GWINEAR-GWITHIAN PARISH COUNCIL

Transcription

1 FINANCIAL REPORT FOR THE YEAR ENDED 31 MARCH 2017 Statement of Accounts Page 1 of 12

2 Section 1 The Statement of Accounts BANK RECONCILIATION GWINEAR-GWITHIAN PARISH COUNCIL FINANCIAL REPORT FOR THE YEAR ENDED 31 MARCH 2017 Balance per bank statements as at 1 April 2016: Current Account Deposit Account Business Bond Current Account Totals Credits in year Debits in year Deposit Account Totals Credits in year Year Business Bond Debits in year (to Deposit Account) Balance per bank statements as at 31 March 2017: Business Bond 0.00 Current Account Deposit Account Deduct unpresented cheques as at 31 March 2017 Chq numbers : 2522, 2527, Petty Cash CASH BOOK Opening Balance - 1 April 2016 Current Account Deposit Account Business Bond Add Receipts in Year Deduct Payments in Year Closing Balance per Cash Book 31 March Mrs Vida Perrin, Clerk to the Council Responsible Financial Officer Financial Auditing Councillor 1 Financial Auditing Councillor 2 Chairman of the Parish Council Page 2 of 12

3 Section 1 The Statement of Accounts Significant variations GWINEAR-GWITHIAN PARISH COUNCIL FINANCIAL REPORT FOR THE YEAR ENDED 31 MARCH to 2016 % variance Explanation required 2. annual precept % No 3. total other receipts % No 4. staff costs % No 5. loan interest/capital repayments Nil Nil Nil 6. all other payments % Yes 9. Total fixed assets & long term assets % No BOX NO 6 All other payment Figure in 2016 column Figure in 2017 column Variance (-67%) Reasons Petty Cash -464 Hall hire -295 Recreation -400 Cemetery -565 Grants -478 Agency Services +728 Service delivery +404 Reawla Park project +605 Defib project +531 CDRA Horsepool project -246 ESPF park project Streetscape Project Neighbourhood planning Unexplained (0.14%) +181 TOTAL Mrs Vida Perrin, Clerk to the Council Responsible Financial Officer Financial Auditing Councillor 1 Financial Auditing Councillor 2 Chairman of the Parish Council Page 3 of 12

4 Income & Expenditure Account for the Year Ended 31st March 2017 Previous Year Current Year INCOME Precept Council Tax Relief Grant Bank Account Interest VAT Allotment Rents/Costs Cemetery Local Maintenance Partnership Gwithian Green Local Nature Reserve ESPF Defibrillator project Neighbourhood Planning General Administration Reawla Park project Petty Cash in Community Facility Office Equipment Streetscape TOTAL INCOME Petty Cash balance EXPENDITURE Petty Cash out Hall Hire/Office Space Staff Wages/PAYE & NI Administration Recreation/Street Scene Burials S.137 Grant Payments Other Grants LMP Service Delivery Gwithian Green Cllr Allowances/Expenses Towans Ranger Project Reawla Park project Defibrillator Project Christmas Trees (S137) CiLCA training CDRA Horsepool project Fingerposts Awards & ceremonies ESPF Section 106 Streetscape Neighbourhood Planning , TOTAL EXPENDITURE Petty Cash balance , Page 4 of 12

5 Income & Expenditure Account for the Year Ended 31st March 2017 cont. CUMULATIVE FUNDS Balances as at 1st April 2016: General Fund Earmarked reserves ADD Total Income DEDUCT Total Expenditure Less = Balances as at 31st March 2017: Petty Cash General Fund Earmarked reserves Mrs Vida Perrin, Clerk to the Council Responsible Financial Officer Financial Auditing Councillor 1 Financial Auditing Councillor 2 Chairman of the Parish Council Page 5 of 12

6 Balance Sheet as at 31st March 2017 CURRENT ASSETS Bank Current Account Bank Deposit Account Petty Cash _ TOTAL ASSETS CURRENT LIABILITIES Uncleared payments TOTAL ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES TOTAL FIXED ASSETS & LONG TERM ASSETS LONG TERM LIABILITIES Nil NET ASSETS Mrs Vida Perrin, Clerk to the Council Responsible Financial Officer Financial Auditing Councillor 1 Financial Auditing Councillor 2 Chairman of the Parish Council Page 6 of 12

7 Notes Supporting the Council's Accounts for the Year Ended 31st March 2017 Assets DESCRIPTION NOMINAL VALUE FREEHOLD LAND AT GWITHIAN (PART OS51A) CONVEYED BY DEVENISH BREWERY REGISTERED DEEDS HELD AT WALTERS & BARBERY SOLICITORS 1 LAND USED FOR PURPOSE OF ALLOTMENTS, CONNOR DOWNS 1932 REGISTERED DEEDS HELD AT WALTERS & BARBERY SOLICITORS 1 CEMETERY PLOT, CONNOR DOWNS 1932 REGISTERED - DEEDS HELD AT WALTERS & BARBERY SOLICITORS 1 LAND KNOWN AS ELIZABETH SAMPSON PLAYING FIELD, ARUNDEL WAY, CONNOR DOWNS ACQUIRED 2002 REGISTERED - DEEDS HELD AT WALTERS & BARBERY SOLICITORS 1 LAND KNOW AS REAWLA PLAYING FIELD, REAWLA REGISTERED - DEEDS HELD AT BORLASE SOLICTORS 1 DESCRIPTION VALUE EQUIPMENT AT ELIZABETH SAMPSON PLAYING FIELD: 6 WOODEN SEATS WOODEN FENCING HEAVY DUTY POWDER COATED METAL LITTER BIN NEVER RUST BINS WITH LOCK & BOLT SYSTEM METAL CYCLE RACK WOODEN PICNIC TABLE WOODEN GATES METAL SOLAR FLOOD LIGHTS METAL GOAL MUGA METAL BASKET BALL PANEL (SMP PLAYGROUNDS LTD) TWO BAY COMBINATION SWING (PARK LEISURE) GRASS UNDERSOIL MATTING METAL & WOOD BEAR SWING (HAGS) WOOD & RUBBER BALANCE BEAM/STEPPING BLOCKS (TAYLOR-MADE) STAINLESS STEEL & WOOD PLATFORM & SLIDE (WESTWOOD TIMBER) HAGS/SMP BASKET SWING EQUIPMENT AT REAWLA PLAYING FIELD METAL SWING SET METAL GOALS AND GOAL NET MATTA GROUND FLOORING METAL & BEAR ROCKER METAL MULTIPLAY JUNIOR METAL MULTIPLAY TODDLER BASKET SWING METAL CHINNING BARS BENCH AND 2 PICNIC TABLES BASKETBALL POST METAL PLAY TRAIN METAL ROCKER SEESAW METAL ROTATOR Page 7 of 12

8 Assets contd... ITEMS AT CEMETERY PLOT, CONNOR DOWNS: WOODEN GATES WOODEN SEAT ITEMS AT GWITHIAN GREEN, GWITHIAN INTERPRETIVE BOARD & SIGNS EQUIPMENT GWITHIAN GREEN, STORED AT 3 ORCHARD HOUSE, GWITHIAN: 1 USED LAWN MOWER HELMETS BRUSH CUTTERS PAIR OF PROTECTIVE BOOTS HOLDER FOR THE BRUSH CUTTER LITRE PETROL CAN & 1.1 LITRE PETROL CAN BOW SAWS 2 SPARE BLADES LOPPERS SMALL TROWELS AND 2 SMALL FORKS GRAB FORKS SLASHER SPADES SHOVELS PITCH FORK LARGE PACKET OF RUBBER GLOVES PAIRS OF THIGH LENGTH WADERS YELLOW JACKET LITRE WATER CARRIER FIRST AID BOX MAMMAL TRAPS BOOKS BRITISH WILDLIFE WILD FOOD- PHILLIPS BRITISH WILDLIFE- BAKER GRASSES, FERNS, MOSSES AND LICHENS - PHILLIPS BUG BOOK - BAKER MUSHROOMS PHILLIPS WILD FLOWERS OF BRITAIN- PHILLIPS FIELD GUIDE TO SPIDERS - COLLINS FIELD GUIDE TO INSECTS - COLLINS BRITAIN S BUTTERFLIES- TOMLINSON - TOTAL COST OF BOOKS ALSO: 2 X ALUMINIUM & TOUGHENED SAFETY GLASS BUS SHELTERS, REAWLA X CAST IRON LITTER BIN, REAWLA VILLAGE X BROPAX MILD STEEL FENCING SYSTEM WITH ROUNDED BALL FINIALS, REAWLA X 'ANTI-VANDAL' CAST IRON FRAMED SEATS, REAWLA CONCRETE BUS SHELTER, PENHALE ROAD, CARNHELL GREEN WOODEN SEAT, REAWLA TRIANGLE, REAWLA WOODEN SEAT, WALL CORNER, WALL METAL NOTICE BOARDS AT REAWLA, CARNHELL GREEN & CONNOR DOWNS WOODEN NOTICE BOARD, GWITHIAN REGALIA & TIN CHAIN OF OFFICE X DOG BINS CARNHELL GREEN, GWITHIAN GREEN & CONNOR DOWNS X METAL & POLYCARBONATE BUS SHELTERS, CONNOR DOWNS OFFICE CONTENTS METAL/WOOD FREESTANDING NOTICE BOARDS AT REAWLA & GWINEAR DEFIBRILLATOR & LOCKABLE HEATED CABINET OUTSIDE REAWLA STORES TOTAL Page 8 of 12

9 Assets contd... Items added this year Land asset Nominal value LAND KNOW AS REAWLA PLAYING FIELD, REAWLA REGISTERED DEEDS HELD AT BORLASE SOLICTORS 1 Description value EQUIPMENT AT REAWLA PLAYING FIELD OUTDOOR EXTENSION LEADS ARMOUR FLUX x TOTAL OVERALL TOTAL Mrs Vida Perrin, Clerk to the Council Responsible Financial Officer Financial Auditing Councillor 1 Financial Auditing Councillor 2 Chairman of the Parish Council Page 9 of 12

10 Notes Supporting the Council's Accounts for the Year Ended 31st March 2017 Earmarked Reserves Planned projects/ongoing funds for which monies are reserved are: EARMARKED RESERVES TYPE BAL 31/03/17 STAFFING COVER GENERAL 6, BINS (LITTER/DOG) GENERAL CPO services / Recreation GENERAL 4, ELIZABETH SAMPSON PLAYING FIELD GENERAL ESPF replacement equipment GENERAL 1, Allotments GENERAL CEMETERY GENERAL 6, ESPF teen equipment PROJECT 0.00 YOUTH PROJECTS PROJECT ELECTION EXPENSES GENERAL 2, REAWLA PARK GENERAL 2, GRANTS & DONATIONS (S137's) GENERAL OFFICE EQUIPMENT REPLACEMENT GENERAL 1, BUS SHELTERS / NOTICE BOARDS GENERAL 1, GWITHIAN GREEN GENERAL COUNCILLOR EXPENSES GENERAL footpaths/row GENERAL DEFIBS PROJECT 9, TRAINING GENERAL 1, ADVERTISING GENERAL 1, REAWLA YOUTH PROJECTS PROJECT XMAS TREES PROJECT Website GENERAL ROSEWARNE SECTION 106 PROJECT 61, H.A.P. Grant PROJECT 2, Fingerposts PROJECT CDRA Horsepool PROJECT FAMILY ACTIVITY TRAIL PROJECT NEIGHBOURHOOD PLANNING PROJECT 12, QUALITY STATUS PROJECT 1, Towans Ranger Project/Parish Plan PROJECT 0.00 GRATUITY GENERAL 1, COMMUNITY FACILITY PROJECT 2, TRAFFIC CALMING/SPEEDING PROJECT 1, REAWLA PARK PROJECTS PROJECT 36, TOTAL Page 10 of 12

11 Notes Supporting the Council's Accounts for the Year Ended 31st March 2017 Contd... Tenancies 22 allotment plots, each with a rent when occupied of 10 per annum. This year some plots became reavailable through part of the year meaning an income on rents of for the year with outgoing costs of Allotment tenants agreed to the addition of annual insurance and allotment association subscription at an additional cost of 5.71 per allotment plot. Section 137 Payments The Council spent of a possible ( 7.42 x 2580) for the purposes of the Local Government Act 1972, section 137 as follows:- Chq Purpose Amount Power No April Photocopying posters for Defib training 2.00 LGA 1972 S137 May Defib installation-reawla LGA 1972 S137 May Donation towards community Christmas LGA 1972 S137 event June Flowers for Golden Wedding Anniversary LGA 1972 S137 Aug Defib training LGA 1972 S137 Sept Engraving memorial trophies LGA 1972 S137 Sept Parish Tea event LGA 1972 S137 Oct Flowers for Golden Wedding Anniversary LGA 1972 S137 Oct Parish Tea event LGA 1972 S137 Nov Christmas trees for schools LGA 1972 S137 Jan Poppy wreaths for Gwinear & Gwithian LGA 1972 S137 Feb Defib Carnhell Green LGA 1972 S137 TOTALS Members' Expenses Expenses totalling were claimed and paid during the year. Risk Assessments The Parish Council reviewed and approved its risk assessments on 8 th May 2017 Minute no. 27/009 (8c) Budget The Parish Council carried out a budget review on the 9 th January 2017 (26/052-6d) and approved it on the 23 rd Jan 2017 (25/056-6f) Mrs Vida Perrin, Clerk & RFO Financial Auditing Cllr Financial Auditing Cllr 2 Chairman of the Parish Council Page 11 of 12

12 Explanation Notes for the Council's Accounts for the Year Ended 31st March 2017 Expenditure Month 2 Cheque 2326 (15/16 a/c) cancelled as lost re-issued as 2363 Month 7 Cheque 2223 (15/16 a/c) written off Month 8 Cheque 2454 overpaid by 5p taken off 2490 Month 9 Cheque 2479 cancelled wrong sum written out Cheque 2471 cancelled as written out wrong re-issued as 2492 Month 10 Cheque 2490 see cheque 2454 (Month 8) Cheque 2492 see cheque 2471 (Month 9) Mrs Vida Perrin, Clerk to the Council Responsible Financial Officer Financial Auditing Councillor 1 Financial Auditing Councillor 2 Chairman of the Parish Council Page 12 of 12