COMMITTEE OF THE WHOLE MEETING AUGUST 8, 2016 RAYVILLE DEVELOPMENTS (BEETON) INC., FILE: 51M-1056, REVISION OF PARK FEATURES

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1 REPORT #PRC COMMITTEE OF THE WHOLE MEETING AUGUST 8, 2016 RAYVILLE DEVELOPMENTS (BEETON) INC., FILE: 51M-1056, REVISION OF PARK FEATURES RECOMMENDATION That Report #PRC be received; And further that staff respectfully request Council direction on the preferred option for the request to include an accessible feature in Jim Milligan Park, Beeton; And further that the project budget be adjusted to reflect changes to the cost associated with Council s preferred option for including an accessible feature in Jim Milligan Park, Beeton; And further that staff be directed to notify Beeton Developments (Beeton) Inc. of Council s preferred option for including an accessible feature in the park, approve the revised park design, within the terms of the approved Parks Development Agreement. OBJECTIVE The purpose of this report is to seek Council s direction on the preferred option for the request to include an accessible feature in Jim Milligan Park, Beeton, adjust the project budget to reflect Council s preferred option, and notify the developer of Council s preferred option. BACKGROUND At its meeting dated April 25, 2016 Council approved the following resolution: That Report PRC be received; And further that the necessary by-law be enacted to authorize the Mayor and Clerk to execute the Subdivision Parkland Agreement between Rayville Developments (Beeton) Inc., and the Town of New Tecumseth for the comprehensive development of parkland on the lands known as Park Block 103 in Subdivision Plan number 51M-1056, in Beeton substantially in the form attached to Report# PRC and subject to the Town Solicitor s final clearance; And further that the Director of Parks, Recreation and Culture be authorized to finalize the Design and Construction Budget for the development of Rayville Park not to exceed $225,000 as approved in the 2016 capital budget and funded in

2 Report #PRC , August 8, 2016 accordance Attachments #1, 2 and 3 of Report #PRC , Capital project sheet # : And further that the park be named Jim Milligan Park in recognition of his contributions to the community. The approved Jim Milligan Park includes the following features: Playground Structures Accessible Walking paths Fitness Equipment Unstructured Recreational Play Space Connections to the New Tecumseth Trans Canada Trail Project COMMENTS AND CONSIDERATIONS Following the approval by Council, Councillor Jebb asked if an accessible feature could be added to the park, to reflect Mr. Milligan s disability, and provided staff with a number of accessible features available on the internet. Staff arranged a meeting with the Developer s Landscape Architect (LA) and invited Councillor Jebb and Mrs. Milligan to discuss the process for adding or removing features from the park design, and identify the preferred available accessible features. The consensus was to investigate the costs and installation requirements for the Spinmee accessible feature (Attachment #1) from Playpower. The LA responded on July 15, 2016 indicating that in order to the construct the base, purchase and install the Spinmee, the project cost would increase by $27,025 plus applicable design, taxes and contingency. There are insufficient funds to add this feature to the existing park design within the approved 2016 capital budget, and as a result, staff is respectfully requesting Council s direction on which of the options to pursue in accommodating the request to have an accessible feature added to the approved park design. FINANCIAL CONSIDERATIONS The approved Design and Construction Estimate for the development of Jim Milligan Park is within the approved 2016 Capital Budget. The final Design and Construction Budget shall be adjusted based on post tender award by the developer and as approved by the Director of Parks, Recreation and Culture, but not to exceed the approved 2016 budget of $250,000 consistent with Capital project sheet # (See Attachment #2: Table 1). Page 2 of 8

3 Report #PRC , August 8, 2016 The development of Jim Milligan Park, Rayville Developments (Beeton), is eligible to be funded as a development charge growth related project. As a result, $195,633.20, ninety percent (90%) of the project, is funded from existing Parks & Recreation development charge reserve funds. The remaining $21, ten percent (10%), is funded from the Cash in Lieu of Parkland reserve account. There are sufficient balances in each of these reserve accounts to fund the related park expenditure, based on the option chosen by Council. Option #1 Maintain the Status quo make no change to the existing design approved by Council in Report #PRC , dated April 18, This option would result in no change to the approved 2016 capital budget and Council resolution. (Attachment #2: Table 1). Option #2 Remove the four (4) pieces of adult fitness equipment estimated at a cost of $31,875 and replace them with the Spinmee accessible feature $27,025 plus applicable design, taxes and contingency. This option would result in no change to the approved 2016 capital budget as the cost of the installation of the Spinmee would be similar to the cost of the adult fitness equipment. The Council resolution would be changed to reflect this amendment. (Attachment #2: Table 2). Option #3 Add the Spinmee accessible feature to the approved park plan (including the adult fitness equipment), and increase the budget by $27,025 plus design, applicable taxes and a 10% contingency. This option would result in an increase to the approved 2016 capital budget of $27,025 plus design, applicable taxes and a 10% contingency, as the cost of the installation of the Spinmee would be an additional feature in the park. The Council resolution would be changed to reflect this amendment. (Attachment #2: Table 3). Respectfully submitted: Patrick D Almada Director of Parks, Recreation and Culture Attachments: Page 3 of 8

4 Report #PRC , August 8, 2016 Attachment 1-PRC Jim Milligan Park - Accessible Feature Attachment 2 - PRC Rayville Finanical Options Approved By: Department: Status: Mark Sirr, CPA, CMA Finance Approved - 03 Aug 2016 Brendan Holly CAO Approved - 03 Aug 2016 Page 4 of 8

5 ATTACHMENT #1 Page 5 of 8

6 PRODUCT SHEET SPINMEE SPINMEE INCLUSIVE ROUNDABOUT Vibrant and fun that s accessible for all Page 6 of 8

7 SPINMEE Available as standard in 2 colours; CAR-SPI(001) Warm Yellow CAR-SPI(002) Apple Green Plans not to scale SPINMEE TECHNICAL INFORMATION Technical Information: Safety Surfacing and Space Required: Anchoring: Material: Special Installation Requirements: Age Range 4+ Users 4+ L x W x H 2.05 x 2.05 x 0.8m Maximum Freefall Height 1.0m Surfacing Area 30 m² Edging 21 lm Please note this product can only be installed using a bound rubber safety surface Installed onto prepared concrete base 18mm PE Eko Grip slip resistant seats Structural Steel, Powder Coated Tube ø 42.4 Diameter 3mm Wall Thickness Aluminium 5 Bar Plate Anti Vandal Resistorx M10 Bolts This product requires a free draining base and the site will need to be assessed for soil type, which may impact the ability to install the product. As the product is supplied complete due consideration should be given for accessing the site during the build phase. Design Considerations: Due to the inclusive nature of the product site designers should take into consideration the access to the equipment for wheelchair and reduced mobility users. Guarantees: Complete guarantee details available upon request 15 year o c5 r l o u c o a t i n g year g u a r a n t e e MADE IN THE UK t e e a n r g u a c o a r l o u c o SEAL OF APPROVAL t i n g HAGS SMP, Clockhouse Nurseries, Clockhouse Lane, Egham, Surrey, TW20 8PG. Telephone: Fax: +44 (0) Page 7 of 8sales@hags-smp.co.uk Web: Copyright 2014 by PlayPower, Inc. All rights reserved.

8 ATTACHMENT #2 FINANCIAL CONSIDERATIONS Table 1: Approved Capital Budget Capital Budget Sheet # $225,000 Estimated Park Development Cost $ 213, HST $ 27, HST Rebate -$ 24, Estimated Net Cost of Park - updated $ 217, $ 217, Estimated Budget Variance (Favourable) $ 7, Table 2: Estimated Budget Approved Capital Budget Capital Budget Sheet # $225,000 Estimated Park Development Cost $ 213, Fitness Equipment - Remove -$ 31, Spinmee Accessible Feature - Add $ 27, Design Fees (estimate) $ 2, Contingency (10%) $ 2, Estimated Park Development Cost $ 213, HST $ 27, HST Rebate -$ 24, Estimated Net Cost of Park - updated $ 217, $ 217, Estimated Budget Variance (Favourable) $ 7, Table 3: Estimated Budget Approved Capital Budget Capital Budget Sheet # $225,000 Estimated Park Development Cost $ 213, Spinmee Accessible Feature - Add $ 27, Design Fees (estimate) $ 2, Contingency (10%) $ 2, Estimated Park Development Cost - updated $ 245, HST $ 31, HST Rebate -$ 27, Estimated Net Cost of Park $ 250, $ 250, Estimated Budget Variance (Unfavourable) -$ 25, Page 8 of 8