GRADUATE STUDENT COUNCIL MEETING JUNE /6/2014 J. Kendall Nowocin GSC President

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1 GRADUATE STUDENT COUNCIL MEETING JUNE /6/2014 J. Kendall Nowocin GSC President

2 Agenda Approval of Agenda Approval of May MeeCng Minutes GSC CommiFee Updates Officer Updates and Board Reports NominaCons Board VoCng Funding Board VoCng Service Awards Old Business 61.gsc GSC Budget Proposal New Business None Open Floor

3 GSC COMMITTEE UPDATE

4 ACADEMICS, RESEARCH AND CAREERS SUBCOMMITTEE UPDATES 06/02/2014 Alina Rwei and John Yazbek

5 Alumni Association Poster Reception June 7 th at 4:30 pm 20 presenters confirmed. We need volunteers! All are welcome! Come network with alumni. Free appeczers and open bar!

6 Next Meeting June 24 th at 6pm in

7 UPDATES 04/06/2014 Leyla Isik, Nina PanagioCdou

8 What are we up to? Successful Spring Social Event :

9 What are we up to? SelecCons Process for co- chairs for OWWL and Fall Leadership Conference! CollaboraCng with ARC to organize Faculty Dinners. gwamit- to get involved! Next EBM: TBD

10 ADVISING INITIATIVE UPDATES 04/06/2014 Carl Brozek

11 Graduate Student Mentoring Problem: current resources are decentralized, scafered, unclear Proposed policy: mandatory annual meecng on mentoring Advisor must be present while third party discusses: available resources and known protocol Rights AND ResponsibiliCes What consctutes good mentoring Third party could be permanent faculty commifee in the dept. GSC will be criccal in: SoliciCng input for these topics ConnecCng with faculty to agree on details of policy We need representacon from across the insctute

12 LEGISLATIVE ACTION SUBCOMMITTEE UPDATES 04/06/2014

13 Legislative Action Subcommittee (LASC) Come to our next meecng on Thursday 6/19 at 6pm in ! Discuss the upcoming midterm eleccons Brainstorm ideas for another op ed arccle Previous op eds published on immigracon law relevant to internaconal students (Science) and on open access policy (The Tech) Develop collaboracons with other groups that promote similar legislacve agendas. Some possibilices include: Science Policy IniCaCve at MIT (science funding) MIT Libraries (open access, right to reuse) Union of Concerned ScienCsts (promocng the use of science in policy making) We re looking to start some new projects soon, so this would be a great Cme to join our subcommifee. For more informacon, stop by our next meecng or contact at gsc- lasc@mit.edu.

14 GSC ACTIVITIES COMMITTEE UPDATE WE DO THINGS SO YOU CAN TOO June 4, 2014 Jonas Helfer & Janille Maragh

15 Events of the Past leadership bbq! coffee hour!

16 Upcoming Events Isabella Stewart-Gardener Museum Soirée!

17 Join the Activities Committee Club! Next Tuesday, June 10 th 5:30 pm in GSC office Questions? Concerns? Ideas?

18 HOUSING AND COMMUNITY AFFAIRS Andrea Dubin and Boris Braverman

19 Updates Costco cards are purchased. Costco shufle will resume in the Fall Saferide shufle lines are being reviewed to improve efficiency, but Somerville stops will be included in the lines next year Off- campus events: Brunch at Zoe s and Dinner at Life Alive

20 On the horizon Development of new insctute wide REFs program Graduate dorm security improvements Get involved! Looking for off- campus co- chairs. Contact: gsc- hca- offcampus- Next meecng Monday, June 9 th at 6pm in the GSC office us at gsc- hca@mit.edu

21 GSC ORIENTATION COMMITTEE CHAIR Atanas Baldzhiysky & Hector Fornes

22 Events overview - OrientaCon photo contest - Outdoor Zumba - IntegraCon of family events - Promote collaboracon between dorms

23 All graduate students BBQ Partnership GSC- Sloan Senate students Dinner/BBQ/Picnic Challenges Spaces Too big

24 Dorm event fund $ 12,500 - > allocacon public tonight Dorms have applied for $16,230 GSC Funding Board

25 Miscellaneous New website (mobile friendly) - > In construccon CollaboraCon with the COOP Indicators in events: Student friendly Couple friendly Kid- friendly

26 Moving forward Hiring an OC fellow Logo contest Talking to the COOP for T- Shirts Finding more coordinators (Help!) Info Booth Apple picking PresidenCal Lunch RecepCon under the dome Family Carnival

27 Join the Orientation Committee! Next Wednesday, June 11 th 6 pm in GSC office Questions? gsc-oc@mit.edu

28 GSC MUDDY CHARLES PUB Stephen Messenger

29 Well Done! Join Us Afterwards for Drinks at the Muddy Charles!

30 OFFICER UPDATES

31 NOMINATIONS BOARD 04/June/2014 Francesco Bellei Vice- President

32 The Nominations Board evaluates the applications for Institute Representatives. gsc.mit.e du/ Graduate Student Body Nominations Board 20 Institute Committees 6 Faculty Committees

33 The new Nominations Board is composed by three officers Francesco Bellei, GSC VP Shabnam Raayai, GSC Treasure Kendall Nowocin, GSC President GSC Council Rep GSC Council Rep GSC Council Rep

34 and three GSC representatives. Francesco Bellei, GSC VP Shabnam Raayai, GSC Treasure Kendall Nowocin, GSC President Nominated and voted by you, today! GSC Council Rep GSC Council Rep GSC Council Rep

35 Applications for Institute and Faculty Committees will open at the end of the week. hfp://gsc.mit.edu/commifees/nb/2014- insctute- commifee- rep- applicacon/ Choose committees Statement Resume

36 The Nominations Board will meet and interview throughout June and July. Resume Statement Nominations Board

37 Who wants to be in the Nominations Board? Francesco Bellei, GSC VP Shabnam Raayai, GSC Treasure Kendall Nowocin, GSC President GSC Council Rep GSC Council Rep GSC Council Rep

38 FUNDING BOARD 04/06/2014 Shabnam Raayai

39 Athletics and Performance Activities Grant Summer allocacons : $2235 (100% allocated)

40 Funding Board /Public Service Fund/Sustainability Fund Summer/Fall 1 cycle applicacon open Deadline June 7 th (11 PM) Cycle : July 1 st September 30 th Funding Board : Open to student groups only Public Service Fund/Sustainability Fund: Open to individuals and student groups gsc.mit.edu/funding-app

41 Funding Board Members: GSC Treasurer Chair Shabnam Raayai GSC president Kendall Nowocin GSC AC co-chair Jonas Helfer ASA Treasurer Jenny Kim ASA Grad Student Member-at-large Idan Blank GSC Council Member??

42 Who wants to be on the Funding Board? GSC Council Member

43 GSC SERVICE AWARD! 4/6/2014 Kendall Nowocin

In addition to putting together multiple offcampus events every month (such as dinner outings, trips to museums, and other events), they have

44 GSC June 2014 Service Awardee Kelsey Stoerzing PhD in MSE Luke Jensen PhD in AA Kelsey and Luke have been the cochairs for the off-campus subcommittee this last year. In addition to putting together multiple offcampus events every month (such as dinner outings, trips to museums, and other events), they have also helped to coordinate events for students looking to find housing off-campus. They also put out a monthly digest of events relevant to off-campus students. They have done great work and both shown outstanding dedication to the GSC, and are both deserving of this award.

45 VOTING REVIEW PROCESS 4/6/2014 Kendall Nowocin GSC President

46 Overview and Outcome of 60.gsc.9.1 Parliamentary Hierarchy 1. GSC ConsCtuCon and Bylaws 2. Robert s Rules of Order 3. Parliamentary procedure conveyed to the council for that meecng VoCng Members are Council RepresentaCves Majority or 2/3 determined by vocng members present Yes, No, and Abstains (count as No) 60.gsc.9.1 Divestment of the MIT Endowment from Fossil Fuel Companies 54 vocng members (26 Yes < 11 No + 17 Abstain) => ResoluCon Does Not Pass MoCon for a potencal Revote (Invoke GSC Bylaws ArCcle V ) number of abstencons large enough to affect the outcome of the vote

47 OLD BUSINESS

48 BUDGET VOTING PROCEDURE 04/June/2014 Vice- President Francesco Bellei

49 The Vice-President will chair the voting. GSC Bylaws, Article VI.2.5

50 The voting procedure is explained in the GSC Bylaws. GSC Bylaws, Article VI.2.5

51 The budget is divided in nine sheets, and each is addressed individually. Example! Dessert Committee Line item Name Income Expenditure Net n.1 Brownies $500 -$500 n.2 Cookies $1000 -$1000 n.3 Ice-cream $1000 -$1000 n.4 Pie $1000 $1500 -$500 n.5 Sorbet $750 -$750 Subtotal $1000 $4750 -$3750

52 You can ask any question on any line item to the Committee Chairs. Dessert Committee Line item Name Income Expenditure Net n.1 Brownies $500 -$500 n.2 Cookies $1000 -$1000 n.3 Ice-cream $1000 -$1000 n.4 Pie $1000 $1500 -$500 n.5 Sorbet $750 -$750 Subtotal $1000 $4750 -$3750 Why brownies? Fair enough. Because they are delicious!

53 Each representative is given an opportunity to object to any number of line items. Dessert Committee Line item Name Income Expenditure Net n.1 Brownies $500 -$500 n.2 Cookies $1000 -$1000 n.3 Ice-cream $1000 -$1000 n.4 Pie $1000 $1500 -$500 n.5 Sorbet $750 -$750 Subtotal $1000 $4750 -$3750 I object to the line item n.2 No need for second. No need for vote. Debatable.

54 Line items may be approved at the original amount or at a lower amount, but not at a higher amount. More money for cookies! What is your objection on line item n.2? We can t do that.

55 After the debate, you can propose an amendment to the line item. I object on the line item n.5 Some people don t like sorbet, and $750 is too much for it. What is your objection on line item n.5? I move to reduce the budget for line item n.5 from $750 to $500 Second! It is moved and seconded

56 If no objection is raised regarding a given line item, it is approved automatically without a vote. Dessert Committee Line item Name Income Expenditure Net n.1 Brownies $500 -$500 n.2 Cookies $1000 -$1000 n.3 Ice-cream $1000 -$1000 n.4 Pie $1000 $1500 -$500 n.5 Sorbet $500 -$500 Subtotal $1000 $4750 -$3750

57 The remaining line items are approved either individually, or in groups of any size. Dessert Committee Line item Name Income Expenditure Net n.1 Brownies $500 -$500 n.2 Cookies $1000 -$1000 n.3 Ice-cream $1000 -$1000 n.4 Pie $1000 $1500 -$500 n.5 Sorbet $500 -$500 Subtotal $1000 $4750 -$3750 A majority vote is required to approve a line item individually, while a two-thirds vote is required to approve a group of line items.

58 NEW BUSINESS

59 OPEN FLOOR

60 THE END!

61 Budget making isn t all fun and games! Join Us Afterwards for Drinks at the Muddy Charles!

62 Join Us Afterwards for Drinks at the Muddy Charles!

63 Muddy Charles Pub I Know Where I m Going After the GCM! New Beers on tap (come check them out awer the meecng): Next Board meecng: Tuesday, July 2nd,

64 Drinks at the Muddy Charles Pub!

GRADUATE STUDENT COUNCIL

GRADUATE STUDENT COUNCIL 1. Quorum Check General Council Meeting June 4 th, 2014, 5:30 PM Minutes a. 42 people in attendance, quorum is reached (29 minimum) 2. Approval of Agenda a. Agenda is approved 3. Approval of May General