REQUEST FOR BID (RFB) Number: FY2013/042

Transcription

1 1 May 16, 2013 REQUEST FOR BID (RFB) Number: FY2013/042 OPEN: May 16, 2013 CLOSES: May 28, :00 PM (noon) Description On behalf of the Spokane Tribe of Indians we hereby request Sealed, firm-fixed priced bids from responsible, responsive, reliable and qualified vendors for Floor Repair and Refinish of the Alex Sherwood Community Center Gym Floor. The awarded vendor will be required to complete the repair and finish on, or prior to June 30, Please refer to the specifications below and provide your bid by the requested date. Bidders are strongly encouraged to carefully read the entire request for bid. The Spokane Tribe of Indians; who is a federally recognized Indian Tribe, is eligible for GSA and/or government pricing. If providing a bid amount under a current GSA Contract please specify in your bid the GSA contract number; funding for this project is from the Spokane Tribe of Indians General Fund. Bids may be hand-delivered or mailed; all bids must be received by the Purchasing/Property Department by the closing date and time. Any bids received after the closing date and time or submitted to another department will be considered non-responsive The Sealed; Firm-Fixed Priced bid award will be made to the lowest, responsible, responsive, reasonable bidder whose bid conforms to all requirements. A public opening of the received bids will be held on May 29, 2013 at 8:00 am. in the HR Meeting Room; Alfred McCoy Administration Building. The purchasing/property manager will review all bids (except sealed dollar bid) prior to public opening to confirm responsiveness, pre-qualification, and to insure submissions are complete bids according to the posted RFB. Any incomplete bids will be considered non-responsive. Prior to the public opening interested vendors who submit bids should call the purchasing/property manager Tuesday, May 28, 2013 between 2:00 pm and 4:30 pm to inquire if their bids are being considered responsive. No liability will attach to the Spokane Tribe of Indians for the premature opening of, or the failure to open, a bid not properly addressed and identified. Please refer all questions to the Purchasing/Property Manager listed on the last page of this RFB. The Purchasing/Property Manager will forward all technical questions to the Department Manager; all questions and answers will be forwarded to all perspective vendors.

2 2 Pricing Bid amounts must be listed in detail and include all preparations of site for the repair and refinish, removal of all scraps, and clean-up of entire area after completion of work. All debris must be hauled to off-reservation certified land-fills with copies of all dump receipts to be submitted. Please provide a detailed breakdown of cost according to listed specifications. Contractor shall be required to pay the current Davis-Bacon wage scale in effect in this area, including all fringe benefits or the minimum rates established by the Secretary of Labor, whichever is greater. All crafts and trades are applicable. All pricing must be guaranteed for sixty (60) days. Any bids received after the closing date and time or submitted to another department will be considered non-responsive. The awarded vendor will be required to purchase a Spokane Tribal Business License if one is not currently carried; please contact the TERO office at the number below for more information regarding Spokane Tribal Business License. Examination of Request for Bid Each bidder must examine this bid document thoroughly prior to submission. The submission of a bid will confirm a representation by the bidder they have complied with the requirements and the bid documents are sufficient in scope, detail to show and convey understanding of all terms, and conditions for performance. Specifications Complete refurbish and refinish of approximately 5550 sq. ft. of the Alex Sherwood hardwood gym floor Sanding of the entire main floor and hallway(s); including utilizing three different grades of abrasives. (course, medium, fine) Replace any flooring if necessary Fill any cracks and stain if necessary Reinstall the game marking as existed prior to disturbance Apply seal coat Apply at least two top coats with polyurethane gym finish Replace any disturbed conditions affiliated with this job (i.e. rubber base, wood or metal trim, door threshold, etc.) The contractor will be responsible for coordination of work schedule and safety needs with the facility manager or Spokane Tribal representative. The contractor shall maintain a safe work site at all times and follow any policies of the Spokane Tribes Safety policies. Insurance Coverage s Contracts will be awarded contingent upon submission of copies and/or proof of active policies for comprehensive general liability for an amount of no less than one-million dollars, equipment insurance for no less than one-million dollars, and, automobile liability insurance in an amount of no less than one-hundred thousand dollars. Liquidated Damages Liquidated damages shall be in an amount of $100.00; per calendar day, beyond the contract period. However, any agreed upon delays or extensions granted will be taken into consideration. All agreed upon extensions or delays must be approved in writing and authorized by the Spokane Tribe of Indians Acting Executive Director or Facilities Manager. The Spokane Tribe will have the right to deduct such damages from any amount due, or that

3 3 may become due the Contractor or the amount of such damages shall be due and collectible from the Contractor or Surety. Bonding Requirements Performance Bond At the time of final award the awarded bidder agrees he/she will deliver to the Spokane Tribe of Indians a 100% Performance Bond. Information to Bidders Workmanship for this project must be of the highest quality possible. The line shall equal or better than existed. The final finish shall be smooth and consistent without major flaws or bubbles. All lines shall be straight and with consistent width and colors. A contract between a selected bidder and the Spokane Tribe of Indians must be completed, reviewed, signed, and approved by the Spokane Tribe of Indians prior to any work commencing, and prior to a final or approved award. The awarded vendor will not be allowed to submit requests for partial payments for the project. The complete and/or entire bid price will be paid upon final approval of the Spokane Tribe of Indians Acting Executive Director, or Facilities Manager. To be considered responsible, responsive, and/or reliable, bidders must insure the submitted bid contains the company name, company address, name of person authorized to submit the bid, phone number, and address. The Spokane Tribe of Indians Purchasing/Property Manager, Facility Manager, Executive Director, or Tribal Council reserves the right to determine whether or not a bidder is responsible, responsive, or reliable. Those determinations will be based on: a. The skill and experience demonstrated by the bidder in performing agreements of a similar nature. b. The bidder s record for honesty and integrity. c. The bidder s capacity to perform in terms of facilities, personnel and financing. d. The bidders past performance with the Spokane Tribe of Indians. The TRIBE may waive any informalities or minor defects or reject any and all bids. Any bids received after the time and date specified shall not be considered. The Spokane Tribe may or may not, elect to award this bid according to all requirements in the RFB, and specifications below, from the best-qualified vendor. The awarded vendor must be registered in the State of Washington for the type of work being performed. The awarded vendor will be required to provide copies of all State and applicable licenses prior to a final contract with the Spokane Tribe of Indians. The individual submitting a bid must be authorized to sign the submitted bid document to be considered responsive. Awarded and approved bidder will be required to use their own equipment, machinery, and tools for the duration of the project. Also, bidder must provide all labor, materials and services necessary to complete the entire job completely and to the satisfaction of the Spokane Tribe of Indians. The Spokane Tribe has an Indian Preference Labor and Contracting Ordinance and an Administrative Fee in effect. All bidders are required to contact the TERO office to obtain full information before bidding. Clyde McCoy Spokane Tribal Employment Rights Office

4 4 P.O. Box 100 Wellpinit, WA (509) Preference in the award of this bid shall be given to Indian and Alaskan Native organizations in the amount of five percent (5%) of the total bid price. Any contractor claiming Indian Preference must meet and show evidence of the preference according to 25 U.S.C.1452(e) (Indian Finance Act) and 25 U.S.C. 47. Chapter 2 47 (Buy Indian Act). The Spokane Tribe of Indians Purchasing/Property Manager will determine the contractors claim for Indian Preference prior to the public opening of sealed dollar bids. Supplier Diversity Is your company at least 51% owned by a Native American, Minority or Woman owned (NA, M/WBE)? (Minority group members are United States citizens who are African-American, Asian - Indian American, Asian-Pacific American or Hispanic - American.) Ownership means the business is at least 51% owned by such individuals and, management and daily operations are controlled by them as well. Can your firm be classified as a Native American Enterprise? Yes No % Can your firm be classified as a Minority Owned Business? Yes No % Can your firm be classified as a Women Owned Business? Yes No % Vendor s performance regarding NA,M/WBE placements will be considered as evaluative criteria for this and future contract awards. Vendor shall not discriminate against any subcontractors or employee regarding race, religion, color, gender, age, physical condition or national origin. All material, equipment and workmanship must comply with UL, OSHA-WISHA, TOSHA, and current applicable Federal and Tribal Codes and Regulating Agencies. Self- Certification To be considered responsive to this request for bid this certification must be signed and dated. If using any sub-contractors to perform any duties in regards to this project each subcontractor must be listed in the submitted bid and each sub-contractor must also sign and date the below certification. Following the award of the bid, no additional subcontracting will be allowed Self-Certification Have you and/or your business, or any business you have owned, operated, or partnered with ever been debarred by a State, Federal, or Tribal Agency? Yes No Signature: Date: If subcontractors are to be used, that fact, and the name of the proposed subcontracting vendors must be clearly identified in the bid. Following the award of the bid, no additional subcontracting will be allowed.

5 5 Covenants against Kickbacks All conditions regarding covenants against kickbacks under 48CFR ch apply THE SPOKANE TRIBE OF INDIANS RESERVES The right to reject any or all bids, to serve in the best interest of the Spokane Tribe. The right to negotiate with all or one respondent when such action is deemed to be in the best interest of the Spokane Tribe. The right to cancel any agreement, if in its opinion there is a failure at any time to meet adequately the specifications requested, or if there is any attempt to willfully impose upon the Spokane Tribe equipment or services which are, in the opinion of the Spokane Tribe, of an unacceptable quality. The Spokane Tribe of Indians reserves the right, where it may serve in the best interest of the Spokane Tribe of Indians, to request additional information or clarifications from proposers or allow corrections of errors or omissions. The right to require the awarded vendor to obtain and/or have in place General Liability Insurance in an amount no-less than the limits of the Spokane Tribe of Indians General Liability Coverage. Marnita Parr, CPP, CPPM Purchasing/Property Manager Spokane Tribe of Indians PO Box 100 Wellpinit WA Telephone: Fax: Marnitap@spokanetribe.com