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1 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * MINUTES Meeting of the Retirement Board of Trustees of the FIREMEN S ANNUITY AND BENEFIT FUND OF CHICAGO 20 S. Clark Street, Ste 1400, Chicago, IL Regular Meeting No Wednesday, February 17, :00 a.m. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *

2 February 17, 2016 Regular Meeting No Agenda 1. Roll Call A. Request from Members of the Public to Address the Board 2. Approval of Administrative Items A. Approval of Minutes Regular Meeting B. Minimum Formula Annuities C. Widow s and Children s Annuities D. Refunds E. Death Benefits F. Partial Payments G. Benefit Recalculations H. Requests for Permission I. Removals 3. Request for Approval of Payments Pursuant to Administrative and Court Order 4. Consideration for Approval of the Following Matters A. Occupational Disease Disability i. FPM Barbara Enos, Ambulance 56 Atty: Jerome F. Marconi... DEFERRED B. Duty Disability i. FE Ronald Clark, Engine :00 a.m. C. Remand from Circuit Court i. Alicia Brown Atty: Phillis Price... 9:30 a.m. 5. Approval of Board Physician Reviews of Disability Recipients 6. Gift Fund (Information Only) 7. Expenditures A. Administrative Expenses for Board Review and Approval B. Request for Expenditure (None) C. Request for Approval of Trustee Travel/Education (None) 8. Executive Director s Report A. Monthly Report 9. Other Business A. Investment B. Legal i. Legal Status Report C. Legislative D. Budget i. Update on Executive Search Firm 10. Miscellaneous A. Consideration of Communications Policy B. Discussion of Benefits Provided to Members under the Public Safety Act (PCEBA)

3 Page 1 Firemen's Annuity & Benefit Fund of Chicago, February 17, 2016 Regular Meeting No Minutes 1. ROLL CALL: President Michael Shanahan, Secretary Anthony Martin and Trustees, Timothy McPhillips, Susana Mendoza and Anthony Vasquez. TRUSTEES PRESENT LATER: (None) TRUSTEES ABSENT: Trustee Daniel Fortuna, Kurt Summers, Jr., and Dan Widawsky OTHERS PRESENT: Fund Physicians George S, Motto M.D. and Daniel Samo, M.D, Fund Attorneys, Mary Patricia Burns, and Vincent Pinelli; Executive Director Kenneth Kaczmarz and Fund Staff Tom Kulbida and Lori Lund. Fund Staff Michael Moran, Jaclyn McAllister and Matthew Clark were present for the Administrative Items. A. REQUEST TO ADDRESS THE BOARD: (None) 2. ADMINISTRATIVE ITEMS: A. APPROVAL OF MINUTES: REGULAR MEETING 1021, JANUARY 28, 2016: On motion of Martin, seconded by Vasquez, the minutes of the regular meeting number 1021, held on January 28, 2016 were approved each member having been previously furnished with a copy. The vote was: B. MINIMUM FORMULA ANNUITIES: On motion of Martin, second by McPhillips, and by unanimous vote, the applications for minimum formula annuities presented in Regular Meeting No Docket (incorporated as part of these Minutes as Exhibit 1) were approved, and granted to those applicants under the provisions of the Code in the amounts and under the terms set forth. The vote was: - 1 -

4 Page 2 Firemen's Annuity & Benefit Fund of Chicago, February 17, 2016 Regular Meeting No Minutes ADMINISTRATIVE ITEMS: C. WIDOW S ANNUTITIES: On motion of Martin, second by Mendoza, the applications for widows' and childrens annuities presented in Regular Meeting No Docket (incorporated as part of these Minutes as Exhibit 1) were approved and granted to those applicants under the provisions of the Code in the amounts and under the terms set forth. The vote was: D. REFUNDS OF CONTRIBUTIONS: (NONE) E. DEATH BENEFITS: On motion of Martin, second by Vasquez, and by unanimous vote, the applications for ordinary death benefits presented in Regular Meeting No Docket (incorporated as part of these Minutes as Exhibit 1) were granted under the provisions of the Code in the amounts and under the terms set forth. The vote was: F. PARTIAL PAYMENTS: On motion of Martin, second by McPhillips the applications for pro rata payments on account of the death of annuitants, pensioners and beneficiaries presented in Regular Meeting No Docket (incorporated as part of these Minutes as Exhibit 1) were granted under the provisions of the Code in the amounts and under the terms set forth. The vote was: - 2 -

5 Page 3 Firemen's Annuity & Benefit Fund of Chicago, February 17, 2016 Regular Meeting No Minutes ADMINISTRATIVE ITEMS: G. BENEFIT RECALCULATIONS: REFUND ERRORS IN DEDUCTIONS: COLLECT ERRORS IN DEDUCTIONS: On motion of Martin, second by Mendoza to approve the foregoing Benefit Recalculations presented in Regular Meeting No Docket. The vote was: H. REQUEST FOR PERMISSION: GUARDIANSHIP: On motion of Martin, second by McPhillips the Guardianship request presented in Regular Meeting No Docket (incorporated as part of these Minutes as Exhibit 1) was approved. The vote was: I. REMOVALS: On motion of Martin, seconded by Vasquez, all changes to the rolls as presented in Regular Meeting No Docket (incorporated as part of these Minutes as Exhibit 1) were directed to be recorded. The vote was: 3. PAYMENTS PURSUANT TO ADMINISTRATIVE AND COURT ORDERS: On motion of Martin, seconded by McPhillips to approve the Payments Pursuant to Administrative and Court Orders, QILDRO Orders as presented in Regular Meeting No 1022 Docket (incorporated as part of these Minutes as Exhibit 1). The vote was: - 3 -

6 Page 4 Firemen's Annuity & Benefit Fund of Chicago, February 17, 2016 Regular Meeting No Minutes 5. BOARD REVIEW OF DISABILITY RECIPIENTS: On motion of Martin, second by Mendoza to approve the Board Physician s recommendations for reexamination scheduling. The vote was: 6. GIFT FUND: INFORMATION ONLY 7. EXPENDITURES: A. ADMINISTRATIVE EXPENSES FOR BOARD REVIEW AND APPROVAL: On motion of Martin, seconded by McPhillips the Board reviewed and approved the administrative expenses of the Fund as presented in Regular Meeting No Docket (incorporated as part of these Minutes as Exhibit 2) also to include payment of January, 2016 Burke, Burns and Pinelli bill in the amount of $17, The vote was: B. REQUEST FOR EXPENDITURES: (None) C. REQUEST FOR TRUSTEE TRAVEL: (None) 8. EXECUTIVE DIRECTOR S REPORT: A. MONTHLY REPORT: On motion of Martin, second by McPhillips to spread the Executive Director s Report upon the record. The vote was: - 4 -

7 Page 5 Firemen's Annuity & Benefit Fund of Chicago, February 17, 2016 Regular Meeting No Minutes 9. OTHER BUSINESS: B. LEGAL: i. Legal Status Report On motion of Martin, second by Vasquez to accept and spread the Legal Status Report upon the record. The vote was: B. LEGISLATIVE: i. HB6295 Digital Record ii. HB6298 Securities Lending iii. HB 6296 Tier II Correction iv HB 6297 Clarification of Duty Death On motion of Martin, second by McPhillips to authorize the Executive Director to approve an impact statement for HB6297. The vote was: On motion of Martin, second by Mendoza to spread the McCabe report and current proposed bills upon the record. The vote was: 10. MISCELLANEOUS: A. CONSIDERATION OF COMMUNICATIONS POLICY: The Board requested that the draft Communications Policy be revised as an Administrative Guideline and requested that Fund staff work with the Fund s attorney and Trustee Summers to revise

8 Page 6 Firemen's Annuity & Benefit Fund of Chicago, February 17, 2016 Regular Meeting No Minutes MISCELLANEOUS: B. DISCUSSION OF BENEFITS PROVIDED TO MEMBERS UNDER THE PUBLIC SAFETY ACT (PSEBA): The Board reviewed a request from Local 2 and discussed various opportunities for communications with members regarding PCEBA such at time of disability grant further review is necessary to determine what involvement, if any the Fund will regarding this program. Trustees concurred with Fund Counsel s recommendation that a letter, written by Local 2 on Local 2 stationary, addressing the existence of PSEBA benefits would be distributed to members granted disability benefits along with other information provided at the time of grant. 4. HEARINGS: DUTY DISABILITY APPLICATIONS: The Secretary presented the application for duty disability benefits made to and sworn by: RONALD L CLARK, FIRE ENGINEER, ENGINE 129 And witnessed in the office of the Fund, accompanied by staff accountant's letter as to amounts and all necessary records. After review of the relevant records by the Board and its Physician, a hearing having been held and after due deliberation, on motion of Martin, second by McPhillips to grant duty disability benefits. The vote was: By roll call vote duty disability benefits were granted pursuant to Illinois Compiled Statutes, 40 ILCS 5/6-151 and the express findings of the Board, in the amount of $6, a month AND $30.00 a month each for minor children Shayna and summer, beginning January 24, Not Present: Fortuna, Summers, Wadawsky On motion of Martin, second by Mendoza to request Continued Case Management and schedule a reexamination of Mr. Clarks disability status in 6 months. The vote was: Not Present: Fortuna, Summers, Wadawsky After review of the Findings of Fact prepared by Fund counsel, on motion of Martin, second by Vasquez to adopt the Findings in the Clark matter. The vote was: Not Present: Fortuna, Summers, Wadawsky - 6 -

9 Page 7 Firemen's Annuity & Benefit Fund of Chicago, February 17, 2016 Regular Meeting No Minutes HEARINGS: REMAND FROM THE CIRCUIT COURT: ALICIA BROWN, PARAMEDIC IN CHARGE, DUTY DISABILITY since October 19, 2011 Attorney: PHYLLIS PRICE Ms. Brown s attorney having requested a deferral there was a motion by Martin, second by McPhillips consistent with council s recommendations to set a Special Meeting for next week. The vote was: Not Present: Fortuna, Summers, Wadawsky OTHER BUSINESS: A. INVESTMENT: i. Callan Associates 4 th Quarter 2015 Review ii. Northern Trust Performance Flash: January 2016 iii. Statement of Asset Allocation: February 12, 2016 iv. Cash Needs: February 2016 (Potential motion to raise cash to fund expenditures) v. Capital Calls vi. MFDBE Brokers: December 2015 vii. Investment Consultant RFP Update viii. Investment Advisor Updates Adams Street Partners 6 Chicago Equity Partners Pomona Capital IX Rhumbline Advisers Keeley Asset Management (Callan) William Blair & Co ix. Board Resolution Revision (Potential motion tp revise authorized signer parameters) - 7 -

10 Page 8 Firemen's Annuity & Benefit Fund of Chicago, February 17, 2016 Regular Meeting No Minutes OTHER BUSINESS: INVESTMENT: On motion of Martin, second by McPhillips to drawdown $20.2M as recommended by the Chief Investment Officer from the following accounts: $5.7M Fund Office; $5.0M Earnest Core; $4.0M WAMCO; $3.0M Rhumbline; and $2.5M Loomis. The vote was: On motion of Martin, second by Mendoza to make an allocation to Pomona, an amount to be determined after successful negotiation of contract. The vote was: On motion of Martin, second by McPhillips to have counsel draft a policy to allow for the revision to the Fund s Investment Policy to allow for removal of the ban on Sudan investments (passive investments) as recommended by the Chief Investment Officer. The vote was: On motion of Martin, second by Mendoza to authorize an amendment to the resolution to allow various parties to authorize withdraws from the Northern Trust bank account. The vote was: D. BUDGET: i. Update on Executive Search Firm The foregoing matter was deferred for discussion to the Special Meeting to be scheduled for February 24, All information has been distributed for review. There being no further business to discuss, the meeting was adjourned

11 Page 1 Firemen's Annuity & Benefit Fund of Chicago, February 17, 2016 Regular Meeting No Docket EXHIBIT 1 1. ROLL CALL: A. REQUEST FROM MEMBERS OF THE PUBLIC TO ADDRESS THE BOARD: 2. APPROVAL OF ADMINISTRATIVE ITEMS: A. APPROVAL OF MINUTES: REGULAR MINUTES: B. RETIREMENT ANNUITIES: MINIMUM FORMULA ANNUITIES: HUMBERTO CASTRO, FIREFIGHTER, ENGINE 57, Duty Disability since 06/02/1999 Ent CFD: 11/01/1986 $5, beginning 02/13/2016 Retired: 02/13/2016 based on 75% of Final Average Salary $ annuity increment, 3%, begins 03/01/ MARGARET M MURPHY, PARAMEDIC FIELD CHIEF, Ent CFD: 07/16/1986 $8, beginning 01/04/2016 Retired: 01/04/2016 based on 75% of Final Average Salary $ annuity increment, 1.5%, begins 05/01/2021 last one on 01/01/2040 1

12 Page 2 Firemen's Annuity & Benefit Fund of Chicago, February 17, 2016 Regular Meeting No Docket C. SURVIVOR ANNUITIES: WIDOW'S ANNUITIES: NELLY ALICOATE, widow of JEROME J ALICOATE, Retired since 02/14/1980 Ent CFD: 10/18/1954 $1, beginning 01/14/2016 Deceased: 01/13/ LAURA LEE BARNA, widow of RICHARD J BARNA, Retired since 04/12/1982 Ent CFD: 01/16/1959 $1, beginning 01/08/2016 Deceased: 01/07/ ELSA J BRADTKE, widow of WILLIAM G BRADTKE, Retired since 10/20/2000 Ent CFD: 12/22/1973 $2, beginning 01/14/2016 Deceased: 01/13/ MARY A BURKE, widow of GERALD J BURKE, Retired since 11/15/1997 Ent CFD: 07/16/1965 $2, beginning 01/04/2016 Deceased: 01/03/ AUDREY E KONIE, widow of WILLIAM J KONIE, Retired since 05/02/1984 Ent CFD: 12/16/1953 $2, beginning 01/04/2016 Deceased: 01/03/ IRENE C MCCAFFERTY, widow of MARTIN J MCCAFFERTY, Retired since 11/01/2000 Ent CFD: 06/01/1964 $2, beginning 10/19/2015 Deceased: 10/18/ ROSE A RUSSELL, widow of JOHN D RUSSELL, Retired since 11/07/1999 Ent CFD: 04/07/1961 $3, beginning 01/09/2016 Deceased: 01/08/2016 EXHIBIT 1 2

13 Page 3 Firemen's Annuity & Benefit Fund of Chicago, February 17, 2016 Regular Meeting No Docket D. REFUNDS: (NONE) E. DEATH BENEFITS: JEROME J ALICOATE, FIREFIGHTER, ENGINE 71, Retired from 02/14/1980 to 01/13/2016 Ent CFD: 10/18/1954 $6, $6, to NELLY ALICOATE, WIFE Deceased: 01/13/ RICHARD J BARNA, LIEUTENANT, HOOK & LADDER 39, Retired from 04/12/1982 to 01/07/2016 Ent CFD: 01/16/1959 $6, $6, to LAURA LEE BARNA, WIFE Deceased: 01/07/ WILLIAM G BRADTKE, FIREFIGHTER, ENGINE 91, Retired from 10/20/2000 to 01/13/2016 Ent CFD: 12/22/1973 $6, $6, to ELSA J BRADTKE, WIFE Deceased: 01/13/ GERALD J BURKE, FIREFIGHTER, ENGINE 127, Retired from 11/15/1997 to 01/03/2016 Ent CFD: 07/16/1965 $6, $6, to MARY A BURKE, WIFE Deceased: 01/03/ WILLIAM J KONIE, BATTALION CHIEF, HEADQUARTERS, Retired from 05/02/1984 to 01/03/2016 Ent CFD: 12/16/1953 $6, $6, to AUDREY E KONIE, WIFE Deceased: 01/03/ MARTIN J MCCAFFERTY, FIREFIGHTER, TRUCK CO 45, Retired from 11/01/2000 to 10/18/2015 Ent CFD: 06/01/1964 $6, $6, to IRENE C MCCAFFERTY, WIFE Deceased: 10/18/ JOHN D RUSSELL, FIRE ENGINEER, ENGINE 64, Retired from 11/07/1999 to 01/08/2016 Ent CFD: 04/07/1961 $6, $6, to ROSE A RUSSELL, WIFE Deceased: 01/08/2016 EXHIBIT 1 3

14 Page 4 Firemen's Annuity & Benefit Fund of Chicago, February 17, 2016 Regular Meeting No Docket F. PARTIAL PAYMENTS: JEROME J ALICOATE, Retired from 02/14/1980 to 01/13/2016 Deceased: 01/13/2016 $ $ to NELLY ALICOATE, WIFE RICHARD J BARNA, Retired from 04/12/1982 to 01/07/2016 Deceased: 01/07/2016 $ $ to LAURA LEE BARNA, WIFE SOPHIE J BIELAWSKI, Widow's Annuity from 09/02/2011 to 12/04/2015 Deceased: 12/04/2015 $ $ to EILEEN R FOWLES, DAUGHTER WILLIAM G BRADTKE, Retired from 10/20/2000 to 01/13/2016 Deceased: 01/13/2016 $1, $1, to ELSA J BRADTKE, WIFE GERALD J BURKE, Retired from 11/15/1997 to 01/03/2016 Deceased: 01/03/2016 $ $ to MARY A BURKE, WIFE JAMES M CODY, Retired from 07/04/2003 to 11/28/2015 Deceased: 11/28/2015 $5, $5, to JULIE A CODY, DAUGHTER AUDREY CONLEY, Widow's Annuity from 08/23/2013 to 12/13/2015 Deceased: 12/13/2015 $1, $1, to KAREN KACZMAREK, DAUGHTER JOSEPH A CORDERO SR, Retired from 04/11/1992 to 01/03/2016 Deceased: 01/03/2016 $ $ to KAREN JO POLEWACZYK, DAUGHTER CATHERINE T DOODY, Widow's Annuity from 11/01/1996 to 11/20/2014 Deceased: 11/20/2014 $ $ to THOMAS DOODY, SON JAMES E FANT, Retired from 11/15/1995 to 11/27/2015 Deceased: 11/27/2015 $4, $4, to JILL S RAGO, DAUGHTER WILLIAM J KONIE, Retired from 05/02/1984 to 01/03/2016 Deceased: 01/03/2016 $ $ to AUDREY E KONIE, WIFE WALTER J LYNCH, Retired from 07/24/1993 to 09/19/2015 Deceased: 09/19/2015 $3, $3, to SCOTT M LYNCH, TRUSTEE/SON MARTIN J MCCAFFERTY, Retired from 11/01/2000 to 10/18/2015 Deceased: 10/18/2015 $3, $3, to IRENE C MCCAFFERTY, WIFE MARY D OATES, Widow's Annuity from 10/07/2005 to 11/02/2015 Deceased: 11/04/2015 $ $ to TOM OATES, SON THOMAS V RAYCHEK, Retired from 11/06/2001 to 11/24/2015 Deceased: 11/24/2015 $2, $2, to THERESA J MUSOLF, SISTER JOHN D RUSSELL, Retired from 11/07/1999 to 01/08/2016 Deceased: 01/08/2016 $1, $1, to ROSE A RUSSELL, WIFE JAMES J SCHAEFER, Retired from 09/16/1998 to 11/15/2015 Deceased: 11/15/2015 $2, $2, to THOMAS E SCHAEFER, BROTHER WILLIAM A TORPY, Retired from 04/27/2006 to 12/29/2015 Deceased: 12/29/2015 $ $ to RICHARD TORPY, BROTHER EXHIBIT 1 4

15 Page 5 Firemen's Annuity & Benefit Fund of Chicago, February 17, 2016 Regular Meeting No Docket G. BENEFIT RECALCULATIONS: REFUND ERRORS IN DEDUCTIONS: DANIEL BOUBEL, Retired since 09/30/2015. Refund $52.01 for TH QTR DAP COLLECT ERRORS IN DEDUCTIONS: DWAYNE O COLLINS, Retired since 12/18/2014. Collect $78.02 for 2014 MANUAL DAP THOMAS J COLWELL, Retired since 07/08/2014. Collect $73.46 for 2014 MANUAL DAP PATRICIA A NASH, Widow since 07/05/2014. Collect $73.46 for 2014 MANUAL DAP JAMES TAYLOR, Retired since 07/12/2014. Collect $73.46 for 2014 MANUAL DAP EXHIBIT 1 5

16 Page 6 Firemen's Annuity & Benefit Fund of Chicago, February 17, 2016 Regular Meeting No Docket H. REQUEST FOR PERMISSION: GUARDIANSHIP: EDWARD P SYCHOWSKI BY HYACINTH G SYCHOWSKI, WIFE Retired since 04/18/1986 Power of Attorney and Doctor's letter on file. I. REMOVALS: DONALD H MARGRAFF Annuity Died 01/25/2016 JOSEPH F SIPIORA Annuity Died 01/28/2016 RICHARD L VANHORN Annuity Died 01/30/2016 MARGARET E DEAL Widow's Annuity Died 02/03/2016 MALACHY R FLISK Annuity Died 02/03/2016 GEORGE R OSHINSKI Annuity Died 02/03/2016 JOSEPHINE BOYICH Widow's Annuity Died 01/26/2016 MICHAEL J STIRN Annuity Died 02/05/2016 MATTHEW GALLAGHER $30.00 Disability Attain Age 18 02/18/2016 RYAN CNOTA $30.00 Disability Attain Age 18 02/18/2016 EXHIBIT 1 6

17 Page 7 Firemen's Annuity & Benefit Fund of Chicago, February 17, 2016 Regular Meeting No Docket 3. PAYMENTS PURSUANT TO ADMINISTRATIVE AND COURT ORDERS: EXHIBIT 1 IRS Levy: SANTIAGO SOLIS Minimum Formula Annuity since 08/04/2008 RESCIND Order: FORM 668-A(ICS) Date Entered: 10/27/2015 Termination: 01/31/2016 Amount: $2, per Month Payable to UNITED STATES TREASURY QILDRO: KEVIN E DROZD Minimum Formula Annuity since 10/19/2011 ENTER Order: 13D Date Entered: 02/02/2016 Effective: 02/01/2016 Amount: $2, per Month plus a portion of all future automatic increases Payable to MARILYN DROZD 7

18 Page 8 Firemen's Annuity & Benefit Fund of Chicago, February 17, 2016 Regular Meeting No Docket 4. HEARINGS: OCCUPATIONAL DISEASE DISABILITY APPLICATIONS: BARBARA J ENOS, PARAMEDIC, AMBULANCE 56, APPLICATION DEFERRED Ent CFD: 11/03/2003 $4, beginning 09/30/2015 EXHIBIT 1 Attorney: JEROME F. MARCONI DUTY DISABILITY APPLICATIONS: RONALD L CLARK, FIRE ENGINEER, ENGINE 129 Ent CFD: 12/01/1992 $6, beginning 01/24/2016 $30.00 a month each for 2 minor children, SHAYNA V, SUMMER Witnesses: EMT/FF Claude A. Raines, Truck 50 EMT/FE Clevland Gilmore, Engine 73 REMAND FROM CIRCUIT COURT: ALICIA BROWN, PARAMEDIC IN CHARGE, DUTY DISABILITY SINCE October 19, 2011 Attorney: PHYLLIS PRICE 8

19 Page 9 Firemen's Annuity & Benefit Fund of Chicago, February 17, 2016 Regular Meeting No Docket 5. BOARD REVIEW OF DISABILITY RECIPIENTS: (See Reexamination Addendum) EXHIBIT 1 6. GIFT FUND: INFORMATION ONLY: (See Gift Fund Addendum) 7. EXPENDITURES: A. ADMINISTRATIVE EXPENSES FOR BOARD REVIEW AND APPROVAL: B. REQUEST FOR EXPENDITURES: (None) C. REQUEST FOR TRUSTEE TRAVEL: (None) 8. EXECUTIVE DIRECTOR S REPORT: A. MONTHLY REPORT: 9. OTHER BUSINESS: A. INVESTMENT: (See Investment Agenda) B. LEGAL: i. Legal Status Report 9

20 Page 10 Firemen's Annuity & Benefit Fund of Chicago, February 17, 2016 Regular Meeting No Docket OTHER BUSINESS: C. LEGISLATIVE: EXHIBIT 1 i. HB6295 Digital Record ii. HB6298 Securities Lending iii. HB 6296 Tier II Correction iv HB 6297 Clarification of Duty Death D. BUDGET: i. Update of Executive Search Firm 10. MISCELLANEOUS: A. CONSIDERATION OF COMMUNICATIONS POLICY: B. DISCUSSION OF BENEFITS PROVIDED TO MEMBERS UNDER THE PUBLIC SAFETY ACT (PCEBA): 10

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