CONSULEGIS AGM & Spring Conference. Edinburgh/United Kingdom 1st 4th May Registration and Booking Form.

Transcription

1 CONSULEGIS AGM & Spring Conference Edinburgh/United Kingdom 1st 4th May Registration and Booking Form. 1

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3 Individual Registration and Booking Form Kindly complete one form per delegate and return it to: Fax or Deadline for registration: 31st March 2014 Law Firm Delegate First & Family Name Direct Date of Birth Phone Mobile Phone (used in case of emergency during the conference only!) Accompanying person/spouse: First & Family Name Delegate (CONSULEGIS member) Billing Address (City/Zip/Country) Arrival Date Departure Date Special requests (special diet, handicap, etc.) I am taking part in a CONSULEGIS conference for the first time. 3

4 Conference Program Early Arrivals Dinner - Wednesday, 30 th April :00-21:30 h The Timberyard 10 Lady Lawson Street Edinburgh, EH3 9DS Costs: 60 / person 3 course dinner + drinks (no spirits) (NEW: will be charged directly to your credit card) Thursday, 1 st May :00-18:00 h Check-in at the CONSULEGIS Hospitality Desk THE CARLTON HOTEL (Main Hotel) North Bridge Edinburgh, EH1 1SD Phone Overlooking the Royal Mile, the hotel is just minutes from Princess Street and Edinburgh Castle. - 4 star city centre hotel - Free WiFi - Health Club & swimming pool - Adjacent to Waverley train station - 7 miles from Edinburgh airport 4

5 Early Arrivals Program - Thursday, 1 st May 2014 Optional: EARLY ARRIVALS PROGRAM Individual Hop On Hop Off Bus Tour. Loop Duration Frequency Languages 60 minutes 15 to 30 minutes Pre-recorded English, French, German, Italian, Spanish, Dutch, Japanese, Mandarin Chinese, Russian Costs: 18 / person The costs do not include meals and drinks. (will be charged to your credit card) Thursday, 1 st May :30-18:00 h Workshop of the Young Lawyers Group THE CARLTON HOTEL Young Lawyers Initiative Name of Participant(s) Please write in Capitals WELCOME RECEPTION 19:00-21:30 h The Signet Library Parliament Square Edinburgh, EH1 1RF Dress-code: smart business attire Costs: no charge Invitation of 5

6 Friday, 2 nd May :00-09:00 h Light breakfast: Meet & Greet with in-house lawyers and CONSULEGIS members THE CARLTON HOTEL AGM & SPRING CONFERENCE :00-13:00 h AGM & Spring Conference THE CARLTON HOTEL 13:00-14:00 h Lunch THE CARLTON HOTEL 14:15-16:00 h Specialist Groups Workshop THE CARLTON HOTEL Specialist Group Name of Participant(s) Please write in capitals Aerospace Corporate & Tax Group Intellectual Property, Entertainment Law & IT Labour & Employment Litigation & Arbitration Sports Law Public Regulations 16:00-16:30 h Short summary by the Specialist Groups. Summary by the Chairman and Adjournment of the Conference. 6

7 Partner`s Program - Friday, 2 nd May 2014 Individual Hop On Hop Off Bus Tour. Loop Duration Frequency Languages 60 minutes 15 to 30 minutes Pre-recorded English, French, German, Italian, Spanish, Dutch, Japanese, Mandarin Chinese, Russian Costs: 18 / person The costs does not include meals and drinks. (will be charged to your credit card) Friday, 2 nd May 2014 DINNER 20:00-23:00 h Restaurant Ghillie Dhu Price includes: - Bus transfer - 3 Course Dinner + Drinks (no spirits) - Entertainment: Scottish Ceilidh Lesson (If you are curious just watch: Dress-code: informal attire (or a traditional Scottish kilt!) Costs: 70 / person (will be charged to your credit card) Saturday, 3 rd May :15-11:15 h Business Generation Workshop Workshop, exchange and discussion at THE CARLTON HOTEL Business Generation Workshop Name of Participant(s) Please write in Capitals 7

8 Saturday, 3 rd May 2014 Tour 1 12:00-16:00 h Edinburgh City Walking Tour Program (4 hours) The Edinburgh Old & New Town tour is an original Foodies walking. With the help of the guide and the places visited you will not only enjoy good food, drink and company you will also learn about the rich history of Edinburgh. Guided walking tours of Edinburgh s Old and New Towns Visit unusual/hidden restaurants, shops and bars Taste dishes specially prepared for you (starter size portions) Sample individually selected wines & malt whisky Talk to the chefs/owners Discover the history behind the premises As well as having starter, main course, cheese, charcuterie and dessert during the tour there will be the chance to taste Haggis and neeps & tatties, enjoy a wine tasting, Malt whisky tasting and one or two other food and drink surprises along the way. (Minimum participation: 40 persons) Costs: 65 / person Price includes: All food & drink tastings, Guided sightseeing tour of Edinburgh, a wireless audio system to hear tour guide on the move (will be charged to your credit card) Tour 2 12:00-15:00 h Whisky & Cheese Tasting Program (2,5 hours) - Tasting of 4 Single Malt Whiskies each paired with an individual cheese Distillery Tour (Minimum participation: 20 persons) Costs: 40 / person Price includes: Transfer, Tasting, Snack (will be charged to your credit card) 8

9 Tour 3 11:45 h Golf (Minimum participation: 5 persons) Costs: 110 / person Price includes: Transfer, Light Lunch, Green Fee (will be charged to your credit card) Saturday, 3 rd May 2014 FAREWELL DINNER 20:00-24:00 h Royal Botanic Garden Arboretum Place Edinburgh, EH3 5NZ Dress-code: formal or dark business suit Costs: 125 / person Price includes: Bus transfer, Dinner, Drinks (no spirits), Program (will be charged to your credit card) 24:00 h - open end Disco (optional) TOTAL COSTS: 9

10 Data Law Firm First & Family Name Credit Card Type Visa MasterCard Amex Credit Card Number Date of Expiration (MM / YY) / 20 Security Number Card- holder s Name (three-digit security number on the reverse of the card) I, the undersigned, holding the above-mentioned credit card, authorize the CONSULEGIS EWIV to charge the TOTAL COSTS above mentioned credit card. Furthermore I confirm that I have read and accepted the cancellation conditions. Signature Date / /2014 Registration conformation and invoice will be sent by . Please note cancellation policy on your separate Hotel confirmation. The detailed AGM & Spring Conference Agenda will be distributed in April

11 HOTEL BOOKING FORM Kindly complete one form per delegate and return it to: Fax or Deadline for hotel booking: 31st March 2014 Given the limited number of rooms and the fact that preferential rates cannot be guaranteed for more than the number of rooms reserved for the CONSULEGIS conference, we recommend that you make your reservations as soon as possible! Law Firm Family/First Name Direct Phone Security Number Billing Address (three-digit security number on the reverse of the card) (City/Zip/Country) Arrival date Special Requests /05/2014 Departure date /05/2014 Credit Card Type Visa MasterCard Amex Credit Card Number Date of Expiration (MM / YY) / 20 Card-holder`s Name Signature 11

12 HOTEL BOOKING FORM 4* THE CARLTON HOTEL (Main Hotel) North Bridge Edinburgh, EH1 1SD Phone Guest room for single use Guest room for double use per night per night 119 / 144 ** (incl. VAT) 172 / 207 ** (incl. VAT) per night per night 270 / 326 ** (incl. VAT) 290 / 352 ** (incl. VAT) (incl. WiFi, breakfast + gym/pool) 5* THE BALMORAL 1 Princes Street Edinburgh, EH2 2EQ Phone Room Rate for single use Room Rate for double use (incl. breakfast + gym) Walking distance to THE CARLTON HOTEL: 600 meters / 7 minutes 4* THE GEORGE HOTEL George Street Edinburgh, EH2 2PB Phone Standard Room Rate for single use Double Room Rate for double use per night per night 139 / 168 ** (incl. VAT) 149 / 180 ** (incl. VAT) (incl. breakfast) Walking distance to THE CARLTON HOTEL: 950 meters / 11 minutes HOLIDAY INN EXPRESS Young Lawyers Hotel 300 Cowgate Edinburgh, EH1 1NA Phone Standard Room Rate per night 112 / 135 ** (incl. VAT) (incl. breakfast) Walking distance to THE CARLTON HOTEL: 350 meters / 3 minutes If you want to book different categories, please contact the hotel directly concerning price and availability. Please note cancellation policy on your separate hotel confirmation. **

13 CANCELLATION CONDITIONS AND GENERAL CONDITIONS ACCOMMODATION The rooms have been reserved for the CONSULEGIS Spring Conference 2014 and are subject to special conditions group sales. Please note individual cancellation conditions and policy on your separate hotel confirmation! All hotel reservations must be guaranteed by a credit and direct payment on the spot. Given the limited number of rooms and the fact that preferential rates cannot be guaranteed for more than the number of rooms reserved for the CONSULEGIS conference, we recommend that you will send us your reservations as soon as possible. Once the number of rooms reserved for the CONSULEGIS conference are sold out, or for any stay before or after these dates, CONSULEGIS will make a separate, specific request for availability in the hotel concerned (reservations will be made upon availability and subject to new rates). PRE AND POST-CONFERENCE PROGRAM/ACTIVITIES/DINNERS/TOURS If the number of registered participants is less than the minimum indicated, tours may be cancelled. The cancellation conditions for individual participants have been established as follows, entailing the payment of the following charges for the programs/dinners/tours: No cancellation fees for the tours/dinners will be charged up until April 28th 2014 (9pm). After that: 100% will be charged. In case of no show for any tours you have registered for, no reimbursement shall be made. In order to avoid any reimbursement problems, we earnestly advise all those who need a visa to proceed with their registration as soon as possible. We can not accept cancellations over the phone. PHOTOGRAPHED MATERIAL Participants are aware that they may be photographed or filmed throughout the duration of the conference. They hereby assign to CONSULEGIS, with their signature of this form, the right to use the material within the official CONSULEGIS communication tools (Internet, Intranet, Newsletter, etc.) for an unlimited term and free of charge. 13

14 CANCELLATION CONDITIONS AND GENERAL CONDITIONS INSURANCE (at your own expense) If you are taking part in a conference program you have the obligation to acquire assistance/repatriation insurance. With regard to your participation in the conference, we recommend that you purchase an insurance policy providing hospitalization and medical expenses coverage. For your information, the insurance policy may be included if you pay by credit card (please check with your bank to see the details about such coverage). CONSULEGIS accept no liability in case a congress participant fails to purchase such an insurance policy. GENERAL CONDITIONS CONSULEGIS reserves the right to cancel or postpone the conference to a later date, change the congress venue and/or program, make any corrections or modifications in the information published in the program and cancel any invitation to participate in the conference, at any time and at its entire discretion, without having to provide any reasons for the same. Neither CONSULEGIS nor any of its managers, employees, agents, members or representatives shall be held responsible for any loss or damage, of any nature, suffered (directly or indirectly) by a conference delegate, accompanying person or a third party following any cancellations, changes, postponements or modifications. FORMALITIES It is the responsibility of conference participants to ensure compliance with police, immigration, customs and health formalities for their journey. Conference participants unable to take part in the congress because of their inability to take a flight or any other means of transportation due to being unable to provide the documents required (passport, visa, vaccination certificate, etc.) cannot claim any reimbursement. HEALTH The organizers decline any responsibility in case of any health problems existing prior to the conference that may lead to complications or be aggravated during the entire period of the stay including but not limited to: pregnancy, cardio-vascular problems, any allergies, special diets, any disorders under treatment and not yet consolidated on the day the congress starts, psychic, mental or depressive illness, etc. AB/