provide us with sufficient evidence to give reasonable assurance that the Financial Statements are free from material misstatements, 8

9 whether caused by fraud or other irregularity or error. In forming our opinion we also evaluated the overall adequacy of the presentation of information in the Financial Statements. Opinion In our opinion the Financial Statements give a true and fair view in accordance with United Kingdom generally accepted Accounting Practice of the state of the company s affairs as at 31 December 2007 and of its incoming resources and application of resources including its income and expenditure in the year then ended and have been properly prepared in accordance with the Companies Act In our opinion the information given in the Trustees Annual Report is consistent with the financial statements. Delaport Coach House Wheathampstead Herts AL4 8 RQ Thwaites Blackwell Bailey & Co Chartered Accountants and Registered Auditors 9

10 JUMBULANCE TRUST STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNTS) YEAR ENDED 31 DECEMBER 2007 Unrestricted Restricted Total Total Funds Funds Funds Funds Incoming Resources Voluntary income 87, , ,129 87,356 Donations and Grants Investment income 1,964 5,347 7,311 1,182 Interest receivable Incoming resources from Charitable activities Fares for trips 167, , ,777 Total incoming resources 256, , , ,315 Resources expended Costs of generating voluntary 1,539-1,539 5,575 Income Charitable Activities 207,646 14, , ,625 Governance Costs 20,387-20,387 29,669 Total resources expended 229,572 14, , ,868 Net income for the year 26, , ,649 19,447 Reconciliation of funds Total funds brought forward (25,328) 20,194 (5,134) (24,581) Total funds carried forward 1, , ,515 (5,134) All incoming resources and resources expended are derived from continuing activities. The notes on pages 12 to 16 form part of these financial statements. 10

11 JUMBULANCE TRUST BALANCE SHEET YEAR ENDED 31 DECEMBER Notes Tangible fixed assets 3 2, Current assets: debtors 4 128,280 4,728 : cash at Bank 251,292 15, ,572 19,728 Creditors Amounts failing due within one year Net Current Asset (2005 liabilities) Total assets less current liabilities Creditors: Amounts falling due after one year ,078 19, , ,515 2,866 (8,000) 220,515 (5,134) Unrestricted Funds 7 1,618 (25,328) Restricted Funds 7 218,897 20,194 Total Funds 220,515 (5,134) These accounts are prepared in accordance with the special provisions of part VII of the Companies Act 1985 relating to small entities. Signed on behalf of the Trustees Kathryn Salvesen, Chairman Date Signed on behalf of the Trustees Colin Hann, Vice-Chairman Date The Notes on Pages 12 to16 form part of these Financial Statements 11

12 Accounting Policies JUMBULANCE TRUST ACCOUNTING POLICIES FOR THE YEAR ENDED 31 DECEMBER 2007 The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding year. Basis of Accounting These Financial Statements have been prepared under the historical cost convention, except for certain tangible fixed assets which are carried at Trustees valuation, and in accordance with the Companies Act 1985 and the Statement of Recommended Practice Accounting and Reporting by Charities and accounting standards. Going Concern The nature of the Trust s operations are such that there can be considerable unpredictable variations in the timing of cash inflows from fare income and grants and donations. The Trustees have prepared cash flow projections for 2008 on the basis of which they consider that the Trust should continue to be able to meet its debts as they fall due for the foreseeable future. The Trustees consider it appropriate to prepare the financial statements on the going concern basis. The financial statements do not include any adjustments that would result from a significant shortfall in anticipated levels of income. Incoming Resources Voluntary income arising from donations and gifts, the amount of which is not known until it is received by the charity, is credited to the Statement of Financial Activities (SOFA) on a receipts basis. Tax refunds due on gift aid donations are credited to the SOFA on an accruals basis. Income from fares for travel is credited to the SOFA during the year in which the journey is taken; payments received in advance for travel are accounted for as deferred income and credited to the SOFA in the accounting period in which the journey takes place. Resources Expended Direct charitable expenditure comprises payments made to third party suppliers and salary costs incurred in achieving the objects of the Charity and are accounted for on an accruals basis. Management and administration costs comprise those expenses incurred in the running and management of the Company and are also accounted for on an accruals basis. Fund Accounting Unrestricted funds comprise those monies which may be used towards meeting the charitable objectives of the charity at the discretion of the Trustees. Restricted funds will arise if donations and grants are either received for specific purposes or are subject to specific conditions imposed by the donor. 12

13 Taxation The Trust is a registered charity and is not liable to income tax or corporation tax on income derived from its charitable activities. Income arising from non-charitable activities may be subject to taxation. The trust is registered for VAT, and all amounts in the financial statements are shown exclusive of VAT, where relevant. Tangible Fixed Assets Motor vehicles are shown in the financial statements at the Trustees valuation. The trailer is shown at cost. Depreciation is provided on valuation or cost, less estimated residual value in equal annual instalments over the estimated useful lives of the assets. The rate of depreciation is as follows: Motor vehicles Trailer - 5 years - 5 years Leased Assets Fixed Assets acquired under finance leases are capitalised. Outstanding obligations under these leases net of finance charges are included as liabilities. The finance element of rental payments is charged to the SOFA over the term of the lease on a straight line basis. These assets are depreciated over their expected useful lives, which generally correspond to the primary rental period. Rentals under operating lease agreements are charged to the SOFA as incurred. Pension Contribution The Trust makes contributions to the defined contribution personal pension plans of certain members of staff. The Trust s liability is limited to the amounts of the contributions paid. 13

14 NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER Total Resources Expended Auditors remuneration - current year 1,320 1,250 Depreciation 674 9,840 Finance charges Staff Costs Wages and salaries 78,466 86,106 Social Security costs 5,623 6,410 Pension contributions 1,960 3,360 86,049 _95,876 Average number of employees during the year No. No. Drivers part time full time 2 2 Admin staff No employees received remuneration exceeding 60,000. No Trustee received remuneration during the year for their services to the Trust. During the year two Trustees were reimbursed for travel & subsistence expenses totalling 483. In two Trustees received 767 reimbursement. 3. Tangible Fixed assets Cost/Valuation Motor Vehicles & Trailer Balance at beginning of year 58,372 55,004 Addition during the year - trailer - 3,368 Depreciation 58,372 58,372 Balance at beginning of year 55,677 45,837 Charge for year 674 9,840 56,351 55,677 Net Book Value Balance at end of year 2,021 2,695 The vehicles were bought into use by the Trust on 1 November 2001 at the value of their remaining lease liability at that date being 74,990. At 31 December 2007 the vehicles have been written down to 1 net book value. 14

15 NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER Debtors All due within one year Other debtors 127,149 4,728 Prepayments 1, ,280 4, Creditors: amounts falling due within one year Bank overdraft (unsecured) - 2,359 Other creditors - 2,000 Accruals & deferred income 161,078 15, Creditors: amounts falling due after one year 161,078 19,557 Loans - 8,000 The loans were made available by supporters of the Trust including NIL by individual Trustees. (2006 8,000). 7. Movement in Funds At Incoming Outgoing At 1 Jan 2007 Resources Resources 31 Dec 2007 Restricted Funds New Jumbulance Project 15, , ,032 Other Restricted Funds 5,194 12,368 14,697 2,865 20, ,400 14, ,897 Unrestricted Funds General Funds (25,328) 256, ,572 1,618 Total Funds (5,134) 469, , , Analysis of Net Assets between Funds Unrestricted Restricted Total Funds Funds Funds Tangible Fixed Assets 1 2,020 2,021 Current assets 161, , ,572 Current Liabilities (161,078) - (161,078) Net Assets at 31 December , , Operating Leases The Trust has an annually renewable lease agreement for office space. 15

16 10. Limitation of Liability and Distribution of Assets The Trust is a registered charity and a company limited by guarantee having no share capital. If the Trust is dissolved, every member remaining or who was a member within 12 months of the winding up, has agreed to contribute up to 10 per person towards the costs of dissolution and the liabilities incurred by the Trust. If the Trust is dissolved, the assets remaining (after provision has been made for all its liabilities) shall be applied by transfer to one or more bodies established for charitable purposes similar to the objects chosen by the members of the Trust at or before the time of dissolution. 11. Indemnity Insurance Trustee indemnity insurance cover was purchased during the year for a premium payment of 945 ( ). 16