Facilities Management & Support Services

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Gloria Barton
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1 The Division of Facilities Management & Support Services works to ensure all school facilities are operating effectively and efficiently. The proper maintenance and upkeep of the buildings and grounds throughout the school district are key to the mission of maintaining a safe environment for students and staff. The construction of new, multimillion dollar schools, facility upgrades, and campus additions are also achieved at the leadership of this division with many projects funded by the Educational Special Purpose Local Option Sales Tax (ESPLOST). On November 8, 211, the continuation of this one cent sales tax was approved with overwhelming support by the citizens of Chatham County, and will provide a method of funding to maintain the continued growth and improvement of Savannah-Chatham schools. The division is led by the Chief of Facilities Management & Support Services. Support Services consists of the Departments of Maintenance and Operations, Construction Management, Transportation, and School Food Service. Maintenance and Operations provides maintenance and repair for all buildings and grounds, and provides technical support and training for all custodial staff. Construction Management is responsible for the management of all architectural and engineering services, along with management and supervision of all construction and renovation projects. Campus Police is a State certified police department responsible for maintaining a safe, orderly, and controlled environment for students and employees at all sites. Transportation provides daily service to more than 22, students and maintains a fleet of 38 buses and 14 support vehicles. The School Food Services Program provides nutritious cost-effective breakfast and lunch for all of our students. Goals and Objectives Goal - Provide a secure integrated business system. Objectives Map the processes that use the existing business systems. Select, purchase, and implement a modern business system. Goal - Provide state of the art buildings that create a safe environment for staff and students. Objectives Use ESPLOST funds or other revenue sources to provide new or updated buildings Access aging buildings for needed renovations/repairs Implement the energy savings program Enhance site security Enhance safety of the district through technology Goal - Apply technology in support of academics Objective Research and implement cost saving, innovative academic solutions to support student achievement Savannah-Chatham County Public School System 499

2 FY 212 Facilities Management & Support Services FY 213 FY 214 FY 215 FY 215 to OPERATING EXPENDITURES 1 Base Salary 6,321,333 6,332,528 6,515,929 7,136,19 7,929, % 11 Other Salary 69,124 89, , , , % Total Salaries $7,11,457 $7,223,197 $7,333,152 $7,764,12 $8,661, % 2 Fringe Benefits 1,593,841 1,84,742 2,47,582 2,599,143 3,151, % Total Benefits $1,593,841 $1,84,742 $2,47,582 $2,599,143 $3,151, % 3 Purchased Services 15,439,122 16,637,272 18,429,526 18,948,745 22,676, % 31 Utilities 213, , , , ,331 4 Supplies 4,574,11 4,71,397 4,884,52 5,367,799 4,987,87-7.1% 5 Equipment 29,636 1,147, ,74 365,234 29, % 51 Vehicles/Buses 1,311,239 3,39,77 3,733,224 4,53,195 4,419, % 55 Construction/Capital 931,87 28,524 1,863 3, 3, 7 Indirect Cost 99, ,42 15,913 11,62 11,62 9 Other -726,88-1 Total Other Operating Expenses $22,599,29 $26,13,198 $27,785,421 $28,99,26 $32,797, % TOTAL BUDGET $31,24,327 $35,158,136 $37,166,155 $39,272,181 $44,61, % Savannah-Chatham County Public School System 5

3 FY 212 FY 213 FY 214 FY 215 FY 215 to Maintenance Enhancements 1 Base Salary 93,43 11 Other Salary 5,687 Total Salaries $98,731 $ $ $ $ 2 Fringe Benefits 15,229 Total Benefits $15,229 $ $ $ $ 3 Purchased Services 468,818 4 Supplies -39,618 Total Other Operating Expens $429,2 $ $ $ $ TOTAL BUDGET $543,16 $ $ $ $ Campus Police 1 Base Salary 1,672,535 1,734,15 1,749,173 2,52,858 2,344, % 11 Other Salary 656,588 67,22 652, ,31 63, % Total Salaries $2,329,124 $2,44,127 $2,41,347 $2,585,889 $2,947,57 14.% 2 Fringe Benefits 476,93 574, ,79 768, , % Total Benefits $476,93 $574,952 $636,79 $768,659 $885, % 3 Purchased Services 49,281 93,415 88,631 64,23 183, % 31 Utilities 4,73 3,835 6,13 4, 4, 4 Supplies 7,976 7,822 73, ,63 11, % 5 Equipment 6,23 3,152 19,647 41,324 28, % 51 Vehicles/Buses 39,958 97, , , % Total Other Operating Expens $171,147 $171,224 $285,484 $523,146 $485, % TOTAL BUDGET $2,977,174 $3,15,33 $3,323,54 $3,877,694 $4,318, % Construction Management 1 Base Salary 218, , , ,45 412, % 11 Other Salary 774 1,196 Total Salaries $219,571 $317,415 $292,481 $348,45 $412, % 2 Fringe Benefits 53,369 88,32 86,184 14,879 13, % Total Benefits $53,369 $88,32 $86,184 $14,879 $13, % 31 Utilities ,872 2,872 Total Other Operating Expens $274 $41 $253 $2,872 $2,872 TOTAL BUDGET $273,213 $46,136 $378,918 $456,156 $546, % Savannah-Chatham County Public School System 51

4 FY 212 FY 213 FY 214 FY 215 FY 215 to Custodial 1 Base Salary 289,67 279, ,63 293,489 34, % 11 Other Salary 12,634 15,324 11,767 5,356 52,356 4.% Total Salaries $32,241 $295,23 $295,371 $343,845 $357,53 3.8% 2 Fringe Benefits 63,624 77,617 93, , , % Total Benefits $63,624 $77,617 $93,627 $125,324 $154, % 3 Purchased Services Supplies 314, ,26 327, ,21 389, % 5 Equipment 6,796 5,8 121,993 8, % Total Other Operating Expens $314,27 $369,2 $333,396 $47,23 $47,23 TOTAL BUDGET $68,73 $741,822 $722,393 $939,372 $981,88 4.5% Facilities Management 1 Base Salary 146, , , , ,541 5.% 11 Other Salary 9,382 38,7 63,86 5,992 5,992 Total Salaries $156,215 $162,66 $27,679 $152,251 $159, % 2 Fringe Benefits 34,323 32,976 41, 4,214 44, % Total Benefits $34,323 $32,976 $41, $4,214 $44, % 3 Purchased Services 45,173 26,384 7,59 261,85 261,85 31 Utilities 1,23 1,23 4 Supplies 7,192 4,583 4,245 7, 7, 5 Equipment 1,315 2,972 1,7 1,7 55 Construction/Capital P 931,87 Total Other Operating Expens $985,549 $33,938 $11,834 $28,573 $28,573 TOTAL BUDGET $1,176,87 $229,575 $26,514 $473,38 $485,66 2.5% Maintenance & Operations 1 Base Salary 3,19,826 3,144,876 3,186,755 3,441,696 3,484, % 11 Other Salary -18,14 115,924 25, , % Total Salaries $3,172,722 $3,26,8 $3,212,2 $3,441,58 $3,524, % 2 Fringe Benefits 748,588 81, ,36 1,253,317 1,395, % Total Benefits $748,588 $81,644 $924,36 $1,253,317 $1,395, % 3 Purchased Services 645,315 1,173,868 1,636,785 1,611,596 1,611, Utilities 131, ,45 1, , ,915 4 Supplies 797, , , , , % 5 Equipment 12,814 28,416 18,534 11,19 17, 51.9% 51 Vehicles/Buses 5,971 69,86 71,314 85, 19.2% 55 Construction/Capital P 28,524 1,863 3, 3, Total Other Operating Expens $1,637,99 $2,22,325 $2,715,443 $2,72,259 $2,67, % TOTAL BUDGET $5,559,3 $6,93,768 $6,851,823 $7,396,634 $7,527, % Savannah-Chatham County Public School System 52

5 FY 212 FY 213 FY 214 FY 215 FY 215 to School Food & Nutrition Program 1 Base Salary 79,692 63,293 75,9 7, , % 11 Other Salary 23,162 17,352 32,58 15,752 15,752 Total Salaries $732,854 $647,645 $737,589 $715,91 $882, % 2 Fringe Benefits 21,84 187, , , , % Total Benefits $21,84 $187,814 $217,363 $251,717 $381, % 3 Purchased Services 38,923 59,695 67,52 97, 6,5-37.6% 31 Utilities Supplies 327,68 138,29 252, ,227 4, % 5 Equipment 9,277 6,264 16,769 12, Indirect Cost 99, ,42 15,913 11,62 11,62 9 Other -726,88-1 Total Other Operating Expens $475,47 $319,56 $442,428 ($44,374) $175, % TOTAL BUDGET $1,41,65 $1,154,515 $1,397,38 $923,244 $1,439, % Support Services 1 Base Salary 11,36 155,51 153, ,885 7.% 11 Other Salary 34,41 31,156 23,5 15, -36.2% Total Salaries $ $135,347 $186,666 $176,663 $178, % 2 Fringe Benefits 32,418 48,339 55,33 68, % Total Benefits $ $32,418 $48,339 $55,33 $68, % 3 Purchased Services 11,562 51,85 3,25 3,25 31 Utilities 1,15 1,15 4 Supplies 8,393 4,78 7,4 7,4 5 Equipment 3,14 1,813 3, 3, Total Other Operating Expens $ $23,59 $57,677 $41,8 $41,8 TOTAL BUDGET $ $19,825 $292,682 $273,496 $288, % Transportation-Outsourced 1 Base Salary 198,796 Total Salaries $ $ $ $ $198,796 2 Fringe Benefits 9,51 Total Benefits $ $ $ $ $9,51 3 Purchased Services 14,191,687 15,272,349 16,578,385 16,883,819 2,528, % 31 Utilities 1 4 Supplies 3,96,516 3,439,991 3,431,65 3,73,115 3,811, % 5 Equipment 1,96,593 23,141 75, 15, 1 51 Vehicles/Buses 1,22,31 3,39,77 3,566,713 4,166,892 4,166,892 Total Other Operating Expens $18,58,513 $23,118,9 $23,779,889 $24,855,826 $28,656, % TOTAL BUDGET $18,58,513 $23,118,9 $23,779,889 $24,855,826 $28,946, % Savannah-Chatham County Public School System 53

6 FY 212 FY 213 FY 214 FY 215 FY 215 to Vacant Facilities 31 Utilities 82,143 Total Other Operating Expens $ $ $82,143 $ $ TOTAL BUDGET $ $ $82,143 $ $ Warehouse 31 Utilities 76,742 73,183 76,873 76,721 76,721 Total Other Operating Expens $76,742 $73,183 $76,873 $76,721 $76,721 TOTAL BUDGET $76,742 $73,183 $76,873 $76,721 $76,721 Savannah-Chatham County Public School System 54

7 Position Summary Facilities Management & Support Services Position Title FY 215 Difference Savannah-Chatham County Public School System 55

8 Position Summary Position Title FY 215 Difference Division Total Savannah-Chatham County Public School System 56

Fund 200 Revenue vs Expenses. Relationship between current debt levels and legal debt limits:

Fund 200 Revenue vs Expenses. Relationship between current debt levels and legal debt limits: Fund 2 Debt Service Fund 2 Revenue vs Expenses $2,, $18,, $16,, $14,, $12,, $1,, $8,, $6,, $4,, $2,, $ Fy 1 Actual Fy 11 Actual Fy 12 Actual FY13 Modified FY14 Adopted Revenue Expenses The Debt Service