BID FORM FOR THE PROCUREMENT OF STATIONERY ITEMS UNDER ANNUAL RATE CONTRACT 2017

Transcription

1 (Established by the Uttar Pradesh Act 2002 Greater Noida Website : BID FORM FOR THE PROCUREMENT OF STATIONERY ITEMS UNDER ANNUAL RATE CONTRACT 2017

2 (Established by the Uttar Pradesh Act 2002 Greater Noida Tender Procurement of Stationery Items under Annual Rate Contract 2017 Opening Date 02 nd December 2016 Closing Date & Time 29 th December 2016 upto p.m. Last date & Time of Bid Submission Technical Bid Opening Date, Time & Place Earnest Money Deposit Tender Fee Completion Period 29 th December 2016 upto 03:30 p.m. 29 th December 2016 on p.m. Venue : Conference Room of the Registrar Office, 1 st Floor, Administrative Building, G.B.U., Gr. Noida. (Bidder/authorized representative of bidders may attend the bid opening proceedings on the above mentioned day and time). Rs.30, (Thirty Thousand) - (Refundable) Rs (One Thousand Fifty) - (Non-refundable) Within 1 week from the date of Purchase Order issued Bid System Two Tier : 1) Technical Bid 2) Financial Bid Technical Bid Shall Contain i. All documents in support of commercial terms & conditions and eligibility criteria. ii. Bidders Performa. iii. Tender Fee by way of demand drafts / pay orders only. iv. EMD by way of F.D.R./B.G. only. Financial Bid The Financial Bid shall contain rate schedule only. The price shall be in words as well as in numeric numbers.

3 (Established by the Uattar Pradesh Act 2002 Greater Noida TECHNICAL BID (BIDDER S PROFORMA) (To be submitted in separate envelope) Name of the Organization with complete address Pl. mentioned whether a Government Company / Public Ltd. / Private Ltd. / Partnership / Proprietorship Date of incorporation/registration (pl. enclose photocopy of cert.) Specify the number of years in this line of activity by the company PAN/TIN registration No. (pl. enclose photocopy of cert.) Service Tax, Sales Tax/VAT registration No. (pl. enclose photocopy of cert.) Provide the contacted person name, postal address, telephone & fax numbers, and address Mention delivery period from the date of the placement of an official purchase order Turnover in the last three financial years (Figures should be in Indian Rupees in Lakhs; please attach the certified copies of balance sheet with trading, profit & loss account) Detail of the similar item(s) supplied during last three years at IITs, NIT s or Central / State Universities or any Academic Institute of National Repute (please enclose Performance Certificate and Purchase Order) Name of the item(s) P.O. Value (Rs.) Name of the Institution, item supplied.

4 Whether your firm have been blacklisted by any Government Organization including Universities, Institutions and Colleges during last three years (pl. enclose affidavit on Rs.10/- stamp) (Yes / No) DECLARATION I/We hereby declare that the information given in the technical bid by the undersigned is correct and fulfill all conditions as published in the tender document. (SIGNATURE OF THE BIDDER) WITH SEAL NAME:.. ADDRESS : Tel./Mobile No. :...

5 (Established by the Uttar Pradesh Act 2002 Greater Noida LIST OF STATIONERY ITEMS REQUIRED UNDER ANNUAL RATE CONTRACT Sr. No. Stationery items Required Brand 1. Paper A4 Size Power or Xerox 2. Paper A3 Size Power or Xerox 3. File Board Best Brands/Quality 4. Green Laces Best Brands/Quality 5. All pin Bell or Omex 6. Gems Clip steel with plastic coated 30 mm Bell or Zen 7. Slip Pad No. 44 Neelgagan or Saraswati 8. Flags/Page Marker Oddy or 3M 9. White Board Marker Luxur or Reynolds 10. Permanent Marker Luxur or Reynolds 11. Stamp pads (Blue/Black Colour) Fibre Casttle or Kores 12. Pin Container Omega or Kebica 13. Drawing Pin with Plastic top Saya or equivalent brand 14. Ball pen number Raynolds or Cello 15. Gel Pen Cello or Raynolds 16. Pilot pen Luxur V 5 and Luxur V Gum tube 22 ml. Camelin or Piddilite 18. Gum Bottle 500 ml. Fevicol or Camelin 19. Fevi Stick - 8gm Fevicol or Camelin 20. Scale 12 Plastic Faber Castell or Camelin 21. Pencil HB Nataraj or Apsara 22. Sharpner Nataraj or Apsara 23. Eraser non-dust (normal) Nataraj or Apsara 24. Stapler - 10-D Kangaro or Max 25. Stapler - HP-45 Kangaro or Max 26. Punch single hole Kangaro or Max 27. Punch double hole Kangaro or Max 28. Stapler Pin No. 10 Kangaro or Max 29. Stapler Pin No. 24/6 Kangaro or Max 30. Correction Pen Luxur or Reynolds

6 31. Cello tape white 1 65 mtrs. Wonder or Shree 32. Cello tape white 2 65 mtrs. Wonder or Shree 33. Brown Tape 2 65 mtr. Wonder or Shree 34. Register Ruled 120pages Neelgagan or Lotus 35 Register Ruled 240pages Neelgagan or Lotus 36. Register Ruled, 480 pages Neelgagan or Lotus 37. Index file Neelgagan or Vibhor 38. Highlighter (multi-coloured) Faber Castelle or Luxur 39. Note Sheets (parchment) Pad of 100 sheets legal size Neelgagan or Saraswati 40. Scissor 8 Saya or Kebica 41. Damper Omega or Kebica 42. Dak pad Neelgagan or Crown 43. Calculator (12 digit) Citizen or Casio 44. Post it slips 3x3 Oddy or 3M 45. Post it slips 3x2 Oddy or 3M 46. Binder Clips (size - 19 mm) Bambalio or other equivalent brand 47. Binder Clips (size - 41 mm) Bambalio or other equivalent brand 48. Executive Bond Paper 100 gsm. A4 Size J.K. or other equivalent brand 49. Blank CD with cover Moser baer or HP 50. Pen Drive, 4GB Moser Baer or Transcend 51. Pen Drive, 8GB Moser baer or Transcend 52. Pen Drive, 16GB Moser baer or Transcend 53. White Chalk - Non Dust Apsara or Kores 54. Coloured Chalk Non Dust Apsara or Kores 55. White Board Duster Magnetic for green board Rollex or equivalent brand 56. Pencil Cell AA Every ready or Nippo 57. Pencil Cell AAA size Every ready or Nippo 59. Paper cutter (normal size) Kebica or Saya 60. Pen Tumbler (Acrylic) Kebica or Saya

7 (Established by the Uattar Pradesh Act 2002 Greater Noida GENERAL TERMS AND CONDITIONS 1. Detailed information about the items are available in tender document, which can be downloaded from the University website 2. Two bids system of tender will be adopted. (i) (ii) The bid containing bidder performa, EMD, Tender Fee and eligibility documents. Bid containing financial offer. Technical and financial bids should be submitted in separate covers. These two envelops shall be sealed in a common cover and addressed to The Registrar, Gautam Buddha University, Greater Noida, Gautam Budh Nagar (U.P.) superscribing Tender against Notification Advt. GBU/S&P/07/2016 dated , Name of supply: Stationery Items under Annual Rate Contract 2017 so as to reach us on or before last date of bid submission. 3. The Technical Bid and Financial Bid should be duly filled-up. 4. These bids will be opened in two stages. The bid containing technical specifications, EMD, TF and eligibility documents will be opened at first stage and if same is found according to required specifications, the bid containing financial offer shall be opened in second stage. 5. The Technical Bid shall contain all documents in support of quoted item, EMD, Tender Fee, terms & conditions and eligibility criteria along with the page number for cited specifications in the company brochure for the particular item. 6. The Financial Bid shall contain price schedule only. The rates and units shall not be overwritten in the price schedule. The price shall be both in words and figures. 7. Eligibility Criteria: All the participating suppliers/firms or principal manufacturershould meet the following qualifying criteria. The firm should be a registered supplier for such supplies. Following documents (duly signed and stamped) are required to be submitted with Technical Bid, to qualify eligibility criteria: (a) (b) (c) (d) Sales Tax/VAT registration certificate PAN and TIN registration certificate The firm/company should have experience of supplying similar items to institutes of National repute as mentioned in bidder proforma. Audited copy of balance sheet with trading, profit & loss account for the last

8 (e) (f) (g) (h) (i) three financial years should be submitted as mentioned in bidder proforma. Name of branch offices & service centres after sales arrangements. Earnest Money Deposit (EMD) is required to be submitted in the form FDR/Bank Guarantee pledged in favour of alongwith the Technical Bid. If supply is not made within the prescribed period EMD would be forfeited. Authorized signatory should sign on all pages. Bids without authorized signature will be rejected. The Vendor must have had a minimum annual turnover of Rs. 10 lakhs for the past three consecutive financial years. The vendor shall submit an affidavit (duly notarized) on stamp paper to the effect that the firm has never been blacklisted by any Government organization including Universities, Institutions and Colleges. 8. Offer should be sent in a sealed envelope, submitted either in person or by post on which name and address of the supplier/firm shall be written. Tenders received through E- mails or FAX will not be considered. 9. The technical bids will be opened on scheduled date and time. Bidders/authorized representatives of the bidders intending to attend the tender opening should intimate in advance. 10. The rate quoted should be F.O.R. Stores & Purchase Deptt., Gautam Buddha University (Gautam Budh Nagar, Greater Noida, UP) in rupees only inclusive of all charges e.g. packing, forwarding local taxes, railway freight, transit insurance etc. 11. The cost of the tender is Rs.1050/- (Rupees One Thousand Fifty Only) inclusive of taxes (Nonrefundable) and it shall be paid separately in the form of DD/Pay Order drawn in favour of payable at Delhi and should be attached with technical bid envelope. 12. The EMD of the successful bidder will be refunded after expiry of the contract period. The EMD of the unsuccessful bidders will be returned to the firm(s) immediately after finalization of the tenders. No interest will be paid on EMD in any case. 13. The Small Scale Units registered with National Small Industries Corporation (NSIC) are exempted from Tender Fee & EMD subject to provide a copy of registration certificate. 14. Detailed information with the mention of make and model of each item should be clearly given. Tenders without specified make and model/version and other particulars may be rejected. 15. The Rate Contract will generally be valid for a period of one year and may be extended further for a period mutually decided by the competent authority on the same terms & conditions. However, the competent authority may permit the revised rate of the contractual items after expiry of each contractual period only on the request of firm, if necessary. 16. Prices charged for the stores supplied under Rate Contract should under no event be higher than lowest prices at which the party sells the items of identical description to any other organization during the period of contract. 17. Losses or damage in transit will be borne by the Supplier. The supplier may, if he so desires, get the goods insured and include such charges in the tendered rate. 18. Offered prices (fin. bid) should be valid for at least 180 days from the last date of receipt of tenders. 19. All legal proceedings, if necessity arises to the University may be any of the parties (University or Contractor/Supplier) shall have to be lodged in the courts situated at Gautam Buddha Nagar and not elsewhere. 19. (a) The items delivery time should be preferably within 2 weeks after the date of issuance of the purchase order. If the delivery time is quoted more than that, GBU reserves all rights to permit the bidder to compete. (b) The Penalty Clause is as under:-

9 Should the bidder fail to deliver the goods within stipulated period, the Competent Authority may, at his discretion, allow an extension in time subject to recovery from the bidder as agreed liquidated damages, and not by way of penalty, a sum equal to the percentage of the value of tender amount which the bidder has failed to supply for period of delay as stated below:- i.delay up to one week 1% ii.delay exceeding one week but not 2% exceeding two weeks iii.delay exceeding two weeks but 5% not exceeding one month iv.delay exceeding one month 5% for each month and part there of subject to maximum 10% (c) In case of failure to supply the goods within stipulated delivery period and in accordance with the specifications given in the quotations, the University shall be free to cancel the order. 20. Supply of the placed order in part will not be accepted. 21. No advance payment shall be released in any case. The payment shall be released on delivery of items in good condition and putting those in satisfactory working conditions only. 22. No revision of price bid will be allowed once the price bids are opened. 23. No increase in price will be allowed after our purchase order(s) are placed. 24. Failure to comply with all the terms and conditions mentioned herein would result in the tender being summarily rejected. 25. Vendors are informed that once the firms are shortlisted based on the eligibility criteria and technical specifications, only then the financial bids of the firms meeting eligibility criteria, technical specifications / requirements would be opened. 26. Conditional tenders will not be accepted. 27. Any cutting and overwriting in the financial bid will not be accepted. 28. GBU reserves the right to change the order quantity or split the orders among multiple vendors without assigning any reason (s) whatsoever. 29. GBU reserves the right to reject any or all the tenders without assigning any reasons whatsoever. 30. All legal proceedings, if necessity arises to the University may be any of the parties (University or Contractor/Supplier) shall have to be lodged in the courts situated at Distt. Gautam Budh Nagar and not elsewhere. Registrar

10 (Established by the Uattar Pradesh Act 2002 Greater Noida ACCEPTANCE We accept the above terms and conditions and shall comply with them strictly. (SIGNATURE OF THE BIDDER) WITH SEAL NAME : ADDRESS :... :... :... Tel./Mobile No. :..

11 (Established by the Uttar Pradesh Act 2002 Greater Noida FINANCIAL BID FOR STATIONERY ITEMS 2017 Sr. No. 1. Stationery items Paper A4 Size Required Brand Power or Xerox Quoted Brand Unit Unit Price Tax Total Price 2. Paper A3 Size Power or Xerox File Board Green Laces All pin Best Brands/Qua lity Best Brands/Qua lity Bell or Omex 6. Gems Clip steel with plastic coated 30 mm Bell or Zen Slip Pad No. 44 Flags/Page Marker Neelgagan or Saraswati Oddy or 3M 9. White Board Marker Luxur or Reynolds 10. Permanent Marker Luxur or Reynolds Stamp pads (Blue/Black Colour) Pin Container Fibre Casttle or Kores Omega or Kebica Drawing Pin with Plastic top Ball pen number Saya or equivalent brand Raynolds or Cello 15. Gel Pen Cello or Raynolds 16. Pilot pen Luxur V 5 and

12 Gum tube 22 ml. Gum Bottle 500 ml. Luxur V 7 Camelin or Piddilite Fevicol or Camelin 19. Fevi Stick - 8gm Fevicol or Camelin 20. Scale 12 Plastic Faber Castell or Camelin 21. Pencil HB Nataraj or Apsara 22. Sharpner Nataraj or Apsara 23. Eraser non-dust (normal) Nataraj or Apsara 24. Stapler - 10-D Kangaro or Max 25. Stapler - HP-45 Kangaro or Max 26. Punch single hole Kangaro or Max 27. Punch double hole Kangaro or Max 28. Stapler Pin No. 10 Kangaro or Max 29. Stapler Pin No. 24/6 Kangaro or Max 30. Correction Pen Luxur or Reynolds 31. Cello tape white 1 65 mtrs. Wonder or Shree 32. Cello tape white 2 65 mtrs. Wonder or Shree 33. Brown Tape 2 65 mtr. Wonder or Shree 34. Register Ruled 120pages Neelgagan or Lotus 35 Register Ruled 240pages Neelgagan or Lotus 36. Register Ruled, 480 pages Neelgagan or Lotus 37. Index file Neelgagan or Vibhor 38. Highlighter (multi-coloured) Faber Castelle or Luxur 39. Note Sheets (parchment) Pad of 100 sheets legal size Neelgagan or Saraswati 40. Scissor 8 Saya or Kebica 41. Damper Omega or Kebica 42. Dak pad Neelgagan or Crown 43. Calculator (12 digit) Citizen or Casio

13 44. Post it slips 3x3 Oddy or 3M 45. Post it slips 3x2 Oddy or 3M 46. Binder Clips (size - 19 mm) Bambalio or other equivalent 47. Binder Clips (size - 41 mm) 48. Executive Bond Paper 100 gsm. A4 Size brand Bambalio or other equivalent brand J.K. or other equivalent brand 49. Blank CD with cover Moser baer or HP 50. Pen Drive, 4GB Moser Baer or Transcend 51. Pen Drive, 8GB Moser baer or Transcend 52. Pen Drive, 16GB Moser baer or Transcend 53. White Chalk - Non Dust Apsara or Kores 54. Coloured Chalk Non Dust Apsara or Kores 55. White Board Duster Magnetic for green board Rollex or equivalent brand 56. Pencil Cell AA Every ready or Nippo 57. Pencil Cell AAA size Every ready or Nippo 59. Paper cutter (normal size) Kebica or Saya 60. Pen Tumbler (Acrylic) Kebica or Saya (SIGNATURE OF THE BIDDER) WITH SEAL NAME :

14 (Established by the Uttar Pradesh Act 2002 Greater Noida ACCEPTANCE I/We accept the above terms and conditions and shall comply with them strictly. DECLARATION 1. The rates quoted are inclusive of all taxes and F.O.R University Stores. 2. The information given in the financial bid by the undersigned is correct. (SIGNATURE OF THE BIDDER) WITH SEAL NAME : ADDRESS :... :... :... Tel./Mobile No. :..