Amador Regional Sanitation Authority

Transcription

1 Amador Regional Sanitation Authority Servicing Amador City, Martell, & Sutter Creek A G E N D A July 26, :00 A.M. Regular Meeting SUTTER CREEK COMMUNITY BUILDING 33 CHURCH STREET, SUTTER CREEK 1. CALL TO ORDER AND ESTABLISH A QUORUM 10:00 AM 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. PUBLIC FORUM Discussion items only, no action to be taken. Any person may address the Board at this time upon any subject within the jurisdiction of the Amador Regional Sanitation Authority; however, any matter that requires action may be referred to staff and/or Committee for a report and recommendation for possible action at a subsequent Board meeting. Please note there is a five (5) minute limit per topic. 4. INFORMATION/CORRESPONDENCE For Information Only. 5. * * * * 6. * * * * * 7. * * CONSENT AGENDA Items listed on the consent agenda are considered routine and may be enacted in one motion. Any item may be removed for discussion at the request of the Board or the Public. A. Approval of Minutes of June 28, 2017 B. Warrants June thru July C. June Financial Statements D. Adopt Resolution * Authorizing the ARSA Interim General Manager and ARSA Engineer to apply for FEMA Grant funding for storm damages to Allen Ranch Road, Henderson Reservoir and Preston Reservoir. SYSTEM STATUS REPORT- For information and discussion. A June Monthly Monitoring Report B. Irrigation C. Henderson Dam D. Preston Reservoir E. Water Balance ADMINISTRATIVE MATTERS A. Adopt Resolution * Adopting the annual operating budget. B. Master Plan For information and staff direction. C. Update regarding Gold Rush Ranch in the City of Sutter Creek For information only. 8. CLOSED SESSION A. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION Litigation pursuant to paragraph (1) of subdivision (d) of Section : CDCR v. ARSA et. al. Case No. 17-CV REPORT OUT OF CLOSED SESSION 10. ADJOURNMENT * Attachments The next scheduled meeting is WEDNESDAY, August 23, :00 A.M at SUTTER CREEK COMMUNITY BUILDING 33 CHURCH STREET, SUTTER CREEK Proceedings of the Meeting will be tape recorded. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (209) Notification 48 hours prior to the meeting will allow for reasonable arrangements to be made.

2 Item 5A Amador Regional Sanitation Authority Servicing Amador City, Martell, & Sutter Creek MINUTES OF THE BOARD OF DIRECTORS MEETING June 28, 2017 Present: Robin Peters, Chairman Jim Swift, Board Member Frank Axe, Board Member Susan Bragstad, Board Member Absent: Richard Forster, Vice Chairman Staff Present: Karl Drexel, General Manager Harriet Steiner, ARSA Attorney Karen Darrow, Secretary 1. CALL TO ORDER AND ESTABLISH A QUORUM Meeting called to order by Chairman Peters at 10:00 A.M. 2. PLEDGE OF ALLEGIANCE TO THE FLAG Chairman Peters led the Pledge of Allegiance. 3. PUBLIC FORUM None. 4. INFORMATION/CORRESPONDENCE For Information Only A May Monthly Monitoring Report So noted. B NOV Response So noted. C. Letter From Dominic Atlan and Response So noted. Jim Nevin of Ione commented. D. City of Ione Council Meeting Agenda Item So noted. Jim Nevin of Ione commented. 5. CONSENT AGENDA Items listed on the consent agenda are considered routine and may be enacted in one motion. Any item may be removed for discussion at the request of the Board or the Public. A. Approval of Minutes of May 31, 2017 M/S Axe/Bragstad to Approve the Minutes of May 31, 2017, as amended. AYES: Axe, Bragstad and Peters NOES: None ABSTAIN: Swift ABSENT: Forster MOTION CARRIED 1

3 B. Warrants June M/S Swift/Axe to Approve the Warrants. AYES: Axe, Bragstad, Swift and Peters NOES: None ABSTAIN: None ABSENT: Forster MOTION CARRIED C. May Financial Statements M/S Swift/Axe to Approve the May Financial Statements. AYES: Axe, Bragstad, Swift and Peters NOES: None ABSTAIN: None ABSENT: Forster MOTION CARRIED 6. GENERAL MANAGER S REPORT- Items for information and discussion A. Master Plan GM will provide verbal update General Manager Drexel gave an update and noted that the Master Plan is expected to be complete in September. Jim Nevin commented. B. Henderson Dam and Valve Repair Update GM will provide verbal update General Manager Drexel gave an update and noted that it would be nice to take care of the sludge and drain at the same time. C. Planning Grant GM will provide verbal update General Manager Drexel gave an update, noting that the ARSA Engineer is looking at different irrigation sites and options, including expanding the Hoskins and Bowers sites. D. System Status Report Chairman Peters noted a discrepancy in the Hoskins numbers on the Monthly Monitoring Report and the System Status Report. He also noted that the urgency in finding a solution needed to increase because time is running out and that by next month s meeting a plan should be in place. 7. ADMINISTRATIVE MATTERS A. Proposed Draft Budget for FY Review and Discuss Draft Budget. Schedule Public Hearing to Adopt Final Revised Budget General Manager Drexel presented the Draft Budget. The Board directed staff to work with the City of Sutter Creek on line items 21 through 25 and to adhere to the formula outlined in the JPA for members share of expenses and to bring it back to the Board for final approval. Gary Thomas of Ione commented. Open Session Adjourned at 11:40 a.m. 2

4 8. CLOSED SESSION A. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION Litigation pursuant to paragraph (1) of subdivision (d) of Section : CDCR v. ARSA et. al. Case No. 17-CV B. PUBLIC EMPLOYMENT Performance Evaluation Title: General Manager Closed Session Adjourned at 12:28 p.m. 9. REPORT OUT OF CLOSED SESSION Chairman Peters noted that in regards to Item 8A there was no reportable action and that for Item 8B Staff was given direction. 10. ADJOURNMENT The meeting was adjourned at 12:30 P.M. Karen Darrow, Secretary Robin Peters, Chairman Date Approved: 3

5 1:44 PM Amador Regional Sanitation Authority (ARSA) 07/19/17 Check Detail July 2017 Type Num Date Name Item Account Paid Amount Bill Pmt -Check /26/2017 Best Best & Krieger, LLP Checking - Umpqua Bill /16/2017 Special Legal -3, Bill /16/2017 Special Legal -14, Bill /30/2017 Special Legal -3, Bill /30/2017 Special Legal -3, TOTAL -24, Bill Pmt -Check /26/2017 City of Sutter Creek Checking - Umpqua Bill /30/2017 O & M Salaries -11, Overtime -1, General Management -2, FEMA/OES Storm D TOTAL -16, Bill Pmt -Check /26/2017 Ferguson Enterprises, Inc. Checking - Umpqua Bill /16/2017 Repairs & Maintena TOTAL Bill Pmt -Check /26/2017 Hunt & Sons, Inc. Checking - Umpqua Bill /30/2017 Fuel TOTAL Bill Pmt -Check /26/2017 HydroScience Engineers, I... Checking - Umpqua Bill /30/2017 Upper ARSA Improv... -2, TOTAL -2, Bill Pmt -Check /26/2017 Ione ACE Hardware Checking - Umpqua Bill /30/2017 Repairs & Maintena TOTAL Bill Pmt -Check /26/2017 KD Management Checking - Umpqua Bill /30/2017 Per Diem TOTAL Bill Pmt -Check /26/2017 Weber, Ghio & Associates,... Checking - Umpqua Bill /30/2017 Engineering -3, Bill /30/2017 Engineering Bill /30/2017 Engineering Bill /30/2017 Upper ARSA Improv... -3, TOTAL -6, Page 1

6 1:44 PM Amador Regional Sanitation Authority (ARSA) 07/19/17 Check Detail July 2017 Type Num Date Name Item Account Paid Amount Bill Pmt -Check /26/2017 Campbell Construction Checking - Umpqua Bill /14/2017 FEMA/OES Storm D... -1, Bill /14/2017 FEMA/OES Storm D TOTAL -1, Bill Pmt -Check /26/2017 Hunt & Sons, Inc. Checking - Umpqua Bill /15/2017 Fuel TOTAL Page 2

7 Amador Regional Sanitation Authority (ARSA) Budget vs. Actual July 2016 through June 2017 Budget Jul '16 -Jun '17 % of Budget Projected YE Income Grant 37, , % 37, Interest Income % Revenue Amador City 13, , % 13, Amador Water Agency 89, , % 89, City of Sutter Creek 393, , % 393, Total Revenue 496, , % 496, Total Income 533, , % 534, Expense FEMA/OES Storm Damage 25, , Operations 0.00 Audit & Accounting 8, , % 3, Communications % 0.00 Contingency 5, % 0.00 Contract with COSC Management (payroll) Audit and Accounting 1, % Budget Development 5, % CIP Development and Mgmt 9, % General Management 24, , % 18, Planning and Grant Writing 9, , % 1, Total Management (payroll) 50, , % 21, O & M Salaries 142, , % 142, Overtime 5, , % 11, Total Contract with COSC 197, , % 174, Disposals Fee 67, , % 67, Engineering 25, , % 27, Fuel 4, , % 6, General Supplies % Membership Dues 1, , % 1, O&M Building/Structures 5, , % 1, O&M Equipment 17, , % 50, Professional Services 0.00 Per Diem 7, , % 4, Professional Services - Other 5, % Total Professional Services 12, , % 5, Regional Study 3, , Repairs & Maintenance 10, , % 6, Risk Management 11, , Small Equipment 1, % 0.00 Special Legal 15, , % 34, Page 1 of 2

8 Amador Regional Sanitation Authority (ARSA) Budget vs. Actual July 2016 through June 2017 Budget Jul '16 -Jun '17 % of Budget Projected YE Taxes/Fees/Licenses 35, , % 38, Travel/Conference/Training 1, % 0.00 Vehicle Maintenance 3, , % 3, Weed Control 1, % 0.00 Total Operations 411, , % 436, Upper ARSA Improvement -P&D 83, , Total Expense 411, , % 545, Other Expense Capital - ARSA Dam 85, % 0.00 Total Other Expense 85, % 0.00 Page 2 of 2

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13 10:01 AM Amador Regional Sanitation Authority (ARSA) 07/18/17 Balance Sheet Accrual Basis As of June 30, 2017 Jun 30, 17 ASSETS Current Assets Checking/Savings Checking - Umpqua 284, Savings - Umpqua 296, Total Checking/Savings 581, Total Current Assets 581, Fixed Assets Capital Replacement Fund 292, ARSA District 15, Long Term Assets Structures 1,884, Long Term Assets Structures Dep -1,432, Long Term Assets Equipment Long Term Assets Equipment Depr Investment in Capital Assets 841, Total Fixed Assets 1,602, Other Assets Note Receivable 450, Accrued Interest Receivable 112, Total Other Assets 562, TOTAL ASSETS 2,746, LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 71, Total Accounts Payable 71, Total Current Liabilities 71, Total Liabilities 71, Equity Opening Balance Equity 2,956, Retained Earnings -266, Net Income -14, Total Equity 2,674, TOTAL LIABILITIES & EQUITY 2,746, Page 1

14 STATE OF CALIFORNIA GOVERNOR S OFFICE OF EMERGENCY SERVICES Cal OES 130 Cal OES ID No: DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON-STATE AGENCIES BE IT RESOLVED BY THE Board of Directors (Governing Body) OF THE Amador Regional Sanitation Authority (Name of Applicant) THAT General Manager (Title of Authorized Agent) ARSA Engineer (Title of Authorized Agent), OR, OR (Title of Authorized Agent) is hereby authorized to execute for and on behalf of the Amador Regional Sanitation Authority, a public entity (Name of Applicant) established under the laws of the State of California, this application and to file it with the California Governor s Office of Emergency Services for the purpose of obtaining certain federal financial assistance under Public Law as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act. Amador Regional Sanitation Authority THAT the, a public entity established under the laws of the State of California, (Name of Applicant) hereby authorizes its agent(s) to provide to the Governor s Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required. Please check the appropriate box below: This is a universal resolution and is effective for all open and future disasters up to three (3) years following the date of approval below. This is a disaster specific resolution and is effective for only disaster number(s) Passed and approved this day of, 20 (Name and Title of Governing Body Representative) (Name and Title of Governing Body Representative) (Name and Title of Governing Body Representative) CERTIFICATION I, Robin Peters, duly appointed and Board Chairman of (Name) Amador Regional Sanitation Authority (Title), do hereby certify that the above is a true and correct copy of a (Name of Applicant) Resolution passed and approved by the Board of Directors (Governing Body) on the day of, of the Amador Regional Sanitation Authority (Name of Applicant) (Signature) Cal OES 130 (Rev.9/13) Page 1 Board Chairman (Title)

15 STATE OF CALIFORNIA GOVERNOR S OFFICE OF EMERGENCY SERVICES Cal OES Instructions Cal OES Form 130 Instructions A Designation of Applicant s Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted Resolution is older than three (3) years from the last date of approval, is invalid or has not been submitted. When completing the Cal OES Form 130, Applicants should fill in the blanks on page 1. The blanks are to be filled in as follows: Resolution Section: Governing Body: This is the group responsible for appointing and approving the Authorized Agents. Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc. Name of Applicant: The public entity established under the laws of the State of California. Examples include: School District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego, Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California. Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency Management Agency and the Governor s Office of Emergency Services regarding grants applied for by the Applicant. There are two ways of completing this section: 1. Titles Only: If the Governing Body so chooses, the titles of the Authorized Agents would be entered here, not their names. This allows the document to remain valid (for 3 years) if an Authorized Agent leaves the position and is replaced by another individual in the same title. If Titles Only is the chosen method, this document must be accompanied by a cover letter naming the Authorized Agents by name and title. This cover letter can be completed by any authorized person within the agency and does not require the Governing Body s signature. 2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the document or their title changes. Governing Body Representative: These are the names and titles of the approving Board Members. Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the designated Authorized Agents, and a minimum of two or more approving board members need to be listed. Certification Section: Name and Title: This is the individual that was in attendance and recorded the Resolution creation and approval. Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the designated Authorized Agents or Approving Board Member (if a person holds two positions such as City Manager and Secretary to the Board and the City Manager is to be listed as an Authorized Agent, then the same person holding the Secretary position would sign the document as Secretary to the Board (not City Manager) to eliminate Self Certification. Cal OES 130 (Rev.9/13) Page 2

16 Amador Regional Sanitation Authority Item 6 Servicing Amador City, Martell, & Sutter Creek STAFF REPORT TO: ARSA BOARD OF DIRECTORS MEETING DATE: JULY 26, 2017 FROM: AMY GEDNEY, INTERIM GENERAL MANAGER SUBJECT: ARSA SYSTEM STATUS for Items 6A-6E RECOMMENDATION: For information and staff direction. BACKGROUND: The attached tables are intended to provide updated information regarding the components of the ARSA system. Due to sever winter storms in 2017, the ARSA system has excess effluent to be disposed. Since your last meeting, staff has been pursuing all avenues for disposal. DISCUSSION: The attachments listed below outline the technical details for the entire ARSA system. Attachment A is the monthly report submitted by the ARSA operator to the State. That includes irrigation outflows from the Bowers and Hoskins properties; and the outflows and freeboard levels at the ARSA maintained reservoirs. Attachment B shows the ARSA storage volumes as of 7/20/17. Attachment C shows historic volumes for the entire system from 2011 to the Present. On Monday July 24, 2017, staff met with staff from the Central Valley Regional Water Quality Control Board, CVRWQCB, to discuss options. Staff from the CVRWQCB was amenable to temporary approval of disposal on certain sites if it is consistent with existing applications and with landowner approval. As a result, staff will continue to work with CVRWQCB staff for final approval. Furthermore, ARSA staff will be working to resolve the technical issues related to disposal and will continue to report progress to the ARSA Board.

17 mudor Regional S anitation "Servicing Amador City, Martell, & Sutter Creek" uthority MONITORING REPORT SUBMITTAL TRANSMITTAL FORM Attn: Kenny Croyle (916) Central Valley Regional Water Quality Con8ol Board Sun Center Drive, #200 Rancho Cordov4 CA 9567A-6X,t4 Discharger: Name of Facility: WDRs OrderNumber: WDID: County; Amador Regional Sanitation Authority Amador County Regional Outfall R Amador I am hereby submitting to the Central Valley Water Board the following information: CIMCKALL THAT APPLY: Monthly Monitoring Report for the month of: June 2017 fr I 2nd 1 3ra 1 4trt (circle one) Quarterly Monitoring Report for the year of: TSt I znd (circle one) Semi-annual Monitoring Report for the year of: Annual Monitoring Report for the year of: VIOLATION NOTIFICATION During the monitoring period, there *.r* ("1. i-oa)circle one) any violations of the WDRs _-"/ 1. The violations were: 2. Have the violations been corrected? Yes / No (circle one). If no, what will be done to correct the violations: CERTIFICATION STATEMENT o'i certify under penalty of law that I have personally examined and amfamitiar with the information sabmified iil rhis docwse*t and altr afrachruents and that, hased on my inquiry of those individuals imrnedia{ely responsiblefor obtainiag the injorm*tion, I believe thflt the inforwalion is lrue, nccuruto, and cornplete. I awt sware thflt there are signiftcant penaltiesfor submittingfalse information, including the possibility afjine and imprisonmenl" Signature: o*.*-., ( Steven Stone, Operator 0+r.^,o (.209\ 267-s647 7l2lll7 Phone Date Amy Gednel. Interirn ARSA Manager and CotSC Cit-v Manager (ernail), Grant Reynolds. Sanitar,v Engineer ( ), Gary Ghio, ARSA Engineer ( ), B.Moroz, PERC Water ( ), City of Ione. ( ), File 18 Main Street i Sutter Creek, CA r TELEPHONE (209) i FAX (209)

18 Henderson Reservoir Month: Jun-17 Operator: Steven Stone Sutter Creek Treatment Plant Effluent Total Gallons Per Day Sutter Creek Diversion Gallons Per Day Free Board # of Feet Down from top of Spillway OUT FLOW GALLONS PER DAY Dissolved Oxygen MG/L (weekly) P.H. (monthly) Total Coliform MG/L Total Dissolved Solids MG/L Total Arsenic MG/L Bowers Irrigation Hoskins Irrigation Date 1 329,600 OFF 3 ' 8 " 1,200, on on ABC- ABC ,000 OFF 3 ' 9 " 1,297,090 on on ABC- ABC ,600 OFF 3 ' 10 " 958,400 on on ABC- ABC ,400 OFF 4 ' 0 " 1,416,900 on on ABC- ABC ,400 OFF 4 ' 1 " 1,201,220 on on ABC- ABC ,400 OFF 4 ' 2 " 1,244,000 on on ABC- ABC ,000 OFF 4 ' 3 " 1,071, on on ABC- ABC ,400 OFF 4 ' 3 " 1,207,440 on off ABC- ABC ,600 OFF 4 ' 4 " 1,238,400 on off ABC- ABC ,600 OFF 4 ' 4 " 1,464,390 off off ABC- ABC ,000 OFF 4 ' 5 " 1,131,640 off off ABC- ABC ,000 OFF 4 ' 6 " 1,346,420 off off ABC- ABC ,300 OFF 4 ' 7 " 1,161,170 on on ABC- ABC ,700 OFF 4 ' 8 " 1,196, on on ABC- ABC ,000 OFF 4 ' 9 " 1,298,110 79MPN/100ML 230MG/L.016MG/L on on ABC- ABC ,000 OFF 5 ' 0 " 1,217,690 on on ABC- ABC ,600 OFF 5 ' 1 " 1,044,080 on on ABC- ABC ,400 OFF 5 ' 3 " 1,129,280 on on ABC- ABC ,400 OFF 5 ' 4 " 1,084,070 on on ABC- ABC ,200 OFF 5 ' 6 " 1,169,120 on on ABC- ABC ,400 OFF 5 ' 7 " 1,206, on on ABC- ABC ,600 OFF 5 ' 8 " 1,032,570 on on ABC- ABC ,000 OFF 5 ' 9 " 1,218,800 on on ABC- ABC ,000 OFF 5 ' 11 " 802,090 on on ABC- ABC ,000 OFF 6 ' 1 " 1,454,650 on on ABC- ABC ,200 OFF 6 ' 2 " 1,428,920 on on ABC- ABC ,400 OFF 6 ' 3 " 1,069,820 on on ABC- ABC ,600 OFF 6 ' 5 " 1,108, on on ABC- ABC ,800 OFF 6 ' 6 " 1,182,800 on on ABC- ABC ,600 OFF 6 ' 7 " 1,420,700 on on ABC- ABC- 31 ' " Totals 8,944,200 36,002,560 Comments: 1,161, AVG/Day Water Trough Sections A,B,C Dist Sys Sections A,B,C

19 Preston Forebay Month Jun-17 Operator: Steven Stone Page 1 of 1 Free Board Ft Dn Est. Flow Gallons Per Minute Out Est. Flow Gallons Per Day Out D.O. MG/L Date P.H. 1 6 ' 6 " , ' 3 " , ' 0 " , ' 6 " , ' 11 " , ' 5 " , ' 0 " , ' 7 " , ' 7 " , ' 3 " , ' 10 " , ' 6 " , ' 2 " , ' 1 " , ' 0 " , ' 0 " , ' 11 " , ' 11 " , ' 9 " , ' 9 " , ' 0 " , ' 2 " , ' 4 " , ' 8 " , ' 0 " , ' 11 " , ' 10 " , ' 6 " , ' 1 " , ' 0 " , ' " TOTALS 23,652,000 Comments: AVG / DAY 788, Distrib. System

20 Preston Reservoir Month Jun-17 Operator: Steven Stone Page 1 of 1 Free Board Ft Dn D.O. MG/L weekly P.H. monthly Distrib. System Preston School of Industry Backwash Gals In Mule Cr. Prison In Flow Gals Flow Out to Ione Tertiary Gallons Per Day Date 1 1 ' 2 " 7.10 OFF 951, ' 2 " OFF 958, ' 3 " OFF 964, ' 3 " OFF 956, ' 3 " 5,000 OFF 1,195, ' 3 " OFF 1,155, ' 4 " 7.20 OFF 1,150, ' 5 " OFF 1,150, ' 4 " OFF 1,151, ' 4 " OFF 1,160, ' 5 " OFF 1,151, ' 5 " 5,000 OFF 1,153, ' 6 " OFF 1,172, ' 7 " OFF 1,130, ' 7 " OFF 1,225, ' 8 " OFF 1,193, ' 10 " OFF 1,189, ' 11 " OFF 1,198, ' 0 " 5,000 OFF 1,331, ' 1 " OFF 1,276, ' 2 " 7.30 OFF 1,331, ' 3 " OFF 1,359, ' 4 " OFF 1,354, ' 6 " OFF 1,372, ' 7 " OFF 1,314, ' 8 " 5,000 OFF 1,337, ' 9 " OFF 1,337, ' 11 " 7.40 OFF 1,340, ' 1 " OFF 1,344, ' 2 " OFF 1,340, ' " TOTAL 20,000-36,236,000 Comments:

21 Month Jun-17 ARSA / BOWERS Operator: Steven Stone IRRIGATION Page 1 of 1 Date Sections A Thru E Odor Acres Hours Irrigated Average Total Gallons per Day 1 A NONE 24 2 A NONE 24 3 A NONE 24 4 A NONE 24 5 A NONE 24 6 A NONE 24 7 A NONE 24 8 A NONE 24 9 B NONE OFF OFF 0 11 OFF OFF 0 12 OFF OFF 0 13 B NONE B NONE B NONE B NONE B NONE B NONE A NONE A NONE C NONE C NONE C NONE C NONE C NONE C NONE C NONE B NONE B NONE B NONE Comments: Total Gallons Used: ,066,600

22 June-17 Gravity sections 1-16 ARSA Hoskins Irragation Pressure Section 1-13 Odor Run Off Acres Date 1 3/5 1/3/5/7 none none 2 4/6 2/4/6/8 none none 3 5/6 1/4/9/11 none none 4 3/4 2/4/8/10 none none 5 6/9 4/5/7/9 none none 6 3/5 1/3/6/8 none none 7 4/6 1/3 none none 8 off off none none 9 off off none none 10 off off none none 11 off off none none 12 off off none none 13 2/4/5 1/3/5/7 none none 14 1/3/6 2/4/6/8 none none 15 7/9/11 5/7/9/11 none none 16 8/10/12 2/4/6/8 none none 17 1/3/5 1/3/9/11 none none 18 2/4/6/8 5/10/12 none none 19 7/9/11/13 2/4/6 none none 20 10/12/14 3/5/7/9 none none 21 1/3/5 1/2/4/6 none none 22 3/6/7 3/7/10/11 none none 23 8/4 4/6/10/12 none none 24 2/5/9 5/7/9/11 none none 25 8/9/6 2/4/6/8 none none 26 3/8 3/5/7/9 none none 27 4/5 1/8/10/12 none none 28 8/9 2/4/6/11 none none 29 5/7/9 3/5/7/9 none none 30 2/4 2/4/6/8 none none 31 Comments: Total Gallons Used: Operator: Steven Stone Page 1 of 1 Avg. Total Gallons per Day (est) 180, ,820,000

23 Sutter Creek WWTP Rain Totals August '16 January '17 March '17 1/1/ " 3/4/ " 0 " 1/2/ " 3/5/ " September '16 1/3/ " 3/20/ " 1/4/ " 3/21/ " 0 " 1/6/ " 3/22/ " October '16 1/7/ " 3/24/ " 10/2/ " 1/8/ " 3/26/ " 10/14/ " 1/9/ " 3/30/ " 10/15/ " 1/10/ " 10/16/ " 1/11/ " Total 5.04 " 10/23/ " 1/12/ " 10/24/ " 1/18/ " 10/27/ " 1/19/ " April '17 10/29/ " 1/20/ " 4/7/ " 10/30/ " 1/21/ " 4/8/ " 10/31/ " 1/22/ " 4/9/ " Total 6.83 " 1/23/ " 4/13/ " 4/14/ " November '16 Total " 4/17/ " 11/15/ " 4/18/ " 11/19/ " February '17 4/19/ " 11/20/ " 2/1/ " 11/22/ " 2/2/ " Total 4.76 " 11/26/ " 2/3/ " 11/27/ " 2/5/ " May '17 Total 4.15 " 2/6/ " 5/5/ " 2/7/ " 5/16/ " December '16 2/8/ " 5/30/ " 12/7/ " 2/9/ " 12/8/ " 2/10/ " 12/9/ " 2/15/ " Total 0.72 " 12/10/ " 2/16/ " 12/13/ " 2/17/ " June '17 12/15/ " 2/19/ " 6/11/ " 12/23/ " 2/20/ " 12/24/ " 2/21/ /30/ " 2/22/ Total 0.70 " 2/27/ Total 5.30 " Total " Year to Date Total "

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26 Sutter Creek Flow Creek Diversion Bowers Irrigation Henderson Freeboard Henderson Outflow Hoskins Irrigation Preston Reservoir Backwash Mule Creek Inflow Preston Freeboard Outflow to Ione (650acft) Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Henderson - Hoskins - Preston Backwash TOTALS VOL (AcFt) Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTALS VOL (AcFt) Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTALS VOL (AcFt) /31/ /28/ /31/ /30/ /31/ /30/ /31/ /31/ /30/ /31/ /30/ /31/ Total Flow Annual ac ft

27 2015 1/31/ /28/ /31/ /30/ /31/ /30/ /31/ /31/ /30/ /31/ /30/ /31/ Total Flow Annual ac ft /31/ /29/ /31/ /30/ /31/ /30/ /31/ /31/ /30/ /31/ /30/ /31/ Total Flow Annual ac ft /31/ /28/ /31/ /30/ /31/ /30/ /31/2017 8/31/2017 9/30/ /31/ /30/ /31/2017 Total Flow Annual ac ft Average/ Month Average ac feet per Year

28 Amador Regional Sanitation Authority Item 7A Servicing Amador City, Martell, & Sutter Creek STAFF REPORT TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL MEETING DATE: JULY 26, 2017 FROM: AMY GEDNEY, INTERIM GENERAL MANAGER SUBJECT: BUDGET RECOMMENDATION: Adopt Resolution * Adopting the annual operating budget. BACKGROUND: Each year the Board adopts a budget that defines how monies will be spent to operate the effluent disposal system and how much users will be charged to operate the system. Users are charged based on the previous year s wastewater flow to the City of Sutter Creek s, COSC, wastewater treatment plant. The ARSA Board contracts with the City of Sutter Creek, COSC, for management and operations of the ARSA system. The COSC determines the operating costs for employee services, and pays that directly to the COSC per the contract. Operational expenses such as fuel, liability insurance, engineering services etc are paid from ARSA funds directly to the vendor. DISCUSSION: This year s budget includes two key policy items that will need to be addressed in more detail once the Upper ARSA system planning has been concluded. Revenue: Grant- This was the Prop 13 grant for the Regional Feasibility Study. The study has been completed and ARSA has been reimbursed. Upper ARSA Improvement Planning Grant: This grant was funded with the intention of developing a long range plan for the upper ARSA system. The intent of the grant is to be able to review options and ultimately submit an application for a construction grant. The total planning grant is for $425,000 of which $66,000 has been expended and will be submitted for reimbursement. FEMA Reimbursement: Staff has been working with FEMA to be able to submit for reimbursement for costs incurred for storm damage repairs. Staff anticipates that these costs will be reimbursed. User Fees: This is revenue charged to ARSA users for members share of expenses based on actual flows into the COSC wastewater treatment plant. Amador City and the Amador Water Agency pay for their share of treatment directly to the COSC. Table 1 below shows historic flow percentages and how each members user fees are calculated.

29 Table 1. Percentage of Flow allocated to each ARSA user to determine share of expenses Amador City AWA COSC Expenses: Expenses are categorized between Employee-related, Operational, and Capital. The detail expense breakdown is shown in Attachment A. Table 2 is a snapshot of actual expenses and revenues as well as the projected year end and the proposed total budget. Table 2. Revenue and Expense Summary. Actual Actual Projected YE Proposed Budget Total User Fee Revenue $392,079 $500,927 $496,034 $463,045 Total REVENUE $393,791 $542,032 $534,108 $913,545 Total Employee Expenses $230,103 $250,757 $180,389 $208,557 Total Operational Expenses $147,668 $184,379 $252,895 $209,163 Total Capital Expenses $142,868 $35,662 $112,073 $382,238 Total EXPENSES $520,639 $470,798 $545,357 $799,958 Revenue - Expenses $(126,848) $71,234 $(11,249) $113,587 Revenue less grant related revenue $488,545 Expenses less grant-related expenses $452,720 Revenue - Expenses $35,825 As the ARSA Board begins to contemplate its near and long term future, two important expenses in this year s budget are included and called set asides (at the moment). First, the operations budget has a 5% set aside or contingency based on operational expenses. The Capital Expenses have a 10% set aside budgeted. Until we have completed the plans for the upper ARSA system, we do not know some of our future anticipated costs, but we need to begin programming a savings plan. As we develop a Capital Improvement Plan, we will be able to program these monies to projects. Summary: There remain a number of critical operational issues within the ARSA system, specifically, regarding Preston Reservoir. The costs relating to some of these issues remains unknown although staff is vigilantly pursuing options. It is anticipated, that the ending cash balance for the ARSA system will be roughly $660,000. This year we will be beginning set asides for and will in the future allocate those to specific projects as noted above.

30 RESOLUTION * A RESOLUTION OF THE GOVERNING BOARD OF THE AMADOR REGIONAL SANITATION AUTHORITY ADOPTING THE BUDGET FOR FISCAL YEAR WHEREAS, the Board of Directors of the Amador Regional Sanitation Authority, ARSA, desires to adopt an Annual Budget for the Fiscal Year July 1, 2017, to June 30, 2018; and WHEREAS, said Budget is a blueprint for anticipated expenses and revenues for the upcoming fiscal year, which will be reviewed on a monthly basis, and it may be necessary to make changes from time to time, and WHEREAS, the ARSA Board of Directors has reviewed said budget and has considered comments from the public, and NOW, THEREFORE, BE IT RESOLVED that the ARSA Board wishes to adopt the budget for Fiscal Year as shown in Attachment A which incorporates anticipated revenue assumptions and expenditures. The foregoing resolution was duly passed and adopted at a regular meeting of the ARSA Board on the 26th day of July 2017, by the following vote: AYES: NOES: ABSTAIN: ABSENT: AMADOR REGIONAL SANITATION AUTHORITY ATTEST: Robin Peters, Chairman Karen Darrow, Clerk

31 Attachment A Actual Actual Projected YE Proposed Budget Revenue Grant $ 37,500 $ 37,500 Upper ARSA Planning Grant $ - $ 425,000 FEMA/OES Reimbursement Amador Air Quality Board Grant $ 25,000 Interest $ 1,712 $ 3,605 $ 574 $ 500 Use Fee Revenue* Amador City $ 15,698 $ 20,037 $ 13,195 $ 14,347 AWA $ 69,077 $ 90,167 $ 89,583 $ 84,241 Sutter Creek $ 307,305 $ 390,723 $ 393,256 $ 364,456 Total User Fee Revenue $ 392,079 $ 500,927 $ 496,034 $ 463,045 Total REVENUE $ 393,791 $ 542,032 $ 534,108 $ 913,545 Expenses Employee Services Contract with COSC $ 112,506 $ 143,094 $ 142,353 $ 117,557 Management $ 71,614 $ 50,879 $ 21,636 $ 45,000 Overtime $ 45,984 $ 45,984 $ 12,000 $ 46,000 Per Diem $ - $ 10,800 $ 4,400 $ - Total Employee Expenses $ 230,103 $ 250,757 $ 180,389 $ 208,557 Operational Engineering $ 135 $ 32,278 $ 27,382 $ 30,000 Legal $ 50,353 $ 45,724 $ 34,576 $ 20,000 Audit & Accounting $ - $ 8,000 $ 3,000 $ 3,000 General Supplies $ - $ 663 $ 350 $ 500 Communications $ - $ - Liability $ 9,157 $ 9,157 $ 11,737 $ 12,000 Taxes/Fees/Licenses $ 35,838 $ 37,828 $ 38,401 $ 40,000 Membership Dues $ 1,157 $ 1,319 $ 1,417 $ 1,500 Fuel $ 4,989 $ 3,855 $ 6,254 $ 6,500 Tertiary Treatment Fees $ 33,986 $ 67,971 $ 70,000 Flood Control $ - $ 2,500 Weed Control $ 611 $ 1,500 General Supplies $ - $ 272 $ 500 Vehicle Maintenance $ 2,616 $ 1,754 $ 3,935 $ 2,500 O&M Buildings/Structures $ 1,874 $ 2,948 $ 1,000 $ 2,500 O&M Equipment $ - $ 626 $ 50,410 Potential Litigation $ 33,986 $ - Repairs & Maintenance $ 6,953 $ 6,241 $ 6,190 $ 5,000 Small Equipment $ 1,000 Contingency - 5% of operating expenses 0 $ 10,163 Total Operational Expenses $ 147,668 $ 184,379 $ 252,895 $ 209,163

32 Proposed Actual Actual Projected YE Budget Capital Regional Study $ 142,868 $ 6,110 $ 3,700 $ 10,000 Upper ARSA Improvement P&D $ 83,699 $ 347,238 FEMA/OES Storm Damage $ 24,674 DSOD Fees for Repair $ 9,023 Emergency Dewatering $ 3,408 Equipment Replacement $ 17,121 O & M Equipment $ - $ 25,000 Capital Savings 10% of Operating Expenses $ 20,325 Total Capital Expenses $ 142,868 $ 35,662 $ 112,073 $ 382,238 Total EXPENSES $ 520,639 $ 470,798 $ 545,357 $ 799,958 Revenue - Expenses $ (126,848) $ 71,234 $ (11,249) $ 113,587 Cash Balance July 1 $ 550,000 Ending Balance June 30 $ 550,000 $ 663,587 * Based on flow to the COSC WWTP allocations are: Amador City: 3.10% AWA: 18.19% COSC: 78.71%

33 Amador Regional Sanitation Authority TO: MEETING DATE: JULY 26, 2017 FROM: SUBJECT: STAFF REPORT ARSA BOARD OF DIRECTORS AMY GEDNEY, INTERIM GENERAL MANAGER Servicing Amador City, Martell, & Sutter Creek UPDATE REGARDING THE STATUS OF THE GOLD RUSH RANCH PROJECT IN SUTTER CREEK Item 7C RECOMMENDATION: For information only. BACKGROUND: At your last meeting, the ARSA board directed staff to return with an update regarding the status of the Gold Rush Ranch project located in the City of Sutter Creek. The City Attorney of Sutter Creek recently presented a report to the City Council regarding Gold Rush Ranch and his staff report is attached for your information.

34 STAFF REPORT TO: CITY COUNCIL MEETING DATE: MAY 15, 2017 FROM: DEREK COLE, CITY ATTORNEY SUBJECT: REPORT REGARDING CITY S OBLIGATIONS UNDER DEVELOPMENT AGREEMENT WITH THE GOLD RUSH RANCH DEVELOPER In 2010, the City approved entitlements for the development of the Gold Rush Ranch, including a Development Agreement with Gold Rush Golf, LLC (the Developer ). From 2010 until early 2016, these entitlements were under challenge by a plaintiff named Ken Berry. In late 2015, the Superior Court dismissed this lawsuit and Mr. Berry did not appeal. Technically, the lawsuit became final in late January 2016 (when the 60-day period for filing an appeal expired). Now that the Gold Rush Ranch litigation has concluded, the question arises whether the City has any obligations under the Development Agreement that it must fulfill as condition precedents to any of the Developer s obligations. The answer to that question is, most likely, yes. It appears that the City must complete its Sewer and ARSA Master Plans to facilitate the Developer s obligations concerning the construction of a new tertiary wastewater treatment plant ( Tertiary Plant ). In particular, Sections 1.8 and 2.15 of the Development Agreement describe the Parties responsibilities regarding the Tertiary Plant. Under Section 1.8, the Developer is required to execute a design and construction contact with the City regarding this broad subject. 1 The Developer is given 24 months from the date the Specific Plan for its overall project was approved, which occurred in January 2010, to enter into this agreement. The Developer also has up to 48 months from the date of the Specific Plan to complete construction of the Tertiary Plant. 1 Alternatively, the Developer may post bonds in an amount of 125% of the construction cost of the Tertiary Plant within the 24-month period. In that event, however, the Developer would still be required to complete construction within the next 24 months, or else it would forfeit its bonds and any vested rights under the Agreement. {DPC/ } 1 18 Main St., Sutter Creek, CA Telephone: (209) Fax: (209) TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer

35 There is, however, an important caveat to these deadlines. Section 4.7 of the Development Agreement suspended the Developer s obligations under the Agreement until any litigation challenging its overall Project became final. As noted, that occurred in January 2016, when Mr. Berry s lawsuit was finally concluded. In light of the suspension of the deadlines during the Berry litigation, the Developer s obligation to enter into the contract must occur by January And its obligation to complete construction of the Plant will run in January There is yet an additional and important caveat. Under Section 2.15 of the Development Agreement, the City is required to complete its Sewer and ARSA Master Plans to facilitate the Developer s construction of the Tertiary Plant. Section 2.15 recites that it is essential that the City Council continue to refine these plans to assure the final programs provide the most cost effective and efficient solution available to the City Council, the [Gold Rush] project, and other regional users. Section 2.15 references a 12-month period in which the City will complete these updates. Does this separate 12-month process extend the timing of the Developer s obligations? Unfortunately, on this question, the language of Section 2.15 is ambiguous. It states that the Developer s 24-month period to enter into a development and construction agreement includes the 12-month period for the City to complete the updates to the Sewer and ARSA Master Plans. Read literally, this means that the Developer should not be given any additional time beyond the 24 months to enter into the required agreement. If that 24-month period includes the 12-month period, then a plausible interpretation is that the latter should occur entirely during the 24-month period, and no extension of time beyond the 24 months was contemplated. However, other provisions of the Development Agreement counsel against this interpretation. Additional language within Section 2.15 states that the City shall not penalize the [Developer] for delays caused by the City s updating of the Sewer and ARSA Master Plans. This language suggests an intention to give the Developer additional time to meet its obligation to enter into a development and construction agreement if the City has not completed its plan updates. Further, in Section 4.7(d), the Development Agreement allows the Parties to extend any timeframes or deadlines by mutual consent. Coupled with the covenant of good faith and fair dealing that would apply in any contract essentially, an obligation by both Parties to act reasonably toward each other when ambiguities and performance issues arise the overall language of the Development Agreement would seem to allow the Developer to have more than 24 months to enter into a development and construction agreement if necessary because of delays in the City s updating the Sewer and ARSA Master Plans Because the City s updates of the Sewer and ARSA Master Plans are important to the Developer s obligation to enter into a development and construction agreement, I believe it is reasonable to add the City s 12-month update period to the Developer s 24-month agreement deadline. That is, I believe that it safe to interpret the Agreement to give the Developer 36 months (i.e., until January 2019) to enter into the required agreement. As I understand the City has not completed the Master Plan updates, I believe the City may fairly interpret the Development Agreement to not penalize the Developer for the fact the updates are not yet {DPC/ } 2 18 Main St., Sutter Creek, CA Telephone: (209) Fax: (209) TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer

36 completed. Therefore, provided those updates can be completed within a reasonable time, the intentions of the Parties should be met if an additional 12 months is given for the Developer s agreement obligation. {DPC/ } 3 18 Main St., Sutter Creek, CA Telephone: (209) Fax: (209) TTY: 711 The City of Sutter Creek is an equal opportunity service provider and employer