Legal Issues & Regulatory Compliance Conference

Transcription

1 Legal Issues & Regulatory Compliance December 3-4, 2018 Renaissance Newport Beach Hotel Newport Beach, CA President s Council Sponsors A Division of Financial & Professional Risk Solu ons, Inc. In California DBA: FPR Insurance Solu ons, Inc. Lic. #OG83953 Sponsor-Exhibitor

2 Legal Issues & Regulatory Compliance December 3-4, 2018 Renaissance Newport Beach Hotel 4500 MacArthur Blvd. Newport Beach, CA SPONSORSHIP OPPORTUNITIES Onsite event signage Logo/link on conference website ALL SPONSORSHIPS INCLUDE Recognition in California MBA magazine Pre- and Post- attendee list with full contact information One (1) free registration (Gold/Silver only) Exhibit table (Gold/Silver only) Bag Sponsor* Pen Sponsor* Notepad Sponsor* Breakfast Sponsor (4 available) GOLD SPONSOR - $2,500 (MEMBER)/$3,125 (NON-MEMBER) ADDITIONAL BRANDING OPPORTUNITIES Session Sponsor - opportunity to personally introduce your company to attendees before session commences (limited availability) Lunch Buffet Sponsor (2 available) Lunch Dessert Station Sponsor (2 available) Reception Gobo - your company logo illuminated and featured at the reception Reception Napkin Sponsor* WiFi Sponsor - company name as password Event App Sponsor Charging Station Sponsor Break Sponsor (4 available) Lanyard Sponsor* Credential/Name Badge Sponsor - company name/logo featured on all name badges SILVER SPONSOR - $1,500 (MEMBER)/$1,875 (NON-MEMBER) ADDITIONAL BRANDING OPPORTUNITIES CONFERENCE BAG PARTNER - $1,000 (MEMBER)/$1,250 (NON-MEMBER) Opportunity to include an item in the conference bag distributed to attendees (subject to approval)* NOTE: Does NOT include complimentary registration(s) *All item design, production, and drayage costs provided by sponsoring company

3 Application Instructions Contact information for the person responsible for all sponsorship correspondence: Contact Name: Title: Company: Address: City/State/Zip: Phone: Please provide the company information as you would like it displayed in the conference program. Company Name: City/State/Zip: Fax: Legal Issues & Regulatory Compliance December 3-4, 2018 Renaissance Newport Beach Hotel 4500 MacArthur Blvd. Newport Beach, CA completed form to OR Mail completed application to: California MBA 520 Capitol Mall, Ste. 440 Sacramento, CA Contract Acknowledgement I have read and accept the terms and conditions outlined in the contract. Address: Phone: Website: Please complete the payment information below: Visa Mastercard American Express Credit Card # Expiration Date: CCV# Signature: Name on card: Sponsorship Sponsor Options Member Non-Member Sponsor Level Branding Option $2,500 $3,125 Gold $1,500 $1,875 Silver $1,000 $1,250 Bag Partner Gold Branding Options Lunch Sponsor (not exclusive) Reception Gobo Sponsor Event App Sponsor Wi-Fi Sponsor Charging Station Sponsor Reception Napkin Sponsor Lanyard Sponsor Credential/Name Badge Sponsor Session Sponsor Lunch Dessert Sponsor Silver Branding Options Bag Sponsor Pen Sponsor Note Pad Sponsor Breakfast Sponsor (not exclusive) Break Sponsor (not exclusive) Sponsor Display Table Please check if you would like to secure a dispaly table Electronic Check Conversion NOTICE: When you provide a check as payment, you authorize us either to use information from your check to make a one-time electronic fund transfer from your account or to process the payment as a check transaction. Funds may be withdrawn from your account as soon as the same day and you will not receive the check back from your financial institution. If your payment is returned due to insufficient funds, you authorize us to make a one-time electronic fund transfer from your account to collect a fee of $25 as allowed by state law.

4 Legal Issues & Regulatory Compliance December 3-4, 2018 Renaissance Newport Beach Hotel 4500 MacArthur Blvd. Newport Beach, CA Sponsor Complimentary Registration Application Instructions completed form to OR Mail completed application to: California MBA 520 Capitol Mall, Ste. 440 Sacramento, CA CMBA Events App Registration Maximize your conference experience! Check this box to have your name and information included in the mobile conference app for the Legal Issues & Regulatory Compliance! Check here to be added to the conference app! Attendee Information Name: Title: Company: Address: City/State/Zip: Phone: Additional Confirmation

5 Legal Issues & Regulatory Compliance December 3-4, 2018 Renaissance Newport Beach Hotel 4500 MacArthur Blvd. Newport Beach, CA AGREEMENT TO CONDITIONS Each Exhibitor and employees of Exhibitor agree to abide by these conditions, it being understood and agreed that the sole control of the exhibit hall rests with California MBA. 2. ASSIGNMENT OF SPACE Assignment of space will be determined by sponsorship level and California MBA staff. Exhibitor participation is limited to those companies that regularly provide services and/or products for business organizations or financial institutions that hold membership in or are eligible for membership in the Association. 3. PAYMENT Payment in full is required and should accompany your application. Payment is due on or prior to October 8, CANCELLATION OR RELOCATION OF CONVENTION Upon cancellation of the meeting, the liability of California MBA shall be limited to a refund of the exhibit fee. 5. CANCELLATION BY SPONSOR/EXHIBITOR Should the exhibitor be unable to occupy and use the contracted exhibit space, California MBA must be notified in writing. Cancellations received by September 14, 2018 shall be entitled to 50% refund. No refunds will be issued after September 14, THE ASSOCIATION'S RIGHT TO REMOVE EXHIBITOR'S PROPERTY The California MBA reserves the right to remove from the hotel premises any or all of the property of the Exhibitor should the meeting be cancelled or relocated or should the licensee violate any of the conditions of the Exhibitor's Contract. If the contract is cancelled for violation of such conditions, the Association assumes no liability for the return of the rental fee or any part thereof. In recognition of the common interest of all Exhibitors and the Association in maintaining the appropriate standards of decorum, THE EXHIBITOR WAIVES ANY AND ALL RIGHTS TO ANY NOTICE OF HEARING PRIOR TO THE REMOVAL OF PROPERTY FROM THE HOTEL OR EXHIBIT HALL FOR THE REASONS STATED ABOVE. 7. LIABILITY The California MBA undertakes no duty to exercise care, nor assumes any responsibility for the protection of the property of the Exhibitor or its representatives, or of property used in connection with the exhibit from theft or damage or destruction by fire, accident or other cause. Small and easily portable articles should be properly secured or removed after exhibition hours and placed in safekeeping by the Exhibitor. Any protection exercised, in fact, by the Association shall be deemed purely gratuitous on its part and shall in no way be construed to involve it in liability by the Exhibitor. CONTRACT The California MBA shall not be liable for the fulfillment of this agreement as to delivery of space, if nondelivery is due to any of the following causes: destruction of or damage to the building or exhibit area by fire or acts of God; acts of a public enemy; strikes; the authority of the law; or any caused beyond its control. Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save the Legal Issues & Regulatory Compliance, the Irvine Marriot, the official exhibit company, and all employees and agents thereof (hereinafter collectively called "Indemnities") harmless against all claims, losses and damages to persons or property, governmental charges or fines and attorneys fees arising out of or caused by Exhibitor's installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole negligence of the indemnities and their employees and agents. In addition, Exhibitor acknowledges that California MBA and the Indemnities do not maintain insurance covering Exhibitor's property and that it is the sole responsibility of Exhibitor to obtain interruption and property damage insurance covering such losses by Exhibitor. 8. PROTECTION OF THE EXHIBIT FACILITY Nothing shall be posted on, or nailed, screwed, or otherwise attached to columns, walls, floors, or other parts of the hotel exhibit area without permission from the proper building authority. Packing, unpacking and assembly of exhibits shall be done only in designated areas and conformity with direction of the California MBA and hotel Manager or their assistants. 9. INSTALLATION AND DISMANTLING The specific requirements as to time for installation and dismantling of exhibits shall be supplied to Exhibitor. Such requirements shall be binding upon the licensee as though fully set forth herein. All displays must be in place and set up by the time of the official opening of the show. Exhibit space may not be dismantled prior to the conclusion of the conference. 10. DEFAULT OCCUPANCY Any Exhibitor failing to occupy space contracted for is not relieved of the obligation of paying for such space at the full rental price, and California MBA shall have the right to use such space as it sees fit to eliminate blank space in the exhibit hall, provided such exhibit space is not occupied before the official show opening. 11. VIOLATIONS OF THE CONDITIONS Any of the following actions by Exhibitor shall constitute a violation of the conditions of the Exhibitor's Contract. a. Use of a display which varies in any significant way from its description in the Application for Exhibit Space. b. Violation of any municipal, state, of Federal laws, rules or regulations, including safety codes. c. Failure to follow the procedures in point 9. d. Failure to remove its property from the hotel or exhibit hall upon cancellation or relocation of the meeting. 12. ACCESS TO DISPLAYS California MBA may from time to time promulgate such regulations governing hours of access to displays and eligibilities for admission thereto as may be found in its judgement to be most practicable. 13. PERSONNEL All licensees participating in the exhibit area of the California MBA meeting are expected to use special care wherever they deem it necessary to hire temporary help to assist in their exhibit or hospitality activities, so that the personnel so selected by them will be of a caliber in keeping with the high standards of the exhibition and the meeting. 14. USE OF SPACE Exhibits shall be shown only in the official exhibit area. Neither the Exhibitors nor the non-exhibitors shall be permitted to display articles, equipment or information concerning services, or movies of such articles, equipment, or services in private suites or rooms during the meeting, in accordance with prior agreements between the California MBA and officials of hotels and the convention bureau in the locale of the specific meeting. No Exhibitor shall permit any other corporation or firm or its representatives to use the space allotted to it, nor shall it display articles not manufactured or sold normally by it. Co-participation by any other corporation or firm or its representatives in space assigned to the original applicant must be by written permission of California MBA. No Exhibitor will be allowed to block the visibility of another Exhibitor. 15. DISTRIBUTION OF PRINTED MATTER Neither Exhibitors nor non-exhibitors shall distribute to the meeting delegates printed matter, samples, souvenirs and the like, except within rented space. Special distribution of such material elsewhere must be approved by California MBA. 16. HOSPITALITY SUITES AND HOSTED/SPONSORED FUNCTIONS Any type of company sponsored function (including Hospitality Suites) will only be permitted if in good financial standing with California MBA. Only conference sponsors may secure suites during the Legal Issues & Regulatory Compliance. Companies interested in reserving a Hospitality Suite at the hotel will need to contact Devon Keefe (devon@cmba.com). NOTE: Any type of company-sponsored function (including Hospitality Suites) is NOT permitted during official California MBA sponsored activities (sessions, exhibit hall, receptions, etc.). Any company found in violation will immediately have their 2018 exhibit and/or meeting space closed and will be given last selection/assignment for 2019.