Highlands County Florida
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1 Highlands County Florida ClerkofCourts INTERIM FINANCIAL REPORT OF KEY OPERATING PERFORMANCE MEASURES AS OF DECEMBER 31, 2012 (UNAUDITED)
2 REVENUE GENERAL FUND BUDGET TO ACTUAL (In Millions) 49% 49%
3 EXPENDITURES GENERAL FUND BUDGET - TO - ACTUAL & ENCUMBRANCES (In Millions) 29% 35% Actual Less Encumbrances / Current Year: 25% Actual Less Encumbrances / Prior Year: 31%
4 REVENUE SPECIAL REVENUE FUNDS BUDGET TO ACTUAL (In Millions) 13% 12% Note: State Revenue Sharing Funds lag 30 to 60 days
5 EXPENDITURES - SPECIAL REVENUE FUNDS BUDGET TO ACTUAL & ENCUMBRANCES (In Millions) 15% 18% Actual Less Encumbrances / Current Year: 11% Actual Less Encumbrances / Prior Year: 11%
6 SPECIAL REVENUE FUNDS Fund Title Original Budget Current Budget Revenues Expenditures Encumbrances Total 151 Local Government Infrastructure Surtax Fund 30,187, ,209, , ,499, ,153, ,652, County Transportation Trust 10,055, ,301, , ,676, , ,171, E911 Operations Fund 897, , , , Building Fund 546, , , , , , Conservation Trust Fund 485, , , , , , Affordable Housing Assistance Fund 453, , , , , , West Sebring Special Benefit Fire District 452, , , , , , Court Tech 28.24(12)(E)1 Fund 411, , , , , , Home Initiatives Partnership Fund 351, , , , , Tourist Development Trust Fund 315, , , , , , Intergovernmental Radio Communication Fund 242, , , , , , Highlands Park Estates Special Benefit District 241, , , , , , State Court Facilities Trust Fund 232, , , , , , Lake Placid Special Benefit Fire District 229, , , , , , Highlands Lakes Special Tax District 212, , , , , , Avon Park Estates Special Benefit District 208, , , , , Desoto City Special Benefit Fire District 205, , , , , , Library Coop Fund 199, , (809.74) 39, , Lake Placid Sun-n-Lake Estate Fire District 195, , , , , , Istokpoga Marsh Watershed Improvement District 181, , , , , , Sebring Parkway Maintenance Fund 165, , , , Placid Lakes Special Benefit District 162, , , , , , Leisure Lakes Special Benefit Fire District 136, , , , , , Orange Blossom Estates Special Benefit District 107, , Placid Lakes Fire District 103, , , , , Lorida Special Benefit Fire District 87, , , , , , Sun-n-Lakes of Lake Placid Recreation District 82, , , , , ,402.93
7 SPECIAL REVENUE FUNDS Fund Title Original Budget Current Budget Revenues Expenditures Encumbrances Total 177 Innovations & Supplement Court System Trust Fund 80, , , Sun-n-Lakes 1-20 Improvement Trust 56, , Highlands Park Special Benefit Fire District 49, , , , , , Florida Boating Improvement Fund 48, , , B Legal Aid Trust Fund 46, , , , , , Driver Ed Safety Trust Fund 37, , , Law Enforcement Education Fund 36, , , Crime Prevention Fund 36, , , , , Venus Special Benefit Fire District 29, , , , , Sebring Country Estates Special Benefit District 26, , , , , Sebring Hills Special Benefit District 25, , , , , A Law Library Trust Fund 25, , , C Teen Court Juvenile Assistance Trust Fund 25, , , Highlands Park Estates Improvement Trust 20, , Thunderbird Hill Wastewater Special Benefit District 17, , , Lake Haven Estates Special Benefit District 11, , , , , Fire Inspection Fund 10, , , Highway Park Special Benefit District 9, , , , , Red Hill Farms Improvement District 9, , , Sebring Acres Special Benefit District 9, , , Orange Blossom (Unit 12) Special Benefit District 7, , Domestic Violence Training Fund 5, , , Hickory Hills Special Benefit District 2, , , , Orange Villa Special Benefit District 1, , Hospital District Fund - 793, , , , Community Development Block Grant - 96, (28,374.95) Special Law Enforcement Fund 346, , Development Transportation Improvement Fund Total Special Revenue 47,780, ,813, ,629, ,893, ,314, ,207,865.20
8 LONG-TERM DEBT GOVERNMENTAL FUNDS (In Millions)
9 LONG-TERM DEBT GOVERNMENTAL FUNDS Balance Interest Rate Final Payment Holder of Note Placid Lakes Fire Lease (Fund 120) $ 80, % December 28, 2015 SunTrust Original Amount - $250,000 Dated December 28, 2005 Lorida Fire Truck (Fund 138) *Payable solely from service assessments on lots benefited in the District. 40, % September 1, 2016 Bank of America Original Amount $153,250 Dated December 4, 2001 Sun N Lake Recreation Center (Fund 128) *Payable solely from service assessments on lots benefited in the District. 67, Floating Rate 54% of prime June 1, 2017 SunTrust Original Amount $300,000 Dated August 19, 1997 Windy Point / Ballfield Complex (Fund 151) *Serviced from /secured by revenues from the 1 cent discretionary infrastructure sales surtax. 1,939, % November 1, 2019 Fifth Third Original Amount $3,448,637 Dated October 3, 2005 ISS Revenue Note, 2010 (Fund 151) 9,540, % November 1, 2019 SunTrust Original Amount - $11,890,000 Dated October 6, 2010 Motorola Lease-Purchase (Fund 005) 5,650, % November 1, 2019 Motorola Solutions Original Amount - $5,650,472 Dated November 1, 2012 Desoto City Fire Apparatus (Fund 102) 199, % March 29, 2027 Seacoast National Original Amount - $210,000 Dated March 29, 2012
10 RESERVE FOR CONTINGENCY BEGINNING BUDGET TO CURRENT BUDGET (In Millions) 99% 97%
11 RESERVE FOR CONTINGENCY (Changes during the Fiscal Year) Budget Amendment Amount Description Date Approved ($ 23,099) Insurance to cover the new radio system equipment 12/04/2012
12 REVENUE SOLID WASTE BUDGET - TO - ACTUAL (In Millions) 47% 48%
13 EXPENSES SOLID WASTE BUDGET-TO-ACTUAL AND ENCUMBRANCES (In Millions) 17% 20% Actual Less Encumbrances / Current Year: 14% Actual Less Encumbrances / Prior Year: 17%
14 LONG-TERM DEBT SOLID WASTE (In Thousands) $900 $600 $300 $472.0 $371.8 $0 As of 12/31/12 As of 12/31/11 Long Term Debt
15 LANDFILL CLOSURE LIABILITY Percent Funded Six Fiscal Years (In Millions) 94% 104% 100% 98% 100% 95%
16 REVENUE ENERGY RECOVERY FUND BUDGET - TO - ACTUAL (In Millions) 0% 0%
17 EXPENSES ENERGY RECOVERY FUND BUDGET-TO-ACTUAL AND ENCUMBRANCES (In Millions) 13% 2% Actual Less Encumbrances / Current Year : 3% Actual Less Encumbrances / Prior Year: 2%
18 LONG-TERM DEBT ENERGY RECOVERY (In Millions)
19 FUND SUMMARY 1 st QUARTER REVENUES Fund Percent Collected / Billed Percentage Points Above/ Below Target of 25% General 49% 24 Percentage Points Above Target Special Revenue 13% 12 Percentage Points Below Target Solid Waste 47% 22 Percentage Points Above Target Energy Recovery 0% 25 Percentage Points Below Target EXPENDITURES Fund Percent Expended & Encumbered Percentage Points Above/ Below Target of 25% General 29% 4 Percentage Points Above Target Special Revenue 15% 10 Percentage Points Below Target Solid Waste 17% 8 Percentage Points Below Target Energy Recovery 13% 12 Percentage Points Below Target
20 IMPACT FEES REVENUE & EXPENDITURE SUMMARY 1 st QUARTER Original Budget (Carry-Forward) 12/31/2012 Current Budget (Carry-Forward) 12/31/2012 Actual Revenues 12/31/2012 Actual Expenditures Transportation $ 717,144 $ 717,144 $ 369 $ - Parks & Recreation 22,682 22, Correctional Facilities 4,449 4, Note: Fire 4,712 4, Libraries 1,686 1, Law Enforcement 1,305 1, EMS 1,009 1, Collection of Impact Fees began January 1, Impact Fee Expenditures began in the 3 rd Quarter of Fiscal Year. Impact Fees were suspended by Board approval June 2009, 2010, 2011 and Suspended thru July 30 th, 2013.
21 EMPLOYEE BENEFIT FUND Self Insurance - Health Revenues & Expenditures (In Thousands) - The claims expense for October thru December is estimated based on information provided by BCBS. As of December 2012, the County has not been billed for October, November or December claims.
22 EMPLOYEE BENEFIT FUND Self Insurance - Dental Revenues & Expenditures (In Thousands)
23 EMPLOYEE BENEFIT FUND FUND BALANCE $25,010 1% (UNAUDITED) Health $400,523 23% Dental Wellness $1,334,861 76% Total: $1,760,394
24 BOCC Investment Portfolio As of December 31, 2012 TD Bank (earning.30%) $20,422,131 24% Certificates of Deposit (earning %) $11,158,728 13% $47,711,328 57% Florida Prime & Fund B (earning.25%) FLGIT (earning 1.22%) $4,826,313 6% Total: $84,118,500
25 (In Thousands) (UNAUDITED) BOCC Investment Earnings October 1, 2010 through December 31, 2012 Total FLGIT earnings from October 2012 December 2012 $ 25,114 Total earnings from October 2012 December 2012 $ 58,066
26 Highlands County Florida ClerkofCourts INTERIM FINANCIAL REPORT OF EMERGENCY MEDICAL SERVICES KEY OPERATING PERFORMANCE MEASURES AS OF DECEMBER 31, 2012 (UNAUDITED)
27 REVENUE EMS BUDGET - TO - ACTUAL (In Millions) 18% 120% $6 $5 $4 $3 $3.75 $3.75 $3.51 $3.51 $2 $1 $0 Original Budget Current Budget 12/31/12 $0.12 $0.69 Billings & Adjustments 12/31/12 $0.11 $0.82 $0.11 $0.81 Actual Cash Collections 12/31/12 Original Budget Current Budget 12/31/11 Billings & Adjustments 12/31/11 Actual Cash Collections 12/31/11 Billings Billing Adjustments Cash Collections
28 EXPENDITURES EMS BUDGET-TO-ACTUAL & ENCUMBRANCES (In Millions) 27% 21% Actual Less Encumbrances / Current Year: 22% Actual Less Encumbrances / Prior Year: 18%
29 EMS Monthly Activity Two Years Ended January 2011 Through December 2012 (ADP Only) (In Thousands)
30 EMS Unresolved Billing Items by Quarter Two Years Ended December 2012 Outstanding Billings 400 Outstanding Unresolved Billing Items /10 3/11 6/11 9/11 12/11 3/12 6/12 9/12 12/12 Outstanding Unresolved Billing Items
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