Portfolio Accounting Quick Reference Guide
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1 Portfolio Accounting Quick Reference Guide june 2017
2 Contents Overview 1 Accessing the Portfolio Accounting Application 1 Portfolio Accounting Navigation 2 Reports Overview 6 Schedule I Summary of Account 6 Schedule II Reconciliation of Cash 7 Schedule A1 Portfolio Valuation Asset Mix Summary 8 Schedule A2 Portfolio Valuation Asset Mix - Detail 9 Schedule A3 Portfolio Valuation (Unrealized Gain/Loss) Summary 10 Schedule A4 Portfolio Valuation (Unrealized Gain/Loss) Detail 11 Schedule B1 Acquisitions 12 Schedule B2 Dispositions 13 Schedule B3 Non-Cash Transactions 14 Schedule B4 Foreign Exchange Summary 15 Schedule B5 Foreign Exchange Spot Transactions 16 Schedule B6 Foreign Exchange Forward Transactions 17 Schedule B7 Closed Forwards Realized Gain/Loss 18 Schedule B8 Open Forwards Unrealized Gain/Loss 19 Schedule C Cash Receipts Summary 20 Schedule C1 Cash Receipts Detail 21 Schedule D Cash Disbursements Summary 22 Schedule D1 Cash Disbursements Detail 23 Schedule E Earned Income Summary 24 Schedule E1 Income Received 25 Schedule E2 Accrued Income 26 Schedule E3 Recoverable Withholding Tax Received 27 Schedule E4 Withholding Tax Summary (Aged Outstanding Tax Reclaims) 28 Schedule E5 Recoverable Withholding Tax Outstanding 29 Schedule F Amortization 30 Schedule T Statement of Transactions Detail 31 Schedule AC Accrual Record Report 32 Schedule P Position Record Report (Non-Derivative) 33 Schedule T1 Transaction Record Report 34 Browser Best Practices 37 i PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
3 Portfolio Accounting Quick Reference Guide Overview RBC Investor & Treasury Services (RBC I&TS) Portfolio Accounting application is a convenient online data management solution featuring adjusted daily and closed books monthly accounting data. The application combines data accessibility, flexibility, and ease of use, with the ability to customize data views that align with your operational requirements and day to day reporting needs. This guide outlines the navigation elements, features and functionality available to view and manage Portfolio Accounting data through RBC I&TS online portal. Note: The Portfolio Accounting application does not replace Investor Services Online Custody information or any monthly financial statements currently provided. Accessing the Portfolio Accounting Application To access the Portfolio Accounting application, please follow the steps below: Step 1: Log in to Investor Services Online using your assigned User ID and password. If you require assistance, please contact your local Service Desk. North America: service.internet@rbc.com Step 2: Step 3: From the Home page navigation bar, select Global Custody - Reports From the Reports drop-down menu, select Portfolio Accounting Access to the Portfolio Accounting application is based on your Investor Services Online set-up. You will have access to the following reporting options: Accounting Reports: Detail-level schedules within your financial statements, based on time period (daily, weekly, etc.) Transactions Extract: A data extract of transactions for a specific period of time Accounting Package: Monthly reporting that corresponds to the core accounting data within your monthly financial statements Portfolio Valuation Extract: A data extract of all positions, accruals, payables and receivables that culminate into the end of day asset valuation 1 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
4 Portfolio Accounting Navigation Accounting Reports Accounting Reports provide the following selection criteria. Report parameters Filters Output parameters Scheduling Output formats 2 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
5 Transaction Extracts Transactions Extracts can be customized as follows. Output formats Select and order extract fields 3 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
6 Accounting Package The Portfolio Accounting application provides interactive features and data drill-down capabilities across the range of reports in the Accounting Package. Select a report from the Accounting Package list Export data directly to a PDF or Excel file For further insights, select a schedule to access the Summary to Detail Schedule(s) 4 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
7 Accounting Package - Schedules Select any hyperlinked line item to drill down to specific positions or transaction records. Select the position or transaction for further information In the above example, the Position Record Report displays further detail on the selected position. Similar information is also available when selecting a specific transaction. 5 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
8 Reports Overview Schedule I Summary of Account This schedule provides a high-level reconciliation of a portfolio s total value, including details for both the current reporting period and fiscal (calendar) year-to-date. Select any value in the Schedule column to view the supporting schedule. Note: This report is run against month-end closed books statement data (please refer to your Service Level Agreement for availability date). Period of time monthly, quarterly, annually or other combination of months 6 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
9 Schedule II Reconciliation of Cash This schedule provides a high-level reconciliation of a portfolio s cash flow, including the current reporting period as well as fiscal (calendar) year-todate, to assist with activity monitoring. Select any value in the Schedule column to view the supporting schedule. Note: This report is run against month-end closed books statement data (please refer to your Service Level Agreement for availability date). Period of time monthly, quarterly, annually or other combination of months 7 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
10 Schedule A1 Portfolio Valuation Asset Mix Summary This schedule provides a summary of assets held at both cost and market value, to assist in monitoring portfolio mandates and Statement of Investment Policies and Procedures. Accruals are associated with the appropriate asset categories and the schedule total rolls up to the Closing Assets of Summary I, which match the schedule totals for A2, A3 and A4. Reported positions are adjusted for backdated transactions. Point in time (end of month or end of day) Classification options: Option 1: Currency then Asset Major (useful for measuring currency exposure) Option 2: Asset Major then World Zone or Country of Issue (useful for measuring exposure to major asset classes) 8 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
11 Schedule A2 Portfolio Valuation Asset Mix - Detail This schedule provides details of the assets held at both cost and market value, to assist in monitoring individual portfolio mandates and Statement of Investment Policies and Procedures. Accruals are associated with the appropriate asset and the schedule total rolls up to the Closing Assets of Summary I, which match the schedule totals for A1, A3 and A4. Reported positions are adjusted for backdated transactions. Select an Asset Description to view one of the following options: The position record for the security or (if it is a derivatives summary asset) a detail-level report A list of transactions for that security Account/Account groups multiple Point in time (end of month or end of day) Classification options: Option 1: World Zone/Currency then Asset Major (useful for measuring currency exposure) Option 2: Asset Major then World Zone/Country of Issue (useful for measuring exposure to major asset classes) 9 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
12 Schedule A3 Portfolio Valuation (Unrealized Gain/Loss) Summary This schedule provides a summary of the assets held at both cost and market value, complete with Unrealized Capital and Currency Gain/Loss figures. The schedule total rolls up to the Closing Assets of Summary I, which match the schedule totals for A1, A2 and A4. Reported positions are adjusted for backdated transactions. Point in time (end of month or end of day) Classification options: Option 1: World Zone/Country of Issue, then Currency/Asset Major (useful for measuring geographic/country exposure) Option 2: Asset Major then World Zone/Country of Issue (useful for measuring exposure to major asset classes) 10 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
13 Schedule A4 Portfolio Valuation (Unrealized Gain/Loss) Detail This schedule provides asset details at both cost and market value, complete with Unrealized Capital and Currency Gain/Loss figures. The schedule total rolls up to the Closing Assets of Summary I, which match the schedule totals for A1, A2 and A3. Reported positions are adjusted for backdated transactions. Select an Asset Description to view one of the following options: The position record for the security A list of transactions for that security Point in time (end of month or end of day) Classification options: Option 1: World Zone/Country of Issue, then by Asset Major/Local Currency (useful for measuring geographic/country exposure) Option 2: Asset Major then World Zone/Country of Issue/Local Currency (useful for measuring exposure to major asset classes) 11 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
14 Schedule B1 Acquisitions This schedule lists all securities acquired during the reporting period, to assist in monitoring and reconciling purchases. Transactions are reported on a trade date basis in local and base currencies, and the base currency value is calculated using the trade date exchange rate (reported for each transaction). The schedule total rolls up to Schedule II Reconciliation of Cash. Select the hyperlinked Security Name to view the transaction record. Account/Account groups multiple Period of time 12 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
15 Schedule B2 Dispositions This schedule lists all security dispositions during the reporting period, to assist in monitoring and reconciling sale activity. Transactions are reported on a trade date basis in local and base currencies, and the base currency value is calculated using the trade date exchange rate (reported for each transaction). The schedule total for Proceeds of Dispositions rolls up to Schedule II Reconciliation of Cash, and the schedule total for Realized gain/losses rolls up to Schedule I: Summary of Account. Select the hyperlinked Security Name to view the transaction record. Account/Account groups multiple Period of time 13 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
16 Schedule B3 Non-Cash Transactions This schedule lists all non-cash security transactions (including: security receipts/transfers, corporate changes and book value adjustments) to assist in reviewing and reconciling non-cash transaction activity within an account over the reporting period. The Grouping Totals (found under Additions and Deductions ) for Corporate Actions, Security Transfers and Book Value Adjustments all roll up to Schedule I Summary of Account. Select the hyperlinked Security Name to view the transaction record. Account/Account groups multiple Period of time 14 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
17 Schedule B4 Foreign Exchange Summary This schedule lists the foreign exchange (FX) transactions for the reporting period, to assist in reviewing and reconciling FX activity. Transactions are reported by spot/forward in local and base currency and summary values are represented in base currency. The section totals roll up as follows: FX spots and FX forwards to: Schedule I Summary of Account and Schedule II Reconciliation of Cash, as FX purchases and FX sales Closed Forwards Realized Gain/Loss to: Schedule I Summary of Account, as Forwards Realized Gain/Loss Open Forwards Unrealized Gain/Loss: aggregated with Total Portfolio Unrealized Gain/Loss on Schedule I Summary of Account Select a section of the Summary to view the associated Detail Schedule (schedule B5 B8). Period of time 15 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
18 Schedule B5 Foreign Exchange Spot Transactions This schedule lists FX spot transactions to assist in reviewing and reconciling FX spot activity. Details for all spot transactions are provided in both local and base currency and transactions are sorted by trade date. Schedule total rolls up to the FX section within Schedule B4 Foreign Exchange. Period of time 16 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
19 Schedule B6 Foreign Exchange Forward Transactions This schedule lists all FX forward transactions to assist in reviewing and reconciling FX forward activity. Details for all forward transactions are provided in both local and base currency and transactions are sorted by trade date. Schedule total rolls up to the FX forwards section within Schedule B4 Foreign Exchange. Period of time 17 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
20 Schedule B7 Closed Forwards Realized Gain/Loss This schedule details the realized gain/loss for FX forwards closed during the reporting period, to assist in reviewing and reconciling activity. Details of realized gain/loss amounts are included for all closed forward transactions for the reporting period, and forwards are sorted by currency and trade date. The schedule includes trade and settlement dates and exchange cost values. Schedule total rolls up to the FX section within Schedule B4 Foreign Exchange Summaries I and II. Period of time 18 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
21 Schedule B8 Open Forwards Unrealized Gain/Loss This schedule details the unrealized gain/loss for open FX forwards during the reporting period, to assist in reviewing and reconciling activity. Details of unrealized gain/loss amounts are included for all closed forward transactions for the reporting period, and forwards are sorted by currency and trade date. The schedule includes trade and settlement dates and exchange cost values. Period of time 19 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
22 Schedule C Cash Receipts Summary This schedule provides a summary of all cash receipts (by base currency) to assist in monitoring and reconciling cash activity. Receipts are summarized by type for both the current period and year-to-date. Categories include: pension contributions, client transfer receipts, and other receipts. The schedule totals match Schedule C1 Cash Receipts Detail as well as Schedule I Summary of Account and Schedule II Reconciliation of Cash. Select the hyperlinked data range/column header to view its associated transactions on Schedule C1 Cash Receipts Detail. Period of time 20 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
23 Schedule C1 Cash Receipts Detail This schedule provides details on individual transactions summarized in Schedule C: Cash Receipts (by base currency) to assist in reviewing and reconciling activity. Similar to Schedule C, this report can be used as an audit trail as it itemizes all cash receipts throughout the period. Receipts are reported by country/country currency/portfolio in local and base currencies. Categories include: pension contributions, client transfer receipts, and other receipts. Select the hyperlinked transaction description for further detail on Schedule T1 Transaction Record. Period of time 21 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
24 Schedule D Cash Disbursements Summary This schedule provides a summary of all cash disbursements (by base currency) to assist in monitoring and reconciling cash activity. Disbursements are summarized by type for both the current period and year-to-date. Categories include: fees, expenses, miscellaneous charges, pension payments and client transfers disbursements. The schedule totals match Schedule D1 Cash Disbursements Detail as well as Schedule I Summary of Account and Schedule II Reconciliation of Cash. Select the hyperlinked data range/column header to view its associated transactions on schedule D1 Cash Disbursements Detail. Period of time 22 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
25 Schedule D1 Cash Disbursements Detail This schedule provides details on individual transactions summarized in Schedule D: Disbursements (by base currency), to assist in reviewing and reconciling activity. This report can be used as an audit trail as it itemizes all cash receipts during the period. Disbursements are reported by transaction currency, with base currency equivalents. Categories include: fees, expenses, miscellaneous charges, pension payments and client transfers disbursements. Schedule totals match Schedule D Cash Disbursements Summary, as well as Schedule 1 Summary of Account and Schedule II Reconciliation of Cash. Select the hyperlinked transaction description for further detail on Schedule T1 Transaction Record. Period of time 23 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
26 Schedule E Earned Income Summary This schedule summarizes earned income and income received, to assist in identifying the components of earned income across all countries for both current and year-to-date periods. The Earned Income Schedule Total rolls up to Schedule I Summary of Account and the Income Received Schedule Total rolls up to Schedule II Reconciliation of Cash. Select the hyperlinked column headings to view associated transactions on Schedule E1 Income Received, and select the Income Accrued section to view associated transactions on Schedule E2 Income Accrued. Note: This report is run as part of an accounting package against month-end closed books statement data (please refer to your Service Level Agreement for availability date). Period of time 24 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
27 Schedule E1 Income Received This schedule details Income Received on securities for the reporting period. The schedule totals roll up to Schedule E Earned Income Summary. Period of time Classification options: Option 1: World Zone/Country of Issue, Asset Major or Local Currency (useful for measuring geographic/country exposure) Option 2: Asset Major, World Zone/Country of Issue or Local Currency (useful for measuring exposure to major asset classes) 25 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
28 Schedule E2 Accrued Income This schedule details accrued income as at the end of the reporting period. The schedule total is included in Schedule E Earned Income Summary (Income Accrued). Select the hyperlinked Net Income Amount for further detail on Schedule ACC1 Accrual Record. Point in time Classification options: Option 1: World Zone/Country of Issue, Asset Major or Local Currency (useful for measuring geographic/country exposure) Option 2: Asset Major, World Zone/Country of Issue or Local Currency (useful for measuring exposure to major asset classes) 26 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
29 Schedule E3 Recoverable Withholding Tax Received This schedule details recoverable withholding tax received for the reporting period by currency and geography. The schedule total is included in Schedule E Earned Income Summary (Income Received) along with Schedule E1 Income Received. Select the hyperlinked Security Name for further detail on Schedule T1 Transaction Record. Period of time 27 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
30 Schedule E4 Withholding Tax Summary (Aged Outstanding Tax Reclaims) This schedule summarizes recoverable withholding tax outstanding by length of time outstanding. Schedule totals match Schedule E5 Recoverable Withholding Tax Outstanding, and is also included in Schedule E Earned Income Summary (Income Accrued) along with Schedule E2 Income Accrued. Point in time 28 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
31 Schedule E5 Recoverable Withholding Tax Outstanding This schedule provides details of accrued recoverable withholding tax for each country/currency. Outstanding amounts are reported by country/currency, in local and base currencies. The base currency equivalent is calculated as of the ex-date exchange rate. The schedule totals match Schedule E4 Withholding Tax Summary (Aged Outstanding Reclaims) and are also included in Schedule E Earned Income Summary (Income Accrued) along with Schedule E2 Income Accrued. Point in time 29 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
32 Schedule F Amortization This schedule details fixed income premium/discount amortization amounts attributable for the reporting period by currency and geography. The schedule total rolls up to Schedule I Summary of Account. Select the hyperlinked Security ID for further detail on Schedule T1 Transaction Record. Period of time 30 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
33 Schedule T Statement of Transactions Detail This schedule provides a statement of settled cash transactions for a given period, including opening and closing balances. Select the hyperlinked Date for further detail on Schedule T1 Transaction Record. Period of time 31 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
34 Schedule AC Accrual Record Report This schedule provides details of all attributes associated with a specific accrual and is accessible through Schedule E2 only. 32 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
35 Schedule P Position Record Report (Non-Derivative) This schedule provides details of all attributes associated with a specific (non-derivative) position and is accessible through Schedules A2 and A4. 33 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
36 Schedule T1 Transaction Record Report This schedule provides details of all attributes associated with a specific transaction and is accessible through most transaction schedules. 34 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
37 Customizable Extract CET Transactions Customized extract listings can be created for a given period, using options such as delineators, fields and field order. Interactive parameters include: Account/account groups Period of time Sample (Excel view) Customizable Extract CET Transactions Available Attributes: 35 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
38 Customizable Extract CEV Valuations Customized extract listings can be created for all valuation lines for a given valuation date. Interactive parameters include: Account/account groups Period of time Sample (Excel view) External Portfolio number Long Security Description Security Number - CUSIP Security Number - Sedol Security Number - ISIN Units/Par Value Per Unit cost Local Per Unit cost Base Book Value Local Book Value Base AIR PRODUCTS & CHEMICALS INC US HONEYWELL INTERNATIONAL INC US ALCOA INC US AMERN ELEC PWR INC US AMERICAN EXPRESS CO US AMGEN INC COMMON US ANADARKO PETE CORP US APPLE INC US Customizable Extract CEV Valuations Available Attributes: 36 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
39 Browser Best Practices RBC I&TS is committed to protecting and safeguarding the personal, business and financial data entrusted to us. As part of this commitment, RBC I&TS would like to advise that the use of older browsers (e.g., Internet Explorer 10 and older versions) may make client data vulnerable to those looking to obtain data for misuse. To mitigate this risk, RBC I&TS encourages clients to consistently use the most current version of Internet Explorer or Google Chrome to access our web portals. 37 PORTFOLIO ACCOUNTING QUICK REFERENCE GUIDE
40 ABOUT RBC INVESTOR & TREASURY SERVICES RBC Investor & Treasury Services (RBC I&TS) is a specialist provider of asset services, custody, payments and treasury services for financial and other institutional investors worldwide. We serve clients from 19 countries across North America, Europe, Asia and Australia, delivering services to safeguard client assets, maximize liquidity and manage risk in multiple jurisdictions with a focus on operational risk management. Rated by our clients as the #1 global custodian for six consecutive years*, RBC I&TS is trusted with CAD 4.1 trillion in client assets under administration. *Source: Global Custody Survey, Global Investor ISF, 2011 to 2016 CONTACT US If you require further information on RBC I&TS Portfolio Accounting application, please contact your RBC I&TS representative. RBC Investor & Treasury Services is a global brand name and is part of Royal Bank of Canada. RBC Investor & Treasury Services is a specialist provider of asset servicing, custody, payments and treasury services for financial and other institutional investors worldwide. RBC Investor & Treasury Services operates primarily through the following companies: Royal Bank of Canada, RBC Investor Services Trust and RBC Investor Services Bank S.A., and their branches and affiliates. In the UK, RBC Investor Services Trust operates through a branch authorized by the Prudential Regulation Authority and regulated by the Financial Conduct Authority and the Prudential Regulation Authority. In Australia, RBC Investor Services Trust is authorized to carry on financial services business by the Australian Securities and Investments Commission under the AFSL (Australian Financial Services Licence) number In Singapore, RBC Investor Services Trust Singapore Limited (RISTS) is licensed by the Monetary Authority of Singapore (MAS) as a Licensed Trust Company under the Trust Companies Act and was approved by the MAS to act as a trustee of collective investment schemes authorized under S 286 of the Securities and Futures Act (SFA). RISTS is also a Capital Markets Services Licence Holder issued by the MAS under the SFA in connection with its activities of acting as a custodian. In Hong Kong, RBC Investor Services Bank S.A. is a restricted license bank and is authorized to carry on certain banking business in Hong Kong by the Hong Kong Monetary Authority. RBC Investor Services Trust Hong Kong Limited is regulated by the Mandatory Provident Fund Schemes Authority as an approved trustee. References to actual securities are for example purposes only, and do not reflect an endorsement of those securities. This is not intended as an offer or solicitation for the purchase or sale of any financial instrument, investment product or service. Trademarks of Royal Bank of Canada. rbcits.com
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