Winnetka Village Council REGULAR MEETING Village Hall 510 Green Bay Road November 20, :00 p.m. AGENDA

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1 Winnetka Village Council REGULAR MEETING Village Hall 510 Green Bay Road November 20, :00 p.m. s regarding any agenda item are welcomed. Please and your will be relayed to the Council members. s for the Tuesday Council meeting must be received by Monday at 4 p.m. Any may be subject to disclosure under the Freedom of Information Act. AGENDA 1) Call to Order 2) Pledge of Allegiance 3) Quorum a) December 4, 2018 Regular Meeting b) December 11, 2018 Study Session c) December 18, 2018 Regular Meeting 4) Public Comment 5) Reports 6) Approval of Agenda 7) Consent Agenda a) Approval of Village Council Minutes i) October 26, 2018 Budget Meeting...3 ii) November 8, 2018 Rescheduled Regular Meeting...8 b) Approval of Warrant List dated November 2-15, 2018 Regular Meeting ) Ordinances and Resolutions a) Public Hearing: FY 2019 Village Budget i) Resolution No. R : Village Budget - Public Hearing and Resolution (Introduction)...13 ii) Resolution No. R : Utility Rates & Fees (Introduction)...17 iii) Resolution No. R : General Fees (Introduction)...34 Agenda Packet P. 1

2 b) Property Tax Levy and Abatement Ordinances...49 i) Ordinance No. M : An Ordinance Levying Taxes for the Year 2018 (Introduction)...52 ii) Ordinance No. M : An Ordinance Levying Taxes for the Year 2018 for Village of Winnetka, Cook County, Illinois Special Service Area No. 3 (Introduction)...55 iii) Ordinance No. M : An Ordinance Abating the Tax Heretofore Levied for the Year 2018 to Pay the Principal of and Interest on $9,000,000 General Obligation Bonds, Series 2013, of the Village of Winnetka, Cook County, Illinois (Introduction)...57 iv) Ordinance No. M : An Ordinance Abating the Tax Heretofore Levied for the Year 2018 to Pay the Principal of and Interest on $7,500,000 General Obligation Bonds, Series 2013, of the Village of Winnetka, Cook County, Illinois (Introduction)...59 c) Ordinance No. MC : An Ordinance Regulating Art in the Public Right of Way (Introduction)...61 d) Resolution No. R : 850 Hill Road Third and Fourth Driveways (Adoption) ) Old Business: None. 10) New Business a) Intergovernmental Agreement with Village of Glencoe Regarding Disconnection/ Annexation of Scott Avenue Split Lots ) Appointments 12) Closed Session 13) Adjournment NOTICE All agenda materials are available at villageofwinnetka.org (Government > Council Information > Agenda Packets & Minutes); the Reference Desk at the Winnetka Library; or in the Manager s Office at Village Hall (2 nd floor). Webcasts of the meeting may be viewed on the Internet via a link on the Village s web site: The Village of Winnetka, in compliance with the Americans with Disabilities Act, requests that all persons with disabilities who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the Village ADA Coordinator Megan Pierce, at 510 Green Bay Road, Winnetka, Illinois 60093, ; T.D.D Agenda Packet P. 2

3 MINUTES WINNETKA VILLAGE COUNCIL BUDGET MEETING October 26, 2018 (Approved: xx) A record of a legally convened meeting of the Council of the Village of Winnetka, which was held in the Village Hall Council Chambers on Friday, October 26, at 8:30 a.m. 1) Call to Order. President Rintz called the meeting to order at 8:45 a.m. Present: Trustees Robert Dearborn, John Swierk, and Anne Wedner. Absent: Trustees Andy Cripe, Penny Lanphier, and Scott Myers. Also in attendance: Village Manager Robert Bahan, Assistant Village Manager Megan Pierce, Finance Director Tim Sloth, Community Development Director David Schoon, Director of Water & Electric Brian Keys, Assistant Director of Water & Electric Giovanni McLean, Public Works Director Steve Saunders, Assistant Director of Public Works Jim Bernahl, Chief of Police Marc Hornstein, Fire Chief Alan Berkowsky, Deputy Fire Chief John Ripka, Administrative Services Manager Keri Kaup, Accounting Manager Dell Duckworth, and no persons in the audience. 2) Budget Review Topic (2019 budget document previously distributed): President Rintz explained that the Annual Budget is based on policy direction from Village Councils dating as far back as five years, and he cautioned against debating these policy questions in a budget meeting forum. He invited the Trustees to talk to him about future policy topics they would like to discuss at upcoming meetings; and he noted that a budget follow-up discussion will be held in November prior to formal adoption of the 2019 Budget. a) Budget Overview/2018 (payable in 2019) Tax Levy. Mr. Sloth explained that the proposed 2019 Budget is a $79.5 million dollar budget, which is an increase of 5.5% over [Trustee Lanphier arrived at 8:56 a.m.] Mr. Sloth noted that for the fifth year in a row, there is no increase proposed in the property tax for existing residents; however, capturing a.9% increase in new growth is recommended. Increases in fees would result in an annual increase of $384 (4.8%) for a typical Winnetka household. Major policy discussions in 2019 will revolve around funding for: (i) stormwater mitigation, (ii) business district revitalization, (iii) sanitary sewer repairs, and (iv) refuse collection. Next, Mr. Sloth compared an overview of the 2019 Budget with previous years, and also reviewed an overview of the General Fund which included operating expenses and transfers to other funds. In summary, Mr. Sloth noted that the 2019 proposed Budget is fiscally sound, operating budgets are balanced, appropriate reserves are maintained, adequate staffing is provided, core services are funded, and investments in infrastructure are being made. Agenda Packet P. 3

4 Winnetka Village Council Budget Meeting October 26, 2018 b) Capital Improvement Plan Overview. Mr. Sloth reviewed proposed capital spending for the next five years, noting that major drivers of spending are: (i) stormwater projects; (ii) street repair and maintenance; (iii) electric grid improvements; (iv) water distribution improvements; and (v) sanitary sewer projects. Trustee Wedner noted that although the Village is very careful with the taxpayers money, it has no control over school spending. She expressed discomfort with this state of affairs, and suggested a scenario in which all of the local taxing agencies give a combined presentation to the community about their financial needs before levying higher tax amounts. President Rintz said some taxing bodies tend to play their needs against those of other agencies, and ultimately in public forums; he noted that a cooperative effort is needed to change that zero-sum thinking in favor of putting the interests of taxpayers first. c) Police Department. Chief Hornstein reviewed staffing, 2018 accomplishments, and 2019 goals, which include: reconstruction of the new investigations office space; implementation of a digital solution for citations; maintaining and strengthening school partnerships; updating records management functions; and reinforcing crime prevention through community relations. The Police Department s budget is proposed to increase 1.59% in 2019, due largely to personnel costs. There was a brief discussion about vehicle replacement for the department, and President Rintz noted that activity related to traffic citations decreased in recent years. Chief Hornstein explained that some of that is attributed to a community service officer who is on military leave. In addition, a significant spike in vehicle thefts over the past two years has shifted the department s focus and deployment of resources to other areas. d) Fire Department. Chief Berkowsky reviewed staffing, 2018 accomplishments, and 2019 goals, which include: order a new front-line ambulance; provide Pediatric Advanced Life Support certification training to all Paramedics; develop a training program with a focus on timed practical evolutions; and assist in the adoption of the 2015 model building, fire and life-safety codes. An increase of.25% is proposed for Capital costs include replacement of the apparatus floor and a new ambulance. e) Public Affairs / Village Manager s Office. Ms. Pierce reviewed the three budget areas under the purview of Public Affairs/Village Manager: Administration, Economic Development and Human Resources. She noted that evolution of staffing and core service levels over the past few years have contributed to an upward trend for salaries and supplies. The 2019 budget increase is proposed at 2.21% above 2018 levels. She listed 2018 accomplishments and 2019 planned initiatives, which include planning for the Village s 150 th anniversary of becoming a chartered municipality. There was a brief discussion about what happens to budgeted funds that don t get used by the end of the year, with Manager Bahan explaining that the funds are added to the Village s fund balance reserves. f) Finance Department. Mr. Sloth reviewed the functions of the Finance Department, noting that department expenditures are decreased by 2.6% in 2019 thanks to staffing efficiencies. He reviewed current staffing levels, 2018 accomplishments, and 2019 goals. 2 Agenda Packet P. 4

5 Winnetka Village Council Budget Meeting October 26, 2018 g) Public Works Department. Mr. Saunders described the functions of the Public Works Department, reviewed 2018 accomplishments and 2019 goals, and gave an overview of the 2019 Street rehabilitation program. The capital side of the budget includes replacement of equipment and trucks, sidewalk/curb replacement program and the replacement of the salt dome roof. i) Sanitary Sewer Fund. Mr. Saunders listed projects completed in 2018 and gave the status of the most recent inspections and repairs. He noted that a long-term funding source needs to be identified for projects recommended by the recent Sanitary Sewer Study, as the projected fund balance will begin to fall below fund balance requirements by 2021 if no action is taken. He recommended a sanitary sewer rate study be scheduled in 2020 to help set the rates to recover operations and maintenance, ongoing sewer lining, and potential loan repayments. After a thorough discussion, Mr. Saunders recommended a small rate increase for 2019 to cover preliminary expenses related to long-term sewer projects. President Rintz suggested that staff gather some funding figures for a Study Session in the first quarter of 2019, before any potential engineering work begins. ii) Stormwater Fund. Mr. Saunders listed the 2018 accomplishments and goals for He noted that there is not enough cash balance to complete all of the Stormwater Vision projects; and staff will prepare a funding analysis for the Council and public to discuss. The timing of the analysis is dependent upon the completion of intergovernmental agreements for stormwater detention with the Park District, School District District 36, and New Trier High School. President Rintz noted that the Village is still in stormwater detention conversations with other local agencies, and that once the cost implications of the higher detention proposals are understood, the Council can begin to discuss funding. He recommended procuring the license agreement from Cook County along with the intergovernmental agreements, to be used by future Councils in the event the current Council doesn t commit to the detention projects. Trustee Wedner said the community might be making the assumption that a stormwater plan has been approved. She suggested informing the public that approval of a license agreement does not constitute approval of a final plan with a current theoretical cost of $65 million. President Rintz explained that the original concept included open water storage, which is relatively inexpensive; however, the Village is now exploring underground detention, which is very expensive. He said if the potential project cost increases greatly because of the underground enhancements, then the Council might consider a provision where the people who benefit from the underground component pay an extra amount in the interest of community equity. 3 Agenda Packet P. 5

6 Winnetka Village Council Budget Meeting October 26, 2018 iii) Refuse Fund. Mr. Saunders noted that community satisfaction with the service is extremely high, and he expressed pride in his refuse team and their foreman. Mr. Saunders explained that in 2019, refuse collection will be funded solely through rates and fees, eliminating the tax levy that has historically supported the service. He said he does not anticipate any increases in base level services for the next few years, as replacement of the capital fleet is nearly complete. The Council briefly discussed the strategy of using fees instead of the tax levy to fund refuse service. iv) Motor Fuel Tax Fund. Mr. Saunders explained that this fund is earmarked for transportation-related capital improvements. It will be used in 2019 and 2020 for the rehabilitation of the Cherry and Oak Street bridges. He noted that Federal funds will cover 80% of the cost of the bridge improvements, and 20% will come from Winnetka. There was a brief discussion about the sign department and proliferation of signs in Winnetka. v) Fleet Services Fund. Mr. Saunders reviewed 2018 accomplishments, 2019 goals, and noted the 2019 budget is fairly flat, with a slight increase for supplies and purchase of some in-house maintenance equipment. h) Community Development Department. Mr. Schoon reviewed the functions and staffing levels of the department, noting that a Request for Proposals will be presented in November for inspectional services. He listed accomplishments for 2018, presented the goals for 2019, and discussed trends in building permits, as they have been in a decline for the past several years. i) Business District Revitalization Fund. Mr. Schoon reviewed proposed 2019 projects and the five-year capital improvement plan. The wisdom of streetscape projects in the west Elm district was brought up, in light of the bridge reconstruction and One Winnetka construction. President Rintz said he would like Trustees Myers and Cripe to be present before a discussion on that timing takes place. Funding for the business district capital plan was also discussed, with three scenarios presented using a differing mix of property tax abatement, General Fund transfers, and 2017 deployment of surplus funds. i) Water & Electric Department. i) Electric Fund. Mr. Keys reviewed the accomplishments and goals of the Electric Department, along with key 2019 budget items. He noted that the recent rate increase is being implemented to meet infrastructure needs, and the fund balance is comfortably over the target. The rate changes are being implemented in line with the Council s 2018 strategy, and a typical customer will pay an increased $44.21 for the year. Mr. Keys reviewed the Capital Plan, which includes improvements at the Northfield substation; an overhaul of Turbine #6; underground conductors and directional boring; purchase of conduit, transformers, cable and switchgear; and repair of the plant s exterior wall. 4 Agenda Packet P. 6

7 Winnetka Village Council Budget Meeting October 26, 2018 ii) Water Fund. Mr. Keys described the department s functions, listed major 2018 accomplishments, and outlined the goals for Key budget items include: three water main projects; two roof replacement projects at the Plant; new service installations; preventative maintenance; and emergent water repairs. President Rintz noted that the 2019 Budget is still open for discussion, and he requested the Trustees to Manager Bahan with any questions or comments. The first Council meeting in November will include a budget follow-up session. Trustee Dearborn suggested the Council review any Budget narrative that would be publicized to the community, and President Rintz suggested a transmittal statement from the Council be drafted. 3) Public Comment. None. 4) Adjournment. Trustee Dearborn, seconded by Trustee Swierk, moved to adjourn the meeting. By voice vote, the motion carried. The meeting adjourned at 2:59 p.m. Recording Secretary 5 Agenda Packet P. 7

8 MINUTES WINNETKA VILLAGE COUNCIL RESCHEDULED REGULAR MEETING November 8, 2018 (Approved: xx) A record of a legally convened regular meeting of the Council of the Village of Winnetka, which was held in the Village Hall Council Chambers on Thursday, November 8, 2018, at 7:00 p.m. 1) Call to Order. President Rintz called the meeting to order at 7:00 p.m. Present: Trustees Robert Dearborn, Penfield Lanphier, Scott Myers, and Anne Wedner. Absent: Trustees Andy Cripe and John Swierk. Also present: Village Manager Robert Bahan, Assistant Village Manager Megan Pierce, Village Attorney Peter Friedman, Director of Water & Electric Brian Keys, Assistant Community Development Director Brian Norkus, Finance Director Tim Sloth, and approximately 4 persons in the audience. 2) Pledge of Allegiance. Trustee Wedner led the group in the Pledge of Allegiance. 3) Quorum. a) November 13, 2018 Study Session. All of the Council members present said they expect to attend. b) November 20, 2018 Regular Meeting. All of the Council members present said they expect to attend. c) December 4, 2018 Regular Meeting. All of the Council members present said they expect to attend. 4) Public Comment. Ted Wynnychenko, Winnetka resident. Mr. Wynnychenko commented on the Village s efforts to fulfill recommendations of the Greenest Region 2 Compact and the Council s recent actions on the size of stormwater restrictors. He added that in his opinion, the Village had missed opportunities to install permeable paver systems during road reconstruction projects in past years. Manager Bahan explained that Public Works Director Steve Saunders will respond to Mr. Wynnychenko s comments about restrictor sizes, and he noted that the Council will have more discussions about its stormwater regulations in the future. He added that Winnetka s Stormwater Vision recommends the use of green infrastructure wherever possible. Marc Hecht, Winnetka resident. Mr. Hecht posited that the Village Council did not follow proper procedures when it voted on October 16 to approve the One Winnetka final amended planned development application. He took the position that since a protest was filed for the preliminary application, the voting requirement for a supermajority of affirmative votes carried over to the vote on the final application. He asked for an alleged memo written by the Village Attorney on the topic, and he also recommended a correction to the October 16 meeting minutes. Attorney Friedman explained that the Village has separate provisions at the preliminary and the final approval level for filing protests. The protest filed for the preliminary application Agenda Packet P. 8

9 Winnetka Village Council Rescheduled Regular Meeting November 8, 2018 did not carry over to the final application procedures. Since no protest was filed against the final approval application, normal Council voting procedures were followed. 5) Reports: a) Village President. President Rintz reported that a citizen s commission had been formed in connection with a potential new boat house at the Tower Road Boat Launch and he had asked Trustee Wedner to act as the Council liaison with that committee. b) Trustees. i) Trustee Lanphier reminded residents that Community Conversations would take place at Peet s Coffee on Saturday, November 10. ii) Trustee Wedner announced that as part of her participation on the committee to identify funding sources for a potential boat house at the Tower Road Boat Launch, she welcomed interested parties to contact her with information about any potential funding sources. c) Attorney. None. d) Manager. None. 6) Approval of the Agenda. Trustee Wedner, seconded by Trustee Myers, moved to approve the Agenda. By voice vote, the motion carried. 7) Consent Agenda a) Village Council Minutes. i) October 9, 2018 Study Session. ii) October 16, 2018 Regular Meeting. b) Approval of Warrant List dated October 12 - November 1, 2018 in the amount of $2,212, c) Resolution No. R : Approving the Purchase of a Circuit Breaker from Power Line Supply Company (Adoption). d) Resolution No. R : Authorizing the Purchase of Primary Cable Under a Contract With Okonite (Adoption). Trustee Myers, seconded by Trustee Wedner, moved to approve the foregoing items on the Consent Agenda by omnibus vote. By roll call vote, the motion carried. Ayes: Trustees Dearborn, Lanphier, Myers, and Wedner. Nays: None. Absent: Trustees Cripe and Swierk. 8) Ordinances and Resolutions. a) Ordinance No. M : 928 Green Bay Road - Alexandra Kaehler Interior Design Special Use Permit (Introduction / Adoption). Mr. Norkus reviewed this request for a special use permit for an interior design office on the ground floor in the Commercial Overlay District. The applicant has occupied the Subject Property since March 2018, as she was unaware of the special use permit requirement. 2 Agenda Packet P. 9

10 Winnetka Village Council Rescheduled Regular Meeting November 8, 2018 Mr. Norkus explained that the Plan Commission recommends approval with the condition that the current by appointment only language on the door be changed to list hours of operation. A second condition recommends that the special use permit be valid for a term of three years, at which time the applicant could apply for re-approval for the special use permit, free of any cost associated with the application. Mr. Norkus explained that this particular building has a new owner who was unaware of the Commercial Overlay. He noted there is a Village protocol for approving uses coming into the business districts, along with a detailed process to make sure incoming tenants comply with zoning requirements. After the Council asked a few questions, the business owner, Alex Kaehler, was invited to comment upon her business. Ms. Kaehler said her real estate broker explained to her the requirement to collect sales tax, but said nothing about a special use permit. She noted that she sources from retail stores in the vicinity of her design business, and she felt her enterprise fit nicely into the Hubbard Woods Design District. After a thorough discussion about the request, including whether or not to require a retail component, the Council was generally in agreement to approve the special use ordinance as written. Trustee Myers pointed out that this location, like so many in the Village, is poorly designed for a retail operation and the Council needs to take that into consideration when dealing with the Commercial Overlay. Trustee Dearborn, seconded by Trustee Myers, moved to waive introduction of Ordinance No. M By roll call vote, the motion carried. Ayes: Trustees Dearborn, Lanphier, Myers, and Wedner. Nays: None. Absent: Trustees Cripe and Swierk. Trustee Wedner, seconded by Trustee Dearborn, moved to adopt Ordinance No. M By roll call vote, the motion carried. Ayes: Trustees Dearborn, Lanphier, Myers, and Wedner. Nays: None. Absent: Trustees Cripe and Swierk. b) Resolution No. R : Resolution Rejecting Bids, Waiving Bidding, and Awarding a Contract for the Purchase of a Transformer From Resco (Adoption). Mr. Keys explained that the cost of a transformer must take into account electrical losses that are inherent to their design. He noted that a low material cost does not necessarily equate to the lowest cost overall once the loss evaluation is factored in. Conversely, a transformer with a high material cost but low losses can be judged to be the lowest in overall cost. Based upon the current bid evaluation, Resco met the technical criteria of the bid specification and offers the lowest evaluated life cycle cost. Therefore, staff recommends rejecting the bids, waiving bidding, and awarding the contract to Resco. There being no substantive discussion, Trustee Lanphier, seconded by Trustee Myers, moved to adopt Resolution No. R By roll call vote, the motion carried. Ayes: Trustees Dearborn, Lanphier, Myers, and Wedner. Nays: None. Absent: Trustees Cripe and Swierk. 3 Agenda Packet P. 10

11 Winnetka Village Council Rescheduled Regular Meeting November 8, ) Old Business. None. 10) New Business. a) Budget Review. Mr. Sloth reviewed a list of outstanding follow-up items from the October 26 Budget Meeting. President Rintz read a statement into the record from Trustee Cripe commending staff for a job well-done and offering his complete support of the 2019 Budget. The Council were in agreement that the Budget Meeting format this year was very beneficial and allowed the review process to flow in a coherent manner. There was consensus that the 2019 Budget is very well done, and the community needs communication from the Council about offsetting rising costs with minor fee increases. Ms. Pierce said a draft of the Council s transmittal letter, which identifies key themes and pinpoints the Budget highlights, will be ready soon for the Council s review. 11) Appointments: None. 12) Closed Session. Trustee Dearborn moved to adjourn into Closed Session to discuss Collective Bargaining and Pending or Probable Litigation, pursuant to Sections 2c(2) and 2c(11), respectively, of the Illinois Open Meetings Act. Trustee Myers seconded the motion. By roll call vote, the motion carried. Ayes: Trustees Dearborn, Lanphier, Myers, and Wedner. Nays: None. Absent: Trustees Cripe and Swierk. President Rintz announced that the Council would not return to the open meeting after Executive Session. The Council adjourned into Executive Session at 8:26 p.m. 13) Adjournment. Trustee Myers, seconded by Trustee Wedner, moved to adjourn the meeting. By voice vote, the motion carried. The meeting adjourned at 9:12 p.m. Recording Secretary 4 Agenda Packet P. 11

12 Title: Agenda Item Executive Summary Presenter: Robert M. Bahan, Village Manager Agenda Date: 11/20/2018 Ordinance Resolution Bid Authorization/Award Consent: YES NO Policy Direction Informational Only Item History: None. Warrant List Executive Summary: The Warrant List dated November 2-15, 2018 was ed to each Village Council member. Recommendation: Consider approving the Warrant List dated November 2-15, Attachments: None. Agenda Packet P. 12

13 Agenda Item Executive Summary Title: Resolution No. R : Village Budget - Public Hearing and Resolution (Introduction) Presenter: Timothy J. Sloth, Director of Finance Agenda Date: 11/20/2018 Ordinance Resolution Bid Authorization/Award Consent: YES NO Policy Direction Informational Only Item History: The Village Council held meetings on October 26 and November 8, 2018 to review the proposed fiscal year 2019 budget. The Resolution adopting the budget is distributed one meeting prior to adoption so the public has an opportunity to review the materials. Executive Summary: A Public Hearing on the budget was advertised in the November 8, 2018 edition of the Winnetka Talk for November 20, 2018 at 7:00 p.m. The budget will result in an approximately 4.8% increase in costs for municipal services for a typical homeowner consisting of a: No increase in property taxes (12.67% Village portion of tax bills received in 2018) 8.5% increase in water charges ($86 annual cost increase on a $1,010 annual bill) 5.0% increase in sanitary sewer charges ($20 annual cost increase on a $392 annual bill) 2.2% increase in residential electric charges ($79 annual cost increase on a $2,635 annual bill) Increase in the residential refuse collection fee from $25 a month to $45 a month. Vehicle license fees and most other fees and taxes remain unchanged. The Village will consider adoption of this Resolution at the December 4, 2018 Council Meeting. Recommendation: 1) Conduct a public hearing on the 2019 Village of Winnetka Budget 2) Consider introduction of Resolution No. R Attachments: 1) Resolution No. R , Adopting the Annual Budget for the Fiscal Year beginning January 1, 2019 and ending December 31, 2019 Agenda Packet P. 13

14 RESOLUTION NO. R A RESOLUTION ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2019 AND ENDING DECEMBER 31, 2019 WHEREAS, the corporate authorities of the Village of Winnetka ( Village Council ) have previously adopted Sections through of the Illinois Municipal Code, establishing the office of budget officer and authorizing the adoption of the annual budget in lieu of an annual appropriation ordinance; and WHEREAS, on October 12, 2018, the Village Council placed the proposed, tentative annual budget for the fiscal year beginning January 1, 2019, and ending December 31, 2019, on file at the office of the Village Manager, at the Winnetka Public Library, and on the Village of Winnetka web site ( and has made the proposed, tentative annual budget available for public inspection since that date; and WHEREAS, on November 20, 2018, pursuant to notice published on Thursday, November 8, 2018 in the Winnetka Talk, a newspaper published and in general circulation in the Village of Winnetka, the Village Council held a public hearing on the proposed tentative annual budget; and WHEREAS, the Village of Winnetka is a home rule municipality in accordance with Article VII, Section 6 of the Constitution of the State of Illinois of 1970, pursuant to which it has the authority, except as limited by said Section 6 of Article VII, to exercise any power and perform any function pertaining to the government and affairs of the Village, including, but not limited to, the powers (i) to regulate for the protection of the public health, safety, morals and welfare, (ii) to license, (iii) to tax, and (iv) to incur debt; and WHEREAS, the Village Council finds that establishing an annual budget for the Village, including estimating revenues and recommending expenditures, is a matter pertaining to the affairs of the Village. NOW, THEREFORE, be it resolved by the Council of the Village of Winnetka as follows: SECTION 1: The Annual Budget for the Village of Winnetka, which is attached hereto as Exhibit A and is incorporated by reference as if fully set forth herein, is hereby adopted as the Annual Budget for the Village of Winnetka for the Fiscal Year beginning January 1, 2019 and ending December 31, SECTION 2: The adoption of the foregoing annual budget shall be in lieu of the appropriation ordinance required in Section of the Illinois Municipal Code. SECTION 3: Home Rule. This Resolution is adopted by the Council of the Village of Winnetka in the exercise of its home rule powers pursuant to Section 6 of Article VII of the Illinois Constitution of SECTION 4: Effective Date. This resolution shall be in full force and effect immediately upon its adoption. November 20, 2018 R Agenda Packet P. 14

15 ADOPTED this day of, 2018, pursuant to the following roll call vote: AYES: NAYS: ABSENT: Signed: Countersigned: Village President Village Clerk Introduced: November 20, 2018 Adopted: November 20, 2018 R Agenda Packet P. 15

16 NOTE: EXHIBIT A IS THE COMPLETE BUDGET DOCUMENT, WHICH, DUE TO ITS SIZE, CANNOT BE REPRODUCED IN FULL IN THESE AGENDA MATERIALS. THE COMPLETE BUDGET DOCUMENT CAN BE FOUND IN THE FISCAL TRANSPARENCY SECTION OF THE VILLAGE S WEBSITE WHICH IS LINKED DIRECTLY BELOW: THE COMPLETE BUDGET ALSO REMAINS AVAILABLE FOR INSPECTION IN THE VILLAGE MANAGER S OFFICE AND AT THE WINNETKA PUBLIC LIBRARY. THE COMPLETE, FINAL BUDGET WILL BE APPROPRIATELY LABELED AND WILL BE ATTACHED TO AND MAINTAINED WITH THE ORIGINAL BUDGET RESOLUTION FOLLOWING ITS ADOPTION. November 20, 2018 R Agenda Packet P. 16

17 Title: Agenda Item Executive Summary Presenter: Timothy J. Sloth, Director of Finance Agenda Date: 11/20/2018 Ordinance Resolution Bid Authorization/Award Consent: YES NO Policy Direction Informational Only Item History: The Village Council held meetings on October 26 and November 8, 2018 to review the proposed fiscal year 2019 budget. Executive Summary: Resolution No. R : Utility Rates and Fees (Introduction) The Village Council sets utility fees annually by resolution during the budget approval process. Because of the projected capital needs of the electric, water, sanitary sewer, and refuse utilities, rate adjustments for each are proposed and incorporated in the FY 2019 budget. Electric rates derived from the Electric Rate Study are implemented in the proposed rate resolution. The rate changes include a 2.2% increase in the base rate and 0.8% projected power cost adjustment for a typical residential customer. Rate adjustments are comprised of changes to the volumetric (kwh) rate and the customer charge. Water rates derived from the Water Rate Study are also implemented in the proposed rate resolution. Incorporated, unincorporated, and special service customers will see a rate increase of 8.5% comprised of changes to the volumetric rate (cu.ft.). The Northfield wholesale rate is set by contract and is subject to rate adjustments outside the budget process. Sanitary sewer service volumetric rates are increasing by 5% for all customers in order to offset capital improvements such as I/I repair, trenchless lining, follow-up flow monitoring, and continued funding for the sanitary sewer backup reimbursement program. Refuse fees for residential customers will increase from $25 per month to $45 per month. This increase provides for the Refuse program to be fully funded by user fees, allows for replacement of capital equipment, and is projected to stabilize rates through The Village Code requires that this Resolution be introduced at a meeting and adopted at a subsequent meeting; the Village will consider adoption of this Resolution at the December 4, 2018 Council Meeting. Recommendation: Consider introduction of Resolution No. R Attachments: Resolution No. R , a Resolution Establishing Rates and Fees Related to Utility Services. Agenda Packet P. 17

18 A RESOLUTION ESTABLISHING RATES AND FEES RELATED TO UTILITY SERVICES RESOLUTION NO. R WHEREAS, the Village of Winnetka is a home rule municipality in accordance with Article VII, Section 6 of the Constitution of the State of Illinois of 1970, pursuant to which it has the authority, except as limited by Section 6 of Article VII of such Constitution, to exercise any power and perform any function pertaining to the government and affairs of the Village, including, but not limited to, the powers (i) to regulate for the protection of the public health, safety, morals and welfare, (ii) to license, (iii) to tax, and (iv) to incur debt; and WHEREAS, the Village of Winnetka ( Village ) owns, operates, and provides the following services in the Village (collectively, Utility Services ): (i) a water utility that provides water service; (ii) an electric utility that provides electric service; (iii) a public sewer system; (iv) a municipal waste system that provides for the collection, transportation and disposal of refuse and yard waste; and (v) a public stormwater utility to provide stormwater management services; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the Village is permitted to charge fees for Utility Services; and WHEREAS, the President and Village Council have determined that adoption of this Resolution will serve and be in the best interest of the Village of Winnetka; NOW, THEREFORE, be it resolved by the Council of the Village of Winnetka as follows: SECTION 1: RECITALS. The Village Council hereby adopts the foregoing recitals as its findings, as if fully set forth herein. SECTION 2: FEES FOR WATER. A. Water Rates. Each customer using water furnished by the Village of Winnetka Water and Electric Department shall be charged for such service in accordance with the following Schedules of Volumetric Water Rates and Water Customer Charges, as provided in Section of the Winnetka Village Code: [Remainder of this page intentionally left blank.] November 20, 2018 R Agenda Packet P. 18

19 SCHEDULE OF VOLUMETRIC WATER RATES Type of Customer Service within corporate limits Service outside of corporate limits Service to Village of Northfield: Special Service Rate $38.00 per 1,000 cubic feet, as metered $68.02 per 1,000 cubic feet, as metered Rate established by agreement approved by resolution of the Village Council $28.49 per 1,000 cubic feet, as metered SCHEDULE OF WATER CUSTOMER CHARGES Type of Customer (Meter Size) Monthly Service Charge Less than or equal to One Inch (1 ) $6.10 One and One Half Inches (1.5 ) $7.20 Two Inches (2 ) $10.20 Three Inches (3 ) $32.45 Four Inches (4 ) $40.70 Six Inches (6 ) $59.95 Eight Inches (8 ) $81.90 B. Disconnection/Reconnection Fees. The following fees shall be charged and collected for service calls to either disconnect or reconnect service as the result of nonpayment, as provided in Section of the Winnetka Village Code: SERVICE DISCONNECTION OR RECONNECTION FEE Time of Service Call During regular business hours (Monday through Friday, except for holidays, from 7:30 a.m. to 3:00 p.m.) All other times (evenings, nights, weekends and holidays) Fee $95.00 per service dispatch $ per service dispatch C. Water Service Tap Fees. The following fees shall be charged for the installation of water connections, as provided in Section of the Winnetka Village Code: Water Tap Size 1 1/2 or less Water Main Size Fee WATER SERVICE TAP FEES Service Included in Fee All $852 Making tap, tapping sleeve, corp. stop, curb stop and box, and inspection 2 All $960 Making tap, tapping sleeve, corp. stop, curb stop and box, and inspection 4 4 $1,535 Making tap, tapping sleeve and valve, and inspection 4 6 $1,775 Making tap, tapping sleeve and valve, and inspection 6 6 $1,880 Making tap, tapping sleeve and valve, and inspection 4 8 $1,880 Making tap, tapping sleeve and valve, and inspection 6 8 $1,985 Making tap, tapping sleeve and valve, and inspection November 20, R Agenda Packet P. 19

20 Water Tap Size Water Main Size Fee Service Included in Fee 8 8 $2,300 Making tap, tapping sleeve and valve, and inspection 4 10 $2,400 Making tap, tapping sleeve and valve, and inspection 6 10 $2,500 Making tap, tapping sleeve and valve, and inspection 8 10 $2,900 Making tap, tapping sleeve and valve, and inspection 4 12 $2,400 Making tap, tapping sleeve and valve, and inspection 6 12 $2,500 Making tap, tapping sleeve and valve, and inspection 8 12 $2,925 Making tap, tapping sleeve and valve, and inspection For all taps 4 and larger, valve vaults meeting Water and Electric Department specifications must be furnished by the customer s plumber, at the customer s cost. Other size taps may be made only with the consent of the Water and Electric Department, at the customer s cost. D. Water Meter Fees. The following fees shall be charged for the water meters provided by the Village, as provided in Sections and of the Winnetka Village Code: WATER METER FEES Meter Size Cost 5/8 $475 3/4 $525 1 $ /2 $890 2 $990 Spreader and valves on both sides of meter must be installed by the customer s plumber, at the customer s cost. Other sizes of meters may be required or permitted, as determined by the Water and Electric Department, based on the characteristics of the proposed service. Such other installations shall require the written approval of the Water and Electric Department and the entire cost of the purchase and installation shall be borne by the customer. E. Replacement of Touchpad Fees. The following fees shall be charged for replacement of removed touchpads and replacement of the touchpad wiring: Replacement of Touchpad $95.00 Replacement of Touchpad Wiring $ F. Temporary Water Service Fees. Pursuant to Section of the Winnetka Village Code, temporary water service provided during building construction shall be billed at the rate applicable to the use specified in the building permit. November 20, R Agenda Packet P. 20

21 G. Construction Temporary Water Service Fees. Bulk water provided from the fire hydrant located at the Village s Public Works Facility for construction projects will be billed at the unincorporated water rate. The minimum daily charge will be $50. At the discretion of the Water and Electric Director, the water rate can be waived for contractors performing Village work. SECTION 3: FEES FOR ELECTRICITY. A. Definitions. As used in this Section 3, the following terms, phrases and words and their derivations shall have the meanings given in this section, unless the context or use clearly indicates another or different meaning is intended: Customer Charge: A fixed charge based on the type of service rather than the amount of electricity used. Demand Charge: A charge based on the rate at which electric energy is delivered, expressed in kilowatts (kw), averaged over a 30-minute period. Energy Charge: A volume based charge for energy used. Load Factor: The ratio of energy used to the maximum energy consumption for a given monthly peak demand. On-peak Demand: A peak demand that occurs between the hours of 3:00 p.m. and 9:00 p.m. Off-peak Demand: A peak demand that occurs between after 9:00 p.m. and before 3:00 p.m. Primary Lines: High voltage power lines Secondary Lines: Low voltage power lines that extend from the high voltage Primary Lines and distribute electricity to individual property lines. Service Lines: The power lines that extend from the Secondary Lines to the individual meter connections located on each parcel of property that receives electric service. B. Season Rates. Separate summer and winter rates shall be established for demand charges and energy charges. Pursuant to Section of the Winnetka Village Code, summer rates shall be in effect for each of the four consecutive months with ending metered dates on or after June 1 of each year. C. Electric Rates. Each customer using electricity furnished by the Village of Winnetka Water and Electric Department shall be charged for such service in accordance with the following schedule of electric rates, as provided in Section of the Winnetka Village Code: November 20, R Agenda Packet P. 21

22 1. Customer Charge: Each customer shall be charged a monthly customer charge according to the schedule below: SCHEDULE OF ELECTRIC CUSTOMER CHARGES Type of Customer (Rate Code) Monthly Service Charge Rate 1: Residential $15.46 Single Phase $21.76 Three Phase Rate 2: Space Heating $15.46 Single Phase $21.76 Three Phase Rate 3: Commercial $21.46 Single Phase $27.76 Three Phase Rate 4: School and Government (<1000kW) $31.46 Single Phase $37.76 Three Phase Rate 4: School and Government (>1000kW) $61.46 Single Phase $67.76 Three Phase Rate 6: Water Heating $10.46 Single Phase $16.76 Three Phase Rate 7: Large Residential $15.46 Single Phase $21.76 Three Phase Rate 8: Street Lights $0.00 Single Phase $0.00 Three Phase 2. Energy and Demand Charges: In addition to the Customer Charge, each customer shall pay energy and demand charges at the rates set forth in the following Schedule of Energy and Demand Charges: SCHEDULE OF ENERGY AND DEMAND CHARGES Rate 1 - Residential: (Section of the Winnetka Village Code) Energy Charge Summer Rate Winter Rate $ per kwh $ per kwh Rate 2 - Space Heating Customers: (Section of the Winnetka Village Code) Energy Charge Summer Rate $ per kwh Winter Rate First 750 kwh $ per kwh All over 750 kwh $ per kwh Rate 3 - Commercial: (Section of the Winnetka Village Code) Demand Charge Summer Rate First 50 kw $0.00 per kw All over 50 kw $14.27 per kw Winter Rate First 50 kw $0.00 per kw All over 50 kw $12.91 per kw Energy Charge Summer Rate First 15,000 kwh $ per kwh All over 15,000 kwh $ per kwh November 20, R Agenda Packet P. 22

23 Winter Rate First 15,000 kwh $ per kwh All over 15,000 kwh $ per kwh Rate 4 - School and Government: (Section of the Winnetka Village Code) (a) With an annual peak demand of up to 1,000 kw: Demand Charge Summer Rate $13.05 per kw Winter Rate $11.25 per kw Energy Charge Summer Rate First 100,000 kwh $ per kwh Over 100,000 kwh $ per kwh Winter Rate First 100,000 kwh $ per kwh Over 100,000 kwh $ per kwh (b) With an annual peak demand exceeding 1,000 kw: Demand Charge Summer Rate On Peak $13.16 per kw Off Peak $9.05 per kw in excess of On Peak Demand Winter Rate On Peak $11.75 per kw Off Peak $9.05 per kw in excess of On Peak Demand Energy Charge Summer Rate First 100,000 kwh $ per kwh Over 100,000 kwh $ per kwh Winter Rate First 100,000 kwh $ per kwh Over 100,000 kwh $ per kwh Load Factor Credit ($0.005) per kwh for kwh in excess of 50% based upon the on peak demand Rate 6 - Water Heating: (Section of the Winnetka Village Code) Energy Charge Summer Rate Winter Rate $ per kwh $ per kwh November 20, R Agenda Packet P. 23

24 Rate 7 - Large Residential: (Section of the Winnetka Village Code) Demand Charge Summer Rate Winter Rate Energy Charge Summer Rate Winter Rate Rate 18 - Street Lights: Energy Charge Summer Rate Winter Rate $12.41 per kw $10.83 per kw $ per kwh $ per kwh (Section of the Winnetka Village Code) $ per kwh $ per kwh D. Wholesale Power Purchase Cost Adjustment. 1. Wholesale Power Purchase Cost Adjustment formula: The electric system s cost of purchasing power shall be estimated at least once per year. Pursuant to Section of the Winnetka Village Code, the Wholesale Power Purchase Cost Adjustment shall be calculated as the difference between the estimated annual cost per kwh of purchasing power and the 12 month rolling average cost of power calculated bimonthly. If the actual 12 month rolling average cost of power calculated bimonthly on a per kwh basis exceeds the estimated cost, the shortage shall be recovered by billing all customers at the same amount per kwh in the next bimonthly cycle. If the estimated annual cost per kwh of purchasing power exceeds the actual 12 month rolling average cost of power calculated bimonthly on a per kwh basis, the excess shall be credited to all customers at the same amount per kwh in the next bimonthly cycle. E. Renewable Energy Production Credit. 1. Terms: a. Eligible Customer. A customer of the Village s Electric Utility who satisfies all of the requirements of Section of the Winnetka Village Code. b. Renewable Energy Production Credit, or REPC, means the actual credit as calculated pursuant to the formula in subsection 2, below. c. Renewable Energy, or RE, means the amount of energy, measured in kwh, delivered to the Village by an Eligible Customer. November 20, R Agenda Packet P. 24

25 d. Wholesale Purchase Power Cost, or WPPC, means the allocation on a per kilowatt hour basis of the total annual cost of purchasing power shown in the annual budget line item for Purchased Power. 2. Calculation of REPC: REPC = (RE x WPPC) 3. REPC Carry-forward: If the REPC exceeds the cost of the power and energy billed to the Eligible Customer by the Village in a billing period, the excess REPC will be carried forward from one billing period to the next, except that no amount shall be carried forward past the end of the calendar year and that any amount of energy in kwh reflected in carryforward credits remaining at the end of the calendar year shall be deemed to have been provided to the Village at no charge. 4. No Refunds or Transfers: No Eligible Customer whose electric service is terminated shall be entitled to a refund of any REPC balance, regardless of the reason for the termination of service. Nor shall any Eligible Customer be entitled to transfer any REPC balance to a succeeding customer upon the termination of the Eligible Customer s electrical service, regardless of the reason for the termination of service. Upon the termination of an Eligible Customer s electric service, the Eligible Customer s account shall be closed and any amount of kwh reflected in any REPC balance in existence at the time the account is closed will be deemed to have been provided to the Village, at no charge. F. Undergrounding Surcharge. Pursuant to Section of the Winnetka Village Code, the following surcharges are hereby established for the undergrounding of transmission and distribution lines: RATE U - UNDERGROUNDING SURCHARGE 1. Surcharge: Except as provided in subsection (c), each customer located in a Project Area within which the Primary Lines and Secondary Lines are placed underground pursuant to Section of the Winnetka Village Code shall be subject to an undergrounding surcharge. The surcharge shall be charged monthly until the Applicable Project Cost, plus interest on the unpaid balance at a rate of 7% per annum, is fully paid. The surcharge shall not be charged for more than 60 consecutive months. The surcharge amount shall be as follows: Surcharge UA Monthly surcharge of $100 if Applicable Project Cost equals $5,000 or less. November 20, R Agenda Packet P. 25

26 Surcharge UB Surcharge UC Surcharge UD Monthly surcharge of $150 if Applicable Project Cost is greater than $5,000 but does not exceed $7,500. Monthly surcharge of $200 if Applicable Project Cost is greater than $7,500 but does not exceed $10,000. Monthly surcharge of $250 if Applicable Project Cost is greater than $10,000 but does not exceed $12, Definitions: The following definitions shall be used in determining the undergrounding surcharge: Project Area: The service area covered by a petition for undergrounding, as determined by the Director of Water and Electric, and shall include the Primary Lines, Secondary Lines and Service Lines within that service area. Project Costs: All direct costs of undergrounding the Primary Lines and Secondary Lines in the Project Area ( Cost 1 ). For customers with overhead Service Lines, the direct costs of undergrounding overhead Service Lines in the Project Area ( Cost 2 ) shall be included in the Project Costs in addition to Cost 1. Direct costs shall include, but not be limited to, labor, materials, recording of easements and the cost of relocating all related electric utility facilities and equipment, such as pad mount transformers and switch gear. Project Cost UG : The Project Cost per customer with underground Service Lines, which shall be determined by dividing Cost 1 by the number of customers in the Project Area. Project Cost OH : The Project Cost per customer with overhead electric service, which shall be determined by dividing Cost 2 by the number of customers in the Project Area with overhead electric service and adding the resulting amount to Project Cost UG. Applicable Project Cost: The Project Costs as allocated to the individual customers in the Project Area. The Applicable Project Cost for each customer with underground Service Lines shall be Project Cost UG. The Applicable Project Cost for each customer with overhead Service Lines shall be Project Cost OH. 3. Exceptions to Surcharge: The undergrounding surcharge shall not be charged to any customer in the Project Area who pays the Applicable Project Costs in full before the project begins. November 20, R Agenda Packet P. 26

27 G. Disconnection or Reconnection Fee. The following fees shall be charged and collected for service calls to disconnect or reconnect service as the result of nonpayment, as provided in Section of the Winnetka Village Code: SERVICE DISCONNECTION OR RECONNECTION FEE Time of Service Call During regular business hours (Monday through Friday, except for holidays, from 7:30 a.m. to 3:00 p.m.) All other times (Evenings, nights, weekends and holidays) Fee $95.00 per service dispatch $ per service dispatch H. Replacement Touchpad. The following fees shall be charged for replacement of removed touchpads and replacement of the touchpad wiring: Replacement of Touchpad $95.00 Replacement of Touchpad Wiring $ I. Removal and Reinstallation of Overhead Service Connection. The following fee shall be charged and collected for costs to disconnect, remove and reconnect an overhead service conductor for construction activities: Time of Service Call During regular business hours (Monday through Friday, except for holidays, from 7:30 a.m. to 3:00 p.m.) Fee $ All other times (Evenings, nights, weekends and holidays) $1, J. Cost of Adding, Upgrading and Underground Electric Services. The costs of installing new electric service, upgrading electric service to increase capacity and converting overhead service to underground service shall be allocated as follows: Installation and Ownership of Facilities: All existing facilities and equipment, and all facilities and equipment related to new service, upgraded service and underground conversions, up to the meter, shall be owned, operated and maintained by the Village of Winnetka Water and Electric Department. The meter pedestal or meter enclosure shall be provided by the customer, at the customer s expense, and shall be owned and maintained by the customer. The Water and Electric Department shall install all new electrical service lines, all meters, all service upgrades and all conversions of overhead service to underground service, regardless of the party initiating the conversion, except that the Water and Electric Department shall not perform any work on the customer s side of the meter. November 20, R Agenda Packet P. 27

28 New Service or Increased Load: The following fees shall be charged for installing new or larger electric services: Installation of a 200 Amp service (Includes conduits for communication conductors) Installation of a 400 Amp service (Includes conduits for communication conductors) $9,800 $21,000 Installation of three phase service The costs of providing three phase electric service, including the cost of any necessary relocation, replacement or extension of the primary, secondary lines and transformers to which the service line is connected, shall be paid for by the customer requesting the new or increased three phase service. If a primary or secondary line must be relocated, replaced or extended in order to install a new service or to increase the load capacity of an existing service, any customer who connects to such primary or secondary line within five years after the its installation may be required to pay that customer s pro rata share of such costs. The Village Manager, in the exercise of his discretion, may enter into a written agreement with the initial requesting customer and establish terms for the payment of such costs, which may include a recapture provision that provides for the Village to refund such pro rata costs, less administrative costs in the amount of 10% of the recaptured amount, to the initial requesting customer. Service Lines Scheduled Conversion to Underground Service: A customer may choose either to maintain overhead service or to convert his service line from overhead service to underground service in conjunction with the Water and Electric Department s planned conversion undergrounding of the primary and secondary lines to which the customer s service line is connected. If the customer elects to maintain overhead service, the Water and Electric Department will install, at no additional cost to the customer, a new pole as close to the service connection as the Department deems possible, placing the service line underground to the pole, installing a service riser to the top of the pole, and connecting an overhead line to the existing service connection. [Remainder of this page intentionally left blank.] November 20, R Agenda Packet P. 28

29 If the customer elects to place the service line underground, the Water and Electric Department will do so, at no additional cost to the customer, provided the customer purchases the meter enclosure or meter pedestal and makes, at the customer s expense, all alterations necessary to relocate the meter and building service so as to connect to the underground service line in the location specified by the Water and Electric Department. Underground Service Customer Requested Conversion: All costs of converting overhead electrical service to underground electrical service, including the cost of any necessary relocation of the primary and secondary lines to which the service line is connected, shall be paid by the customer if it is requested by the customer and the conversion is not done as part of the Water and Electric Department s undergrounding program. If the customer is increasing the size of the service entrance equipment, the customer shall be charged in accordance with rates for New Service or Increased Load for the service connection work. Existing rear lot residential services will be relocated to the front of the building and the service connection shall be at a location specified by the Water & Electric Department. As part of the conversion, an electric meter located within the structure shall be relocated to the outside. K. Temporary Electric Service. Pursuant to Section of the Winnetka Village Code, temporary electric service provided during building construction shall be billed at the rate applicable to the use specified in the building permit. SECTION 4: SANITARY SEWER FEES. A. Sewer Service Volumetric Rates. Any person owning or occupying premises which are connected to the public sewers within the Village of Winnetka shall pay for such services, as provided in Section of the Winnetka Village Code, at the rate of $16.79 per 1,000 cubic feet of water supplied to those premises. B. Sewer Service Customer Charge. Any person owning or occupying premises which are connected to the public sewers within the Village of Winnetka shall pay for such services, as provided in Section of the Winnetka Village Code, a customer charge of $2.00 per month. C. Fee for Returned Payment. A fee of $30.00 shall be charged for any payment that is returned to the Village for any reason, including, but not limited to, insufficient funds, account closed, or referred to maker. SECTION 5: REFUSE FEES. A. Definitions. All terms defined in Section of Chapter 8.16 of the Winnetka Village Code, Garbage and Refuse, shall have the same meaning when used in this Section 5. November 20, R Agenda Packet P. 29

30 B. Commercial Refuse Service Fees. Pursuant to Section of the Winnetka Village Code, the following monthly fees are hereby established for commercial refuse service, including apartments in commercial buildings: SCHEDULE OF MONTHLY COMMERCIAL REFUSE SERVICE FEES Container Number of Pickups Per Week Volume per Pick-up Cu.Yd. $40 $72 $99 $130 $155 $185 $ Cu.Yd. $50 $89 $132 $171 $213 $252 $292 2 Cu.Yd. $59 $110 $164 $216 $266 $318 $367 3 Cu.Yd. $80 $149 $219 $288 $359 $427 $498 4 Cu.Yd. $103 $179 $274 $359 $446 $481 $614 5 Cu.Yd. $125 $227 $328 $427 $529 $529 $729 6 Cu.Yd. $149 $266 $383 $498 $614 $729 $ Gal. $19 $25 $32 $40 $46 $53 $ Gal. $25 $40 $53 $72 $85 $100 $116 [Note: Individual accounts will be charged a share of the monthly fees charged based upon the account s proportionate use of the container(s), as determined by the Winnetka Public Works Department.] C. Residential Refuse Service Fees. Pursuant to Section of the Winnetka Village Code, the following fees and charges are hereby established for residential refuse service: SCHEDULE OF RESIDENTIAL REFUSE SERVICE FEES Service One pick-up per week of no more than two garbage cans of household rubbish Collection of household rubbish or garbage in excess of two garbage cans per pick-up Subscription service for one additional pick-up each week Charge $45.00 per month $2.25 per sticker (one sticker required for each container) $50.00 per month D. Charges for Special Refuse Collections. Pursuant to Section of the Winnetka Village Code, the following rates are hereby established for special refuse collections: SCHEDULE OF FEES FOR SPECIAL REFUSE COLLECTIONS Service Charge Base Fee for special collections $35.00 Bulk pick-ups [Note: Bulk pick-ups are for light refuse other than liquids and yard waste.] November 20, R Agenda Packet P. 30

31 Service Bulk pick-ups (continued) Up to 1.0 cubic yards Over 1.0 cubic yards White goods and other large items [Note: Includes appliances, sofas, etc.] Hard-to-handle refuse [Note: Hard-to-handle refuse includes such miscellaneous rubbish as wood, fencing, carpeting, multiple pieces of furniture and cabinets, and construction materials such as wallboard, plaster and flooring, but shall not include liquids, soil, concrete and asphalt.] Charge Base Fee Base Fee plus $13.00 for each additional cubic yard or fraction thereof Base Fee plus $10.00 for each item Base Fee plus $15.00 per cubic yard Tires and/or tire rims Base Rate plus Charge per Tire Charge per tire Tire without rim Base Rate plus $10.00 Tire with rim Base Rate plus $15.00 Truck tire without rim Base Rate plus $20.00 Truck tire with rim Base Rate plus $25.00 Carts and roll-off boxes [Note: Charge is based on container size. Contents shall not include concrete, soil, asphalt or liquids] 1.0 cubic yard $ cubic yard $ cubic yard $ cubic yard $ E. Yard Waste. Pursuant to Section of the Winnetka Village Code, the following rates are hereby established for the removal of certain yard waste: [Remainder of this page intentionally left blank.] November 20, R Agenda Packet P. 31

32 SCHEDULE OF YARD WASTE REMOVAL FEES Service Removal of yard waste Customer supplied bags (one sticker required per bag) Charge $2.25 per sticker Removal of brush, trees, logs and limbs Diameter of 4 inches or less First 10 minutes $30.00 Each additional minute $1.00 Diameter over 4 inches Charged as hard-to-handle item (See Section 4) F. Charges for Miscellaneous Refuse Services. Pursuant to Section of the Winnetka Village Code, the following rates are hereby established for miscellaneous refuse services and for the purchase of miscellaneous items for use in disposing of refuse: SCHEDULE OF MISCELLANEOUS FEES Service or Item Small Recycling Carts Large Recycling Carts Charge $50.00 each $67.00 each SECTION 6: STORMWATER SEWER FEES. The fee for stormwater utility service provided in the Village of Winnetka pursuant to Chapter of the Winnetka Village Code is hereby established at $21.83 per month per Equivalent Runoff Unit (ERU), as defined in Section of the Winnetka Village Code. SECTION 7: FEE FOR RETURNED PAYMENT. A fee of $30.00 shall be charged for any payment of fees charged pursuant to this Resolution that is returned to the Village for any reason, including, but not limited to, insufficient funds, account closed, or referred to maker. SECTION 8: PAYMENT PERIOD; LATE FEES. All bills issued for Utility Services shall be paid in full within the payment period specified in the bill. The payment period shall be established by the Director of Finance, and shall be no less than 21 nor more than 30 days from the date of the issuance of the bill. Pursuant to Sections B, B, B, and B of the Winnetka Village Code, if any bill for utility service is not paid within the specified payment period, a late payment penalty of 5% of the amount due shall be added to the bill and collected from the user. SECTION 9: EFFECT OF RESOLUTION. The rates established in this Resolution shall apply to all Utility Service usage that will be billed by the Village on bills with a billing date on or after January 1, SECTION 10: REPEALER. Resolution R shall be repealed and shall no longer be in force and effect for all Utility Service usage that will be billed by the Village on bills with a billing date on or after January 1, November 20, R Agenda Packet P. 32

33 SECTION 11: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law, but in no event prior to January 1, ADOPTED this day of, 2018, pursuant to the following roll call vote: AYES: NAYS: ABSENT: Signed: Countersigned: Village President Village Clerk Introduced: November 20, 2018 Adopted: November 20, R Agenda Packet P. 33

34 Title: Agenda Item Executive Summary Resolution No. R : General Fees (Introduction) Presenter: Timothy J. Sloth, Director of Finance Agenda Date: 11/20/2018 Ordinance Resolution Bid Authorization/Award Consent: YES NO Policy Direction Informational Only Item History: The Village Council held meetings on October 26 and November 8, 2018 to review the proposed fiscal year 2019 budget. The Village Council sets general and building permit fees annually by resolution during the budget approval process. Executive Summary: Other than minor adjustments to terminology to match current operational practices and general clean-up in formatting of the Resolution, there were no changes in fees that impact existing services provided to residents or incorporated businesses. The Village Code requires that this Resolution be introduced at a meeting and adopted at a subsequent meeting. The Village will consider adoption of this Resolution at the December 4, 2018 Council Meeting. Recommendation: 1) Consider introduction of Resolution No. R Attachments: 1) Resolution No. R , a Resolution Amending General, Building, and Miscellaneous Service Fees. Agenda Packet P. 34

35 A RESOLUTION AMENDING GENERAL, BUILDING, AND MISCELLANEOUS SERVICE FEES RESOLUTION NO. R WHEREAS, the Village of Winnetka ( Village ) is a home rule municipality in accordance with Article VII, Section 6 of the Constitution of the State of Illinois of 1970, pursuant to which it has the authority, except as limited by Section 6 of Article VII of such Constitution, to exercise any power and perform any function pertaining to the government and affairs of the Village, including, but not limited to, the powers (i) to regulate for the protection of the public health, safety, morals and welfare, (ii) to license, (iii) to tax, and (iv) to incur debt; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the Village is permitted to set rates and charge fees for various permits, licenses and services; and WHEREAS, the President and Village Council have determined that adoption of this Resolution will serve and be in the best interest of the Village of Winnetka; NOW, THEREFORE, be it resolved by the Council of the Village of Winnetka as follows: SECTION 1: RECITALS. The Village Council hereby adopts the foregoing recitals as its findings, as if fully set forth herein. SECTION 2: GENERAL PERMIT, LICENSE AND REGISTRATION FEES. Fees are hereby established for certain permits, licenses and registrations, in the amounts and for the purposes set forth in the following Schedule of General Permit, License and Registration Fees, pursuant to the sections of the Winnetka Village Code ( Code ) referred to therein: SCHEDULE OF GENERAL PERMIT, LICENSE AND REGISTRATION FEES Note: Unless otherwise specifically provided in the following Schedule of General Permit, License and Registration Fees ( Schedule ), all annual permits, licenses and registrations provided for in this Schedule are due and payable on or before the beginning of the fiscal year (January 1) of each year, and remain in effect until the end of the fiscal year (December 31). Type of Permit, License or Registration Amount of Fee Code Section Amusement Devices Daily $15.00 Annual $25.00 Animals Dog License (Annual) Unspayed Female $15.00 All Other Dogs $10.00 November 20, 2018 Agenda Packet P. 35 R

36 Type of Permit, License or Registration Amount of Fee Code Section Animals (cont d) Replacement License $2.00 Taking up or Impounding Dog $55.00 Bicycle Registration No Fee Charitable and Political Solicitation None Circuses and Carnivals (Daily) $ Film Production Application Fees Basic Application Processing Fee $1, Additional Application Processing Fee (Per Hour) $ Food Dealers Restaurant Permit: (Annual, based on seating capacity) 1-20 $ $ $50.00 More than 100 $ Fast Food/Drive-In $75.00 Food Store Permit (Annual, per cash register) $ Temporary Food Dealer (Daily) $ Vending Machine Operator Permit (Annual, per machine) $ Foresters, Tree Surgeons Annual License $15.00 Garbage and Refuse Scavenger Annual License $ Junk Dealers (Annual) License, Base Fee $50.00 Vehicle Fee (per vehicle) $25.00 Laundries Annual Fee $15.00 Liquor Licenses Class A Restaurant (Annual) $ November 20, R Agenda Packet P. 36

37 Type of Permit, License or Registration Amount of Fee Code Section Class A-1 Restaurant w/ Limited Bar (Annual) $1, Class A-2 Restaurant (Annual; Beer & Wine) $ Class A-3 Restaurant w/ Limited Bar (Annual; Beer & Wine) $ Class A-4 Specialty Restaurant (Annual; Wine) $ Class A-5 Specialty Restaurant (Annual; Wine) $ Class B - Grocery Store (Annual) $ Class C - Special Event (Daily) $25.00 Maximum per event more than 2 days $75.00 Class D Package delivery service/mail (Annual; Retail) $ Class D-1 Package delivery service/mail (Annual; Wholesale) $ Class E - Limited Food Products Store (Annual; Wine) $ Class E-1 - Limited Food Products Store (Annual; Wine) $ Class E-2 Specialty Beverage Store (Annual; $ Wine and Beer) Class F Coffee Shop (Annual; Wine and Beer) $ Class P - Park District (Annual) $ Class X Special Use (Daily) $25, Max $75 Class W Wine Station Ride (eligible for A; A- 1; A-2; A-3) None Parades and Processions None Pawnbrokers Annual Fee, per location $ Public Garage and Service Station Base fee, annual $50.00 For each fuel pump $5.00 Raffle, per event $ Second Hand Dealers Annual Fee, per location $25.00 Special Event Application Fee $35.00 User Fee Actual Cost See Section 7 Taxicab Operator s License $ Vehicle (Motor) Licenses Annual Fee $40.00 November 20, R Agenda Packet P. 37

38 Type of Permit, License or Registration Amount of Fee Code Section Semi-Annual Fee (if purchased after 6/30) $20.00 Transfer Fee $1.00 SECTION 3: PARKING PERMIT FEES. Pursuant to Chapter of the Winnetka Village Code, titled, Parking, the following fees are hereby established for parking permits: SCHEDULE OF PARKING PERMIT FEES Semi-Annual Parking Permits (Commuter Parking Permits) Note: Semi-annual parking permits are issued for the periods of January through June and July through December. Purchase and refund amounts are prorated based on the month in which the purchase or refund request is made. Only persons who reside in the Village of Winnetka, and who have a current Village vehicle sticker for a vehicle registered with the State to a Winnetka address, are eligible for the resident fee. Purchase Cost Refund Amount Month of Purchase or Refund Resident Non-Resident Resident Non-Resident January or July $ $ $ February or August March or September April or October May or November June or December Annual Parking Permits (Not refundable) Business District Employee Parking Permit $10.00 Daily Parking Permits (Not refundable) Commuter Parking Lots $3.00 Business District Employee Parking $3.00 Remote Lot Parking Permits (Public Works Yards) Semi-annual charge per vehicle $ Note: The Village Manager may issue permits to allow parking on a limited basis at the Village s landfill site, 1390 Willow Road, by businesses located in the Village of Winnetka, including but not limited to the United States Postal Service, for parking of their fleet vehicles, and by businesses located in the Village of Winnetka that are engaged in the retail sale of automobiles, for parking of their sales inventory. The Village Manager shall determine the number and location of such spaces that may be made available on the site may vary from time to time. Such space shall be limited to areas of the site that the Village Manager determines will not interfere with the Village s use of the site. Requests for such parking shall be made directly to the Village Manager. Remote parking spaces shall not be available for the general public. November 20, R Agenda Packet P. 38

39 SECTION 4: FEES FOR VEHICLE IMPOUNDMENT AND TOWING. Fees and charges are hereby established for the impoundment, towing and storage of vehicles upon the issuance of a final notice for unpaid parking tickets, as set forth in the following Impoundment and Towing Fee Schedule, pursuant to the sections of the Winnetka Village Code ( Code ) referred to therein: IMPOUNDMENT AND TOWING FEES Type of Fee Fee Amount Conditions for Payment or Refund Impoundment $ Payment is required prior to release of vehicle. Payment will be refunded if the hearing officer determines that the impoundment was not conducted in accordance with the procedural requirements of Village Code Section Towing and/or Storage - Private Contractor Storage on Village Property Collateral Actual cost as billed by the towing or impounding facility $10.00 per day, per vehicle 100% of the amount of all outstanding fines due, as stated in the final notice. Payment is required prior to release of towed, removed, relocated and/or stored vehicle. Payment will be refunded if the hearing officer determines that the towing, removal, relocation and/or storage was not conducted in accordance with the procedural requirements of Village Code Section Payment is required prior to release of stored vehicle. Payment will be refunded if the hearing officer determines that the storage was not conducted in accordance with the procedural requirements of Village Code Section Payment is required prior to release of impounded, towed, removed, relocated and/or stored vehicle. Payment is also required before a request for a judicial proceeding made pursuant to a final notice is processed. Payment will be refunded if, as the result of the dismissal of outstanding or unsettled traffic violation notices, judgments and/or warrants by a court of competent jurisdiction, the impounded or removed vehicle is subject to fewer than five unsatisfied fines for violation of any parking ordinance of the Village. SECTION 5: MISCELLANEOUS SERVICE FEES. Fees are hereby established for the following certain miscellaneous services and purchase items in the amounts and for the purposes set forth in the following Schedule of General Permit, License and Registration Fees, pursuant to the sections of the Winnetka Village Code ( Code ) referred to therein: November 20, R Agenda Packet P. 39

40 SCHEDULE OF GENERAL PERMIT, LICENSE AND REGISTRATION FEES Miscellaneous Service Fees Amount of Fee Code Section Ambulance Services - Residents Advanced Life Support $ Basic Life Support $ Mileage Charge (per loaded patient mile) $12.00 Ambulance Services Non-Residents Advanced Life Support $ Basic Life Support $ Mileage Charge (per loaded patient mile) $12.00 Audit (Print copy) $35.00 Annual Budget (Print copy) $35.00 Certified copies (per certification) $1.00 Comprehensive Plan With Maps $35.00 Without Maps $8.50 Copying, Scanning and Printing Charges In-house copying Black & White, 8½ x 11 (per side) $0.15 Black & White, 8½ x 14 (per side) $0.15 Black & White, 11 x 17 (per side) $0.50 Color, 8½ x 11 (per side) $0.50 Color, 8½ x 14 (per side) $1.00 Color, 11 x 17 (per side) $1.00 Out-sourced copying Actual Cost Oversize documents (plats, etc.) Actual Cost CD-ROM (per disk) $5.00 DVD recordings of meetings (per DVD) $20.00 Fire Alarm Monitoring Services (direct connections to Village s fire alarm monitoring system only) $61.00 per month Kenilworth Fire Service Annual amount per IGA (2019) $518, R November 20, R Agenda Packet P. 40

41 Miscellaneous Service Fees Amount of Fee Code Section Other, Unspecified Services Actual Cost Street Cleaning $ Unincorporated Fire Service Annual amount per Contract address $1, Winnetka Village Code $ Winnetka Zoning Ordinance $10.00 SECTION 7: FEES FOR SPECIAL SERVICES, FILM PRODUCTION AND SPECIAL EVENTS. Services provided or performed in conjunction with film production permits issued pursuant to Chapter 5.20 of the Winnetka Village Code and in conjunction with special event permits issued pursuant to Chapter 5.66 of the Winnetka Village Code shall be subject to the following fee schedule: SCHEDULE OF SPECIAL SERVICE FEES Note: The following hourly rates shall be assessed for: (i) all services provided in conjunction with film production and film production permits issued pursuant to Chapter 5.20 of the Village Code; (ii) all services provided in conjunction with film special events and events subject to special events permits issued pursuant to Chapter 5.66 of the Village Code; and (iii) all other non-standard services provided by Village personnel and all other uses of Village equipment not subject to specific fees set out in either this resolution. Department Hourly Rate Village Administration & Finance Departments Village Manager $350 Assistant Village Manager $290 Village Attorney $350 Department Head $290 Supervisory Personnel $190 Clerical/Support Staff $190 Police Department Command Staff (Deputy Chief, Commanders) $240 Sergeants $190 Patrol Officers $160 Support Staff $140 Vehicles $50 Fire Department Command Staff (Deputy Chief, Captains) $240 Lieutenants $190 Fire Medics $160 November 20, R Agenda Packet P. 41

42 Department Hourly Rate Support Staff $140 Light Vehicles $60 Ambulance $110 Fire Truck / Engine $460 Public Works Supervisory $190 Engineers $190 Maintenance Workers $140 Light Trucks $60 Medium Trucks $90 Heavy Trucks, Refuse Trucks, Street $130 Sweepers Community Development Assistant Director $240 Planners, Architect $190 Inspectors $160 Clerical / Support Staff $140 Vehicles $50 Water & Electric Assistant Director $240 Supervisory $190 Plant Operators $160 Linemen $160 Clerical / Support Staff $130 Light Trucks $60 Medium Trucks $90 Heavy Trucks, Boom Trucks $130 SECTION 8: BUILDING PERMIT, LICENSE AND REGISTRATION FEES. Pursuant to the sections of the Winnetka Village Code ( Code ) referred to in the following Schedule Building, Zoning and Construction Activity Fees ( Fee Schedule ), there are hereby established certain permit, license and registration fees, in the amounts and for the purposes set forth in said Fee Schedule: [Remainder of this page intentionally left blank.] November 20, R Agenda Packet P. 42

43 SCHEDULE OF BUILDING, ZONING AND CONSTRUCTION ACTIVITY FEES WORK PERFORMED WITHOUT PERMITS (SECTION ) All permit fees for work performed without a required permit shall be double the amount of the fees for the required permits. PERMIT DEPOSITS (SECTIONS , ) [Note: Deposits must be submitted with permit applications. The Village s costs, including plan review and re-inspections, will be deducted from deposits. Deposit balances will be retained by the Village until a final certification of occupancy is approved.] For Building Demolition Permits with site restoration plans $3,000 For Construction and Demolition Debris Recycling $2,000 For Temporary Certificate of Occupancy $3,000 For Tree Replacement (for each inch of DBH) $250 PLAN REVIEW FEES (SEC ) For all Building Permits, other than restrictive building permits: 15% of building permit fee, $70 minimum. For review of Construction Document Revisions $15 for each review where original building permit was subject to minimum fee, building permit is not required, or revision is for a restrictive building permit. $100 for all reviews of any revision to building permit construction documents that do not require zoning, engineering, and/or forestry reviews. $130 for all reviews of any revision to building permit construction documents that require zoning, engineering, and/or forestry reviews for minor revisions (as determined by the Director of Community Development). 25% of original plan review fee for all reviews of any major revision to building permit construction documents (as determined by the Director of Community Development). For engineering review required for building in the flood plain: Flood plain development review $ LOMR review $ For plan reviews required for fire and life safety systems (Sec ) Fire Department review $ Technical review services Actual cost November 20, R Agenda Packet P. 43

44 SCHEDULE OF BUILDING, ZONING AND CONSTRUCTION ACTIVITY FEES CONTRACTOR PERMIT BOND (Sec ) [Note: Bond to be payable to the Village of Winnetka; required of all contractors. Pursuant to the Contractor Unified License and Permit Bond Act of 1998, contractor may provide a certified copy of his/its current unified contractor bond in amount of no less than $50,000, as on file with Cook County Clerk.] $20,000 BUILDING PERMIT FEES (Sec ) Renovations, including remodeling, to existing structures and for other construction activity not specified by Resolution of the Council $30.00 per $1, or fraction thereof of the estimated total project cost, $70.00 minimum. Construction of new primary structures and additions thereto, including basement and attic areas, whether finished or unfinished, crawl space, attached garages and detached accessory structures, all without deducting for zoning allowances, bonuses or other exceptions $1.30 per horizontal square foot, but not less than $70.00 Below Grade Parking Facilities $0.80 per Gross Floor Area square foot. RESTRICTIVE PERMITS Canopy/Awning (Sec ) [Note: Certificate of Appropriateness of Design may be required.] Construction Trailers (Sec ) $70 each $220 each Demolition (Sec ) For each accessory structure $45 For demolition with building permit application and complete $16,070 construction documents. For demolition with site restoration plan and schedule. $16,070 (Note: The $16,070 includes $600 reimbursement of payment made by Village of Winnetka to Winnetka Historical Society for research related to demolition of a primary structure) Fences (Sec ) Roofing (Sec and ) $65 each $65 each Signs (Sec ) [Note: Signs may require Certificate of Appropriateness of Design.] For each non-illuminated signs $60 For each illuminated sign (includes electrical permit fee) $195 Swimming Pools (Sec ) [Note: Includes electrical, plumbing and fence permits] $515 November 20, R Agenda Packet P. 44

45 SCHEDULE OF BUILDING, ZONING AND CONSTRUCTION ACTIVITY FEES Tree Enhancement/Tree Protection Plan Review (Sec ) For each review per lot in development site $90 Landscape/Tree Replacement Plan Review (Sec and ) For each review per lot in development site $90 Tree Removal Permit Fee (Sec ) For each tree $60 ELECTRICAL PERMITS (Sec and ) Base Fee for All Permits $70 Electrical Fixtures-outlets, receptacles and switches $1.10 Motors over 0.5 hp, per motor $25 New Service or Modifications to Existing Service Entrance Equipment [Note: Permit fees are waived if modifications result from Water & Electric Department s scheduled undergrounding program.] Less than 200 amps, per new service or modification $ amps or more, per new service or modification $60 Temporary Service, per service Overhead $340 Underground $680 PLUMBING AND MECHANICAL (HVAC) PERMITS (Sec and ) Plumbing Base Fee for All Plumbing Permits (includes 5 fixtures) $70 Plumbing Fixtures (beginning with the sixth fixture), per fixture $10 Process Piping for Heating System, per unit $100 HVAC [Note: Exterior installations require zoning approval.] Base Fee for all HVAC Permits $70 For replacement of duct work only, per unit $45 For totally new system, per unit $90 For each roof-top unit, new or replacement $100 For each new or replacement AC unit, if total capacity on the $100 property is 8 tons or more. For minor heating/cooling/ventilation system items, per unit. $25 Irrigation Base Fee $80 Per Sprinkler Head $0.90 November 20, R Agenda Packet P. 45

46 SCHEDULE OF BUILDING, ZONING AND CONSTRUCTION ACTIVITY FEES MISCELLANEOUS FEES Construction & Demolition Debris (Sec ) $250 Development Agreement Base Fee (Sec (K)) [Note: Base Fee includes standard staff review time and 3 hours of Village Attorney time.] Development Agreement Supplemental Fee (Sec (K)) All Village costs in excess of those included in the Base Fee shall be based upon the actual time spent by the Village, plus costs incurred, and shall be incorporated into the Development Agreement. $1,500 Variable, based on Staff time Fire Prevention Permit (Sec ) $130 Partial Permits (Sec ) $150 Permit Renewal (Sec ) 50% of total original building permit fee Stop Work Order (Sec ) 1 st Stop Work Order $250 2 nd Stop Work Order $500 3 rd Stop work Order $750 Temporary Certificate of Occupancy (Sec ) $275 Village Attorney Services (Sec ) For non-standard services related to post-approval implementation or amendment of development agreements, subdivisions and planned developments $350 per hour, ½ hour increments PETITION FILING FEES Administrative Appeals Building Code Appeals (Sec ) $350 Zoning Appeals (Sec ) $450 Certificate of Appropriateness of Design (Sec ) For each new primary structure or addition thereto $450 For each existing structure $125 For each application for signs, canopies, or awnings $55 Consolidation of Land into single parcel (Sec ) $550 Driveway Variation (Sec and ) $265 Flood Plain Variation (Sec ) $715 Sign Variation (Sec ) $220 November 20, R Agenda Packet P. 46

47 SCHEDULE OF BUILDING, ZONING AND CONSTRUCTION ACTIVITY FEES Special Use Permit (Sec ) $935 Subdivision of Land Base Fee (Sec ) [Note: Base Fee includes standard staff review time and 3 hours of Village Attorney time.] Subdivision of Land Supplemental Fee (Sec (K) All Village costs in excess of those included in the Base Fee shall be based upon the actual time spent by the Village, plus costs incurred. For projects requiring a Development Agreement, the supplemental fee shall be incorporated into the Development Agreement. $935 Variable, based on Staff time Zoning Map Amendment (Sec ) $800 Zoning Planned Development (Chapter 17.58) $935 Zoning Special Use (Chapter 17.56) $935 Zoning Text Amendment (Sec ) $800 Zoning Variation by Zoning Administrator (Minor Variation) (Sec ) $250 Zoning Variation by Zoning Board of Appeals (Standard Variation) (Sec ) $400 Zoning Variation by Ordinance (Major Variation)(Sec ) $800 STREETS, SIDEWALKS, DRIVEWAYS AND OTHER IMPERMEABLE SURFACES (Sec ) Driveway curb cut, new or enlarged (Sec ) [Note: Includes right-of-way excavation fee.] Right-of-way Excavation and/or Occupation, per excavation/occupation (Sec and ) $200 $125 Sewer, per sewer line type (Sec ) $150 Impermeable Surfaces (including driveways, sidewalks, patios, etc.) (Sec ) $75 Street Replacement (Sec ) Noncompliance fee $5,000 [Remainder of this page intentionally left blank.] November 20, R Agenda Packet P. 47

48 SECTION 9: DETERMINATION OF CONSTRUCTION COSTS. In setting any fee based on the cost of construction, the Director of Community Development may use any of the following methods: A. An estimate furnished by the permit applicant; B. A certification of the cost of construction from a licensed architect or a registered structural or professional engineer; C. An affidavit from the owner or the owner s agent setting forth the estimated cost of the proposed work; or D. A calculation to be made by the Director of Community Development, based on the most current edition of the RS Means Square Foot Costs Book. SECTION 10: FEE FOR RETURNED PAYMENTS. A fee of $30.00 shall be charged for any payment of fees charged pursuant to this Resolution that is returned to the Village for any reason (excluding building permits), including, but not limited to, insufficient funds, account closed, or referred to maker. SECTION 11: FEE FOR RETURNED BUILDING PERMIT PAYMENTS. A fee in the amount of $ or 5% of the building permit fee, whichever is greater, shall be charged for any payment that is returned to the Village for any reason, including, but not limited to, insufficient funds, account closed, or referred to maker. SECTION 12: REPEALER. Resolution R shall be, and is hereby, repealed and shall no longer be in force and effect from and after the passage of this Resolution and approval according to law. SECTION 13: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law, but in no event prior to January 1, ADOPTED this day of, 2018, pursuant to the following roll call vote: AYES: NAYS: ABSENT: Signed: Countersigned: Village President Village Clerk Introduced: November 20, 2018 Adopted: November 20, R Agenda Packet P. 48

49 Title: Agenda Item Executive Summary Property Tax Levy and Abatement Ordinances Presenter: Timothy J. Sloth, Director of Finance Agenda Date: 11/20/2018 Ordinance Resolution Bid Authorization/Award Consent: YES NO Policy Direction Informational Only Item History: The Council has reviewed the proposed 2019 calendar year budget and the funding provided by property taxes to balance the budget. The proposed 2018 property tax levy will generate $14,838,985 for Village operations, an increase of $132,360 or 0.9% from the prior year. Because new development is estimated at 0.9%, most residents will see no increase in the property taxes they pay to the Village. Executive Summary: The 2018 property tax levy sets the amount of revenue to be raised from property taxes to fund Village operations. In Illinois, property taxes are paid a year in arrears. This means that the amount of money requested for the 2018 property tax levy will be received by the Village in calender In addition to the tax levy ordinance for general operations, the Village has one active special service area with a separate tax levy paid only by persons in the special service area. The Village issued General Obligation bonds in the amount of $9.0 million in 2013 and $7.5 million in 2014 to fund stormwater improvements. It is the current intention of the Village to abate the property tax levy each year for these bonds and to pay the principal and interest from stormwater utility fees collected by the Village. There are adequate funds on hand to allow for the abatement of the property tax levy for 2018 related to these General Obligation bond issues. Recommendation: 1) Consider introduction of the general property tax levy (Ordinance No. M ), one special service area tax levy (Ordinance No. M ), and two tax abatement ordinances (Ordinance Nos. M and M ). Attachments: 1) Property Tax Levy Calculations Spreadsheet 2) Schedule of Special Service Area Financing 3) Ordinance M Tax Levy Ordinance 4) Ordinance M SSA No. 3 Tax Levy Ordinance 5) Ordinance M Tax Abatement Ordinance (GO Series $9,000,000 bond issue) 6) Ordinance M Tax Abatement Ordinance (GO Series $7,500,000 bond issue) Agenda Packet P. 49

50 Village of Winnetka Schedule of Property Tax Levy Calculations Refuse to BDR Column A Column B Column C C/A* (Column B - A) Actual Proposed Dollar Percent Tax Levy Category Tax Levy Tax Levy Change Change General Fund: Corporate $10,341,506 $10,399,944 $58, % Other Funds: Police Pension $1,488,956 $1,519,805 $30, % Fire Pension $1,776,163 $1,819,236 $43, % Refuse Utility $1,100,000 $0 ($1,100,000) % Business District Revitalization $0 $1,100,000 $1,100, % Total Village-wide Tax Levy $14,706,625 $14,838,985 $132, % Less: Projected New 0.9% ($132,360) ($132,360) -0.9% Existing Tax Payer Increase $14,706,625 $14,706,625 $0 0.0% Increase (Decrease) Based on Total Property Tax Bill Total Property Taxes Paid Other Taxing Distr. Village 0.0% % 87.33% 12.67% Change / Village $10,000 $8,733 $1,267 $0 $15,000 $13,099 $1,901 $0 $20,000 $17,466 $2,534 $0 $25,000 $21,832 $3,168 $0 $30,000 $26,199 $3,801 $0 $35,000 $30,565 $4,435 $0 $40,000 $34,932 $5,068 $0 $50,000 $43,665 $6,335 $0 $60,000 $52,398 $7,602 $0 Agenda Packet P. 50

51 Village of Winnetka Schedule of Special Service Area Financing Interest Rate 4.00% SSA #3 Trapp Lane est cost SSA Principal Amount for Homeowners $ 255, Limit in Ordinances Approving SSA $ 315, Term of Repayments in Years 10 Debt Retirement Schedule 2011 Tax Levy Beginning Principal $ 255, % $ 10, Principal repaid $ 25, Interest and Principal for YR $ 35, Ending Principal $ 229, Tax Levy Beginning Principal $ 229, % $ 9, Principal repaid $ 25, Interest and Principal for YR $ 34, Ending Principal $ 204, Tax Levy Beginning Principal $ 204, % $ 8, Principal repaid $ 25, Interest and Principal for YR $ 33, Ending Principal $ 178, Tax Levy Beginning Principal $ 178, % $ 7, Principal repaid $ 25, Interest and Principal for YR $ 32, Ending Principal $ 153, Tax Levy Beginning Principal $ 153, % $ 6, Principal repaid $ 25, Interest and Principal for YR $ 31, Ending Principal $ 127, Tax Levy Beginning Principal $ 127, % $ 5, Principal repaid $ 25, Interest and Principal for YR $ 30, Ending Principal $ 102, Tax Levy Beginning Principal $ 102, % $ 4, Principal repaid $ 25, Interest and Principal for YR $ 29, Ending Principal $ 76, Tax Levy Beginning Principal $ 76, % $ 3, Principal repaid $ 25, Interest and Principal for YR $ 28, Ending Principal $ 51, Agenda Packet P. 51

52 ORDINANCE NO. M AN ORDINANCE LEVYING TAXES FOR THE YEAR 2018 WHEREAS, the Village of Winnetka ( Village ) is a home rule municipality in accordance with Article VII, Section 6 of the Constitution of the State of Illinois of 1970 and, pursuant thereto, has the authority, except as limited by said Section 6 of Article VII, to exercise any power and perform any function pertaining to the government and affairs of the Village, including the power to tax; and WHEREAS, on December 5, 2017, the Council of the Village of Winnetka ( Village Council ) adopted Resolution No. R , which budgeted $31,795,243 to meet the expenses and liabilities of the Village for general corporate purposes, business district revitalization, and retirement fund contributions for the fiscal year beginning January 1, 2018, and ending December 31, 2018; and WHEREAS, pursuant to page 484 of the budget approved on December 5, 2017, the Village Council has made its preliminary estimate of the 2018 levy, estimating that it is necessary to raise Fourteen Million Eight Hundred Fifty-Three Thousand Six Hundred Ninety One Dollars ($14,853,691) by taxation of taxable property within the Village for general corporate purposes, for refuse collection, and for retirement fund contributions for the fiscal year beginning January 1, 2018, and ending December 31, 2018; and WHEREAS, at its October 26, 2018 meeting, the Village Council, upon evaluation of the proposed fiscal year 2019 annual budget, directed the staff to present a 2018 property tax levy for consideration at the December 4, 2018, Village Council meeting, said property tax levy to be in the amount of Fourteen Million Eight Hundred Thirty Eight Thousand Nine Hundred Eighty-Five Dollars ($14,838,985), Fourteen Thousand Seven Hundred Six Dollars ($14,706) less than was estimated to be necessary to be raised by taxation of taxable property within the Village for general corporate purposes, business district revitalization, and for retirement fund contributions for the fiscal year beginning January 1, 2018, and ending December 31, 2018; and NOW, THEREFORE, be it ordained by the President and Board of Trustees of the Village of Winnetka, as follows: SECTION 1: That the foregoing recitals are hereby adopted as the findings of the Council of the Village of Winnetka, as fully set forth herein. SECTION 2: That in order to meet the expenses and liabilities of the Village of Winnetka for the fiscal year beginning January 1, 2018, and ending December 31, 2018, for general corporate purposes, for business district revitalization, and for retirement fund contributions, there is hereby levied upon all of the taxable property within the corporate limits of the Village of Winnetka subject to taxation for the current year, as assessed and equalized for the year 2018, the sum of Fourteen Million Eight Hundred Thirty Eight Thousand Nine Hundred Eighty-Five Dollars ($14,838,985), which is to be collected from the levy of the Village of Winnetka for the year 2018 for all purposes heretofore budgeted. November 20, 2018 M Agenda Packet P. 52

53 2018 TAX LEVY SUMMARY General Fund Amount Budgeted Amount To Be Raised By Tax Levy For General Corporate Purposes Public Affairs $ 202,344 $ 88, Manager s Office $ 1,439,406 $ 629, Finance Department $ 1,628,362 $ 711, Police $ 7,468,906 $ 3,264, Fire $ 6,128,185 $ 2,678, Community Development $ 1,705,060 - Public Works $ 4,287,008 $ 1,874, Capital Expenses $ 2,636,500 $ 1,152, General Fund Transfers $ 600,000 - Totals for General Fund $ 26,095,771 $ 10,399,944 For Business District Revitalization $ 955,380 $ 1,100,000 Totals for Business District Revitalization Fund $ 955,380 $ 1,100,000 For Retirement Fund Contributions For Police Pension Fund $ 2,306,336 $ 1,519,805 For Fire Pension Fund $ 2,437,756 $ 1,819,236 Totals for Retirement Fund Contributions $ 4,744,092 $ 3,339,041 Total Amount Budgeted $ 31,795,243 Total Amount of Levy $ 14,838,985 SECTION 3: That there is hereby certified to the County Clerk of Cook County, Illinois, the several sums above, constituting said total amount, and the total amount of Fourteen Million Eight Hundred Thirty Eight Thousand Nine Hundred Eighty-Five Dollars ($14,838,985), which is the total amount the Village of Winnetka requires to be raised by taxation for the current fiscal year of the Village, and that, on or before the time required by law, the Village Clerk shall file a certified copy of this Ordinance with the County Clerk of Cook County, Illinois, whereupon it shall be the duty of said County Clerk to levy taxes for the year 2018 on all properties subject to taxation within the Village of Winnetka, in accordance with the provisions of this Ordinance. SECTION 4: This Ordinance is adopted by the Council of the Village of Winnetka in the exercise of its home rule powers pursuant to Section 6 of Article VII of the Illinois Constitution of SECTION 5: This Ordinance shall take effect immediately upon its passage, approval and posting as provided by law. PASSED this day of, 2018, pursuant to the following roll call vote: November 20, M Agenda Packet P. 53

54 AYES: NAYS: ABSENT: APPROVED this day of, Signed: Countersigned: Village President Village Clerk [Seal] Introduced: November 20, 2018 Passed and Approved: Published by authority of the President and Board of Trustees of the Village of Winnetka, Illinois, this day of, November 20, M Agenda Packet P. 54

55 ORDINANCE NO. M AN ORDINANCE LEVYING TAXES FOR THE YEAR 2018 FOR VILLAGE OF WINNETKA, COOK COUNTY, ILLINOIS SPECIAL SERVICE AREA NO. 3 WHEREAS, the Village of Winnetka ( Village ) is a home rule municipality in accordance with Article VII, Section 6 of the Constitution of the State of Illinois of 1970 and, pursuant thereto, has the authority, except as limited by said Section 6 of Article VII, to exercise any power and perform any function pertaining to the government and affairs of the Village, including the power to tax; and WHEREAS, Village of Winnetka Special Service Area No. 3 has been established pursuant to Ordinance M , adopted by the Council of the Village of Winnetka ( Village Council ) on April 20, 2010, and Ordinance M , adopted by the Village Council on July 20, 2010, to provide for certain special services within the territory described in said ordinances, such special services consisting of the construction of a storm sewer, the reconstruction and repaving of Trapp Lane, the construction of a cul-de-sac at the terminus of Trapp Lane and the construction of related appurtenances ( Special Services ), all in conjunction with the dedication of Trapp Lane as a public right of way; and WHEREAS, the Village Council have determined that, in the interest of the health, safety and welfare of the Village and its residents, it is appropriate to adopt an ordinance levying taxes within Special Service Area No. 3; and WHEREAS, the construction of the improvements in Special Service Area No. 3 were in excess of Two Hundred Fifty-Five Thousand Dollars ($255,000.00); and WHEREAS, the total term of repayment of the project costs for Special Service Area No. 3 is 10 years and the 2018 Tax Levy is for Year Eight of Ten; and WHEREAS, the Village Council have determined that the total amount to be raised by the levy of taxes on taxable property within Special Service Area No. 3 for the cost of providing such Special Services for the fiscal year beginning January 1, 2018, and ending December 31, 2018 is Twenty-Eight Thousand Five Hundred Sixty Dollars ($28,560). NOW, THEREFORE, be it ordained by the President and Board of Trustees of the Village of Winnetka, as follows: SECTION 1: That the foregoing recitals are hereby adopted as the findings of the Council of the Village of Winnetka, as fully set forth herein. SECTION 2: That in order to meet the cost of providing the above-described Special Services within Special Service Area No. 3 for the fiscal year beginning January 1, 2018, and ending December 31, 2018, there is hereby levied upon all of the taxable property within Village of Winnetka Special Service Area No. 3 subject to taxation for the current year, as assessed and equalized for the year 2018, the sum of Twenty-Eight Thousand Five Hundred Sixty Dollars ($28,560), which is to be collected from the levy of the Village of Winnetka for the year 2018 for the purposes heretofore budgeted. November 20, 2018 M Agenda Packet P. 55

56 SECTION 3: That there is hereby certified to the County Clerk of Cook County, Illinois, the several sums above, constituting said total amount, and the total amount of Twenty- Eight Thousand Five Hundred Sixty Dollars ($28,560), which is the total amount the Village of Winnetka requires to be raised by taxation to meet the costs of Special Service Area No. 3 for the current fiscal year of the Village, and that, on or before the time required by law, the Village Clerk shall file a certified copy of this Ordinance with the County Clerk of Cook County, Illinois, whereupon it shall be the duty of said County Clerk to levy taxes for the year 2018 on all properties subject to taxation within Village of Winnetka Special Service Area No. 3, in accordance with the provisions of this Ordinance. SECTION 4: Each provision of this Ordinance is severable. If any provision of this Ordinance or the application of any provision of this Ordinance to any person or circumstance is held invalid, then the remainder of this Ordinance and the application of the provisions of this Ordinance to other persons or circumstances shall not be affected thereby and shall remain valid, enforceable and otherwise in full force and effect. SECTION 5: This Ordinance is adopted by the Council of the Village of Winnetka in the exercise of its home rule powers pursuant to Section 6 of Article VII of the Illinois Constitution of SECTION 6: This Ordinance shall take effect immediately upon its passage, approval and posting as provided by law. PASSED this day of, 2018, pursuant to the following roll call vote: AYES: NAYS: ABSENT: APPROVED this day of, Signed: Countersigned: Village President Village Clerk [Seal] Introduced: November 20, 2018 Passed and Approved: Published by authority of the President and Board of Trustees of the Village of Winnetka, Illinois, this day of, November 20, M Agenda Packet P. 56

57 ORDINANCE NO. M AN ORDINANCE ABATING THE TAX HERETOFORE LEVIED FOR THE YEAR 2018 TO PAY THE PRINCIPAL OF AND INTEREST ON $9,000,000 GENERAL OBLIGATION BONDS, SERIES 2013, OF THE VILLAGE OF WINNETKA, COOK COUNTY, ILLINOIS WHEREAS, the Village of Winnetka ( Village ) is a home rule municipality in accordance with Article VII, Section 6 of the Constitution of the State of Illinois of 1970 and, pursuant thereto, has the authority, except as limited by said Section 6 of Article VII, to exercise any power and perform any function pertaining to the government and affairs of the Village, including the power to tax; and WHEREAS, the Council of the Village of Winnetka, Cook County, Illinois (the Village Council ), by Ordinance Number M , adopted on the 5 th day of November, 2013 (the Ordinance ), did provide for the issue of $9,000,000 General Obligation Bonds, Series 2013 (the Bonds ), for the financing of certain improvements to the stormwater system of the Village and for the levy and collection of a direct annual tax sufficient to pay the principal of and interest on the Bonds; and WHEREAS, the Village has deposited sufficient funds in the appropriate fund pursuant to the Ordinance, for the purpose of paying the principal of and interest on the Bonds up to and including December 15, 2018; and WHEREAS, it is necessary and in the best interests of the Village that the tax heretofore levied for the year 2018 to pay the principal of and interest on the Bonds be abated. NOW, THEREFORE, be it ordained by the President and Board of Trustees of the Village of Winnetka, as follows: SECTION 1: Abatement of Tax. The tax heretofore levied for the year 2018 of Nine Hundred Sixty-Two Thousand Three-Hundred Fifty Dollars ($962,350.00) in Ordinance Number M to pay the principal of and interest on $9,000,000 General Obligation Bonds, Series 2013, of the Village of Winnetka, Cook County, Illinois, is hereby abated in its entirety. SECTION 2: Filing of Ordinance. Forthwith upon the adoption of this Ordinance, the Village Clerk shall file a certified copy hereof with the County Clerk of the County of Cook, Illinois, and it shall be the duty of said County Clerk to abate said tax levied for the year 2018 in accordance with the provisions hereof. SECTION 3: Home Rule. This Ordinance is adopted by the Council of the Village of Winnetka in the exercise of its home rule powers pursuant to Section 6 of Article VII of the Illinois Constitution of [Remainder of this page intentionally left blank.] November 20, 2018 M Agenda Packet P. 57

58 SECTION 4: Effective Date. That this Ordinance shall be in full force and effect from and its passage, approval, and posting as provided by law. PASSED this day of, 2018, pursuant to the following roll call vote: AYES: NAYS: ABSENT: APPROVED this day of, Signed: Countersigned: Village President Village Clerk [Seal] Introduced: November 20, 2018 Passed and Approved: Published by authority of the President and Board of Trustees of the Village of Winnetka, Illinois, this day of, November 20, M Agenda Packet P. 58

59 ORDINANCE NO. M AN ORDINANCE ABATING THE TAX HERETOFORE LEVIED FOR THE YEAR 2018 TO PAY THE PRINCIPAL OF AND INTEREST ON $7,500,000 GENERAL OBLIGATION BONDS, SERIES 2014, OF THE VILLAGE OF WINNETKA, COOK COUNTY, ILLINOIS WHEREAS, the Village of Winnetka ( Village ) is a home rule municipality in accordance with Article VII, Section 6 of the Constitution of the State of Illinois of 1970 and, pursuant thereto, has the authority, except as limited by said Section 6 of Article VII, to exercise any power and perform any function pertaining to the government and affairs of the Village, including the power to tax; and WHEREAS, the Council of the Village of Winnetka, Cook County, Illinois (the Village Council ), by Ordinance Number M , adopted on the 3 rd day of December, 2013 (the Ordinance ), did provide for the issue of $7,500,000 General Obligation Bonds, Series 2014 (the Bonds ), for the financing of certain improvements to the stormwater system of the Village and for the levy and collection of a direct annual tax sufficient to pay the principal of and interest on the Bonds; and WHEREAS, the Village has deposited sufficient funds in the appropriate fund pursuant to the Ordinance, for the purpose of paying the principal of and interest on the Bonds up to and including December 15, 2018; and WHEREAS, it is necessary and in the best interests of the Village that the tax heretofore levied for the year 2018 to pay the principal of and interest on the Bonds be abated. NOW, THEREFORE, be it ordained by the President and Board of Trustees of the Village of Winnetka, as follows: SECTION 1: Abatement of Tax. The tax heretofore levied for the year 2018 of Three Hundred Forty-Five Thousand One-Hundred Dollars ($345,100.00) in Ordinance Number M to pay the interest on $7,500,000 General Obligation Bonds, Series 2014, of the Village of Winnetka, Cook County, Illinois, is hereby abated in its entirety. SECTION 2: Filing of Ordinance. Forthwith upon the adoption of this Ordinance, the Village Clerk shall file a certified copy hereof with the County Clerk of the County of Cook, Illinois, and it shall be the duty of said County Clerk to abate said tax levied for the year 2018 in accordance with the provisions hereof. SECTION 3: Home Rule. This Ordinance is adopted by the Council of the Village of Winnetka in the exercise of its home rule powers pursuant to Section 6 of Article VII of the Illinois Constitution of [Remainder of this page intentionally left blank.] November 20, 2018 M Agenda Packet P. 59

60 SECTION 4: Effective Date. This Ordinance shall be in full force and effect from and its passage, approval, and posting as provided by law. PASSED this day of, 2018, pursuant to the following roll call vote: AYES: NAYS: ABSENT: APPROVED this day of, Signed: Countersigned: Village President Village Clerk [Seal] Introduced: November 20, 2018 Passed and Approved: Published by authority of the President and Board of Trustees of the Village of Winnetka, Illinois, this day of, M Agenda Packet P. 60

61 Title: Agenda Item Executive Summary Presenter: Benjamin Schuster, Village Attorney Agenda Date: 11/20/18 Ordinance Resolution Bid Authorization/Award Consent: YES NO Policy Direction Informational Only Item History: Executive Summary: Ordinance No. MC : Amending Village Code Governing Installation of Art on Village Property (Introduction) During the summer of 2017, Hoffmann Commercial Real Estate (HCRE) installed approximately five art structures in the Elm Street Business district without prior Village approval. After a series of meetings, many of the art structures were relocated to private property. At the end of the year, they were removed for the winter season; however, in the spring of 2018 they were returned to their previous locations. The Council has discussed the issue of regulating public art at four meetings: July 24, 2018, August 7, 2018, August 21, 2018, and November 13, At the July 24 Study Session the Council requested the statue at Elm and Lincoln be removed by the end of August. The statue was not removed, and at the August 21 Council meeting, the Village Council directed the Village Attorney to prepare an ordinance for their review. The Village Council discussed a draft ordinance during the November 13, 2018 Study Session, and requested revisions, which have been incorporated into the attached version. It was also the consensus of the Council to advance the ordinance for final consideration and adoption. The proposed ordinance restricts the installation of art structures on any portion of Village property without first obtaining a permit from the Village Council. The ordinance provides that an art installation permit application be submitted to the Director of Community Development and include the following information: 1) proposed location and applicant's ownership interest in the property immediately adjacent to the installation; 2) a photograph of the structure to be installed; 3) description of materials, weight, dimensions; 4) description of how the art would be mounted or anchored; 5) description of the proposed length of time the structure is to be displayed; 6) relevant ownership information; 7) contact information of any contractors doing the installation; 8) certificate of general liability insurance at levels required by the Village; 9) other information needed by the Director to meet requirements. An applicant may only apply for a permit to install art on public property that is adjacent to the applicant's property. Agenda Packet P. 61

62 Executive Summary (continued): The ordinance defines restrictions, limitations, and potential enforcement authority. The installation shall: be in compliance with the permit issued; not create a safety hazard; not be illuminated in a manner that creates a nuisance; allow for safe and efficient movement by the public; not interfere with Village operations or maintenance; not block or interfere with ingress or egress of private property; not damage the structural integrity of Village property; and not remain on Village properties on which the Village performs snow removal between November 30 and March 30 of each year. In addition, the applicant must execute and complete a hold harmless agreement approved by the Village Attorney which requires the applicant to keep the art installation in a good and safe condition. The ordinance also grants the Village authority to remove a structure that is installed without a permit; requires removal of the art piece by the owner with notice by the Village; allows immediate removal by the Village in the event of an emergency; and provides that the Village is not responsible for any damage to the art structures due to impoundment, Village maintenance, or other activities. Recommendation: Consider introduction of Ordinance No. MC Attachments: Ordinance No. MC Agenda Packet P. 62

63 ORDINANCE NO. MC AN ORDINANCE AMENDING TITLE 12 OF THE WINNETKA VILLAGE CODE TO ADOPT REGULATIONS GOVERNING INSTALLATION OF ART ON PUBLIC PROPERTY WHEREAS, the Village of Winnetka is a home rule municipality in accordance with Article VII, Section 6 of the Constitution of the State of Illinois of 1970 and has the authority to exercise any power and perform any function pertaining to its government and affairs; and WHEREAS, Title 12 of the Winnetka Village Code, as amended ( Village Code ), regulates streets, sidewalks, and public places in the Village; and WHEREAS, the Village permits the installation of various structures (such as awnings, canopies, and outdoor restaurant seating areas) on or over Village rights-of-way and sidewalks pursuant to regulations set forth in the Village Code; and WHEREAS, individuals have erected art displays on Village rights-of-way and sidewalks without obtaining prior permission from the Village; and WHEREAS, the Village Council desires to amend Title 12 of the Village Code to set forth regulations specifically governing the installation of art by private citizens on Village Property, including rights-of-way and sidewalks, as set forth in this Ordinance ( Public Place Art Regulations ); WHEREAS, the Village Council has determined that it will serve and be in the best interest of the Village and its residents to amend adopt Public Place Art Regulations pursuant to this Ordinance; NOW, THEREFORE, the Council of the Village of Winnetka does ordain as follows: SECTION 1: RECITALS. The foregoing recitals are hereby incorporated into this Section as the findings of the Village Council, as if fully set forth herein. SECTION 2: PUBLIC PLACE ART REGULATIONS. Title 12, titled Streets, Sidewalks, and Public Places, of the Village Code is hereby amended to add a new chapter as set forth in Exhibit A of this Ordinance. SECTION 3: EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. [SIGNATURE PAGE FOLLOWS], 2018 MC Agenda Packet P. 63

64 PASSED this of, 2018, pursuant to the following roll call vote: AYES: NAYS: ABSENT: APPROVED this day of, Signed: Village President Countersigned: Village Clerk Published by authority of the President and Board of Trustees of the Village of Winnetka, Illinois, this day of, Introduced:, 2018 Passed and Approved:, 2018, 2018 MC Agenda Packet P. 64

65 EXHIBIT A Chapter Art Installations Approvals Required. A. Art Installation Permit. No person shall install, erect, construct or replace an art installation (including, without limitation, statues and paintings) on any portion of Village Property, including on any sidewalk or right-of-way, unless the person first obtains a permit from the Village Council pursuant to this chapter, which permit shall be approved by a duly adopted resolution and may contain such conditions as the Village Council determines are necessary. An art installation permit under this Section is purely a personal privilege and shall not constitute property, nor shall it be subject to attachment, garnishment or execution, nor shall it be alienable or transferable, voluntarily or involuntarily, or subject to being encumbered or hypothecated. B. Fees. The application fees for an art installation permit shall be set from time to time by resolution of the Village Council Permit Application. A. Application. Application for an art installation permit shall be submitted to the Director of Community Development on forms provided by the Director. B. Contents of Application. The application shall include, at a minimum: 1. A description or map of the location of the proposed art installation and the applicant s ownership interest in the property immediately adjacent to the location of the proposed installation; 2. A photograph of the proposed art to be installed; installation; 3. A description of the materials, weight, and dimensions of the proposed art 4. A description of how the installation would be mounted or anchored; 5. A description of the proposed length of time the applicant desires to display the proposed art installation on the Village property or sidewalk; 6. The name(s), address(es) and telephone number(s) of the owner of the proposed art installation; 7. The name(s), address(es) and telephone number(s) of any contractors that will install the proposed art installation; 8. A certificate of general liability insurance establishing that the applicant has general liability insurance coverage for all damage, injury, and casualty to persons or property, including public property and private property, that may result from the art installation. Such insurance coverage shall be in the amount of not less than $1,000, per occurrence and, 2018 MC Agenda Packet P. 65

66 $2,000,000 aggregate. Such certificate of insurance shall provide that the insurance coverage shall be maintained during the entire time that art installation is located on the Village sidewalk, and that the Village shall be named as an additional insured under the terms of the certificate of general liability insurance; and 9. Such other information as the Director or the Village Council shall require to show full compliance with this section and any Village rules and regulations pertaining to art installations Restrictions and Limitations and Enforcement. Any art installation that is installed on or over a Village property or sidewalk shall be subject to the following terms, conditions, and requirements: A. An art installation shall only be installed and maintained pursuant to and in strict compliance with an art installation permit applied for and issued in accordance with this Section. B. An art installation shall not be installed in a manner or in a location that creates a risk of the art installation toppling over or other safety hazard. C. In the event that an art installation is illuminated in any way, including from any adjacent properties, the lighting shall be installed in a manner that does not create any safety risks to drivers, or in any manner that creates glare or other nuisance to pedestrians and nearby property owners. D. An art installation shall be installed only in locations that allow for safe and efficient movement by the public on the Village property or sidewalks. E. An art installation shall not be installed in a location or in a manner that interferes with Village operations or maintenance of its property. F. An art installation shall not be installed in a location that blocks or interferes with ingress or egress to any private property. G. An art installation shall not damage the surface or the structural integrity of the Village property or sidewalk. H. An art installation shall be permitted on a Village property or sidewalk for the period permitted in the art installation permit, but in no event shall the art installation remain on any Village property or sidewalk, on which the Village engages in snow removal, at any time between November 30 and March 30 of each year. I. Prior to installing any art on the Village property or sidewalk, and as a condition of the art installation permit, the applicant shall execute an indemnification and hold harmless agreement with the Village in a form prepared and approved by the Village Attorney. J. The applicant shall maintain its art installation in good repair, and in a safe and clean manner at all times. At all times during an art installation s location on Village property or sidewalk, the applicant shall be the owner of the property immediately adjacent to the location of the art installation., 2018 MC Agenda Packet P. 66

67 K. The art installation shall comply at all times with, and shall not prevent the Village from complying with, all federal, state, and local laws, regulations, and ordinance, including, without limitation, the American with Disabilities Act and the Illinois Accessibility Code. L. An art installation that is installed or maintained without a permit may be immediately removed and impounded by the Village, with or without notice to the owner of the installation, in which case the Village will provide notice to the owner with instructions on where and when the installation may be claimed. In order to reclaim the installation, the owner shall be required to pay all applicable fines imposed under this Code and to reimburse the Village for any transportation, storage and other costs incurred by the Village in removing and impounding the art installation. M. Notwithstanding the issuance of an art installation permit or any time frame listed therein, the owner of any art installation shall remove its art installation within five days upon the written request of the Village for any reason, including specifically, but without limitation, failure to comply with any of the requirements of this Chapter. In the event that the applicant does not remove the art installation within five days, the Village may remove and impound the art installation, in which case the Village will provide notice to the owner with instructions on where and when the installation may be claimed. In order to reclaim the installation, the owner shall be required to pay all applicable fines imposed under this Code and to reimburse the Village for any transportation, storage and other costs incurred by the Village in removing and impounding the art installation. N. In the event of a bone fide emergency that requires the immediate removal of an art installation, the Village may immediately remove and impound the installation, with or without notice to the owner of the installation, in which case the Village will provide notice to the owner with instructions on where and when the installation may be claimed. In order to reclaim the installation, the owner shall be required to pay all applicable fines imposed under this Code and to reimburse the Village for any transportation, storage and other costs incurred by the Village in removing and impounding the art installation. O. The Village shall not be responsible for any damage to any art installation that the Village removes or impounds pursuant to this Chapter. The Village shall not be responsible for any damage to any art installation that is damaged as the result of any Village maintenance or other activities on the Village s property or sidewalk. P. Failure to comply with any of the requirements of an art installation permit or any of the terms and conditions of this Chapter shall be subject to penalties as provided in Section of this Code. Q. In the event of any conflict between an art installation permit and the requirements of this Section, the terms and requirements of this Section shall control., 2018 # _v2 Agenda Packet P. 67 MC

68 Agenda Item Executive Summary Title: Resolution No. R : 850 Hill Road Third and Fourth Driveways (Adoption) Presenter: Steven M. Saunders, Director of Public Works/Village Engineer Agenda Date: 11/20/18 Ordinance Resolution Bid Authorization/Award Consent: YES NO Policy Direction Informational Only Item History: None. Executive Summary: The owners of 850 Hill Road have requested zoning relief to construct a new garage and reconfigure driveway access at the subject property. One zoning variation was requested for the front yard setback. The proposed addition would provide a front yard setback of feet from the outermost limits of the private roadway easement for Indian Hill Road, whereas a minimum of 50 feet is required. It should be noted the existing residence currently provides a setback of approximately 42 feet. The Zoning Board of Appeals heard the applicant's request for zoning relief on October 8, 2018 and approved a variance for setback relief to permit the requested renovations, by a 4-3 vote. The applicant's requested zoning relief also includes modifying the access to the property to include a circular driveway with two curb cuts on the Hill Road side of their property, and an additional circular driveway with two curb cuts on the Indian Hill Road side of the property (see Attachment #1). The existing property configuration includes two driveway curb cuts - one along the north side of the property on Hill Road, and one along the east side of the property on Indian Hill Road (see Attachment #2). Staff denied this request, as provided for in Section D of the Village Code, which restricts the number of curb cuts to two for lots 75 feet or wider. The applicant has requested Village Council review, as provided for in Section of the Code. Following the applicant's request for Council review, staff evaluated the proposed construction and determined that no other applicable Village Code provisions governing driveway construction would be violated by the proposed work. A summary of this review is shown in Attachment #3. During staff's review of the application, it became apparent that the proposed driveway location interfaces with a curve section on Hill Road. Given the possibility of sight distance obstructions at this location, combined with the periodic heavy school-related traffic, the applicant was requested to perform a traffic safety evaluation for the proposed driveway. Attachment #4 is a Site Access Evaluation prepared by KLOA, Inc., a traffic engineering consulting firm. Agenda Packet P. 68

69 Executive Summary (continued): KLOA's evaluation consisted of traffic and speed counts and a site visibility analysis to determine if adequate sight lines and distances exist to safely allow an additional driveway on Hill Road as proposed. KLOA's conclusion is that such a driveway could be constructed, provided that vegetation currently located within sight distance triangles indicated in the report be removed. Staff concurs with this evaluation. As a result, it is staff's opinion that granting this third curb cut request would not create any adverse impacts to traffic or pedestrian safety. The proposed driveway location is in conflict with a 9-inch diameter pine tree on the public parkway. This tree is in fair condition but is not a desirable species for this location in the opinion of the Village Forester. Tree removal is warranted in this instance, and the applicant should be required to replace the tree with a more appropriate shade tree species from the Village's approved tree species list, at a location suitable to both the applicant and the Village Forester. Staff has identified seven other properties in the general vicinity that have been developed with three driveway curb cuts. These properties are shown in Attachment #6. Staff is not aware of any problems or issues relating to the number of curb cuts at any of these properties. The applicant has provided a narrative description of the proposed project as well as an evaluation, from their perspective, of the standards for granting a Zoning Variation. While these standards are not directly applicable, they do pose potentially useful questions for the evaluation of the proposed third curb cut. This description is shown in Attachment #6. After reviewing all of this information, staff concludes that granting the proposed request will likely not result in any adverse effects to pedestrian or traffic safety or stormwater runoff. It would also not lead to a singular or unique development condition, given the presence of other properties in the area with multiple driveway entrance configurations. Recommendation: Consider adoption of Resolution No. R , granting approval for a third and fourth curb cut for a driveway at 850 Hill Road. Attachments: Resolution No. R Proposed Site Plan 2 - Pre-existing Development Survey 3 - Compliance Evaluation 4 - KLOA, Inc. Site Access Evaluation 5 - Other Area Properties with 3 Curb Cuts 6 - Public Works Director Denial and Applicant Respsonse 7 - Village Code Agenda Packet P. 69

70 R A RESOLUTION GRANTING APPROVAL FOR A THIRD AND FOURTH CURB CUT FOR A DRIVEWAY (850 Hill Road) WHEREAS, Joseph and Pia Cacciatore (individually and as Trustees) ("Owner"), are the owners of the property commonly known as 850 Hill Road, Winnetka, Illinois, and legally described in Exhibit A attached to and, by this reference, made a part of this Ordinance ( Subject Property ); and WHEREAS, the Subject Property currently is served by two driveway curb cuts, providing access to both Hill Road and Indian Hill Road; and WHEREAS, the Owner is constructing additions and renovations to an existing singlefamily home on the Subject Property ( Improvements ); and WHEREAS, pursuant to Section D of the Winnetka Village Code ( Village Code ) the Village s Director of Public Works has authority to approve up to two curb cuts for vehicular access for lots 75 feet wide or greater; and WHEREAS, the Subject Property is greater than 75 feet in width; and WHEREAS, as part of the Improvements, the Owner requested the Director of Public Works to approve a third curb cut for the Subject Property to allow the Owner to construct a circular drive on the Subject Property with two curb cuts on Hill Road ( Driveway ), while maintaining the existing curb cut and constructing an additional curb cut located on Indian Hill Road ( Application ); and WHEREAS, the Director of Public Works denied the Application pursuant to Section D of the Village Code; and WHEREAS, Section of the Village Code permits the Owner to seek review of the denial of the Application before the Village Council, and the Village Council has the authority to approve a third and fourth curb cut to serve the Subject Property upon a finding that the construction and maintenance of such driveway will not substantially impair, endanger, or interfere with the public safety; and WHEREAS, the Village Council has found that the Application will not substantially impair, endanger, or interfere with the public safety; and WHEREAS, the Village Council has determined that approval of the Application is in the best interests of the Village and its residents; NOW, THEREFORE, BE IT RESOLVED, by the Council of the Village of Winnetka, Cook County, Illinois, as follows: November 20, 2018 R Agenda Packet P. 70

71 SECTION 1: RECITALS. The Village Council adopts the foregoing recitals as its findings, as if fully set forth herein. SECTION 2: APPROVALS. Subject to, and contingent upon, the terms, conditions, restrictions, and provisions set forth in Section 3 of this Resolution, and pursuant to Section of the Village Code, the Village Council hereby approves a third curb cut for vehicular access for the Subject Property to be located on Hill Road and a fourth curb cut to be located on Indian Hill Road. SECTION 3: CONDITIONS. The approval granted by Section 2 of this Resolution is subject to, and contingent upon, compliance by the Owner with the following conditions: A. Compliance with Regulations. The development, use, and maintenance of the Driveway must comply at all times with all applicable Village codes and ordinances, as they have been or may be amended over time. B. Compliance with Plans. The development, use, and maintenance of the Driveway must be in strict accordance with the Proposed Driveway Plan consisting of one sheet and prepared by Orren Pickell Desiogn Group, Inc. with a latest revision date of September 12, 2018, a copy of which is attached to, and by this reference, made a part of this Resolution as Exhibit B, except for minor changes and site work approved by the Director of Public Works (within his permitting authority) in accordance with all applicable Village codes, ordinances, and standards. C. Tree Replacement. The Owner shall plant one replacement shade tree from the Village's approved tree species list, at a location suitable to both the Owner and the Village Forester. SECTION 4: EFFECTIVE DATE. A. This Resolution will be effective only upon the occurrence of all of the following events: 1. Its passage and approval according to law; and 2. The filing by the Owner with the Village Clerk of an Unconditional Agreement and Consent in the form of Exhibit C attached to and, by this reference, made a part of this Resolution, to accept and abide by each and all of the terms, conditions, and limitations set forth in this Resolution and to indemnify the Village for any claims that may arise in connection with the approval of this Resolution. B. In the event that the Owner does not file with the Village Clerk a fully executed copy of the unconditional agreement and consent described in Section 4.A.2 of this Resolution within 60 days after the date of passage of this Resolution by the Village Council, the Village Council shall have the right, in its sole discretion, to declare this Resolution null and void and of no force or effect. November 20, 2018 R Agenda Packet P. 71

72 [SIGNATURE PAGE FOLLOWS] November 20, 2018 R Agenda Packet P. 72

73 ADOPTED this 20 th day of November, 2018, pursuant to the following roll call vote: AYES: NAYS: ABSENT: ABSTAIN: Signed Countersigned: Village President Village Clerk November 20, 2018 R Agenda Packet P. 73

74 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY All that part of Lot 16 in Indian Hill Subdivision Number 2, being a subdivision of parts of Section 20 and 29, Township 42 North, Range 13, East of the Third Principal Meridian, as shown by plat thereof, recorded in the Recorder's Office of Cook County, Illinois on December 17, 1915, as document , in Book 139 of Plats, Page 38, lying north of a line feet south of and parallel with the north line of the northeast ¼ of said Section 29, in Cook County, Illinois, PIN: COMMONLY KNOWN AS 850 HILL ROAD, WINNETKA, ILLINOIS November 20, 2018 R Agenda Packet P. 74

75 EXHIBIT B PROPOSED DRIVEWAY PLAN November 20, 2018 R Agenda Packet P. 75

76 EXHIBIT C UNCONDITIONAL AGREEMENT AND CONSENT TO: The Village of Winnetka, Illinois ("Village"): WHEREAS, Joseph and Pia Cacciatore (individually and as Trustees) ("Owner"), are the owners of the property commonly known as 850 Hill Road, Winnetka, Illinois ( Subject Property ); and WHEREAS, Resolution No. R , adopted by the Village Council on, 2018 ("Resolution") pursuant to Section of the Winnetka Village Code, grants approval to the Owner for a third curb cut for vehicular access for the Subject Property to be located on Hill Road and a fourth curb cut for vehicular access on Indian Hill Road ( Curb Cuts ); and WHEREAS, Section 4 of the Resolution provides, among other things, that the Resolution will be of no force or effect unless and until the Owner has filed, within 60 days following the passage of the Resolution, their unconditional agreement and consent to accept and abide by each and all of the terms, conditions, and limitations set forth in the Resolution; NOW, THEREFORE, the Owner does hereby agree and covenant as follows: 1. The Owner does hereby unconditionally agree to accept, consent to, and abide by each and all of the terms, conditions, limitations, restrictions, and provisions of the Resolution. 2. The Owner acknowledges that any applicable public notices have been properly given and held with respect to the adoption of the Resolution, has considered the possibility of the revocation provided for in the Resolution, and agree not to challenge any such revocation on the grounds of any procedural infirmity or a denial of any procedural right. 3. The Owner acknowledges and agrees that the Village is not and will not be, in any way, liable for any damages or injuries that may be sustained as a result of the Village's grant of approval for the Curb Cuts for the Subject Property or its adoption of the Resolution, and that the Village's approvals do not, and will not, in any way, be deemed to insure the Owner against damage or injury of any kind and at any time. 4. The Owner does hereby agree to hold harmless and indemnify the Village, the Village's corporate authorities, and all Village elected and appointed officials, officers, employees, agents, representatives, and attorneys, from any and all claims that may, at any time, be asserted against any of such parties in connection with the Village's adoption of the Resolution granting the approval for the Curb Cuts for the Subject Property. 5. The Owner hereby agrees to pay all expenses incurred by the Village in defending itself with regard to any and all of the claims mentioned in this Unconditional Agreement and Consent. These expenses will include all out-of-pocket expenses, such as attorneys' and experts' November 20, 2018 R Agenda Packet P. 76

77 fees, and will also include the reasonable value of any services rendered by any employees of the Village. Dated:, 2018 ATTEST: By: Its: [OWNER] By: Its: [OWNER] By: Its: November 20, 2018 R Agenda Packet P. 77

78 1'-8 1 4" 13'-6 1 1'-8" 2" 9' " S U B D I V I S I O N N O. 5 I N D I A N H I L L LOT 40 N 00 05' 04" E ' Walk Driveway Exist Brick Pavement Exist Bituminous Exist Covered 40'-0 1 8" 39'-8 5 8" 66' 31'-7" EXIST COACH HOUSE Conc. Walk S 89 20' 38" E ' New Bituminous Driveway EXIST GARAGE EXISTING WORKSHOP Apron Brick Paver H I L L R O A D Portion of Drive to be removed New Bituminous Driveway 50' Building Setback Line PT LOT 16 Area =47,157 S.F. = Ac. S 89 24' 18" E ' Conc. Walk Paver EXIST RESIDENCE EXISTING A/C NEW A/C NEW IRON FENCE TO MATCH EXISTING 50' Building Setback Line R=919.17'L= ' L=202.05' ' 17" W 30' Building Setback Line PROP GARAGE C h.= ' Ch Br g.= N '-0" New Bituminous Driveway NEW MASONRY WALL & ACCESS GATE NEW PERVIOUS PAVER DRIVE N PROPOSED SITE PLAN SCALE: 1:40 Agenda Packet P '-6 3 4"8'-0" 32'-3 1 2"8'-0" PT LOT 13 83' " 8' INDIAN HILL ROAD EASEMENT LINE 46' " S 60 22' 52" W 59.78' (59.95') 20' Building Setback Line 66' P.N DATE: 9/12/18 V1 CACCIATORE RESIDENCE 850 Hill Road, Winnetka, IL Copyright 2018 Orren Pickell Design Group, Inc. 444 SKOKIE BLVD., SUITE 200 Illinois firm # All rights reserved. No part of this document may be reproduced, stored or transmitted in any form, by any means, without prior written permission of Orren Pickell Design Group, Inc. 444 SKOKIE BLVD., SUITE 200 WILMETTE, IL PICKELLBUILDERS.COM ORREN PICKELL DESIGN BUILD REMODEL

79 NORTH Scale: 1" = 20' LEGEND Manhole Catch Basin Inlet Area Drain Storm Sewer Sanitary Sewer Combined Sewer Force Main Water Main Fire Hydrant Valve Vault Valve Box Sprinkler Light Pole Fence Sign Gas Meter Overhead Utility Line Electric Meter Guy Wire Utility Pole Air Conditioning Unit Curb & Gutter Depressed Curb Retaining Wall Curb Elevation and Gutter/Pavement Elevation Pavement Elevation Sidewalk Elevation Ground Elevation Contour Line Deciduous Tree Revision Date Coniferous Tree On Line HAEGER ENGINEERING consulting engineers land surveyors No. Benchmark CP # 630 (see survey) Description: Cross Notch on Hydrant Bolt Elevation: NAVD 88 (Geoid 12A) CP # 615 (see survey) Description: Cross Notch Elevation: NAVD 88 (Geoid 12A) CP # 607 (see survey) Description: Mag Nail Elevation: NAVD 88 (Geoid 12A) BOUNDARY & TOPOGRAPHIC SURVEY 850 HILL ROAD WINNETKA, ILLINOIS Project Manager: Engineer: Date: Project No. Sheet JWG NAL C 2018 Haeger Engineering, LLC Plot Date: Sep 12, :12am Plotted By: nicole-l File Name: P:\2018\18138\Drawings\Final Survey\18138-Boundary & Topographic Survey.dwg Agenda Packet P. 79

80 COMPLIANCE EVALUATION ATTACHMENT #3 Village Code Condition Proposed Maximum width 16 feet at property line. 16 feet Minimum distance to intersection 50 feet. 65 feet > 10 feet. Requires removal of one Minimum distance 10 feet to any public tree. pine tree. Portion on public property paved with concrete, asphalt, or other acceptable hardsurfaced pavement. Paved surface. Matches adjacent sidewalk grade. N/A No. Driveway does not encroach beyond Interfere with drainage in street. curbline Agenda Packet P. 80

81 9575 West Higgins Road, Suite 400 Rosemont, Illinois p: f: MEMORANDUM TO: FROM: Joseph Cacciatore Jos. Cacciatore & Co. Real Estate Elise Purguette Consultant Luay R. Aboona, PE, PTOE Principal DATE: November 12, 2018 SUBJECT: Site Access Evaluation 850 Hill Road Winnetka, Illinois This memorandum summarizes the findings of a site access evaluation conducted by Kenig, Lindgren, O Hara, Aboona, Inc. (KLOA, Inc.) for the proposed curb cuts to serve the house located at 850 Hill Road in Winnetka, Illinois. Figure 1 shows the site location. The plans call for adding two curb cuts, resulting in two on Hill Road and two on Indian Hill Road. A copy of the site plan is included in the Appendix. Existing Traffic Conditions The following provides a detailed description of the physical characteristics of the roadways including geometry and traffic control, adjacent land uses, and peak hour traffic flows along area roadways. Hill Road is an east-west major collector that provides one lane in each direction in the vicinity of the site. At its unsignalized intersection with Indian Hill Road, Hill Road provides a shared through/left-turn lane. Hill Road is under the jurisdiction of the Village of Winnetka and has a posted speed limit of 30 miles per hour (mph) with a 25-mph advisory speed on the curve. Additionally, biking is not permitted on the road. Indian Hill Road is a north-south local road that provides one lane in each direction in the vicinity of the site. At its unsignalized intersection with Hill Road, Indian Hill Road provides a shared leftturn/right-turn lane under stop sign control. Indian Hill Road is a private road. KLOA, Inc. Transportation and Parking Planning Consultants Agenda Packet P. 81

82 HILL ROAD SITE Site Location Figure 1 2 Agenda Packet P. 82

83 Hill Road Data Collection In order to determine current traffic volumes in the vicinity of the site, KLOA, Inc. conducted traffic volume counts using automated tube counters on Thursday, October 25, 2018 which show that Hill Road carries 6,333 vehicles per day. Based on Residential Streets, 3 rd Edition, published by the Urban Land Institute, the existing ADT falls within the stated range of residential collectors. Therefore, considering Hill Road as a collector is appropriate. Table 1 tabulates the traffic volume counts in both directions. As shown in Table 1, the results of the traffic counts indicated that approximately 93 percent of the vehicles traveling on Hill Road are passenger vehicles/cars. Furthermore, the data collection included observations of the vehicle speeds on Hill Road. As shown in Table 2, the results of the speed study indicated that the average speed on Hill Road was 29 mph and the 85 th percentile (prevailing) speed was 33 mph. Copies of the traffic counts and speed study results are included in the Appendix. 3 Agenda Packet P. 83

84 Table 1 TRAFFIC VOLUME COUNTS SUMMARY TABLE Passenger Single Unit Time Vehicles/ Buses Trucks Cars Multi-Unit Trucks Not Classified 12:00 A.M :00 A.M :00 A.M :00 A.M :00 A.M :00 A.M Total 6:00 A.M :00 A.M :00 A.M :00 A.M :00 A.M :00 A.M :00 P.M :00 P.M :00 P.M :00 P.M :00 P.M :00 P.M :00 P.M :00 P.M :00 P.M :00 P.M :00 P.M :00 P.M Total ,333 Percent 93% 1% 2% 1% 4% 100% 4 Agenda Packet P. 84

85 Table 2 SPEED STUDY SUMMARY TABLE Time mph mph mph mph mph mph mph 12:00 A.M :00 A.M :00 A.M :00 A.M :00 A.M :00 A.M :00 A.M :00 A.M :00 A.M :00 A.M :00 A.M :00 A.M :00 P.M :00 P.M :00 P.M :00 P.M :00 P.M :00 P.M :00 P.M :00 P.M :00 P.M :00 P.M :00 P.M :00 P.M Total ,737 2, mph Percent 4% 1% 10% 49% 34% 2.8% 0.1% 0.1% 5 Agenda Packet P. 85

86 Hill Road Proposed Access As indicated earlier, a second access drive will be provided on Hill Road approximately 95 feet west of Indian Hill Road. In order to determine the adequacy of the location of the second access drive, both stopping sight distance and intersection sight distance were evaluated. It should be noted that the house on the north side of Hill Road (879 Hill Road) currently has two access drives off Hill Road serving the property. Stopping Sight Distance Study Based on the Illinois Department of Transportation (IDOT) Bureau of Design and Environment (BDE) Manual, Chapter 31, a stopping sight distance (SSD) of 250 feet along Hill Road must be provided for passenger cars at a design speed limit of 35 miles per hour so that drivers have sufficient time to view the roadway ahead and stop. As can be seen in Figure 2, adequate stopping sight distance exists at the proposed driveway location. Intersection Sight Distance Study Based on the BDE Manual, Chapter 36, an intersection sight distance (ISD) of 390 feet must be provided for a design speed limit of 35 mph. As can be seen in Figure 3, the required intersection sight distance is met at the proposed location of the curb cut. It is recommended that the bushes that fall within the sight line triangles for both the SSD and ISD be removed. Conclusions The plans call for adding two additional curb cuts to serve the house located at 850 Hill Road in Winnetka, Illinois. The results of the traffic counts indicated that Hill Road carries 6,333 vehicles per day with approximately 93 percent of the vehicles being passenger vehicles/cars. The results of the speed study indicated that the average speed on Hill Road is 29 miles per hour and the 85 th percentile speed is 33 mph. The proposed location of the curb cut meets both the SSD and ISD per the design speed limit of 35 mph. It is recommended that bushes within the sight triangles be removed. 6 Agenda Packet P. 86

87 INDIAN HILL 1'-8" 9' " 40' " 398 -' 5 8 " EXISTING COACH HOUSE oni kcir kcir otsg al EXISTING GARAGE dliu gni EXISTING WORKSHOP kla EXISTING RESIDENCE 83'-11 38" PROPOSED GARAGE N SCALE: 1" = 60' CHESTNUT STREET BUSHES WITHIN BIRCH STREET SIGHT TRIANGLE TO BE REMOVED HILL ROAD 31'-7" Conc. Walk HILL Extsi B utim B sud P A p orn ya reva wevir R O A D Portion of Drive to be removed New Bituminous 250' STOPPING SIGHT DIST. (PASSENGER VEHICLE) Driveway 20 B ' S kcabte L eni New Bituminous Driveway Conc. Walk Extsi B P P net reva meva (59.95') S 60 22' 52" W 59.78' Apron Exist Brick Paver 8' INDIAN HILL ROAD EASEMENT LINE 20' Building Setback Line 250' STOPPING SIGHT DIST. (PASSENGER VEHICLE) 46'-10 58" New Bituminous Driveway PTLOT13 Extsi Co W derev Co.cn B eul Sot en P meva net 50' Building Setback Line NEW MASONRY 18'-0" Extsi F en 50' Building Setback Line WALL AND ACCESS GATE New Bituminous Driveway 32'-3 12" 8'-0" 30' Building Setback Line LOT 04 SUBDIVISION NO.5 N 00 05' 04" E ' PT LOT 16 Area =47,157 S.F. = Ac. 50' Building Setback Line 39'-6 REMOVE PORTIONS OF EXISTING IRON Ch. = ' Ch Br g. = N ' 17 " W R = ' L = ' L= ' 34" 8'-0" FENCE Exist Brick Paver Pavement NEW PERVIOUS PAVER DRIVE IDOT BDE MANUAL - CHAPTER 31 Exist Wood Shed 1'-8 14" 13'-6 12" S89 20 ' 83 " E ' EXISTING A/C NEW A/C NEW IRON FENCE TO MATCH EXISTING EXISTING 4" DEC TREE TO BE REMOVED EXISTING 6" EVERGREEN TO BE REMOVED V SSD = 1.47 Vt a where: SSD = Stopping Sight Distance, ft (m) V = design speed, mph (km/h) t = brake time, 2.5 seconds 2 2 a = driver deceleration, ft/s (m/s ) = (2.5) ( ) 11.2 POSTED SPEED LIMIT = 30 MPH DESIGN SPEED = 35 MPH 850 HILL ROAD WINNETKA, ILLINOIS STOPPING SIGHT DISTANCE STUDY DRAWN: DS DATE: 11/05/18 PROJECT # FIGURE: 2 CHECKED: LA REV: Kenig,Lindgren,O'Hara,Aboona,Inc. Agenda Packet P. 87

88 INDIAN HILL 1'-8" 9' " 40' " 398 -' 5 8 " EXISTING COACH HOUSE oni kcir reva kcir otsg al EXISTING GARAGE dliu gni EXISTING WORKSHOP kla EXISTING RESIDENCE 83'-11 38" PROPOSED GARAGE N SCALE: 1" = 60' CHESTNUT STREET BUSHES WITHIN HILL ROAD BIRCH STREET Conc. Walk HILL B P A p orn reva R O A D Conc. Walk S 60 22' 52" W 59.78' SIGHT TRIANGLE TO BE REMOVED (59.95') Apron Exist Brick Paver 8' INDIAN HILL ROAD 20' Building Setback Line 390' INTERSECTION SIGHT DISTANCE (PASSENGER VEHICLE) EASEMENT LINE 31'-7" Extsi B utim sud wevir ya kcabte Portion of Drive New Bituminous Driveway to be removed New Bituminous Driveway Extsi B P meva P net 20 B ' S L eni 390' INTERSECTION SIGHT DISTANCE (PASSENGER VEHICLE) Extsi Co W derev Co.cn 46'-10 58" New Bituminous Driveway PTLOT13 B eul Sot en P meva net 50' Building Setback Line NEW MASONRY 18'-0" Extsi F en 50' Building Setback Line WALL AND ACCESS GATE New Bituminous Driveway 32'-3 12" 8'-0" 30' Building Setback Line LOT 04 SUBDIVISION NO.5 N 00 05' 04" E ' PT LOT 16 Area =47,157 S.F. = Ac. 50' Building Setback Line 39'-6 REMOVE PORTIONS OF EXISTING IRON Ch. = ' Ch Br g. = N ' 17 " W R = ' L = ' L= ' 34" 8'-0" FENCE Exist Brick Paver Pavement NEW PERVIOUS EXISTING A/C PAVER DRIVE IDOT BDE MANUAL - CHAPTER 36 Exist Wood Shed 1'-8 14" 13'-6 12" S89 20 ' 83 " E ' NEW A/C NEW IRON FENCE TO MATCH EXISTING EXISTING 4" DEC TREE TO BE REMOVED EXISTING 6" EVERGREEN TO BE REMOVED b = ISD = Vmajor ct where: b = length of sight triangle along the major road or ISD, ft (m) ISD = Intersection Sight Distance, ft (m) Vmajor = design speed of major road, mph (km/h) tc = critical gap for entering or crossing the major road, sec Passenger Vehicle ISD = (1.467)(35)(7.5) = 390 ft POSTED SPEED LIMIT = 30 MPH DESIGN SPEED = 35 MPH 850 HILL ROAD WINNETKA, ILLINOIS INTERSECTION SIGHT DISTANCE STUDY DRAWN: DS DATE: 11/05/18 PROJECT # FIGURE: 3 CHECKED: LA REV: Kenig,Lindgren,O'Hara,Aboona,Inc. Agenda Packet P. 88

89 Appendix Agenda Packet P. 89

90 Site Plan Agenda Packet P. 90

91 Exist Brick Paver Pavement Exist Bituminous Driveway 20' Building Setback Line Exist Covered Conc. Walk Blue Stone Pavement Exist Flagstone CACCIATORE RESIDENCE 850 HILL ROAD WINNETKA, IL SCOPE OF WORK / REMARKS ATTACHED 1 CAR GARAGE ADDITION, MUD ROOM REMODEL PROJECT TEAM ARCHITECT: ORREN PICKELL DESIGN GROUP, INC WILLOW ROAD NORTHFIELD, ILLINOIS P: F: CONTACT: JOHN FOREHAND COPYRIGHT 2018 BY ORREN PICKELL DESIGN GROUP INC. ALL RIGHTS RESERVED. NO PART OF THIS DOCUMENT MAY BE REPRODUCED, STORED, OR TRANSMITTED IN ANY FORM BY ANY MEANS WITHOUT PRIOR WRITTEN PERMISSION OF ORREN PICKELL DESIGN GROUP, INC. PT LOT 16 Area =47,157 S.F. = Ac. A1 A2 A3 A4 A5 A6 A7 A8 DRAWING INDEX SITE DEVELOPMENT PLAN / INDEX EXISTING FIRST & SECOND FLOOR PROPOSED 1ST FLOOR PLAN PROPOSED 2ND FLOOR PLAN EXISTING EAST ELEVATION EXISTING NORTH & SOUTH ELEV PROPOSED EAST ELEVATION PROPOSED NORTH & SOUTH ELEV PT LOT 13 30' Building Setback Line Conc. Walk Conc. Walk 20' Building Setback Line H I L L R O A D (59.95') S 60 22' 52" W 59.78' Brick Paver Apron Exist Brick Paver Apron S 89 24' 18" E ' 46' " C h.= ' C h B r g.= N ' 17" W R = ' L= ' Exist Brick Paver Pavement NEW MASONRY WALL AND ACCESS GATE New Bituminous Driveway L= ' 50' Building Setback Line S 89 20' 38" E ' 31'-7" 40'-0 1 8" 39'-8 5 8" 13'-6 1 2" Exist Wood Shed 1'-8 1 4" N 00 05' 04" E ' 9' " 1'-8" Portion of Drive to be removed New Bituminous New Bituminous Driveway Driveway New Bituminous Driveway EXISTING GARAGE EXISTING WORKSHOP 50' Building Setback Line 50' Building Setback Line EXISTING RESIDENCE PROPOSED GARAGE N PROPOSED SITE PLAN SCALE 1/16" = 1'-0" 83' " 18'-0" 8' INDIAN HILL ROAD EASEMENT LINE EXISTING COACH HOUSE 32'-3 1 2" 8'-0" 8'-0" 39'-6 3 4" REMOVE PORTIONS OF EXISTING IRON FENCE NEW PERVIOUS PAVER DRIVE EXISTING A/C NEW A/C EXISTING 6" EVERGREEN TO BE REMOVED NEW IRON FENCE TO EXISTING 4" MATCH DEC TREE TO EXISTING BE REMOVED Agenda Packet P. 91 A1 66' LOT 40 I N D I A N H I L L S U B D I V I S I O N N O. 5

92 Traffic Volume Counts Agenda Packet P. 92

93 Agenda Packet P. 93

94 Agenda Packet P. 94

95 Speed Study Agenda Packet P. 95

96 Agenda Packet P. 96

97 Agenda Packet P. 97

98 11/15/2018 GIS Consortium MapOffice ATTACHMENT #5 OTHER PROPERTIES Properties with 3 Curb Cuts ft Map created on November 15, GIS Consortium and MGP Inc. All Rights Reserved. The GIS Consortium and MGP Inc. are not liable for any use, misuse, modification or disclosure of any map provided under applicable law. Disclaimer: This map is for general information purposes only. Although the information is believed to be generally accurate, errors may exist and the user should independently confirm for accuracy. The map does not constitute a regulatory determination and is not a base for engineering design. A Registered Land Surveyor should be consulted to determine precise location boundaries on the ground. Agenda Packet P. 98 1/1

99 Office of the Public Works Director (847) September 28, 2018 Mr. Mike Piskule Orren Pickell Building Group Via Dear Mr. Piskule: I have received and reviewed the application you submitted for an addition and renovations at 850 Hill Road in Winnetka. Specifically, you have requested permission to reconfigure the driveways, including constructing two additional driveway entrances for the property, bringing the total to four. After reviewing your application materials I must unfortunately deny your request. The Village Code permits the Director of Public Works to approve driveway access to properties, up to a maximum of two for properties that meet certain dimensional requirements. The specific language Section D is as follows: D. Maximum Number of curb cuts for vehicular access. 1. Lots less than 75 feet in width. On lots less than 75 feet in width, there shall be no more than one curb cut for vehicular access to street, whether the curb cut is for a driveway, a vehicle turnaround or a parking area. 2. Lots 75 feet wide or greater. The Director of Public Works may, in his or her discretion, issue a permit for one additional curb cut for vehicular access to any lot or parcel of land concerning which such application shall have been made if, upon investigation, the Director of Public Works finds that the construction and maintenance of the additional curb cut and the driveway, turnaround or parking access connected to it will not substantially impair, endanger or interfere with the public safety. In exercising such discretion the Director of Public Works shall consider the amount of pedestrian and vehicular traffic on the proposed driveway and on the street or sidewalk adjacent to the property sought to be connected with any street or thoroughfare. The Director of Public Works shall also consider the grade or elevation of the public street with which any such driveway is to be connected and the proximity of the property sought to be so connected to any street intersection, railroad or railway crossing, fire or police station, or school or church. The following standards shall also apply: (1) The minimum distance between a Agenda Packet P. 99

100 Page 2 December 21, 2015 vehicular curb cut and the nearest return of the intersection of two streets shall be 50 feet, as measured at the curb line of the street; (2) the minimum distance between the pavement surface and any tree on public property shall be 10 feet. Since your application request exceeds two driveway access points, I am not authorized to permit your third and fourth access points. You are permitted by Village Code to appeal the decision of the Public Works Director, per the following language: Section Denial of Permit; Review of Denial A. Denial of Permit; Review by Village Council. In the event the Director of Public Works, in his or her discretion, shall refuse to issue a permit for a driveway, his or her action in so refusing such permit shall be subject to review by the Village Council. Such review shall be requested within 10 days after the date of the denial. B. Decision of Village Council on Review. If the Village Council finds that the construction and maintenance of any such driveway will not substantially impair, endanger or interfere with the public safety, it shall by resolution direct the issuance of a permit for a driveway of such width and at such location as to the Council shall be considered proper in furtherance of public safety; otherwise a permit shall not be issued. If you wish to appeal my decision, please forward your appeal request to me, in writing, and your request will be placed on a future agenda for Village Council consideration. If you wish to appeal, there are some items of concern associated with your application that you will need to address. First, the proposed driveway location is at a curve on Hill Road, which is a relatively highvolume roadway. Please evaluate sight distance at the proposed driveway location, especially looking to the east on Hill Road. Your sight distance evaluation should consider sight distance and stopping distance for westbound vehicles approaching the driveway. Second, your proposed driveway location on Hill Road requires removal of one ~9-inch White Pine on public property. You will need to provide a replacement tree in the parkway of Hill Road. Third, some of the parkway landscaping, especially east of the proposed Hill Road driveway, has grown to the point where it will likely pose a sight obstruction for the proposed driveway and is approaching the point of encroaching on the roadway. This landscaping should be reviewed and consideration should be given to trimming, thinning, or removing some of this landscape material to improve sight distance. Please feel free to contact me at (847) or by at ssaunders@winnetka.org if you have any questions. Sincerely, Steven M. Saunders Director of Public Works/Village Engineer Agenda Packet P. 100

101 October 3 rd, 2018 RE: Appeal for allowable Curb Cuts to 850 Hill Road Village Council of Winnetka Dear Mr. Saunders & the Village Council of Winnetka, We would like to formally petition an appeal to Mr. Saunder s denial of our request for (4) driveway curb cuts to 850 Hill Road. The driveway curb cuts are requested so as to provide a new driveway layout for an attached 1 car garage along the home s existing East façade. Our clients, Mr. and Mrs. Cacciatore, desire to construct this addition onto their existing home so as to modernize the residence in providing more direct access to the existing Kitchen. The home at 850 Hill Road currently has a detached coach house with garage and a walking path that stretches over 170 feet away from the existing Side Entry and Mud Room. This has become impractical for daily use, especially in times of inclement weather. The existing driveway, although long, is too narrow to accommodate any parking while allowing a vehicle to pass or back up. This has become especially true when the coach house is occupied and accommodating guest parking. It is for these reasons the Cacciatore s would like to have the driveway reconfigured to accommodate a more traditional entrance/exit onto Hill road for the coach house, and a separate entrance to accommodate a traditional circular drive for daily use for the main house. The proposed circular drive would connect to Indian Hill Road to the East. The remaining curb cut would be to accommodate a drive-through type exit off of the proposed attached garage. This is again in consideration of parking, distance, viewing angles, and the complex curve inherent at the intersection of Hill and Indian Hill roads. Your thoughtful consideration of our request is greatly appreciated. Sincerely, The Orren Pickell Design Group 1 Agenda Packet P. 101

102 Chapter DRIVEWAY CONSTRUCTION Page 1 of 4 Print Winnetka, IL Village Code Chapter DRIVEWAY CONSTRUCTION Sections: Driveway Permits Design Standards Denial of Permit; Review of Denial Section Driveway Permits A. Permit Required. It is unlawful for any person to construct a driveway across any public or private sidewalk, parkway or other public or private property without a permit. B. Permit Application. Application for the permit shall be made to the Director of Public Works. It shall state the location, grade and dimensions of the proposed driveway and the purpose for which it is desired. C. Contents of Permit. Every permit issued under this section shall contain conditions providing as follows: 1. That such permit may be revoked or modified by a resolution passed by the Village Council, in which case the authority and privilege granted shall cease; 2. That upon the termination by revocation, expiration or otherwise of the authority, rights and privileges granted by the permit, the driveway authorized in such permit shall be removed or modified and the sidewalk space, parkway and curb, and any property where the same shall have been located shall be restored to their former respective conditions and locations to the satisfaction of the Director of Public Works, so that the portion of the sidewalk space, parkway and curb used for the driveway shall be safe for public travel and in the same condition as the remaining portion of the sidewalk space, parkway and curb at the sole expense of the grantee, without cost or expense to the Village; 3. That in the event of the failure, neglect or refusal on the part of the grantee to remove the driveway when directed to do so by the Director of Public Works, by a written notice stating the action taken by the Village Council and the time within which such driveway shall be removed or modified, the Village may proceed to remove the same and charge the expense of removal to the grantee. D. Permit Fee. The fee for the issuance of the permit required by this section shall be set from time to time by resolution of the Village Council. (MC , Amended, 04/06/2004) Agenda Packet P /31/2017

103 Chapter DRIVEWAY CONSTRUCTION Page 2 of 4 Section Design Standards The standards established in this subsection shall apply to all driveways and to all curb cuts made to provide vehicular access to any lot or parcel of land, whether the curb cut or driveway is on public or private property. A. Width. Each driveway permitted under this section shall be of such grade and of such width, not exceeding sixteen (16) feet at the lot line and sidewalk for driveways in single-family residential zones and not exceeding twenty-two (22) feet at the lot line and sidewalk for driveways in all other zones. B. Location. Each driveway shall be constructed at such location as the Director of Public Works, in his or her discretion, shall find proper after making the investigation in the light of the standards specified in this section. C. Properties located on blocks served by public alleys. 1. Any interior lot adjoining a public alley shall be accessed exclusively by a single driveway from such alley, except that an interior lot fronting on a street without on-street parking on the block face. 2. Any corner lot adjoining a public alley may construct a single driveway from either the alley or street intersecting such alley. 3. Any corner lot located on a block served by an alley, but which does not abut such alley, shall be accessed by a single driveway on the street perpendicular to the alley. D. Maximum Number of curb cuts for vehicular access. 1. Lots less than 75 feet in width. On lots less than 75 feet in width, there shall be no more than one curb cut for vehicular access to street, whether the curb cut is for a driveway, a vehicle turnaround or a parking area. 2. Lots 75 feet wide or greater. The Director of Public Works may, in his or her discretion, issue a permit for one additional curb cut for vehicular access to any lot or parcel of land concerning which such application shall have been made if, upon investigation, the Director of Public Works finds that the construction and maintenance of the additional curb cut and the driveway, turnaround or parking access connected to it will not substantially impair, endanger or interfere with the public safety. In exercising such discretion the Director of Public Works shall consider the amount of pedestrian and vehicular traffic on the proposed driveway and on the street or sidewalk adjacent to the property sought to be connected with any street or thoroughfare. The Director of Public Works shall also consider the grade or elevation of the public street with which any such driveway is to be connected and the proximity of the property sought to be so connected to any street intersection, railroad or railway crossing, fire or police station, or school or church. The following standards shall also apply: (1) The minimum distance between a vehicular curb cut and the nearest return of the intersection of two streets shall be 50 feet, as measured at the curb line of the street; (2) the minimum distance between the pavement surface and any tree on public property shall be 10 feet. E. Applicability of standards to existing driveways. Agenda Packet P /31/2017

104 Chapter DRIVEWAY CONSTRUCTION Page 3 of 4 1. Driveways that are in existence prior to April 6, 2004, and that do not conform with this Section are permitted to be repaired or replaced as a means of providing repair and maintenance, provided that the area of such a driveway is not increased by more than 10 percent. 2. In the event that a new home is constructed on a property and the driveway does not comply with this section, the driveway shall be removed and replaced with a driveway which conforms with this section. 3. The area used for vehicular access or parking shall not exceed the limitations on front yard impermeable surface established by Section of this Code. F. Materials. That portion of the driveway extending from the property line or edge of the sidewalk to the street shall be paved with either Portland cement concrete, bituminous concrete or other hard surfaced pavement. That portion of the driveway which crosses any concrete sidewalk shall be constructed of Portland cement concrete, with a similar finish to that of the adjoining sidewalk. The portion of the driveway located on private property shall be paved, for a distance of at least twenty-four (24) inches from the property line, with either Portland cement concrete or the same arterial as the portion of the driveway that extends from the property line or edge of the sidewalk to the street. The use of metal edging strips in the construction, reconstruction, repair or resurfacing of any portion of a driveway located on public right-of-way, and on any portion of a driveway within twenty-four (24) inches of any public street, sidewalk or right-of-way is prohibited. G. Grade. That portion of a driveway which crosses a sidewalk must be kept as nearly as possible at the same grade as the walk so as to avoid interference with pedestrian traffic. H. Cutting Curbs. Whenever the construction of a driveway requires that a curb be broken or disturbed in any way, this work shall be done so as to avoid any injury to the curb remaining in place, which shall be rounded off and finished as prescribed by the Director of Public Works. I. Drainage. No driveway shall be so constructed as to interfere with the drainage of the adjoining street, or so as to permit the forming of pools of water in the driveway. J. Safety Measures. Adequate barriers and lights must be maintained whenever any sidewalk is obstructed by construction of a driveway to prevent injury to any pedestrians. (Ord. MC , 1997; prior code 7.16) (MC , Amended, 04/06/2004) Section Denial of Permit; Review of Denial A. Denial of Permit; Review by Village Council. In the event the Director of Public Works, in his or her discretion, shall refuse to issue a permit for a driveway, his or her action in so refusing such permit shall be subject to review by the Village Council. Such review shall be requested within 10 days after the date of the denial. B. Decision of Village Council on Review. If the Village Council finds that the construction and maintenance of any such driveway will not substantially impair, endanger or interfere with the public safety, it shall by resolution direct the issuance of a permit for a driveway of such Agenda Packet P /31/2017

105 Chapter DRIVEWAY CONSTRUCTION Page 4 of 4 width and at such location as to the Council shall be considered proper in furtherance of public safety; otherwise a permit shall not be issued. (MC , Amended, 04/06/2004) Agenda Packet P /31/2017

106 Agenda Item Executive Summary Title: Intergovernmental Agreement with Village of Glencoe Regarding Disconnection/Annexation of Scott Avenue Split Lots Presenter: David Schoon, Community Development Director Agenda Date: 11/20/2018 Ordinance Resolution Bid Authorization/Award Consent: YES NO Policy Direction Informational Only Item History: None. Executive Summary: On November 20, 2018, the Village Council will discuss entering into an intergovernmental agreement with the Village of Glencoe regarding the disconnection/annexation regarding certain parcels of land along Scott Avenue that are located partially in the Village of Glencoe and partially in the Village of Winnetka. The Village recently received a petition from James Goodfellow, Jr. and Kristen Goodfellow as property owners of 1311 Scott Avenue (the Applicants ) to annex that portion of their lot currently located in Glencoe into Winnetka. A portion of their lot is currently in Winnetka, the other portion is in Glencoe. Attached is a staff report summarizing the Applicants' request, a history of these split lots along Scott Avenue, and the draft intergovernmental agreement. Recommendation: Staff is looking for policy direction from the Village Council regarding its interest entering into an intergovernmental agreement with the Village of Glencoe regarding the disconnection and annexation of certain parcels of land along Scott Avenue that are located partially in the Village of Glencoe and partially in the Village of Winnetka. If the Council is interested, a resolution authorizing entering into such an agreement would be placed on a future agenda for the Council s consideration. Attachments: Staff Report Attachment A: Draft Intergovernmental Agreement Pertaining to Certain Parcels of Land Located Partially in the Village of Glencoe and Partially in the Village of Winnetka Agenda Packet P. 106

107 MEMORANDUM VILLAGE OF WINNETKA COMMUNITY DEVELOPMENT DEPARTMENT TO: VILLAGE COUNCIL FROM: DAVID SCHOON, DIRECTOR DATE: NOVEMBER 15, 2018 SUBJECT: INTERGOVERNMENTAL AGREEMENT PERTAINING TO CERTAIN PARCELS OF LAND LOCATED PARTIALLY IN THE VILLAGE OF GLENCOE AND PARTIALLY IN THE VILLAGE OF WINNETKA INTRODUCTION On November 20, 2018, the Village Council will discuss entering into an intergovernmental agreement with the Village of Glencoe regarding the disconnection/annexation of certain parcels of land along Scott Avenue that are located partially in the Village of Glencoe and partially in the Village of Winnetka. A draft of the agreement is attached (Attachment A). The Village has received a petition from James Goodfellow, Jr. and Kristen Goodfellow as property owners of 1311 Scott (the Applicants ) to annex that portion of their lot currently located in Glencoe into Winnetka. A portion of their lot is currently in Winnetka, the other portion is in Glencoe Scott Page 1 Agenda Packet P. 107

108 As indicated on the map below, in addition to the 1311 Scott Avenue parcel, there are other properties along the north side of Scott Avenue between Grove Street and Gordon Terrace that remain partially within the Village of Glencoe and partially within the Village of Winnetka. Corporate Limits Line BACKGROUND Prior to 2006, a total of 58 single family lots had been partially within both communities. In 2006, the two villages entered into an intergovernmental agreement to establish a process by which property owners of these lots could request having each become wholly within the Village of Winnetka. The two villages invited property owners to participate in disconnecting part of their lots from Glencoe and annexing these portions to Winnetka. All but twelve of the property owners participated. The intergovernmental agreement has since expired in March CURRENT REQUEST The property at 1311 Scott Avenue is one of the twelve lots that remain split between the two villages. The new owners of the property request to disconnect a portion of their lot from Glencoe and annex it to Winnetka. We have been in conversations with Glencoe staff regarding this request. The Glencoe staff recently confirmed that its village board is agreeable to moving forward with an updated intergovernmental agreement to process such disconnections/annexations. The Village of Glencoe appears to be most interested in the property tax revenue sharing that occurred under the original agreement. Winnetka had agreed to reimburse Glencoe a portion of the property taxes that Glencoe would lose. The reimbursement would be for a period of five years as follows: the first year the reimbursement would be 100%; second year 80%, third year 60%, fourth year 40%, and fifth year 20%. It should be noted that the Village of Winnetka provides the following services to the properties along Scott Avenue: (a) electric service, (b) water, storm sewer, and sanitary sewer services, (c) maintenance of Scott Avenue, (d) refuse, recycling, and landscape waste disposal, and (e) police and fire first responders. The Village of Winnetka basically provides all municipal services to these lots. The disconnection/annexation process would be as follows: A. Glencoe receives disconnection petition; B. Glencoe forwards petition to Winnetka; Agenda Packet P. 108 Page 2