2018 ANNUAL CONFERENCE

Transcription

1 2018 ANNUAL CONFERENCE APRIL 13 14, 2018 COLUMBUS, OH The Ohio Physical Therapy Association s 2018 Annual Conference is a unique opportunity for your organization or company to connect with more than 400 leading physical therapy professionals and students who work in a diverse mix of practice settings throughout the state. Ohio s largest gathering of physical therapy professionals at the Renaissance Columbus Downtown Hotel offers you the single platform to meet the physical therapy profession face-toface as an exhibitor or sponsor. You can choose from a variety of options or create a package that will help you reach your marketing goals. Sponsorship entitles you to two complimentary full-day registrations for Friday, April 13, 2018 (including meals) and two admissions to the evening PACcy Hour event. We look forward to your participation in OPTA s 2018 Annual Conference. Contact Lori Peffly, Conference Coordinator, at lpeffly@ohiopt.org or (614) SPONSOR PROSPECTUS

2 OPPORTUNITIES FRIDAY, APRIL 13, 2018 THE CLASSIC Exhibitor Tabletop: ($595) Limited - only 22 tables available Company logo in ACCESS magazine ** Please note that all exhibitor tables are for Friday, April 13, 2018 only. The exclusive Saturday, April 14, 2018 table is listed on page 3. Bag Sponsor: ($2,000) Company logo on attendee bags PLUS Company logo in ACCESS Magazine Conference EXCLUSIVE FRIDAY SPONSORSHIPS Networking Lunch Sponsor: ($1,500) 5-minute presentation at OPTA Networking Lunch, attended by all OPTA members at *Subject to OPTA approval Student Challenge Sponsor: ($2,500) Logo on all Student Challenge marketing and communications Company logo and link in all student-focused s and social media content for Student Challenge 3-minute introduction + chair fliers on each seat Wi-Fi Sponsor: ($1,500) Company logo on flyer and signs with wi-fi login information PLUS Company logo in ACCESS magazine Recharge Power Up Station Sponsor: ($1000) Hotel will provide lounge furniture in charging area, branded with your logo on station signage. Able to stock area with company fliers, branded giveaways, etc. SPACE SELLS OUT QUICKLY! Send in your sponsorship contract to the OPTA office by Friday, February 23 to reserve your spot! QUESTIONS? Contact Conference Coordinator, Lori Peffly, lpeffly@ohiopt.org, for more info on sponsorship opportunities or to create a unique sponsorship that meets your needs for OPTA s 2018 Annual Conference.

3 OPPORTUNITIES SATURDAY, APRIL 14, 2018 EXCLUSIVE SATURDAY SPONSORSHIPS Mingle with Members Sponsor: ($1,500) 5-minute presentation at OPTA Annual Membership Meeting luncheon, attended by all OPTA members at on Saturday, April 14, 2018 Your logo in the Membership Meeting program Morning Buzz Sponsor: ($1,000) Official host of morning coffee bar + networking to mingle with attendees. You will be the only exhibitor on Saturday Exclusive Saturday Tabletop: Standard 6-foot table with two chairs through first break SPACE SELLS OUT QUICKLY! Send in your sponsorship contract to the OPTA office by Friday, February 23 to reserve your spot! QUESTIONS? Contact Conference Coordinator, Lori Peffly, lpeffly@ohiopt.org, for more info on sponsorship opportunities or to create a unique sponsorship that meets your needs for OPTA s 2018 Annual Conference.

4 EXHIBITOR POLICIES & PROCEDURES 1. Exhibits are intended for educational and informational purposes to improve physical therapy education, practice and research. All materials/equipment should contain no inaccurate or misleading information. The Ohio Physical Therapy Association reserves the right to determine if an exhibit meets the objectives and standards of OPTA. Exhibits should complement the meeting and sessions by enabling registrants to see, hear, examine, question and evaluate the latest developments in equipment, supplies, and services related to physical therapy. 2. Exhibitors must agree to meet the objectives stated above. Exhibitors may not sell merchandise or services in the exhibit area. Exhibitors may not exhibit any product, apparatus, instrument, device, or drug that is the subject of litigation pending before the Food & Drug Administration. In cases of products pending compliance or noncompliance with the FDA, exhibitors must post a disclaimer stating, FDA listing pending. 3. All products or services exhibited must comply with all state and local regulations and with all current FDA regulations for such products and services except as provided above. Each exhibiting company is required to insure itself against property loss or damage and against liability for personal injury. 4. Exhibitors may not assign, sublet or apportion the whole or any part of the space allocated. Exhibitors may not display or advertise products of any kind other than those manufactured or sold by them in the regular course of their business. Exhibits must be contained in the allocated space. 5. Exhibitors must abide by the exhibit times. Early tear down is not permitted*. Neither OPTA, nor the show decorator, assumes responsibility for damage or loss of any kind. OPTA staff does not have the resources to provide any exhibitor with additional booth needs such as water, electricity, furniture, etc. The OPTA is not responsible for any of these costs. 6. The exhibitor indemnifies and agrees to hold harmless OPTA and the host location and their owners, officers, directors, employees and agents from and against any actions, losses, costs, damages, claims, and expenses (including attorney s fees) arising from any damage to property or bodily injury to the exhibitor, agents, representatives, or employees thereof by reason of the exhibitors occupancy or use of the exhibition facilities. Upon submission of the contract, the exhibitor expressly releases the foregoing institutions, individuals and committees from any and all claims for loss, damage or injury. This also includes the period of storage prior to, during, and following the meeting. Should any situation beyond the control of OPTA arise to prevent the Annual Conference, OPTA will not be held liable for any expenses incurred by the exhibitor except for the rental cost of the booth space. 7. Refunds for the full amount minus a 20% administrative fee will be given prior to March 9, No refunds will be d after March 9, *Exhibitors who choose to tear down / depart from the prior to 5 p.m. on Friday, April 13, 2018, will be assessed a non-negotiable fine of $ By exhibiting, exhibitor agrees to all the rules and regulations stated above. No exceptions will be made. Failure to comply with these rules and regulations may be cause for removal from the show without refund.

5 SPONSOR / EXHIBITOR CONTRACT 2018 Annual Conference Company Name: Contact Name & Title: Address: Full Billing Address: Phone Number: Company Website: On-Site Contact (if different than above): Additional On-Site Contact Representative: Sponsorship Opportunity (Choose sponsorship option, enter total in box) Exhibitor Table $595 Wif-Fi Sponsor $1,500 Bag Sponsor $2,000 Networking Lunch Sponsor $1,500 Exclusive Student Challenge Sponsor $2,500 Recharge Power Up Station Sponsor $1000 Saturday Sponsorship Opportunities Mingle with Members Sponsor $1,500 Morning Buzz Sponsor $1,000 Payment Information Enclosed is a check payable to OPTA (Check # ) Pay By Credit Card Sponsor Total: $ Preferred Table Number -- Choose 2 *Exhibitor map on next page Card Number: Cardholder Name: Expiration Date: Questions? Contact Conference Coordinator Lori Peffly at lpeffly@ohiopt.org for more sponsorship information or to create a unique sponsorship that meets your needs for the 2018 Annual Conference. Ohio Physical Therapy Association 1085 Beecher Crossing North, Suite B Columbus, OH Send to: lpeffly@ohiopt.org