Request for Proposal Construction Management Services

Transcription

1 CONTACT ISSUING OFFICE Bentley Community Schools 1170 N. Belsay Rd. Burton, MI Rebekah Dupuis, Superintendent PROJECT DESCRIPTION Infrastructure, safety/security and athletic/pe facilities upgrades for Barhitte Elementary, Bentley Middle School, Bentley High School and Bentley Stadium funded through the successful August 5, 2014 Bond in the amount of 5,285,000. Assume a construction value for projects as outlined on the cost summary sheet in the attached Application for Preliminary Qualification of Bonds. ARCHITECT Note: All questions regarding this RFP shall be directed to the District Architect. Lee Andrea, AIA, NCARB, LEED AP Stantec 2338 Coolidge Hwy. Berkley, MI lee.andrea@stantec.com PROPOSAL TIMELINE Issue RFPs August 12, 2014 District tour August 14, 2014 Meet at the High School at 10:00 am Proposals due August 27, 2014 Administration Building by 2:00 pm Notify CM s of finalists for interview August 29, 2014 Board Interview finalists September 11, 2014 Design and Construction See attached schedule Exhibit B PROPOSAL REQUIREMENTS Six (6) copies of your proposal and one electronic copy shall be received by the Issuing Office no later than 2:00 pm on August 27, Proposals shall be delivered in a sealed envelope or box addressed to the Contact Issuing Office above and titled: Request for Proposals Construction Management Services The digital copy of your proposal shall be sent to: lee.andrea@stantec.com 1 of 10

2 SELECTION CRITERIA The School District will review all proposals and select a minimum of three (3) companies to interview. Selection criteria will include but not be limited to the following criteria: Personnel dedicated to the project Current workload and ability to staff project Proposed work and staffing plan Communication Report accounting Teamwork Fee and expenses Bentley Community Schools reserves the right to reject any or all proposals received for reasons it deems to be in its best interest. DRAFT DESIGN CONSTRUCTION SCHEDULE The attached Draft Design/Construction Schedule was developed to meet district priorities and create a draw schedule as included in the Bond Application. The schedule is subject to change after review by the Owner/Architect/CM team. CONTRACT FORM AIA C Edition Standard Form of Agreement between Owner and Construction Manager as Advisor and A General Conditions of the Contract for Construction, Construction Manager as Advisor Edition. QUESTIONS I General 1. List your company address, ownership profile and main contact information 2. Provide a brief history of your company 3. List your in-house professional disciplines and number of staff in each discipline 4. Have you had litigation, arbitration or a claim filed against your company by an educational client or have you filed the same against an educational client in the last 8 years? If yes, explain the action. 5. Provide information on your general liability insurance and professional liability insurance policies. Include an insurance certificate. 6. List you current and projected workload currently under contract. 2 of 10

3 II Experience 1. Provide a brief project description of 5 similar projects by your company. Include Owner reference, project costs and time frame of each project. III Project Personnel 1. Provide a project organization chart. Include a one-page resume for each project team member highlighting relevant experience. Indicate current project assignments and durations for each. 2. Will you contractually guarantee your proposed Project Manager and Site Project Superintendent for the entire duration of the project? IV Project Approach 1. After reviewing the bond application, preliminary project schedule and touring the district facilities, outline the process you will take to deliver the project work. Include a preliminary work and staffing plan highlighting personnel hours and duration of each project. 2. Briefly describe how you will help maximize the district s investment and keep the district projects on budget and on schedule. 3. Briefly describe your process for providing quality control. 4. Describe how you will manage work on occupied facilities. Describe your safety procedures. 5. Describe your reporting procedures including project accounting and board updates. Include examples from similar projects. V Why your company? 1. Explain on one page why your firm is the best suited for Bentley Community Schools. VI Familial Disclosure 1. All proposals shall be accompanied by a sworn statement disclosing any familial relationship that exists between the owner(s) or any employee of the bidder and any member of the Board of Education of the School District or the Superintendent of the School District as attached. VII Iran Sanctions Act 1. All proposals shall be accompanied by a completed Iran Economic Sanctions Act Affidavit of compliance as attached. VIII Fee Proposal and Responsibility Matrix 1. Provide a fee proposal on the attached sheet Exhibit A. 3 of 10

4 VIV Signature I/We, the undersigned, understand the information included in this proposal, regardless of whether requested or voluntarily submitted may become part of any agreement subsequently made with Bentley Community Schools, and we attest to the best of our knowledge, to its accuracy. Firm Name Firm Address Signed Print Name Title Date_ The Firm acknowledges receipt of the following addenda: Addendum Number Dated Addendum Number Dated This instrument was acknowledged before me on the day of,2014, by My commission Expires: Notary Public County, State of 4 of 10

5 Asbestos Survey / Bidding / Coordination Building Clean-up/Trash Removal Building Permits - Costs Building Permits - Secure Company Accounting and Payroll Estimating Expediting Expenses Field Office & Furnishings Field Personnel Labor Relations Layout and Testing Engineers Main Office Expenses and Personnel On-Site Vehicle Out of Town Trips w/prior Approval by Owner Overhead & Profit Payment Applications and Approvals Planning and Constructability Review Postage/UPS Procuring Bids Program and Plan Review w/owner - A/E Project Accounting Project Insurance (CM General Liability) Receiving of Pre-Purchased Materials Reproduction Expenses Safety & Fire Protection Scheduling Security Shop Drawing Review in Main Office Site Clean up Snow Removal Telephone Expenses EXHIBIT A Fee Proposal and Responsibility Matrix Included in CM Base Fee Project Reimbursable Expenses Trade Contractor Expenses Owner Responsibilty / Expenses 5 of 10

6 Temporary Utilities Installation Temporary Utilities Useage Temporary Enclosures Temporary Heating Units Temporary Roads Temporary Storage Facilities Temporary Toilets Traffic Control Transporation Expenses of Field Personnel Transporation Expenses of Office Personnel Utilities Related to Field Office Writing Contracts Not to exceed Project Reimbursable Expense as indicated above Estimated Trade Contractor Expenses as indicated above Estimated Owner Expenses as indicated above Base Fee for Construction Management Services: % of Construction Costs Personnel Costs List number of hours and cost per hour of listed personnel based on preliminary schedule and bond scope of Project Work. Main Office Personnel (name) Project Executive Project Manager Project Engineer Administrator Other _ Other _ Number Hours Total Cost Total Main Office Personnel 6 of 10

7 On-Site Personnel (name) Project Executive Project Manager Project Engineer Project Administrator Project Superintendent Other _ Other _ Number hours Total Cost Total On-Site Personnel Add any clarification you wish to add to this fee proposal. 7 of 10

8 Exhibit B Preliminary Design and Construction Schedule Design August 25, 2014 November 28, 2014 Bid December 1, 2015 January 7, 2015 Board Award Contracts January 15, 2015 Construction Start January 19, 2015 Substantial Completion August 21, 2015 Note: It is critical that the projects are approved for occupancy by the authorities having jurisdiction no later than August 21 for the beginning of the School year. Construction Manager Fee and staffing shall reflect this schedule. Alternative schedules will be considered. 8 of 10

9 Exhibit C AFFIDAVIT OF BIDDER The undersigned, the owner or authorized officer of (the Bidder ), pursuant to the familial disclosure requirement provided in the Bentley Community Schools (the School District ) RFP, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of (the Bidder ) and any member of the Board of Education of the School District or the Superintendent of the School District. List any Familial Relationship: (Do not leave area blank. Please state none if no relationship exists.) ` Bidder: _ By: _ Its: _ STATE OF ) )ss COUNTY OF ) This instrument was acknowledged before me on the day of,2014, by My commission Expires: _ Notary Public County, State of_ 9 of 10

10 EXHIBIT D I. AFFIDAVIT OF COMPLIANCE IRAN ECONOMIC SANCTIONS ACT II. Michigan Public Act No. 517 of 2012 The undersigned, the owner or authorized officer of the below-named construction manager ( CM ), pursuant to the compliance certification requirement provided in the Bentley Community Schools (the School District ) Request For Proposals - Construction Management Services (the RFP ), hereby certifies, represents and warrants that the Architect (including its officers, directors and employees) is not an Iran linked business within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the Act ), and that in the event CM is awarded a contract as a result of the aforementioned RFP, the CM will not become an Iran linked business at any time during the course of performing any services under the contract. The Construction Manager further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than 250, or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date the it is determined that the person has submitted the false certification. CONSTRUCTION MANAGER: Name of Construction Manager STATE OF ) )ss. COUNTY OF ) By: Its: Date: This instrument was acknowledged before me on the day of, 2014, by, Notary Public County, My Commission Expires: Acting in the County of 10 of 10