Request for Proposals (RFP): Street Grid Improvements Scope of Work: Phase I

Transcription

1 Request for Proposals (RFP): Street Grid Improvements Scope of Work: Phase I Issuing Agency: City of Avondale Estates 21 North Avondale Plaza Avondale Estates, GA Phone: (404) Fax: (404) Issuing Date: July 23, 2018 Pre-Application Meeting: August 7, 2018 Proposal Closing Date: August 27, 2018 Proposal Closing Time: 3 p.m. The City reserves the right to reject all proposals and accept any proposal that it may deem to be in the interest to the City. All questions or concerns regarding this RFP should be submitted, in writing, to Keri Stevens, City Planner and Community Development Officer at kstevens@avondaleestates.org, faxed to or mailed to 21 N. Avondale Plaza, Avondale Estates, GA A preapplication meeting will be held on August 7 at 10 a.m. at Avondale Estates City Hall, 21 North Avondale Plaza, Avondale Estates GA No verbal questions outside the pre-application meeting will be accepted. All written questions are due by August 6 at 3 p.m. Written answers will be provided to all written questions received before the deadlines established above and all questions from the pre-application meeting. Award: The lowest price proposal will not guarantee an award recommendation. The City reserves the right to negotiate with one or more consultants for the best price after RFP submittal. I. Scope of Work A. Background: A solid vision for Avondale Estates Downtown has been established through community participation in planning efforts spanning over a decade, culminating in the 2014 Downtown Master Plan (DMP). The City is dedicated to implementing the DMP and realizing the City s vision. The DMP is an excellent guide for future action, but each project requires additional study and review prior to implementation. The next step is to fine-tune priority projects and pursue implementation. A-1

2 The US 278 Re-Design Project was the number one priority project in the DMP and is now funded and underway. To continue implementation of the community s vision, improvement of the street grid is needed and is the City s next priority. The DMP has identified two areas where new streets are needed to complete the street grid. The City intends to evaluate the recommendations for new streets and pedestrian amenities outlined in the DMP (Exhibit A) and, if needed, contemplate other options which meet the intent of the DMP. This project will have three phases: Phase I-Planning Review and Recommendation, Phase II-Engineering, Phase III-Acquisition and Implementation. The report created in Phase I is intended to provide an engineer with adequate information to provide the City with specific right-of-way needs and construction-ready drawings which will be included in Phase II. B. Phase I: The project will include the following: 1. Recommend locations for new streets to connect the existing street grid in the areas between Laredo Drive and Oak Street and between Olive and Maple Streets, as shown in Exhibit B. Variations for each area, if deemed equally viable, are also welcome. (Optional additional scope, depending on a pending rezoning outcome: Review, evaluate, and recommend location for a new street or streets in the area between Maple Street and Hillyer Avenue as shown in Exhibit B.) New street locations should further refine the general recommendations in the DMP and should provide improved connectivity for vehicular traffic, pedestrians, and bicyclists. 2. Review and evaluate streetscape and roadway specifications outlined in the DMP, as shown in Exhibit C, as they pertain to the proposed new streets. Make recommendations for any possible changes to these specifications which may further the DMP intent/vision and outline the need and reasoning for these changes. 3. Provide a cost estimate for the design and construction of each proposed roadway. 4. One (1) presentation to the Board of Mayor and Commissioners at a Public Meeting. 5. Impacted Business and Property Owner Stakeholders Interviews: Quote a price per interview. The number of required interviews will be determined when new road layout is drafted, and the possible impact is known. TBD: Optional Depending on Rezoning Outcome: Review and evaluate the recommendations in the DMP for new streets in the area between Maple Street and Hillyer Avenue as shown in Exhibit B. C. Deliverables: Eight (8) copies of a report containing the following: 1. Executive summary of the methodology of project and documents reviewed and evaluated. The appendices must include the documents referenced. 2. Map of proposed new streetscapes and roadways showing specific parcels impacted to scale and any options proposed. A-2

3 3. Spreadsheet outlining proposed right-of-way specifications including roadway width and sidewalks. 4. Spreadsheet identifying specific parcels which will be impacted and the approximate impact. 5. Cost estimate for each roadway. The entire Downtown Master Plan can be found here: A-3

4 II. Proposal Format and Submittal Requirements Proposals must be clearly marked Street Grid Improvements Scope of Work: Phase I -Attention Keri Stevens. Vendor shall submit three (3) copies of the proposal and all documentation as well as a digital copy. All forms must be typewritten or printed in ink. Any changes or corrections must be initialed by the person signing the proposal documents. Bidder Response Form must be completed and submitted as the first page of the bid fee proposal. This form contains: Firm Information - Firm name, contact, address, telephone and fax numbers, address and the names, addresses, and telephone/fax numbers of any sub-consultants. If the firm has branch offices, state the office that will have management responsibility for the work to be carried out. Summary of your understanding of the services and your approach to it. Summary of the qualifications of all key personnel assigned to this service. Annotated lists of references (with addresses and telephone numbers). List of government clients for which the firm performs or performed similar work as well as a contact name and phone number for a contact person. Examples of similar work. A lump sum bid should be listed on the on the Bidder Response Form. Execute the Contractor Affidavit and Agreement Execute the Private Employer Exemption Affidavit. Insurance is required during the term of the Agreement. Provide documentation. Coverage Limits of Liability Workers Compensation Statutory Employers Liability $1,000, Bodily Injury Liability $1,000, each occurrence except Automobile $1,000, aggregate Property Damage Liability $1,000, each occurrence except Automobile $1,000, aggregate Automobile Bodily Injury $1,000, each person Liability $1,000, each occurrence Automobile Property Damage $1,000, each occurrence Liability Excess Umbrella Liability $1,000, each occurrence All insurance shall be provided by an insurer(s) acceptable to the City, and shall provide thirty (30) days prior notice of cancellation to the City. Upon contract award, Contractor shall deliver to the City a certificate or policy of insurance evidencing 1

5 Contractor s compliance with this paragraph. Contractor shall abide by all terms and conditions of the insurance and shall do nothing to impair or invalidate the coverage. III. Timeline Outline the proposed timeline to complete the services. 2

6 BIDDER RESPONSE FORM Firm Name: Contact Person: Firm Address: Phone: Fax: Additional Sub-contractors.: Lump Sum Bid Phase I-#1-4: Cost Per Interview #5: Optional TBD: Signature Firm Representative Date 3

7 CONTRACTOR AFFIDAVIT AND AGREEMENT By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A , stating affirmatively that the individual, firm, or corporation which is contracting with the City of Avondale Estates, Georgia (the City ) has registered with and is participating in a federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontract who present an affidavit to the contractor with the information required by O.C.G.A (b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: Federal Work Authorization User Identification Number Date of Authorization Name of Contractor Name of Project Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on, 2018 in (city), (state). Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent Subscribed and Sworn before me this the day of, Notary Public My Commission Expires 4

8 PRIVATE EMPLOYER EXEMPTION AFFIDAVIT (If Applicable) By executing this affidavit, the undersigned private employer verifies that it is exempt from compliance with O.C.G.A , stating affirmatively that the individual, firm or corporation employs 499 or fewer employees and therefore, is not required to register with and/or utilize the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A Contractor agrees that the employee-number category designated below is applicable to the contractor. 500 or more employees. 100 to 499 employees. 10 to 99 employees. Fewer than 10 employees. I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on, 2018 in (city), (state). Firm/Company/Private Employer Name Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent Subscribed and Sworn before me this the day of, 2018 Notary Public My Commission Expires 5