Amador Regional Sanitation Authority

Transcription

1 Amador Regional Sanitation Authority Servicing Amador City, Martell, & Sutter Creek A G E N D A January 2, 216 1: A.M. Special Session SUTTER CREEK COMMUNITY BUILDING 33 CHURCH STREET, SUTTER CREEK 1. CALL TO ORDER AND ESTABLISH A QUORUM 1: PM 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. PUBLIC FORUM Discussion items only, no action to be taken. Any person may address the Board at this time upon any subject within the jurisdiction of the Amador Regional Sanitation Authority; however, any matter that requires action may be referred to staff and/or Committee for a report and recommendation for possible action at a subsequent Board meeting. Please note there is a five (5) minute limit per topic. 4. * * * 5. * * * 6. * * 7. * INFORMATION/CORRESPONDENCE For Information Only. A. 215 December Monthly Monitoring Report B. Mule Creek Prison new WDR C. Increase Repair Permit Fees CONSENT AGENDA Items listed on the consent agenda are considered routine and may be enacted in one motion. Any item may be removed for discussion at the request of the Board or the Public. A. Approval of Minutes of December 15, 215 B. WarrantsJanuary C. December Financial Statements GENERAL MANAGER S REPORT Items for information and discussion A. Regional StudyStaff will provide a status update. B. Henderson Dam Repair Update 1) Authorize the General Manager to submit the Application for Approval of Plans and Specifications for the Repair or Alteration of a Dam and Reservoir along with the filing fee of $8,7. 2) Authorize the General Manager to request the ARSA Engineer complete and submit an Emergency Dewatering Plan at a cost not to exceed $5, by March 1, 216 to be expended from the budgeted Line Item Capital ARSA Dam currently at $36,. C. System Status Report Staff will provide a status update ADMINISTRATIVE MATTERS A. ARSA Budget Revise Staff Report Review and Adopt Resolution1516* for Amendment #1 of the ARSA Budget 8. CLOSED SESSION A. CONFERENCE WITH LEGAL COUNSELANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section : 1 potential case 9. REPORT FROM CLOSED SESSION 1. ADJOURNMENT * Attachments The next scheduled meeting is WEDNESDAY, February 24, 216, 1: A.M at SUTTER CREEK COMMUNITY BUILDING 33 CHURCH STREET, SUTTER CREEK Proceedings of the Meeting will be tape recorded. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (29) Notification 48 hours prior to the meeting will allow for reasonable arrangements to be made.

2 Amador Regional Sanitation Authority Karl Drexel, General Manager Servicing Amador City, Martell, & Sutter Creek January 2, 216 Howard Hold Central Valley Regional Water Quality Control Board 112 Sun Center Drive, #2 Rancho Cordova, CA Dear Howard, On December 16, 215 ARSA staff met with the Department of Safety of Dams (DSOD) Field Engineer and Mule Creek State Prison's Chief Plant Operator and Engineer at Preston Reservoir to operate the 24" Dumping Valve per the DSOD Requirements. ARSA shut off both outfall valves at Preston Reservoir and had City of Ione drain the outfall line so there would be no discharge in the Mule Creek State Prison's irrigation fields. The operation of the 24" dumping valve was successful with no discharge to the fields. The ARSA staff and DSOD Field Engineer then went to Henderson Reservoir to operate the dumping valve per the DSOD Requirements. The Pier Valve at Henderson Reservoir was shut off so there would be no Discharge to the field below. ARSA was successful with the operation of the Dumping Valve with no discharge to the field below. Submitted by ARSA Operator Corey Stone Attached is the Amador Regional Sanitation Authority s December monthly Monitoring Report for your review. Please note, pursuant to the Agreement with the City of Ione, they are required to take 65 acre feet of water from Amador Regional Sanitation Authority (ARSA) annually. This month Ione took 6,579, gallons, or 2.19 acre feet for a year to date total of 63.4 acre feet, a shortfall of 46.6 acft. Thank you. Karl Drexel, SDA General Manager Direct Line (77) Main Street Sutter Creek, CA T (29) F (77) CELL (77)

3 Amador Regionat Sotiation Authority "Servicing Amador City, Martell, & Sutter Creek" MONITORING REPORT SUBMITTAL TRANSMITTAL FORM Attn: Howard Hold (916) Central Valley Regional Water Quality Control Board 112 Sun Center Drive, #2 Rancho Cordova. CA Discharger: Name of Facility: WDRs OrderNumber: WDID: County: Amador Regional Sanitation Authority Amador County Regional Outfall Rs Amador I am hereby submitting to the Central Valley Water Board the following information: CHECK ALL THAT APPLY: Monthly Monitoring Report for the month of: December 215 Ist I znd I 3'd 14fr (circle one) Quarterly Monitoring Report for the year of: I"' I 2"o (circle one) Semiannual Monitoring Report for the year of: Annual Monitoring Report for the year of: VIOLATION NOTIFICATION During the monitoring period, there 1. The violations were: None one) any violations of the WDRs. 2. Have the violations been corrected? Yes / No (circle one). If no, what will be done to correct the violations: CERTIFICATION STATEMENT ", *rrtn ""*, Utrtr t have personally examined and amfamiliar with the information submitted in this document and all attachments and that, based on my inquiry of those individuals immediately responsiblefor obtaining the information,i believe that the information is trae, accurate, and complete. I am aware that there are signijicant penalties for submitting false information, including the possibility offine and imprisonmenl" Signature: Steven Stone, Operator (29\267s647 Phone Ut3n6 Date Grant Reynolds, Sanitary Engineer ( ) Gary Ghio, ARSA Manager ( ) Amy Gedney, CofSC City Manager ( ) City of Ione, ( ) B.Moroz, PERC Water ( ) File 18 Main Street r Suner Creek. CA r TELEPHONE (29) FAX (29)

4 Henderson Reservoir Month: Dec15 Operator: Steven Stone Sutter Creek Treatment Plant Effluent Total Gallons Per Day Sutter Creek Diversion Gallons Per Day Free Board # of Feet Down from top of Spillway OUT FLOW GALLONS PER DAY Dissolved Oxygen MG/L (weekly) P.H. (monthly) Total Coliform MG/L Total Dissolved Solids MG/L Total Arsenic MG/L Bowers Irrigation Hoskins Irrigation Date 1 272, OFF 21 ' 2 " 26,48 off off ABC ABC 2 31, OFF 21 ' 2 " 444,43 off off ABC ABC 3 322, OFF 21 ' 2 " 364,2 6.6 off off ABC ABC 4 328, OFF 21 ' 1 " 343,69 off off ABC ABC 5 276, OFF 21 ' 1 " 443,64 off off ABC ABC 6 289, OFF 21 ' 1 " 46,46 off off ABC ABC 7 319, OFF 21 ' 1 " 29,26 off off ABC ABC 8 297, OFF 21 ' 1 " 348,83 off off ABC ABC 9 31, OFF 21 ' 1 " 38,81 off off ABC ABC 1 47, OFF 21 ' 1 " 342, MPN/1ML 33MG/L.39 MG/L off off ABC ABC , OFF 21 ' " 382,13 off off ABC ABC 12 39, OFF 2 ' 11 " 37,55 off off ABC ABC , OFF 2 ' 9 " 315,19 off off ABC ABC , OFF 2 ' 7 " 417,91 off off ABC ABC , OFF 2 ' 6 " 547,2 off off ABC ABC , OFF 2 ' 3 " 354,5 off off ABC ABC , OFF 2 ' 2 " 359, off off ABC ABC 18 31, OFF 2 ' 1 " 34,69 off off ABC ABC , OFF 2 ' " 278,28 off off ABC ABC 2 366, OFF 19 ' 11 " 267,36 off off ABC ABC 21 1,491, OFF 19 ' 4 " 299,4 off off ABC ABC , OFF 19 ' " 2,56 off off ABC ABC , OFF 18 ' 8 " 165,35 off off ABC ABC , OFF 18 ' 5 " 23, 6.7 off off ABC ABC , OFF 18 ' 2 " 23, off off ABC ABC , OFF 18 ' " 23, off off ABC ABC , OFF 17 ' 1 " 23, off off ABC ABC , OFF 17 ' 8 " 23, off off ABC ABC 29 44, OFF 17 ' 5 " 245,14 off off ABC ABC 3 431, OFF 17 ' 3 " 283,49 off off ABC ABC , OFF 17 ' 2 " 258, off off ABC ABC Totals 13,47, 9,824,45 Comments: 316, AVG/Day The flow meter at Henderson had I ea electricle issue and it was resolved by the operator on the 28th. The flows are a estimate on the 24 through the 27th of Dece Water Trough Sections A,B,C Dist Sys Sections A,B,C

5 Preston Forebay Month Dec15 Operator: Steven Stone Page 1 of 1 Free Board Ft Dn Est. Flow Gallons Per Minute Out Est. Flow Gallons Per Day Out D.O. MG/L Date P.H ' 2 " 2 288, 2 13 ' 1 " 2 288, 3 13 ' " 2 288, ' " 2 288, 5 12 ' 11 " 2 288, 6 12 ' 1 " 2 288, 7 12 ' 1 " 2 288, 8 12 ' 9 " 2 288, 9 12 ' 9 " 2 288, 1 12 ' 8 " 2 288, ' 8 " 2 288, ' 7 " 2 288, ' 7 " 2 288, ' 7 " 2 288, ' 6 " 2 288, ' 6 " 2 288, ' 6 " 2 288, ' 6 " 2 288, ' 6 " 2 288, 2 12 ' 5 " 2 288, ' 5 " 2 288, ' 5 " 2 288, ' 5 " 2 288, ' 5 " 2 288, ' 5 " 2 288, ' 5 " 2 288, ' 5 " 2 288, ' 4 " 2 288, ' 4 " 2 288, 3 12 ' 4 " 2 288, ' 4 " 2 288, 6. TOTALS 8,928, Comments: AVG / DAY 288,. Distrib. System

6 Preston Reservoir Month Dec15 Operator: Steven Stone Page 1 of 1 Free Board Ft Dn D.O. MG/L weekly P.H. monthly Distrib. System Preston School of Industry Backwash Gals In Mule Cr. Prison In Flow Gals Flow Out to Ione Tertiary Gallons Per Day Date 1 14 ' 3 " off 29, 2 14 ' 4 " off 278, 3 14 ' 6 " 6.7 off 282, 4 14 ' 6 " off 287, 5 14 ' 7 " off 312, 6 14 ' 7 " off 285, 7 14 ' 7 " 5, off 292, 8 14 ' 8 " off 272, 9 14 ' 7 " off 285, 1 14 ' 7 " off 287, ' 6 " off 288, ' 5 " off 299, ' 4 " off 282, ' 3 " 5, off 273, ' 2 " off 77, ' 2 " off 13, ' 2 " 6.7 off 1, ' 2 " off 15, ' 2 " off 137, 2 14 ' 1 " off 85, ' 1 " 5, off 33, ' " off 176, ' " off 178, ' " 6.8 off 174, ' " off 193, ' " off 192, " off 192, ' " 5, off 183, ' " off 191, 3 14 ' " off 198, ' " 6.9 off 24, TOTAL 2, 6,578, Comments:

7 Month Dec15 ARSA / BOWERS Operator: Steven Stone IRRIGATION Page 1 of 1 Date Sections A Thru E Odor Acres Hours Irrigated Average Total Gallons per Day 1 OFF OFF 2 OFF OFF 3 OFF OFF 4 OFF OFF 5 OFF OFF 6 OFF OFF 7 OFF OFF 8 OFF OFF 9 OFF OFF 1 OFF OFF 11 OFF OFF 12 OFF OFF 13 OFF OFF 14 OFF OFF 15 OFF OFF 16 OFF OFF 17 OFF OFF 18 OFF OFF 19 OFF OFF 2 OFF OFF 21 OFF OFF 22 OFF OFF 23 OFF OFF 24 OFF OFF 25 OFF OFF 26 OFF OFF 27 OFF OFF 28 OFF OFF 29 OFF OFF 3 OFF OFF 31 OFF OFF Comments: Total Gallons Used:

8 December15 ARSA / HOSKINS Operator: Steven Stone IRRIGATION Page 1 of 1 Date Gravity Section 116 Pressure Section 113 Odor Run Off Acres Avg. Total Gallons per Day (est) 1 off off none none 2 off off none none 3 off off none none 4 off off none none 5 off off none none 6 off off none none 7 off off none none 8 off off none none 9 off off none none 1 off off none none 11 off off none none 12 off off none none 13 off off none none 14 off off none none 15 off off none none 16 off off none none 17 off off none none 18 off off none none 19 off off none none 2 off off none none 21 off off none none 22 off off none none 23 off off none none 24 off off none none 25 off off none none 26 off off none none 27 off off none none 28 off off none none 29 off off none none 3 off off none none 31 off off none none Comments: Total Gallons Used:

9 Daily Report California Irrigation Management Information System (CIMIS) Rendered in ENGLISH Units. Tuesday, December 1, 215 Thursday, December 31, 215 Printed on Wednesday, January 13, 216 Plymouth Sierra Foothill Station 227 Date ETo (in) Precip (in) Sol Rad (Ly/day) Avg Vap Pres (mbars) Max Air Temp ( F) Min Air Temp ( F) Avg Air Temp ( F) Max Rel Hum (%) Min Rel Hum (%) Avg Rel Hum (%) 12/1/ /2/ /3/ /4/ /5/ /6/ /7/ /8/ /9/ Dew Point ( F) Avg Wind Speed (mph) Wind Run (miles) Avg Soil Temp ( F) 12/1/ Y 12/11/ Y 12/12/ /13/ /14/ /15/ /16/ /17/ /18/ /19/ /2/ /21/ /22/ Y Y 46.3 Y Page 1

10 Daily Report 12/23/ /24/ /25/ /26/ /27/ /28/ /29/ /3/ /31/ Tots/Avgs Flag Legend A Historical Average I Ignore R Far out of normal range C or N Not Collected M Missing Data S Not in service H Hourly Missing or Flagged Data Q Related Sensor Missing Y Moderately out of range Conversion Factors Ly/day/2.65=W/sq.m inches * 25.4 = mm (F32) * 5/9 = c mph *.447 = m/s mbars *.1 = kpa miles * = km Page 2

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16 Amador Regional Sanitation Authority Servicing Amador City, Martell, & Sutter Creek MINUTES OF THE BOARD OF DIRECTORS MEETING December 15, 215 Present: Louis Boitano, Chairman Staff Present: Robin Peters, Vice Chairman Karl Drexel, General Manager James Swift, Board Member Harriet Steiner, Attorney Richard Forster, Board Member Karen Darrow, Secretary John Swift, Board Member Item 5A 1. CALL TO ORDER AND ESTABLISH A QUORUM Meeting called to order by Chairman Boitano at 1:3 P.M. 2. PLEDGE OF ALLEGIANCE TO THE FLAG Chairman Boitano led the Pledge of Allegiance. 3. PUBLIC FORUM None. 4. INFORMATION/CORRESPONDENCE A. 215 November Monthly Monitoring Report So Noted. B. Correspondence with CDCR re Ione Termination Letter General Manage Drexel noted that he has not been able to locate a copy of the letter rescinding the termination and mentioned that CDCR does not have a copy either. Board member Peters suggested asking Ione for a copy of the letter. Jim Nevin of Voice in Ione noted that he has been unable to find a copy of the letter. Gary Thomas of AWA noted that he had never seen a copy of the letter. Board member Forster noted that he had no recollection of s letter rescinding the termination notice. 5. CONSENT AGENDA A. Approval of Minutes of November 19, 215 Item 5B amended to read: General Manager Karl Drexel noted that ARSA as the primary permit holder is required to pay and that Invoices are being sent to Ione and that staff will send out a statement notating Ione s arrearages. Item 5C amended to read: M/S Forster/Peters to approve the warrant for Riebes Auto Parts that was held over from the last meeting. AYES: Forster, Peters and Boitano NOES: None ABSTAIN: James Swift ABSENT: John Swift MOTION CARRIED

17 M/S James Swift/Peters to approve Item 5A as amended. AYES: Forster, Peters, James Swift and Boitano NOES: None ABSTAIN: John Swift ABSENT: None MOTION CARRIED B. Warrants December M/S Peters/Jim Swift to approve the Warrants excluding the warrant for Amador Mechanical. AYES: Forster, Peters, James Swift, John Swift and Boitano NOES: None ABSTAIN: None ABSENT: None UNANIMOUS M/S Jim Swift/Forster to approve the warrant for Amador Mechanical. AYES: Forster, James Swift, John Swift and Boitano NOES: None ABSTAIN: Peters ABSENT: None MOTION CARRIED C. November Financial Statement M/S Jim Swift/Forster to approve Item 5C as presented. AYES: Forster, Peters, James Swift, John Swift and Boitano NOES: None ABSTAIN: None ABSENT: None UNANIMOUS 6. GENERAL MANAGER S REPORT A. Regional StudyStaff will provide a report comparing alternatives from Regional Study and Master Plan. General Manager Drexel distributed a revised staff report adding replacement of ARSA pipelines to the Drawbacks to Alternative 1 and Alternative 2 for the Regional Water Recycling Study. General Manager Drexel noted that HydroScience is ready once the Regional Study comes back from the State. Board member Peters asked if waiting is necessary. General Manager Drexel noted that Hydro Science requested to wait. Board Member Forster noted that it may be necessary to take care of some of the current issue with Ione before moving forward. That there is a fiduciary responsibility to make a long term (25 year) decision when deciding what Alternative to choose. Attorney Steiner noted that how to move forward is relevant to a long term solution.

18 Board member Peters noted that since it is unlikely that the State is going to modify the study so that numbers are going to be changed, he would like to move forward and not waste six months waiting on the State to respond. He also suggested when the time comes it would make sense to choose a solution that can be constructed in modular form. Jim Nevin commented that he believes that the best solution for Ione is to break their agreement with ARSA since they are financially tapped out and are interested in the cheapest solution possible. He noted that the Ione Agenda gives the appearance that the regional Study/Master Plan is not financially feasible for them and that CDCR is no longer interested. The Board directed staff to include this on the next Agenda and revisit it at every meeting going forward. B. Henderson Dam Repair Update 1. Response to DSOD re Inspection 2. Letter to DSOD re Video General Manager Drexel noted that there has been no response from the letter to DSOD. C. Preston Reservoir dump valve cycling General Manager Drexel noted that the cycling will be happening tomorrow. D. System Status Report Staff will provide a status update General Manager Drexel noted that Ione had continued to take water through November. E. Central Valley Regional Water Quality Control Board (CVRWQCB) Meeting with Ione Staff will provide an oral report. General Manager Drexel reported that he and Attorney Steiner met with Ione and the Regional Board and that the Regional Board is not concerned with financial issues only water quality issues and permit compliance. The Regional Board instructed ARSA and Ione to come up with a solution and that another meeting has been scheduled for February to see if a resolution has been achieved. Board member Peters asked what is being done to move forward between now and the follow up meeting in February. Attorney Steiner noted that ARSA agreed to resend all the information they have to the attorney assigned to Ione so that they can get up to speed. Board member Forster noted it does not seem like Ione is trying to come to an agreement. Attorney Steiner stated that obviously ARSA and Ione are not seeing the facts the same way. Jim Nevin noted that Ione promised that the public would not have to pay anything that all expenses would be paid by ARSA and CDCR and that it will be problem to retract that promise especially by those seeking reelection. Mr. Nevin suggested that Ione may be sending out inflated invoices due to their financial crisis. 7. ADMINISTRATIVE MATTERS A. Request from Auburn Indian Community re proposed projects Attorney Harriett Steiner explained that the letter is notification to ARSA that if a project is subject to CEQA they will need to contact the Tribe.

19 Board member Forster noted that he has an issue with the Auburn Tribe trying to establish authority in this area and suggested that ARSA notify the local Tribes and let them address it. B. General Manager s hours and per diem reimbursements Board member Peters reported that the Adhoc committee met with General Manager Drexel and City Manager Gedney from Sutter Creek and they are near making a recommendation to the ARSA Board. He expects that a recommendation will be brought to the Board at the next meeting. 8. CLOSED SESSION A. A. CONFERENCE WITH LEGAL COUNSELANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section (1) Potential case B. PUBLIC EMPLOYMENT Pursuant to Government Code Section 54957(c)(1) Title: General Manager The Board went into Closed Session at 2:45 P.M 9. REPORT FROM CLOSED SESSION The Board returned at 3:2 P.M. and Chairman Boitano announced that no reportable action was taken. 1. ADJOURNMENT The meeting was adjourned at 3:2 P.M. Karen Darrow, Secretary Louis Boitano, Chairman Date Approved:

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26 9:44 AM Amador Regional Sanitation Authority (ARSA) Budget vs. Actual July through December 215 Budget Jul Dec 15 % of Budget $ Over Budget Ordinary Income/Expense Income Grant 75,...% 75,. Interest Income Revenue Amador City 2,37. 1, % 2,37. Amador Water Agency 9, , % 9,167. City of Sutter Creek 39, , % 39,723. Total Revenue 5, , % 5,927. Total Income 575, , % 575,927. Expense Operations Audit & Accounting 2,5...% 2,5. Communications % 5. Contingency 15,...% 15,. Contract with COSC Management (payroll) 45,. 31, % 45,. Contract with COSC Other 142, , % 142,635. Total Contract with COSC 187, , % 187,635. Engineering 35,. 23, % 35,. Flood Control 1,...% 1,. Fuel 4,. 2, % 4,. General Supplies 1, % 1,. Membership Dues 1,3. 1, % 1,3. O&M Building/Structures 1,. 2, % 1,. O&M Equipment 1, % 1,. Potential Litigation 96,...% 96,. Professional Services Per Diem 1,. 6,4. 64.% 1,. Professional Services Other 13,. 12, % 13,. Total Professional Services 23,. 18, % 23,. Regional Study 1,792...% 1,792. Repairs & Maintenance 15,. 4, % 15,. Risk Management 1,2...% 1,2. Small Equipment 1, % 1,. Special Legal 45,. 11, % 45,. Taxes/Fees/Licenses 3,. 15, % 3,. Vehicle Maintenance 3,5. 1, % 3,5. Weed Control 1,5...% 1,5. Total Operations 494, , % 494,927. Page 1 of 2

27 9:44 AM Amador Regional Sanitation Authority (ARSA) Budget vs. Actual July through December 215 Budget Jul Dec 15 % of Budget $ Over Budget 66 Payroll Expenses Overtime 45,. 23, % 45,. Total 66 Payroll Expenses 45,. 23, % 45,. Total Expense 539, , % 539,927. Other Expense Capital ARSA Dam 36,...% 36,. Total Other Expense 36,...% 36,. Page 2 of 2

28 Amador Regional Sanitation Authority Item 6B Servicing Amador City, Martell, & Sutter Creek TO: ARSA BOARD OF DIRECTORS MEETING DATE: JANUARY 2, 216 FROM: SUBJECT: KARL DREXEL, GENERAL MANAGER DSOD EXTENTION OF TIME FOR HENDERSON REPAIRS BACKGROUND: After submitting the Henderson Dam Under Drain Repair report produced by Stantec Consulting, I requested an extension of time to complete the repairs in order to apply for a planning grant for the plans and specifications for the repairs. Their response is included as Attachment A. DISCUSSION: In the letter, DSOD outlined several steps for ARSA to adhere to regarding the Henderson Repairs. In the interim, staff must also complete various steps to complete the grant application for the entire Upper ARSA Improvement Project, including the Henderson Under Drain. However no approval will be made until a complete package has been submitted, including audited financial statements for 214 and 215, along with legal review. A Gantt chart showing these ongoing issues is included as Attachment B. The Field Day for the audit for FYs 214 and 215 is scheduled for February 23, 216. The audits should be complete by the end of April. Legal opinion and approval would be about 8 weeks later or around the end of June. It was estimated that the design plans would cost about $35, and we have asked Stantec for a proposal for those plans for a more accurate figure. The extension of time for the completion of repairs was authorized as noted in the letter from DSOD, to July 1, 219. The DSOD has required that ARSA show a sustained effort in applying for funding and we meet certain criteria. Those requirements are: 1. Submit an Application for Approval of Plans and Specifications for the Repair and Alteration of a Dam and Reservoir, along with the appropriate filing fee by July 1, 216 and Final Plans and Specifications by July 1, Submit for review an interim emergency dewatering plan by March 3, 216. A copy of the application is attached as Attachment C. The filing fee is $8,7 based on the estimated cost of the repairs, which have been tentatively proposed by Stantec to be $29,. I have asked the ARSA Engineer for an estimate for the Emergency Dewatering Plan and his tentative estimate is between $4, and $5,. 18 Main Street Sutter Creek, CA TELEPHONE (29) FAX (29) TTY 711

29 Amador Regional Sanitation Authority Servicing Amador City, Martell, & Sutter Creek RECOMMENDATION: 1) Authorize the General Manager to submit the Application for Approval of Plans and Specifications for the Repair or Alteration of a Dam and Reservoir along with the filing fee of $8,7. 2) Authorize the General Manager to request the ARSA Engineer complete and submit an Emergency Dewatering Plan at a cost not to exceed $5, by March 1, 216 to be expended from the budgeted Line Item Capital ARSA Dam currently at $36,. 18 Main Street Sutter Creek, CA TELEPHONE (29) FAX (29) TTY 711

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33 HENDERSON RESERVOIR OUTLET PIPING, CONCEPTUAL PLAN VICINITY MAP IONE NTS SLIP LINE, DETAIL OPEN CUT, DETAIL OUTLET CONNECTION, DETAIL PRJ. No.: 2395 PRJ. DATE: SCALE: DRAWN BY: DMV CHECKED BY: GSG SHEET: SHT. 1 of SHT. 1 Weber, Ghio & Associates, Inc. Professional Engineers 394 East Saint Charles P.O. Box 251 SAN ANDREAS, CALIFORNIA STAMP: R E G I S T E RE D P S TAT E R G. O F E S S S. GHIO No V I I ONAL C OF I C AL L I A I F OR N E N G I N E E R PROJECT NAME: AMADOR REGIONAL SANITATION AUTHORITY HENDERSON DAM UNDER DRAIN REPAIR CONCEPTUAL PLAN AMADOR COUNTY CALIFORNIA REVISIONS

34 ARSA PROJECTS Project Lead Start Finish Jan16 Feb16 Mar16 Apr16 May16 Jun16 Jul16 Aug16 Sep16 Oct16 Nov16 Dec16 Audit Goranson Assoc 2/23/216 4/3/216 Planning Grant Karl Drexel, GM 1/4/216 6/3/216 DSOD Application Karl Dexel, GM 1/4/216 6/3/216 Emergency Dewatering Plan Gary Ghio 1/4/216 3/3/216 Final Plans and Specs Henderson Karl, Gary, Stantec 8/1/216 12/1/216 Plans and Specs Upper ARSA Project TBD 8/1/216 12/1/216 CEQA Upper ARSA Project TBD 8/1/216 12/1/216 Engineers Report Upper ARSA Project TBD 8/1/216 12/1/216 Construction Grant Karl Drexel, GM 12/1/216 6/3/217 Sludge Removal Karl Drexel, GM 9/1/217 9/3/218 Replace Under Drain TBD 1/1/218 7/1/219 Upper ARSA Improvement Project Karl Drexel, GM 7/3/217 7/1/219

35 ARSA SYSTEM STATUS JANUARY 213 THRU DECEMBER 215 YEARLY YEARLY YEARLY HENDERSON RESERVOIR SUTTER CREEK WWTP FLOWS BOWERS DISPOSAL FLOWS ACREFT ACREFT ACREFT FREEBOARD OUTFLOW INFLOW OUTFLOW FROM HENDERSON BOWERS DATE (FT) DATE (MG) DATE (MG) DATE (MG) SUTTER CREEK DISPOSAL DISPOSAL 2/28/ Feb Feb Feb /31/ Mar Mar Mar /3/ Apr Apr Apr /31/ May May May /3/ Jun Jun Jun /31/ Jul Jul Jul /31/ Aug Aug Aug /3/ Sep Sep Sep /31/ Oct Oct Oct /3/ Nov Nov Nov /31/ Dec Dec Dec /31/ Jan Jan Jan /28/ Feb Feb Feb /31/214 8 Mar Mar Mar /3/ Apr Apr Apr /31/ May May May /3/ Jun Jun Jun /31/ Jul Jul Jul /31/ Aug Aug Aug /3/ Sep Sep Sep /31/ Oct Oct Oct /3/ Nov Nov Nov /31/ Dec Dec Dec /31/215 1 Jan Jan Jan /28/ Feb Feb Feb /31/ Mar Mar Mar /3/ Apr Apr Apr /31/ May May May /3/ Jun Jun Jun /31/ Jul Jul Jul /31/ Aug Aug Aug /3/ Sep Sep Sep /31/ Oct Oct Oct /3/ Nov Nov Nov /31/ Dec Dec Dec

36 PRESTON RESERVOIR YEARLY YEARLY YEARLY HOSKINS DISPOSAL FLOWS M. CREEK FLOWS INTO PRESTON TOTAL FLOWS TO IONE TERTIARY WWTP ACREFT ACREFT ACREFT OUTFLOW FREEBOARD INFLOW OUTFLOW HOSKINS FROM TO DATE (MG) DATE (FT) DATE (MG) DATE (MG) DISPOSAL MULE CREEK IONE Jan /31/ Jan Jan 213. Feb /28/ Feb Feb 213. Mar /31/ Mar Mar 213. Apr /3/ Apr Apr May /31/ May May Jun /3/ Jun Jun Jul /31/ Jul Jul Aug /31/ Aug Aug Sep /3/ Sep Sep Oct /31/ Oct Oct Nov /3/ Nov Nov Dec /31/ Dec Dec Jan /31/ Jan Jan 214. Feb /28/ Feb Feb 214. Mar /31/ Mar 214. Mar 214. Apr /3/ Apr 214. Apr May /31/ May 214. May Jun /3/ Jun Jun Jul /31/ Jul Jul Aug /31/ Aug Aug Sep /3/ Sep Sep Oct /31/ Oct Oct Nov /3/ Nov 214. Nov Dec /31/ Dec 214. Dec Jan /31/ Jan 215. Jan 215. Feb /28/ Feb 215. Feb 215. Mar /31/ Mar Mar 215. Apr /3/ Apr 215. Apr May /31/ May 215. May Jun /3/ Jun Jun Jul /31/ Jul Jul Aug /31/ Aug Aug Sep /3/ Sep Sep Oct /31/ Oct 215. Oct Nov /3/ Nov 215. Nov Dec /31/ Dec 215. Dec

37 /3/213 5/31/213 6/3/213 7/31/213 8/31/213 9/3/213 1/31/213 11/3/213 12/31/213 1/31/214 2/28/214 3/31/214 4/3/214 5/31/214 6/3/214 7/31/214 8/31/214 9/3/214 1/31/214 11/3/214 12/31/214 1/31/215 2/28/215 3/31/215 4/3/215 5/31/215 6/3/215 7/31/215 8/31/215 9/3/215 1/31/215 11/3/215 12/31/215 Feet HENDERSON DAM FREEBOARD /31/213 4/3/213 5/31/213 6/3/213 7/31/213 8/31/213 9/3/213 1/31/213 11/3/213 12/31/213 1/31/214 2/28/214 3/31/214 4/3/214 5/31/214 6/3/214 7/31/214 8/31/214 9/3/214 1/31/214 11/3/214 12/31/214 1/31/215 2/28/215 3/31/215 4/3/215 5/31/215 6/3/215 7/31/215 8/31/215 9/3/215 1/31/215 11/3/215 12/31/215 Feet PRESTON DAM FREEBOARD

38 Dec 212 Jan 213 Feb 213 Mar 213 Apr 213 May 213 Jun 213 Jul 213 Aug 213 Sep 213 Oct 213 Nov 213 Dec 213 Jan 214 Feb 214 Mar 214 Apr 214 May 214 Jun 214 Jul 214 Aug 214 Sep 214 Oct 214 Nov 214 Dec 214 Jan 215 Feb 215 Mar 215 Apr 215 May 215 Jun 215 Jul 215 Aug 215 Sep 215 Oct 215 Nov 215 Dec 215 MG Dec 212 Jan 213 Feb 213 Mar 213 Apr 213 May 213 Jun 213 Jul 213 Aug 213 Sep 213 Oct 213 Nov 213 Dec 213 Jan 214 Feb 214 Mar 214 Apr 214 May 214 Jun 214 Jul 214 Aug 214 Sep 214 Oct 214 Nov 214 Dec 214 Jan 215 Feb 215 Mar 215 Apr 215 May 215 Jun 215 Jul 215 Aug 215 Sep 215 Oct 215 Nov 215 Dec 215 MG 25. HENDERSON RESERVOIR OUTFLOWS TOTAL 213 = acreft TOTAL 214 = acreft TOTAL 215 = acreft SUTTER CREEK WWTP FLOWS TOTAL 213 = acreft TOTAL 214 = acreft TOTAL 215 = acreft

39 Mar 213 Apr 213 May 213 Jun 213 Jul 213 Aug 213 Sep 213 Oct 213 Nov 213 Dec 213 Jan 214 Feb 214 Mar 214 Apr 214 May 214 Jun 214 Jul 214 Aug 214 Sep 214 Oct 214 Nov 214 Dec 214 Jan 215 Feb 215 Mar 215 Apr 215 May 215 Jun 215 Jul 215 Aug 215 Sep 215 Oct 215 Nov 215 Dec 215 MG Mar 213 Apr 213 May 213 Jun 213 Jul 213 Aug 213 Sep 213 Oct 213 Nov 213 Dec 213 Jan 214 Feb 214 Mar 214 Apr 214 May 214 Jun 214 Jul 214 Aug 214 Sep 214 Oct 214 Nov 214 Dec 214 Jan 215 Feb 215 Mar 215 Apr 215 May 215 Jun 215 Jul 215 Aug 215 Sep 215 Oct 215 Nov 215 Dec 215 MG BOWERS DISPOSAL FLOWS TOTAL 213 = 18.9 acreft TOTAL 214 = 14.1 acreft TOTAL 215= 92.3 acreft 12. HOSKINS DISPOSAL FLOWS TOTAL 213 = 8.1 acreft TOTAL 214 = 68.7 acreft TOTAL 215= acreft

40 Feb 213 Mar 213 Apr 213 May 213 Jun 213 Jul 213 Aug 213 Sep 213 Oct 213 Nov 213 Dec 213 Jan 214 Feb 214 Mar 214 Apr 214 May 214 Jun 214 Jul 214 Aug 214 Sep 214 Oct 214 Nov 214 Dec 214 Jan 215 Feb 215 Mar 215 Apr 215 May 215 Jun 215 Jul 215 Aug 215 Sep 215 Oct 215 Nov 215 Dec 215 MG Mar 213 Apr 213 May 213 Jun 213 Jul 213 Aug 213 Sep 213 Oct 213 Nov 213 Dec 213 Jan 214 Feb 214 Mar 214 Apr 214 May 214 Jun 214 Jul 214 Aug 214 Sep 214 Oct 214 Nov 214 Dec 214 Jan 215 Feb 215 Mar 215 Apr 215 May 215 Jun 215 Jul 215 Aug 215 Sep 215 Oct 215 Nov 215 Dec 215 MG MULE CREEK FLOWS INTO PRESTON TOTAL 213 = acreft TOTAL 214 = acreft TOTAL 215 = acreft TOTAL FLOWS TO IONE TERTIARY WWTP Maximum Monthly per 27 Agreement TOTAL 213 = acre ft TOTAL 214 = 533 acreft TOTAL TO DATE = 63.4 acreft

41 Amador Regional Sanitation Authority Servicing Amador City, Martell, & Sutter Creek TO: ARSA BOARD OF DIRECTORS MEETING DATE: JANUARY 2, 216 FROM: KARL DREXEL, GENERAL MANAGER SUBJECT: BUDGET REVISE AMENDMENT #1 RECOMMENDATION: Review and Adopt Resolution 15163, the 1516 Budget Revise Amendment #1 changing individual line items not affecting the Overall Budget BACKGROUND: The Approved Budget made several line items assumptions that appear to not be in line with anticipated actual costs for year end. The changes recommended are outlined in Resolution and are discussed below: Item 1 Auditing and Accounting The Board approved Audited Financial Statements for Fiscal Years 214 and 215 to be completed this fiscal year at $4, each. The amount budgeted for FY 1516 was $2,5. This Amendment calls for reducing the Contingency Account by $5,5 to cover the $8, cost of the two audits. Item 2 Contingency The amount budgeted for contingencies in FY 1516 was $15,. As stated above, this Amendment reduces the Contingency account by $5,5 for the audit, and proposes an additional $5, to be transferred to the Management Line Item. This leaves a contingency fund of $4,5 with no additional contingencies anticipated. Item 3 Engineering The amount budgeted for General Engineering in FY 1516 was $35,. This amendment proposes a reduction of $3, with a corresponding increase of $3, in Management. The reason for this is that the GM will be providing some of the services previously anticipated would be handled by the ARSA engineer. Item 4 Contract with COSC This amendment anticipates an increase in Management costs based on actual time spent and hours billed and anticipated to be billed for the remainder of the year. Management was budgeted at $45, and this amendment proposes it be increased to $63,. Previous items discussed above have allocated $8, to the additional $18,. The rest will be discussed below. Item 5 Potential Litigation The potential litigation, although still possible, appears not to be happening this Fiscal Year, and if it does, it should probably be less than the $96, budgeted in the FY 1516 Budget. Much of what the GM has done in the first six months has been in negotiations with counsel and other parties 18 Main Street Sutter Creek, CA TELEPHONE (29) FAX (29) TTY 711

42 Amador Regional Sanitation Authority Servicing Amador City, Martell, & Sutter Creek in an attempt to negotiate a reduction in that amount and therefore it can be comfortably reduced by $1,. This amendment proposes the Potential Litigation line item be reduced to $86, with a corresponding increase in Management of $1,. Item 6 Capital ARSA Dam The FY 1516 Budget carried over a line item budget of $36,. Even though the GM was able to obtain an extension on the deadline for the repairs to Henderson Dam, the DSOD is requiring some action be taken on the part of ARSA this Fiscal Year and next. This amendment proposes that the costs for those requirements be earmarked from this account. I propose the Fees for DSOD repair permit of $8,7 and the Emergency Dewatering Plan for Henderson of $5, be taken from the Capital ARSA Dam account as shown. Additionally, I am recommending $6,934 in Engineering costs for the Henderson Dam Underdrain Report be moved from Operations General Engineering, as currently posted, to this account to properly reflect the true cost of repairs to Henderson Dam. BUDGET IMPACT: This proposed Amendment to the FY 1516 Approved Budget has no impact on the overall Budget as approved. 18 Main Street Sutter Creek, CA TELEPHONE (29) FAX (29) TTY 711

43 RESOLUTION NO A RESOLUTION OF THE GOVERNING BOARD OF THE AMADOR REGIONAL SANITATION AUTHORITY AMENDMENT #1, AMENDING THE FY ARSA BUDGET WHEREAS, on June 24, 215 the Board adopted the fiscal year Budget, and WHEREAS, from time to time Budget Adjustments need to be made to account for changes in anticipated expenditures and anticipated revenues, and WHEREAS, it is in the best interest of the Board to review the Budget on a regular basis and make changes from time to time to ensure that expenditures do not exceed revenues, and NOW, THEREFORE, BE IT RESOLVED that the Board wishes to Section 1. Amend its adopted Fiscal Year Budget by transferring funds between accounts with no overall increase to the Budget with the following line item changes: Budget Line Item Previous Revised Difference Audit and Accounting $ 2,5 $ 8, +$ 5,5 Contingency 15, 4,5 1,5 Engineering 35, 32, 3, Contract with COSC 142, ,635 Management 45, 63, + 18, Potential Litigation 96, 86, 1, Capital ARSA Dam 36, 22,3 13,7 DSOD Fees for Repair 8,7 + 8,7 Emergency Dewatering Plan 5, + 5, TOTAL $ 372,135 $372,135 Section 2. The General Manager of ARSA is authorized to make the necessary accounting changes to the ARSA records to accomplish the intent of the above noted transaction. The foregoing Resolution was duly passed and adopted by the ARSA Board of Directors on this 2th day of January 216, by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: Louis Boitano, Chairman Karen Darrow, Clerk