Request for Proposal Chromebook Carts. Sault Sainte Marie Area Public Schools

Transcription

1 Request for Proposal Chromebook Carts Sault Sainte Marie Area Public Schools Notice to Bidders Notice is hereby given to interested bidders that the Sault Sainte Marie Area School District ( Sault Schools ) will receive written, sealed bids until the hour of 2:00 PM local time on Tuesday, May 19, 2015 at the Administration Building at 876 Marquette Avenue, Sault Sainte Marie, MI. Bids will be opened immediately at the closure of the bid window in the Conference Room of the Administration Building. Bid Submission Instructions Bids may be delivered in person or by commercial delivery service. Bids must be submitted in a sealed envelope clearly marked as follows: Chromebook Cart Bid Envelopes not so marked and Electronic submissions will result in a rejected bid. Potential Bidders please note that due to the remote location of the District Overnight delivery services may not be delivered until the second day or after the guaranteed time. Bids delivered after the window closure will remain sealed and returned to the bidder. Your proposal should be based on the specifications included in this RFP. The following documents must be submitted with your proposal: Familial Relationship Disclosure Form Iran Linked Business Disclosure Form Questions regarding the specifications should be directed to Eric Galer, Technology Coordinator. Eric can be reached via at egaler@eup.k12.mi.us

2 Chromebook Cart Bid Sault Schools wishes to purchase 57 Chromebook carts designed to store, secure, and charge at least 36 Dell Chromebook 11 s. The carts that are awarded as part of this bid must be delivered by August 17, 2015 Evaluation Methodology The Sault Schools Board of Education will award a contract based on the vendor submission that best meets the needs of the school system in regard to the RFP specifications, and not necessarily the lowest price even though the price will be the priority factor. Due to the nature and diversity of the proposals, a significant amount of time may be required to determine which proposal provides the best option for the District. The evaluation process will not be complete until the District has determined the best proposal based on all factors. The following factors will be considered when evaluating responses: Price of goods and services. Preference will be given for prior positive experience with the Vendor. Preference will be given with manufacture warranty in mind. Preference will be given to Michigan based vendors. Disqualification of Bidder Sault Schools reserves the right to award to other than the lower bidder when, in the judgment of the district administration, it is in the best interest of the district to do so. A bidder may be disqualified for such reasons as: a) Bidder s failure to properly deliver bid documents. b) Bidder being in litigation with the Sault Schools. c) Bidder having defaulted on a previous contract. d) Bidder s failure to include documentation for required certifications and authorizations. The above is not an inclusive list. Chromebook Cart Specifications Ship Fully-Assembled, exceptions for handles permitted Ability to Store, secure, and charge 36 Dell Chromebook 11 s Cable Management for power cords Sliding, locking front door(s) Removable, locking back access panel UL-Approved

3 Adjustable Shelves Power Strips and timer included with cart Ability to bypass timer, if needed All Steel construction Laminated wood top providing a smooth work space Maximum cart dimensions of 48 H x 36 W x 28 D Minimum of lifetime warranty on cart structure Minimum of three (3) year warranty on cart electronics Delivery Parameters a. Sault Area Public School does not have a formal loading/unloading dock. However, a fork lift is available on site for unloading. b. All Chromebook carts will be delivered to one location Procurement Schedule RFP Released Friday, May 1, 2015 Proposal Due Date Tuesday, May 19, 2015 Expected Date of Contract Award Monday, June 8, 2015 Order Date Wednesday, July 1, 2015 Delivery Date No later than August 17, 2015

4 FAMILIAL RELATIONSHIP DISCLOSURE FORM AFFIDAVIT OF BIDDER The undersigned, the owner or authorized officer of (the Bidder), Pursuant to the familial disclosure requirements provided in the Request for Proposal, hereby represents and warrants, except as provided below, that no familial relationships exist between the owner(s) or any employee of (the Bidder) and any member of the Board of Education of the School District or the Superintendent of Sault Ste. Marie Area Public Schools. List and describe any Familial Relationships: BIDDER: STATE OF MICHIGAN By: Its: COUNTY OF Subscribed and sworn to before me on the day of 2015, By (notary public) County, Michigan My Commission Expires: Acting in County of

5 IRAN ECONOMIC SANCTIONS ACT Michigan Public Act No. 517 of 2012 SWORN AND NOTARIZED AFFIDAVIT OF COMPLIANCE The undersigned, the owner or authorized officer of (the Bidder ), pursuant to the compliance certification requirement provided in the Sault Ste. Marie Area Public School District (the District ) Request for Proposal, hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an Iran linked business within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the Act ), and that in the event the Bidder is awarded a contract as a result of the aforementioned Request for Proposal, the Bidder will not become an Iran linked business at any time during the course of performing the work or any services under the contract. The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250, or 2 times the amount of the contract or proposed contract for which the false certification is made, whichever is greater, the cost of the District s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date it is determined that the person has submitted the false certification. Signature Title Name of Firm STATE OF MICHIGAN COUNTY OF On this day of, 2015, before me a Notary Public in an for said county, personally appeared, agent of the firm, and who acknowledged the same to his free act and deed as such agent. (notary public) County, Michigan My Commission Expires Acting in County of