Monday October 2, :30 PM Floyd Administration Center 1130 N. Salisbury Street - West Lafayette, Indiana

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Grace Fitzgerald
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1 NOTE: Board Members have received data in advance regarding items listed on this agenda WEST LAFAYETTE COMMUNITY SCHOOL CORPORATION REGULAR MEETING BOARD OF SCHOOL TRUSTEES Monday October 2, :30 PM Floyd Administration Center 1130 N. Salisbury Street - West Lafayette, Indiana AGENDA - Revised Section ITEM Presenter Action I. ROUTINE BUSINESS 01 Approval of the Agenda for the Oct. 2, 2017, Regular Meeting of the Board of School Trustees Karpick Motion 02 Approval of Minutes of Sept. 5, 2017, Regular Meeting of the Board of School Trustees Karpick Motion II. COMMUNICATION FROM THE AUDIENCE (CURRENT AGENDA ITEMS) Karpick Verbal The school board will not entertain questions during a board meeting. All questions should be referred to the superintendent's office during normal business hours. III. UNFINISHED BUSINESS Karpick IV. NEW BUSINESS Karpick No Exhibit Academic Achievement IDOE Accountability/ADM Update Killion Info 03 Cumberland Bids Killion Motion 04 School Board Policies 5000s First Reading Killion Info 05 Adoption of Budgets, CPF Plan and Transportation Sloat Motion 06 Common School Fund Killion Motion 07 Pro Resources Killion Motion 08 Out of State Field Trips H.S Art Class to Art Institute & Oriental Museum of Art, Chicago IL Nov. 8, 2017 Karpick Motion 09 Personnel Report Killion Motion 10 Accounts Payable Sloat Motion V. INFORMATION TO THE BOARD Karpick Verbal

2 VI. BOARD AND SUPERINTENDENT REPORTS Karpick Verbal Board-Teacher Discussion G.F. Committee Negotiations (IBB) Community Council GLASS Park Board Creative Team (PR) Health-Wellness Personnel Facilities Strategic Plan. High Ability Public Schools Found. of Tippe Co Financial Advisory Com. Insurance Com. Redevelopment (City) Foundation (WL Schools) Legislative Liaison VII. COMMUNICATION FROM THE AUDIENCE (NON-AGENDA ITEMS) Karpick Verbal VIII. FUTURE MEETINGS Karpick Verbal Thur. Oct. 19 Discussion Mon. Oct. 23 ISBA Fall Conference The Trails Mon Tue Oct Fall Break IX. ADJOURNMENT Karpick Motion 2

3 Sagamore Parkway South Lafayette, IN GENERAL CONTRACTOR/ CONSTRUCTION MANAGER (765) Fax (765) September 26, 2017 Dr. Rocky Killion West Lafayette Community School Corporation 1130 North Salisbury West Lafayette, IN Re: West Lafayette Community School Corporation Cumberland Elementary School Addition & Renovation West Lafayette, Indiana Kettelhut Project No Dear Dr. Killion: Pursuant to our firm s initial review of bids for each Bid Category, we wish to provide the following information. The enclosed Bid Tabulations are correct and coincides with the bidders Bid Proposals as submitted on September 20, The bid tabulation is specific for bid packages 1, 2, 3, 4, 24, 25, and 26. The total project construction costs is Base Bid - $14,266, Fourteen million two hundred sixty six thousand four hundred forty nine dollars. ALTERNATE NO. 1: Furnish and install an alternate Condensing Boiler by one of the manufacturers specified in Section Condensing Boilers and in compliance with Contract Documents. Deduct the sum of ($5,000.00) Five thousand dollars ALTERNATE NO. 2: Furnish and install an alternate Chiller by one of the manufacturers specified in Section Air-Cooled, Rotary-Screw Water Chillers and in compliance with Contract Documents. Deduct the sum of ($20,000.00) Twenty thousand dollars ALTERNATE NO. 3: Furnish and install aluminum wire feeders as specified in Section Low- Voltage Electrical Power Conductors and Cables and in compliance with code and Contract Documents. Deduct the sum of ($35,000.00) Thirty five thousand dollars ALTERNATE NO. 4: Furnish and install a Gas Generator as specified in Section Engine Generators and in compliance with Contract Documents. Add the sum of $31, Thirty one thousand seven hundred dollars ALTERNATE NO. 5: State the amount to be deducted to the Base Bid to not perform the tiered seating demolition and new infill in the Innovation Station Room 300 Wing. Deduct the sum of ($4,200) Four thousand two hundred dollars Once a determination has been made in regards to the alternates a final contract price can be established.

4 740 Sagamore Parkway South Lafayette, IN GENERAL CONTRACTOR/ CONSTRUCTION MANAGER (765) Fax (765) Following is a list of the successful contractors who will perform work organized by Bid Category. No. 1 General Trades Package Kettelhut Construction, Inc. No. 2 Masonry Ziolkowski No. 3 Structural / Misc. Steel Geiger Peters No. 4 Roofing Horning No. 5 Metal Framing / Drywall / Ceilings Bouma Betten No. 6 Joint Sealants Building Services No. 7 Firestopping Not Required No. 8 Frames / Doors / Hardware Material Mulhaupt s No. 9 Overhead Coiling Doors OH Door of Lafayette No. 10 Aluminum Entry / Windows / Glass & Glazing Central IN Glass & Glazing No. 11 Louvers and Vents Material Deleted Addendum #1 No. 12 Ceramic Tile Chance Brothers No. 13 Resilient Flooring / Carpet Blakley Corporation No. 14 Resinous Flooring Industrial Decorative Coatings No. 15 Painting Bill Lawrence Co. No. 16 Visual Display Units (No Display Cases) Midwest Specialties No. 17 Signage ACE Sign Systems No. 18 Plastic Toilet Compartments Midwest Specialties No. 19 Specialties Material (No FE) Moss Building No. 20 Food Service Equipment C&T Design No. 21 Projection Screen Material Lee Company No. 22 Blinds / Shades SPD Textile and Drapery No. 23 Manufactured Casework Stone Creek Interior Systems No. 24 Fire Suppression Ryan FP No. 25 Plumbing / HVAC QPH No. 26 Electrical / Communications / Security Electric Plus No. 27 Earthwork / Utilities Miller Excavating No. 28 Asphalt Paving Milestone Contractors No. 29 Fencing Not Required No. 30 Landscaping / Grasses Lawn & Shrub The review of submitted Subcontractors and Products Lists still needs completed. As you are aware, KJG Architecture, Inc. / Schmidt Associates must review these lists and approve same to determine if Contractors are in accordance with the Contract Documents. We appreciate this opportunity to assist you with your construction needs and offer our continued assistance as you require. Please contact us at your convenience if you should have any questions. Sincerely, KETTELHUT CONSTRUCTION, INC. DAG: jas Enclosure D. Alex Gonzalez Executive Vice President

5 West Lafayette Community School Corporation Cumberland Elementary School West Lafayette, Indiana Kettelhut Project No ITEM CONTRACTOR AMOUNT --- CMC General Conditions Kettelhut Construction, Inc. $ 624, CMC General Conditions - 2nd Shift Kettelhut Construction, Inc. $ 61, CMC Preconstruction Kettelhut Construction, Inc. $ - Setion Quality Requirements Allowance Kettelhut Construction, Inc. $ 60, Allowance No. 1 Contingency Allowance Allowances - 3.3A $ 500, Allowance No. 2 Signage Allowance Allowances - 3.3B $ 35, No. 1 General Trades Package Kettelhut Construction, Inc. $ 1,655, No. 2 Masonry Ziolkowski $ 419, No. 3 Structural / Misc. Steel Geiger Peters $ 558, No. 4 Roofing Horning $ 1,170, No. 5 Metal Framing / Drywall / Ceilings Bouma Betten $ 805, No. 6 Joint Sealants Building Services $ 36, No. 7 Firestopping Not Required $ - No. 8 Frames / Doors / Hardware Material Mulhaupts $ 118, No. 9 Overhead Coiling Doors OH Door of Lafayette $ 15, No. 10 Aluminum Entry / Windows / Glass & Glazing Central IN Glass & Glazing $ 578, No. 11 Louvers and Vents Material Deleted Addendum #1 $ - No. 12 Ceramic Tile Chance Brothers $ 168, No. 13 Resilient Flooring / Carpet Blakley Corporation $ 449, No. 14 Resinous Flooring Industrial Decorative Coatings $ 12, No. 15 Painting Bill Lawrence Co. $ 130, No. 16 Visual Display Units (No Display Cases) Midwest Specialties $ 44, No. 17 Signage ACE Sign Systems $ 15, No. 18 Plastic Toilet Compartments Midwest Specialties $ 20, No. 19 Specialties Material (No FE) Moss Building $ 5, No. 20 Food Service Equipment C&T Design $ 436, No. 21 Projection Screen Material Lee Company $ 4, No. 22 Blinds / Shades SPD Textile and Drapery $ 10, No. 23 Manufactured Casework Stone Creek Interior Systems $ 357, No. 24 Fire Suppression Ryan FP $ 252, No. 25 Plumbing / HVAC QPH $ 2,700, No. 26 Electrical / Communications / Security Electric Plus $ 1,761, No. 27 Earthwork / Utilities Miller Excavating $ 495, No. 28 Asphalt Paving Milestone Contractors $ 56, No. 29 Fencing Not Required $ - No. 30 Landscaping / Grasses Lawn & Shrub $ 55, SUBTOTAL $ 13,614, SUBTOTAL PERMIT TOTAL FEE 4% SUBTOTAL BOND $6.84/k $ $ $ $ $ $ $ $ - 13,614, , ,624, , ,169, , ,266,449.00

6 Bid Category No.: 1 BID TABULATION Cumberland Elementary School Addition & Renovation Category Name: General Trades September 20, :00 P.M. Non-Collusion Affidavit Bid Bond KCI Bid Form Bidders KCI Verkler Base Bid $1,655, $1,927, Alt. #1 - Deduct Condensing Boilers Alt. #2 - Deduct Air-Cooled, Rotary-Screw Water Chillers Alt. #3 - Aluminum Wire Feeders Alt. #4 - Add Engine Generators N/A N/A N/A N/A N/A N/A N/A N/A Alt. #5 - Deduct Tiered Seating <$4,200.00> <$5,000.00>

7 Bid Category No.: 2 BID TABULATION Cumberland Elementary School Addition & Renovation Category Name: Masonry September 20, :00 P.M. Non-Collusion Affidavit Bid Bond KCI Bid Form Bidders Ziolkowski Purdy Hagerman Base Bid $419, $437, $521, Alt. #1 - Deduct Condensing Boilers $0.00 $0.00 $0.00 Alt. #2 - Deduct Air-Cooled, Rotary-Screw Water Chillers $0.00 $0.00 $0.00 Alt. #3 - Aluminum Wire Feeders $0.00 $0.00 $0.00 Alt. #4 - Add Engine Generators $0.00 $0.00 $0.00 Alt. #5 - Deduct Tiered Seating $0.00 $0.00 $0.00

8 Bid Category No.: 3 BID TABULATION Cumberland Elementary School Addition & Renovation Category Name: Structural / Misc. Steel September 20, :00 P.M. Non-Collusion Affidavit Bid Bond KCI Bid Form Bidders Geiger & Peters Indiana Steel Almet Base Bid $558, $607, $623, Alt. #1 - Deduct Condensing Boilers N/A N/A N/A Alt. #2 - Deduct Air-Cooled, Rotary-Screw Water Chillers N/A N/A N/A Alt. #3 - Aluminum Wire Feeders N/A N/A N/A Alt. #4 - Add Engine Generators N/A N/A N/A Alt. #5 - Deduct Tiered Seating N/A N/A N/A

9 Bid Category No.: 4 BID TABULATION Cumberland Elementary School Addition & Renovation Category Name: Roofing September 20, :00 P.M. Non-Collusion Affidavit Bid Bond KCI Bid Form Bidders Horning Roofing Hinshaw Roofing Base Bid $1,170, $1,965, Alt. #1 - Deduct Condensing Boilers $0.00 $0.00 Alt. #2 - Deduct Air-Cooled, Rotary-Screw Water Chillers $0.00 $0.00 Alt. #3 - Aluminum Wire Feeders $0.00 $0.00 Alt. #4 - Add Engine Generators $0.00 $0.00 Alt. #5 - Deduct Tiered Seating $0.00 $0.00

10 Bid Category No.: 24 BID TABULATION Cumberland Elementary School Addition & Renovation Category Name: Fire Suppression September 20, :00 P.M. Non-Collusion Affidavit Bid Bond KCI Bid Form Bidders Ryan Fire Dalmatian Fire Brown Sprinkler Base Bid $252, $294, $351, Alt. #1 - Deduct Condensing Boilers $0.00 $0.00 $0.00 Alt. #2 - Deduct Air-Cooled, Rotary-Screw Water Chillers $0.00 $0.00 $0.00 Alt. #3 - Aluminum Wire Feeders $0.00 $0.00 $0.00 Alt. #4 - Add Engine Generators $0.00 $0.00 $0.00 Alt. #5 - Deduct Tiered Seating $0.00 $0.00 $0.00

11 Bid Category No.: 25 BID TABULATION Cumberland Elementary School Addition & Renovation Category Name: Plumbing / HVAC September 20, :00 P.M. Non-Collusion Affidavit Bid Bond KCI Bid Form Bidders QPH North Mechanical D. A. Dodd Shambaugh & Son Base Bid $2,700, $2,752, $2,800, $2,800, Alt. #1 - Deduct Condensing Boilers <$5,000.00> <$8,100.00> <$8,000.00> <$0.00> Alt. #2 - Deduct Air-Cooled, Rotary-Screw Water Chillers <$20,000.00> <$35,000.00> <$34,300.00> <$35,000.00> Alt. #3 - Aluminum Wire Feeders N/A N/A N/A N/A Alt. #4 - Add Engine Generators N/A N/A N/A N/A Alt. #5 - Deduct Tiered Seating N/A N/A N/A N/A

12 Bid Category No.: 26 BID TABULATION Cumberland Elementary School Addition & Renovation Category Name: Electrical / Communications / Security September 20, :00 P.M. Non-Collusion Affidavit Bid Bond KCI Bid Form Bidders Electric Plus Huston Electric Long Electric Base Bid $1,761, $1,887, $2,069, Alt. #1 - Deduct Condensing Boilers N/A N/A N/A Alt. #2 - Deduct Air-Cooled, Rotary-Screw Water Chillers N/A N/A N/A Alt. #3 - Aluminum Wire Feeders <$35,000.00> <$29,875.00> <$13,800.00> Alt. #4 - Add Engine Generators $31, $32, $31, Alt. #5 - Deduct Tiered Seating N/A N/A N/A

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14 NOTICE TO TAXPAYERS Complete details of the Capital Projects Fund plan may be seen by visiting the office of this unit of government at the following address: 1130 North Salisbury, West Lafayette, Indiana Notice is hereby given to taxpayers of West Lafayette Community School Corporation that the proper officers of West Lafayette Community School Corporation will conduct a public hearing on the year proposed Capital Projects Fund Plan pursuant to IC Following the public hearing, the proper officers of West Lafayette Community School Corporation may adopt the proposed plan as presented or with revisions. Public Hearing Date: September 5, 2017 Public Hearing Time: 7:00 pm Public Hearing Place: Floyd Administration Building, 1130 North Salisbury, West Lafayette, In Taxpayers are invited to attend the meeting for a detailed explanation of the plan and to exercise their rights to be heard on the proposed plan. If the proposed plan is adopted by resolution, such plan will be submitted to the Department of Local Government Finance for approval. The following is a general outline of the proposed plan: EXPENDITURES ) Land Acquisition and Development , , ,000 2) Professional Services , , ,000 3) Education Specifications Development ) Building Acquisition, Construction and Improvement 4510, 4520, ,250,000 1,250,000 1,250,000 5) Rental of Buildings, Facilities and Equipment4SSO 20,000 20,000 20,000 6) Purchase of Mobile or Fixed Equipment , , ,200 7) Emergency Allocation ,000 50,000 50,000 8) Utilities (Maintenance of Buildings) , , ,000 9) Maintenance of Equipment , , ,000 10) Sports Facility ,000 55,000 60,000 11) Property or Casualty Insurance ,000 80,000 80,000 12) Other Operation and Maintenance of Plant ) Technology Instruction-Related Technology , , ,800 Admin Tech Services 2580 SUBTOTAL CURRENT EXPENDITURES 3,900,000 4,000,000 4,000,000 14) Allocation for Future Projects 15) Transfer From One Fund to Another 6010 TOTAL EXPENDITURES, ALLOCATIONS AND TRANSFERS 3,900,000 4,000,000 4,000,000 SOURCES AND ESTIMATES OF REVENUE 1) Projected January 1 Cash Balance 325, , ,000 2) Less: Encumbrances Carried Forward from Previous Year 3) Estimated Cash Balance Available for Plan (Line 1 minus line 2) 325, , ,000 4) Property Tax Revenue 3,863,276 3,800,000 3,800,000 5) Estimated Property Tax Cap Credits (show as a negative) (250,000) (260,000) (300,000) 6) Auto Excise, CVET and FIT receipts 125, , ,000 7) Other Revenue TOTAL FUNDS AVAILABLE FOR PLAN (Add lines 3, 4, 5 and 6) 4,063,276 4,000,000 4,000,000

16 ORDINANCE OR RESOLUTION FOR APPROPRIATIONS AND TAX RATES State Form (7-15) Approved by the State Board of Accounts, 2015 Prescribed by the Department of Local Government Finance Budget Form No. 4 Generated 9/25/2017 2:36:04 PM Ordinance Number: Be it ordained/resolved by the West Lafayette Community School Corporation that for the expenses of WEST LAFAYETIE COMMUNITY SCHOOL CORPORATION for the year ending December 31, 2018 the sums herein specified are hereby appropriated and ordered set apart out of the several funds herein named and for the purposes herein specified, subject to the laws governing the same. Such sums herein appropriated shall be held to include all expenditures authorized to be made during the year, unless otherwise expressly stipulated and provided for by law. In addition, for the purposes of raising revenue to meet the necessary expenses of WEST LAFAYETIE COMMUNITY SCHOOL CORPORATION, the property tax levies and property tax rates as herein specified are included herein. Budget Form 4-B for all funds must be completed and submitted in the manner prescribed by the Department of Local Government Finance. This ordinance/resolution shall be in full force and effect from and after its passage and approval by the West Lafayette Community School Corporation. Name of Adopting Entity / Fiscal Body Type of Adopting Entity/ Fiscal Body Date of Adoption West Lafayette Community School!school ' Board j jrnt02/2017 Corporation L ' Fund Fund Name Adopted Adopted Tax Adopted Tax Code Budget Levy Rate 0022 REFERENDUM FUND - EXEMPT $6,700,000 $6,469, OPERATING - POST RAINY DAY $1,333,000 $ GENERAL $17,600,000 $ DEBT SERVICE $6,650,000 $6,715, CAPITAL PROJECTS (School) $3,900,000 $3,863, TRANSPORTATION $750,000 $789, BUS REPLACEMENT $398,078 $476, $37,331,078 $18,315,

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28 Attach a detailed Itinerary which should include the following: 1. Travel detalla 2. Hotel accommodations and contact number 3. EaUng arrangements 4. Contact numbers for supervisors and chaperones &. Stops along route either coming or going from event 6, Any specific medication requirements, dietary restrictions, or Important medical Information for students 7. Other pertinent or relevant Information Emergency Contact Information for All Participants Emergency Contact Information On file with sponsor Yes.lL_ No On file with school office Yes No Cell Phone Numbers for Contact- Trip Sponsor's Name Katherine Kincaid School Personnel Name Katherine Kincaid Number Home Number OTHER REQUIREMENTS School rules have been explained to students Yes, have been explained Date By X Yes, will be explained Date 10/2017 By Katherine KincaidNema Yoder Field trip approval date Approved by

NOTICE TO TAXPAYERS. The Notice to Taxpayers is available online at or by calling (888)

NOTICE TO TAXPAYERS. The Notice to Taxpayers is available online at or by calling (888) Prescribed by the Department of Local Government Finance Approved by the State Board of Accounts NOTICE TO TAXPAYERS Budget Form No. 3 (Rev. 2018) Print 8/9/2018 12:12:13 PM The Notice to Taxpayers is