Maharashtra Fisheries Development Corporation Ltd.

Transcription

1 Maharashtra Fisheries Development Corporation Ltd. (A Govt. of Maharashtra undertaking) Head Office : Managing Director, N.K.M. International House, 3rd Floor, 178, Backbay Reclamation, B. M. Chinai Marg, Mumbai Tel/Fax No , E- TENDER NOTICE Sale of Fresh Fish. The Maharashtra Fisheries Development Corporation is intended to sale fresh fish under the scheme of RKVY-NMPS. The fish is produced in cages at different centers of Maharashtra State. E- tenders are invited from experienced and reputed Purchasers, Export companies, Business firms & NGO S involved in fisheries sector for purchase of Fresh Fish for the following species from production centers of MFDC. Sr. No. Code No. Name of items Nos. (Approx) Earnest Money (Rs.) 1. MFDC/RK VY/NMPS/ SF/ Fresh Fish of Common carp &, Pangassius (above size 750 grams) & Tilapia (above size 500 grams and above). From Mula reservoir Tq. Rahuri Dist. Ahemadnagar, Bor Reservoir Tq. Seloo Dist. Wardha and Tarali Reservoir Tq. Patan Dist. Satara. Estimated production of fish 1)Mulanagar- 240,000Kgs 2) Bor 240,000 Kgs 3) Tarali 120,000 Kgs Security Deposit when contract is executed (Rs.) Cost of Tender Form (Rs.) 20,000 3,75, /- Nonrefundab le The tender documents and blank tender form is available on and the tenderers adopting E- tendering process have to deposit Demand draft of Rs. 1000/- as a tender cost in the office addressed above before 27 th september, To view- Tender Notice, Detailed Time Schedule, Tender Document for this Tender and subsequently purchase the Tender Document and its supporting documents, kindly visit following e-tendering website of Government of Maharashtra: Activities Start Date & Time Expiry Date & Time Online Tender Document Download & Preparation :01 Hrs :00 Hrs Online Bid Submission :01 Hrs :00 Hrs The Contractors participating first time for e-tenders on GoM e-tendering portal will have to complete the Online Registration Process for the e-tendering portal. A link for enrollment of new bidders has been provided on All bidders interested in participating in the online e-tendering process are required to procure Class II or Class III Digital e-token having 2 certificates inside it, one for Signing/Verification purpose and another for Encryption/Decryption purpose. The tender should be prepared & submitted online using individual s Digital e-token.

2 An important Training Workshop on e-tendering procedure will be held on at 11:30 Hrs. at MFDC Head Office, Mumbai. Additional information, if required will be made available during office hours at above address. The Managing Director, Maharashtra Fisheries Development Corporation reserves the right to accept or reject any or all tenders without assigning any reason thereof. No correspondence shall be entertained in the subject matter. If any assistance is required regarding e-tendering (registration / upload / download) please contact GoM e-tendering Help Desk on number: (Pune Helpline), support.gom@nextenders.com The sale of the fish will be according to the availability of the fish at sites. It is expected to sale 500 Kgs of fish per day per center as per the size of the fish. The quantity of the fish is not guaranteed. The three types of fresh fish will be available namely- 1) Common Carp, 2) Pangasious, & 3) Tilapia from each center. The tenderers are requested to quote the rates for all three types of fishes. The selection of tender will be based on the financial capacity of the tenderer, its reputation in the fisheries market & highest rate. Selection of more than one tenderer is the right reserve with MFDC. Opening of received tenders at H.O., Mumbai on 27/09/2013 at a.m. in the presence of Tenderers. Additional information, if required will be made available during office hours at above address. The Managing Director, Maharashtra Fisheries Development Corporation reserves the right to accept or reject any or all tenders without assigning any reason thereof. No correspondence shall be entertained in the subject matter. Managing Director

3 NOTICE DETAILS Tender Reference no. MFDC/NFDB/FWFS/2013 Cost of blank tender document Rs. 1000/- EMD Amount Last Date and Time of Submission of Demand Draft for Tender Document Fees Last Date and Time of Submission of Demand Draft for EMD Rs. 20,000/- by demand draft only. On or before last date and time of Online Bid Submission stage as mentioned in e-tender TIME SCHEDULE, on working days. On or before last date and time of Online Bid Submission stage as mentioned in e-tender TIME SCHEDULE, on working days. Date,Time and Place of Pre Bid Meeting Venue of online opening of tender Address for Communication 19/09/2013 at hrs, MFDC Head Office, Mumbai M.F.D.C., N.K.M. International House, 3rd Floor, 178, Backbay Reclamation, B. M. Chinai Marg, Mumbai Tel/Fax No , Managing Director, MFDC, N.K.M. International House, 3rd Floor, 178, Backbay Reclamation, B. M. Chinai Marg, Mumbai Tel/Fax No , Contact Telephone & Fax Numbers Tel/Fax No , e-tendering Helpline Support: Telephone: Monday to Friday - Saturday - 09:00 AM - 08:00 PM 09:00 AM - 06:00 PM support.gom@nextenders.com

4 e-tender TIME SCHEDULE Please Note: All bid related activities (Process) like Tender Document Download, Bid Preparation, and Bid Submission will be governed by the time schedule given under Key Dates below Sr. No. Activities Start Date & Time -- Expiry Date & Time 1 Online Tender Release :00 Hrs To :00 Hrs 2 Online Tender Document Download :01 Hrs To :00 Hrs 3 Online Bid Preparation :01 Hrs To :00 Hrs 4 Online Technical Bid Closing :01 Hrs To :00 Hrs 5 Online Commercial Bid Closing :01 Hrs To :00 Hrs 6 Online Submission of Bid :01 Hrs To :00 Hrs *7 Online Tender Opening(Technical) :00 Hrs To :30 Hrs *8 Online Tender Opening(Commercial) :00 Hrs To :30 Hrs Activities to be performed by the Department Activities to be performed by the Bidders * Dates mentioned here, are scheduled dates for Bid Opening Activities. Any changes in dates of opening of technical and commercial bids shall be notified in 'Press Notice / Corrigendum' section on the e-tendering sub portal of the department before opening of the same.

5 INSTRUCTIONS TO BIDDERS GENERAL INSTRUCTIONS: To view- Tender Notice, Detailed Time Schedule, Tender Document for this Tender and subsequently purchase the Tender Document and its supporting documents, kindly visit following e-tendering website of Government of Maharashtra: The Contractors participating first time for e-tenders on GoM e-tendering portal will have to complete the Online Registration Process for the e-tendering portal. A link for enrollment of new bidders has been provided on All bidders interested in participating in the online e-tendering process are required to procure Class II or Class III Digital e-token having 2 certificates inside it, one for Signing/Verification purpose and another for Encryption/Decryption purpose. The tender should be prepared & submitted online using individual s Digital e-token. An important Training Workshop on e-tendering procedure will be held on at 11:30 Hrs. at MFDC Head Office Mumbai. e-tendering Tool Kit for Bidders (detailed Help documents, designed for bidders) has been provided on e-tendering website in order to guide them through different stages involved during e-tendering such as online procedure for Tender Document Purchase, Bid Preparation, Bid Submission. The interested contractors / bidders will have to make online payment (using credit card/debit card/net banking) of Rs. 1038/- (inclusive of all taxes) per bid per tender to online service provider of e-tendering system (Sify NexTenders) at the time of entering Online Bid Submission stage of the tender schedule. If any assistance is required regarding e-tendering (registration / upload / download) please contact GoM e-tendering Help Desk on number: (Pune Helpline), support.gom@nextenders.com PURCHASE AND DOWNLOADING OF TENDER FORM: The tender document is uploaded / released on Government of Maharashtra, (GOM) e-tendering website Tender document and supporting documents may be purchased and downloaded from following link of Maharashtra Fisheries Development Corporation Ltd. on e-tendering website of Government of Maharashtra, by filling Demand Draft details online. Subsequently, bid has to be prepared and submitted online ONLY as per the schedule. The Tender form will be available online only. Tender forms will not be sold / issued manually from M.F.D.C. office

6 Only those Tender offers shall be accepted for evaluation for which non-refundable Tender Fee of Rs.1000/- ( INR Rs Only), in the form of Demand Draft drawn in favour of Maharashtra Fisheries Development Corporation ltd payable at par at Mumbai, is deposited in the office of Maharashtra Fisheries Development Corporation ltd, Mumbai on or before scheduled date given in NOTICE DETAILS of the tender on working days. The bidders are required to download the tender document within the pre-scribed date & time mentioned in online tender schedule. After expiry of the date and time for tender document download, Department / Corporation will not be responsible for any such failure on account of bidders for not downloading the document within the schedule even though they have paid the cost of the tender to the Department / Corporation. In such case the cost of the tender paid by the bidders will not be refunded. TECHNICAL ENVELOPE (T1): First of all, Technical Envelope of the tenderer will be opened online through e- Tendering procedure to verify its contents as per requirements. At the time of opening of technical bid the tenderer should bring all the original documents that have been uploaded in the Online Technical Envelope (T1) so that same can be verified at the time of opening of technical bid. If the tenderer fails to produce the original documents at the time of opening of technical bid then the decision of the committee taken on the basis of document uploaded will be final and binding on the tenderer. If the various documents contained in this envelope do not meet the requirements, a note will be recorded accordingly by the tender opening authority and the said tenderer s Commercial Envelope will not be considered for further action but the same will be recorded. Decision of the tender opening authority shall be final in this regard. The commercial bids shall not be opened till the completion of evaluation of technical bids. The commercial Bids of only technically qualified Bidders as mentioned above will be opened.

7 COMMERCIAL ENVELOPE (C1): This envelope shall be opened online as per the date and time given in detailed tender schedule (if possible), through e-tendering procedure only, Conditions of Technical Tenders ( Form A ) A Earnest Money Deposit (ii) (iii.) The Tenderer should pay Earnest Money Deposit of Rs. 25,000/- by Demand Draft in favour of Maharashtra Fisheries Development Corporation Ltd., Mumbai as given in Tender notice is to be deposited in the office of Maharashtra Fisheries Development Corporation ltd Mumbai on or before scheduled date given in NOTICE DETAILS of the tender on working days. The Earnest Money Deposit will be forfeited if the tenderer fails to complete the contract according to terms and conditions of tender if accepted. Tenders without Earnest Money shall be rejected. A copy of PAN and a xerox copy of last three years income tax return statement should be enclosed with the Tender Form A I. An attested copy of the valid VAT or Central Sales Tax registration, clearance certificate up to March, 2012, should be enclosed with the Tender Form A. Or if concession is provided then tenderers should submit a xerox copy of certificate issued by relates sales tax office signed by authentic officer, If applicable. Tenders received without the VAT clearance certificate are liable to be rejected, excluding to the fisheries co-operative society of the state. Where it is not applicable they have to submit their request to M.D. MFDC to have relaxation from this clause. II. Last three years audited copies of balance sheet and P&L Accounts should be enclosed with tender-a. III. It is also mandatory to enclose a non defaulter certificate self declared An affidavit on Rs. 100/- stamp paper should be enclosed for the private entrepreneurs, declaring them to be non defaulter. Any defaulter of state government organizations, undertakings / and M.F.D.C, will not be entertained. IV. The self experience certificate should be enclosed with the Bid-A. Experience of trading of fresh fish will be counted on the basis of transaction of purchase and sale of fish for last three years which is reflected in their balance sheet & PL statement.

8 V. Validity of the offer should be mentioned in Form A Tenders. Tenders with less VI. (i) than 360 days Validity will not be considered. No rates should be quoted in the Technical Tender (Form A ). (ii)opening of Tenders : The bids that are submitted online successfully will be opened shall be opened online as per the date and time given in detailed tender schedule (if possible), through e-tendering procedure only in the presence of bidders. VII. If the highest tender, whose rates are finalised and approved, fails to remit the amount within stipulated time, MFDC has right to sale it any where in the market and no compemsation will be paid to him. VIII. The amount of the fish have to be paid by the cheque of any commercial bank and no cash transaction will be made for sale of fish. IX. If the fish is available on daily basis, daily cheque payment have to be made by the successful tenderer. X. If the participating tenderer tries to hide the facts or any false information is submitted by him then his tender shall be treated as cancelled and the Earnest Money Deposit shall be forfeited. XI. It is pertinent for the tenderer or his authorised representative to attend the Tender opening. XII. The Maharashtra Fisheries Development Corporation, Mumbai reserves the right to distribute the orders at acceptable rates amongst two or more tenderer or may accept or reject any tender without assigning any reasons thereto. XIII. Failure to observe any of the conditions mentioned above will result in the Tenders being summarily rejected. XIV. The M.F.D.C. reserves the rights to accept or reject any/all tender/s without assigning any reason thereof. XV. Any legal disputes shall be restricted to MUMBAI Jurisdiction only. XVI. That in the event of either party being rendered unable by "force majeure" to perform any obligation required to be performed by it under this agreement, the relative obligation of the party affected by such force majeure shall after notice under this clause be suspended for the period during which such clause lasts. The term Force Majeure as used herein shall mean act of god, war, strikes or riots, fire, floods, Cyclone and Earth Quack act or regulation of the Govt. of India / State Govt. or any of its authorised Agencies. Upon the occurrence of any force majeure

9 cause and upon its termination, the party alleging that it has been rendered unable as aforesaid, shall notify the other party in writing within Twenty Four (24) hours of the alleged beginning and ending there of giving full particulars and satisfactory explanation in support of its claim. Time for performance of the relative obligation suspended by the force majeure shall then stand extended by the period for which such cause lasts without any economical burden on Principal. XVII. The quantity of fish is depend on the growth of fish in cages. XVIII. The successful tenderer have to make his own arrangement for lifting of fish from the site. XVII Arbitration: Any dispute, claims or rights arising out of or in relation to this contract shall be referred for Arbitration to an Arbitrator appointed by the secretary, Department of Animal Husbandry, Dairying and Fisheries, Ministry of A.D.F., Govt of Maharashtra. Arbitration shall be conducted in accordance with the provisions of the Arbitration and Conciliation Act 1996 and the venue for the arbitration shall be at Mumbai.

10 TENDER FORM B INSTRUCTIONS TO TENDERS - TERMS & CONDITIONS 1. The rates should be quoted Separately for Common carp, Tilapia and Phangasious at Destination ( The list of the destination is enclosed as annexure-1 2. Tenderer are requested to quote rate as per the list of destination given in annexure Typed rates should be quoted both in words and figures. All corrections must be duly attested by the Tenderer. Tender Form No. & Name of Scheme, Code No. of items should be quoted on the envelope. 4. The payment will be on daily basis, on the same day before lifting the fish from site by cheque only. If the cheque bounces then the security deposit will be forfeited. 5. Validity less than 360 days of tender will be rejected. 6. More than one offer from one tenderer at each center will be treated as invalid. 7. Conditional offer will be rejected/ not considered. 8. Successful tenderer will be required to pay an amount of Rs. 3,75,000/- as security deposit and enter into an agreement for the due performance of the contract. In event of the order being placed against the tenderers, and the tenderers fail to lift up the fish then the amount of security deposit will be forfeited. The Managing Director, M.F.D.C., Mumbai in his sole discretion shall take action deemed fit as under. (i) The offer of the defaulting tenderer will be cancelled. (ii) The defaulting tenderer will be penalised to the extent of the difference of rate at which the remaining tenderer will be executed by next to H1 & respectively to complete the whole tender. 9. In the case of non-lifting of fish or delayed in lifting of fish against the production of fish, the M.D., M.F.D.C. reserve its right to impose such penalty in its sole discretion as it thinks fit. 10. The M.D., M.F.D.C. reserves the rights to accept or reject any/all tender/s without assigning any reason thereof. 11. If the defaulting tenderer fails to pay the penalty in that case his tender will not be considered by the M.F.D.C. in future as well as the same will be informed to the Government departments. 12. The seeds should be adequately acclimatized for transportation before effecting delivery to the required destination.

11 13. The M.F.D.C. reserves the rights to accept or reject any/all tender/s without assigning any reason thereof. 14. Any legal disputes shall be restricted to MUMBAI Jurisdiction only. Arbitration: Any dispute, claims or rights arising out of or in relation to this contract shall be referred for Arbitration to an Arbitrator appointed by the secretary, Department of Animal Husbandry, Dairying and Fisheries, Ministry of A.D.F., Govt of Maharashtra. Arbitration shall be conducted in accordance with the provisions of the Arbitration and Conciliation Act 1996 and the venue for the arbitration shall be at Mumbai. Managing Director The Maharashtra Fisheries Development Corporation Ltd. (A Govt. of Maharashtra undertaking) N.K.M. International House, 3rd Floor, 178, Backbay Reclamation, B. M. Chinai Marg, Mumbai Tel/Fax No ,

12 Fresh Water FISH SEED( FRY ) supply. TENDER FORM B (COMMERCIAL) (To be submitted in original at MFDC, Mumbai) Note: - Tender Form B will be made available to bidders as Online Commercial Form on the website during Online Bid Preparation stage. Bidders should fill the required information in this form, online only. Tender Form No. MFDC/TECH/NFDB/FF/01/.../2013 Tender Code No. MFDC/MP/FF/01/2013. Validity of acceptance of Tender : (Tender shall remain valid till) : 360days after opening the tender. Sr. No Name of the Item & details information 1 Common carp (Above 750 gm) 2 Red Tilapia (Above 500 gm) 3 Black Tilapia (Above 500 gm) 4 Pangassius (Above 750 gm) Reservoir 1 Reservoir 2 Reservoir 3 Bor Reservoir Mulanagar Tarali Reservoir Tq. Selu, Reservoir Tq. Patan Dist. Wardha Tq. Rahuri Dist. Satara Rate per Kg Dist. Ahamadnagar Rate per Kg Rate per Kg Signeture of tenderer

13 Undertaking To, The Managing Director, Maharashtra Fisheries Development Corporation Limited., Mumbai. Sir, With reference to your Advertisement dated., I agree to abide by all the terms and conditions mentioned in tender document. If my tender is approved, I promise to lift up the fresh fish from Destination, immediately after order for lifting fish as per availability obtained by me. Yours faithfully, Signature of Tenderer with Stamp Place :... Name : Date :.../.../2013 Address : Phone No. : INSTRUCTION TO BIDDERS FOR ONLINE BID PREPARATION & SUBMISSION

14 During the activity of Bid Preparation, the tenderer is required to upload all the documents of the technical bid by scanning the documents and uploading it in the PDF format. This activity of uploading the documents as well as preparation of commercial bid and other Annexures enclosed with the tender (if any) should be completed within the pre-scribed schedule given for bid preparation. After Bid Preparation, the tenderer is required to complete Bid Submission activity within pre-scribed schedule without which the tender will not be submitted. Interested contractors / bidders will have to make online payment (using credit card/debit card/net banking/cash Card) of Rs. 1038/- (inclusive of all taxes) per bid per tender to online service provider of e-tendering system (Sify NexTenders) at the time of entering Online Bid Submission stage of the tender schedule. Non-payment of processing fees will result in non submission of the tender and Department will not be responsible if the tenderer is not able to submit their offer due to non- payment of processing fees to the e-tendering agency. Detailed list of different modes of online payment to e-tendering service provider (E- Payment Options) has been provided under E-Tendering Toolkit For Bidder section of The date and time for online submission of envelopes shall strictly apply in all cases. The tenderers should ensure that their tender is prepared online before the expiry of the scheduled date and time and then submitted online before the expiry of the scheduled date and time. No delay on account of any cause will be entertained. Offers not submitted online will not be entertained. If for any reason, any interested bidder fails to complete any of online stages during the complete tender cycle, department shall not be responsible for that and any grievance regarding that shall not be entertained. Final List of documents / Information to be uploaded / submitted online:

15 The following documents should be uploaded by the bidders in the same order as mentioned below, in the form of PDF Files on the e-tendering website during Online Bid Preparation stage. 1. Scanned copy of Demand Draft for Tender Document Fees 2. Scanned copy of Demand Draft for Earnest Money Deposit 3. Experience certificate showing minimum 3 years experience of supply of fish seeds to the State 4. A copy of PAN Card 5. Income tax return statement for last 3 year 6. Income Tax clearance Certificate 7. Valid VAT or Central Sales Tax registration Certificate 8. VAT or Central Sales Tax Clearance Certificate OR VAT/CST Concession Certificate (if applicable) 9. Audited copies of balance sheet and P&L Accounts for last 3 years 10. Self Declared Non Defaulter certificate in the form of an affidavit 11. Tender Form 'A' duly signed and sealed as per the prescribed format 12. Undertaking by the bidder, duly signed and sealed as per the prescribed format Note: During Online Bid Preparation, apart from the above mentioned documents, if any need arises to upload additional documents, an option to upload additional documents has been provided in the e-tendering software which will be available to bidders during online Bid Preparation stage.