NOTICE INVITING TENDER

Transcription

1 NOTICE INVITING TENDER No: RITES/O&M/ROC/Vehicle/APCPL-Jhajjar/ Dated: To, M/s Dear Sir, Subject: Limited tender for hiring of one covered jeep (Tata Sumo/Mahindra Bolero or similar vehicle) for O&M project at APCPL/Jhajjar NIT No: RITES/O&M/ROC/Vehicle/APCPL-Jhajjar/ EMD: Rs 6500/- Contract Period : 12 months Sealed Limited tenders are invited for supply of covered jeep (Tata Sumo/Mahindra Bolero or similar vehicle) on 24 hrs hire basis for O&M project at Jhajjar. The vehicle shall be engaged as per the enclosed terms and conditions Important Guidelines: 1. (a) Last date, time & place of receiving / dropping of tenders Upto hrs (b) Date & time of opening of tenders at hrs Tenders will be received and opened in the office of GGM (O&M), 2 nd Floor, Right Wing, RITES Bhawan, Plot no-1, Sector-29, Gurgaon (Haryana) The envelope containing the bids shall be superscribed appropriately with the Name of the work, Tender No., Due date, Validity of the tender, Details of EMD etc 3. EMD is to be furnished in the form of DD in favour of RITES Limited payable at Gurgaon. EMD in any other form will not be acceptable 4. RITES reserve the right to accept or reject any offer without assigning any reasons 5. Rates shall be quoted both in words and figures clearly. 6. Tenders should be valid for a period of 90 (Ninety) days from the date of opening of the tenders

2 7. Tenders should reach to General Manager (O&M), RITES Ltd., 2 nd Floor, Right Wing, Plot No. 1, Sector 29, Gurgaon within stipulated date and time. Tender received thereafter will not be accepted. Any excuse on account of postal delay will not be entertained. 8. All the pages of the tender document should be signed and stamped by the Bidder or his authorized representative, failing which the offer may be rejected 9. Telegraphic offer/tenders shall not be entertained and are liable to be rejected. 10. Documents: The Tenders, submitted, shall consist of the following: Complete set of Tender documents duly filled in and signed and stamped by the bidder. Earnest Money (EMD) amounting to Rs and in the manner specified in clause 3 above. Copy of valid vehicle registration certificate, valid insurance, road permit etc. for verification of the eligibility in the Bid. The contractor shall give an undertaking also to submit the documents within seven days of issue of work order in case of supply of new vehicle only. Copy of service tax registration certificate for condition of eligible in Tender and payment made accordingly. Copy of PAN card Copy of Previous work orders of same nature of work if any, i.e. supply of vehicle on monthly rate contract basis) along with last three year turnover proof with copy of TAX Return for verification as well as financial data of last 3 year. 11. Correction and alteration: All correction and alterations in the entries of Tender papers shall be signed in full by the tenderer with date. No erasing is permissible. Thanking You, A.G.KHAN Sr. DGM (O&M)

3 A. SCOPE OF WORK AND TERMS & CONDITIONS 1. The vehicle should be diesel driven COVERED TOP JEEP NON-AC (Viz. TATA SUMO/MAHINDRA BOLERO or equivalent ) 2. Seating capacity should be minimum 9 persons including the Driver 3. Seat should be reasonably spacious and provided with standard cushion 4. The vehicle should be registered with valid registration number and Tax Token & Insurance. 5. The vehicle will be thoroughly inspected by the authorized representative of RITES before taking in service 6. The vehicle shall be required for 24 Hrs. with drivers and with valid driving license eligible to drive this type of vehicle. 7. Chief Project Manager, RITES/O&M Project, will be the Engineer-in-charge of the contract and the movement of the vehicle will remain under the control of CPM or his nominee 8. The vehicle will be used generally for the movement of the RITES Executive/staff as per the timing and programme to be fixed by the Engineer-in-charge. Jurisdiction of movement will generally be confined within the Jhajjar area. The vehicle will also be used for the transportation of small sized materials if needed. Area of operation of the vehicle may be increased within the jurisdiction, covered by the route permit as per the instruction of the Engineer-in-charge, if need be. 9. The driver along with vehicle will be made available for normal working hours as per the timing and programme. During emergency beyond normal duty hours the driver along with the vehicle would report to the nominated place within 15 minutes from the receipt of information. 10. An experienced Driver with proper valid driving license will be deployed by the contractor for driving the vehicle. 11. Cost of repairs (minor and major) & servicing of the vehicle and all other expenses including registration fees, road tax, insurance etc as per the requirements under Motor Vehicles Act in force in the State of Orissa will be borne by the contractor 12. Fuel and lube oil for the vehicle is to be provided by the contractor. However, reimbursement against cost of fuel and lubricant oil will be made by RITES. 13. Log Book of the vehicle recording all the movement will be maintained by the driver and got signed by the Engineer-in-charge or his nominee on daily basis. Payment against fuel and lub oil consumed will be made as per the log book record 14. The salary, overtime accommodation etc. for the driver will be arranged by the Contractor. 15. The Driver shall observe all safety norms as laid down under Motor vehicle act and also by M/s APCPL management 16. The contractor will observe all rules and regulations pertaining to labour regulation and abolition act, payment of minimum wages act and at other relevant labour laws applicable in the state of Haryana a for the Driver engaged by the Contractor.

4 17. A suitable replacement will be made by the contractor when the vehicle is planned for maintenance or servicing. The programme for servicing / Maintenance shall have to be intimated to the EIC at least two days in advance including the replacement arrangement made. 18. RITES shall not be liable for any compensation in the event of any accident or casualty to the Driver or his assistant during the period of contract. 19. Contractor will be liable to pay the compensation for the damages to the properties of M/s APCPL if caused by the Vehicle due to negligence of the driver or his assistance or faulty Maintenance of the vehicle. 20. During contract period, the vehicle shall not be allowed to do the job of other organization. 21. Rites reserves the right to accept / reject any or all the tenders without assigning any reason whatsoever B. PERIOD OF CONTRACT : 1. Period of contract will be 12 months. This may be extended for another year subject to satisfactory performance and on the same rate, terms and conditions. C. TERMINATION OF CONTRACT : 1. In case of unsatisfactory performance, the contract may be terminated by Engineer-in-Charge of the contract without giving any notice. Contractor should arrange close monitoring of the performance of the Vehicle to ensure cent percent availability and reliability. D. PENALTY: 1. A 5% of the monthly fixed hire charge will be imposed for non-provision of the Vehicle for a day. 2. A 2% of the monthly fixed hire charge will be imposed if the Vehicle fails to turn up for a Scheduled trip or fails to complete any Schedule trip due to Break down en-route. However total penalty on a day shall not exceed 5% of the monthly fixed hire charge. 3. Recovery on account of penalty will be affected from the Running Bill of the month in which the penalty is imposed. E. PAYMENT OF BILL: 1. Contractor will submit the monthly Bill once in every month enclosing photocopy of the Log Book records duly certified and signed by the Engineer-in-charge or his representative. Bill complete in all respects should be submitted by the 3 rd working day of the following month. Payment will be made by RTGS only. 2. Income Tax shall be deducted at source as per rules. Any other Tax that may be imposed by the State/Central Govt. during the period of Contract will also be deducted at source, applicable to this contract 3. Service tax as paid by the supplier (i.e. contractor) shall be reimbursed at actual on submission of documentary evidence

5 F. Submission of tender The tenderer should sign on all pages and fill the proforma in indelible ink BOQ Sl. No. Particulars Unit (No) Rate Amount 01. HIRING CHARGES OF TOP COVERED JEEP (TATA SUMO/ MAHENDRA 01 BOLERO OR EQUIVALENT VEHICLE) FOR 24 HRS 02. Rate of Fuel oil consumption (Cost of fuel to be reimbursed by RITES on actuals): 03. Rate of Lube oil consumption(cost of Lube oil to be reimbursed by RITES on actuals): Km/Lt Km/Lt 04. Service tax Inclusive or Exclusive (a) Type of Vehicle (b) Year of Manufacture (c) Vehicle registration No. NOTE:- (i) The rate should be quoted in figures and words clearly. In case any difference is found between the rates written in figures & words, then the rate quoted in word shall be taken into account for the purpose of evaluation. (ii) Service tax as paid by the supplier (i.e. contractor) shall be reimbursed at actual on submission of documentary evidence (iii) The rate should be the including the cost of the driver Place: Signature of the Supplier/Owner Date: