INVITATION TO BID FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES DIVISION OF FOOD, NUTRITION AND WELLNESS

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1 INVITATION TO BID FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES DIVISION OF FOOD, NUTRITION AND WELLNESS PURPOSE In an effort to promote healthy lifestyles and provide schoolchildren in the state of Florida with Fresh from Florida produce, the Florida Department of Agriculture and Consumer Services (FDACS or Department) seeks producers who can provide fresh, high-quality, seasonal, Florida-grown produce products to participating school districts (APPENDIX I, REGION COUNTY LIST AND MAP). The purpose of this Invitation to Bid (ITB) is to establish a firm fixed price for fresh produce to be procured by the current distributors of individual participating school districts (APPENDIX II, CURRENT DISTRIBUTORS BY REGION AND SCHOOL DISTRICT / DISTRIBUTOR CONTACT INFORMATION AND AUDIT REQUIREMENT) for use in federal child nutrition programs throughout the state of Florida through July 31, BID SUBMISSION Bids are due prior to the time and date of the bid opening as specified herein. Bid responses by fax will not be accepted by the Department. Two (2) copies of all bid documents must be submitted in a sealed envelope to: FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES 407 S. CALHOUN STREET MAYO BUILDING, ROOM SB-8 TALLAHASSEE, FLORIDA THE OUTSIDE OF THE PACKAGE MUST BE MARKED WITH THE BID NUMBER AND DATE OF BID OPENING. Bids received late will not be considered. Department staff will not incur any responsibility for the inadvertent opening of a bid not properly sealed, addressed or identified. BID OPENING The bid opening will be held at 2:00 p.m. on May 24, The location of the bid opening is the Florida Department of Agriculture and Consumer Services, Bureau of General Services, 407 S. Calhoun Street, Mayo Building, Room SB-8, Tallahassee, Florida All bid openings are open to the public. DEFINITIONS The term FDACS or Department throughout this ITB shall mean the Florida Department of Agriculture and Consumer Services. r and Bidder shall mean a person or company that submits a response to this ITB that has the ability to grow, process or supply fresh produce to distributors. shall mean raw, unprocessed and/or minimally processed (i.e., fresh-cut) fruits and vegetables. Participating School District shall mean a school district, in the state of Florida, which has interest in purchasing fresh produce from an award resulting from this ITB. Distributor means the person or firm responsible for purchasing, warehousing and/or distributing food to the participating school districts through an existing contractual relationship. 1

2 DELIVERY PERIOD The anticipated delivery period will be from June 1, 2016, through July 31, Delivery services will begin no earlier than June 1, 2016, for the successful bidder(s). The Department will not enter into a contract with any party as a result of this solicitation. The purpose of this solicitation is to solicit firm offers for the stated delivery period and establish maximum pricing. Individual school districts will be responsible for the procurement of any items awarded under this bid. The current distributor of a participating school district shall be responsible for purchasing, warehousing and distributing items at the direction of the school district. The Department intends to issue solicitations in the future for additional types of produce not included in this solicitation. ESTIMATED QUANTITIES Any estimated quantities provided in the ITB are for bidder s guidance only. No guarantee is expressed or implied, as to quantities or dollar value used during the contract period. School districts are neither obligated to participate in this bid nor to place an order(s) with awarded vendors. Any order placement will be based on the needs and interest of participating school districts. TECHNICAL SPECIFICATIONS Bids by Region Bids will be accepted for products based on region (APPENDIX I, REGION COUNTY LIST AND MAP). Regions and products are specified on the bid price sheets. A bid for a particular product and region will be deemed incomplete unless all three (3) volume amounts are quoted. r Qualifications Bids will only be considered from producers who meet the qualifications listed below. Bidders must have adequate organization, facilities, equipment and personnel to ensure prompt and efficient service. The Department reserves the right, before recommending any award, to inspect the facilities and organization or to take any other action necessary to determine the ability to perform in accordance with the specifications, terms and conditions. The Department will determine whether the information submitted pertaining to a producer s ability to perform is satisfactory and will make awards only when such evidence is deemed satisfactory. The Department reserves the right to reject bids where information submitted or investigation and evaluation indicates inability of the bidder to perform. The decision as to whether the bidder meets the qualifications stated below is at the sole discretion of the Department. 1. Bidder must have access to and will utilize refrigerated warehouse facilities capable of holding temperatures at 35 and 50 and 70 F. 2. Bidder must have access to and will utilize a fleet of mechanically refrigerated trucks or truck compartments capable of holding air temperatures at 45 F minimum while on delivery routes. 3. Bidder must have access to an experienced produce buyer and a contract administrator who can serve as account manager on a day-to-day basis. 4. Three (3) references from food service and/or retail trade customers shall be submitted with the bid documents. This list shall contain contact persons at each location by name, position and phone number. The Department reserves the right to contact these locations and/or customers in order to evaluate bidder s qualifications. 2

3 5. A one-page summary of each bidder s recall policy and procedures shall be submitted with bid proposal. 6. The awarded producer must certify local farmers by obtaining GAP (Good Agricultural Practices) letters. Farmer certification information must also include certificate of insurance, hold harmless, traceability program and third party inspection. 7. The awarded producer must identify what products are available and are intended to be purchased locally in the state of Florida. The awarded producer must provide seasonal Florida produce to the maximum extent possible considering seasonality and quality. 8. The awarded producer must participate in an annual third party food safety inspection to assure the Department that the perishable products distributed to the schools are handled in accordance with the latest United States Department of Agriculture (USDA) and industry food safety standards. 9. If the awarded producer does not participate in food distribution programs that require such inspections, they should bear the cost of an inspection service, chosen by the participating school district s distributor or using the Department s Food Safety Certification services listed below. Food Safety and Recalls Ensuring the safety of the food supply is critical to the Department. rs, manufacturers, distributors and importers are required to comply with all federal, state and local laws and regulations. rs must meet the food safety compliance requirements referenced for each distributor located within the region they choose to bid on as identified in Appendix I. rs should have a Hazard Analysis & Critical Control Points (HACCP) plan in place. A producer must certify to the Department using Attachment C (ATTACHMENT C, FOOD SAFETY/HACCP PLAN BIDDER CERTIFICATION) that a HACCP plan is in place, or that arrangements have been made to have a plan in place. Additional documentation may be requested by the Department or any participating school district. If a HACCP plan is not currently in place, please provide an explanation of what arrangements are being made to have a HACCP plan. Additionally, if awarded a bid item, the producer agrees to allow state agency staff and participating school districts to schedule visits to observe agricultural and food safety practices at mutually agreed upon times throughout the contract period. Recalls are an effective method of removing or correcting consumer products that are in violation of laws administered by the Food and Drug Administration. The awarded producer(s) shall have a plan and process in place to respond effectively to a food recall, which should include the following objectives: a. Provide accurate and timely communication to the Department s Division of Food, Nutrition and Wellness, as well as each participating school district, regarding food recalls with immediate notification. b. Include traceability, handling of recalled product(s), disposal of recalled product(s) and evidence of same day recall activity and accessible documentation. Product Liability Insurance All producers must furnish and maintain a Certificate of Insurance for Commercial General Liability coverage. This certificate must be in the minimum amount of $1,000,000 per occurrence, combined single limit for bodily injury and property damage liability. 3

4 Buy American Provision The awarded producer must comply with the Buy American provision of the William F. Goodling Child Nutrition Reauthorization Act of 1998, section 104(d) and provide certification of product compliance (APPENDIX III, BUY AMERICAN CERTIFICATION). The provision requires participants in any federal child nutrition program to purchase, to the maximum extent practicable, domestic commodities or products. A domestic commodity or product is defined as an agricultural commodity produced in the United States or a food product that is processed in the United States substantially using agricultural commodities that are produced in the United States. Substantially means that a minimum of 51% of the final processed food comes from American produced products. Geographic Preference Pursuant to Chapter 287 Florida Statutes, and as allowed under the United States Department of Agriculture (USDA) federal regulation 7 CFR , whenever two or more competitive sealed bids are received, one or more of which relates to commodities manufactured, grown or produced within this state, and whenever all things stated in such received bids are equal with respect to price, quality and service, the commodities manufactured, grown or produced within this state shall be given preference. Origination of the produce must be indicated on the bid price sheets for all produce utilized to fulfill the estimates of this solicitation, whether it is local (Florida), regional or domestic product. A goal of this ITB is to provide locally grown (Florida) produce for the participating schools. Packaging All packaging shall conform to current standards acceptable to the trade and as may be required by the Interstate Commerce Commission (ICC) regulations. Product Condition All produce must be fresh and packed to specified grade standards. Distressed product is not acceptable. The Department, distributors or participating school districts may have USDA re-grade product on a random basis and for cause to ensure the quality level. These re-inspections will occur at participating school district locations. All produce products are to be delivered to the specified distributor in equipment appropriate to the item. Under grade or distressed products will be returned to the producer by the distributor. In these confirmed cases, the producer will be required, at the discretion of the distributor, to re-deliver the correct product within 24 hours of notification. All fresh-cut produce shall have a "pack" or "use by" date/code to ensure freshness. The date/code must appear on the exterior of the case, as well as on the individual package. The date/code shall also appear using reference to the month/year. Expired or out of date products will not be accepted. r must comply with all applicable state and local food storage/handling requirements and health codes. Food products must meet all state and federal regulations governing food and be of good quality. Inferior quality products will not be acceptable. Products shall be the same as furnished to the general trade; meet or exceed USDA, United States Department of Commerce (USDC), state and industry standards and requirements; have a freshness parameter so that the facilities have sufficient time from the date of delivery to consume these foods before quality deteriorates; conform to state, federal and industry standards with respect to safety. Conformance to standards and requirements shall include but 4

5 not be limited to weights, measures, fullness of containers, drained weights, contamination or condition on delivery. Dented cans, crushed or damaged packages, etc. will not be accepted. r facilities shall be subject to inspection by appropriate federal, state and local personnel at any time for sanitary conditions. If conditions are found by any appropriate federal, state and local personnel to be unsatisfactory, the contract shall be subject to cancellation. Product Loss and Damage The producer assumes the risk of loss and damage to the product until such time as the distributor issues receipts for the product. Product determined by the distributor to be under grade or distressed shall be the responsibility of the producer. STANDARD USDA REGULATIONS 1. In accordance with federal law and USDA policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age or disability. a. To file a complaint of discrimination, write USDA, Director, Office of Adjudication, 1400 Independence Avenue, SW, Washington, D.C , or call toll free (866) (Voice). Individuals who are hearing impaired or have speech disabilities may contact USDA through the Federal Relay Service at (800) or (800) (Spanish). The USDA is an equal opportunity provider and employer. 2. The producer agrees to retain all books, records and other documents relative to this agreement for five (5) years after final payment. The Department, its authorized agents and/or state/federal representatives shall have full access to, and the right to examine, any of said materials during said period. If an investigation or audit is in progress, records shall be maintained until the stated matter is closed. 3. All products offered must be labeled to permit shipment in interstate commerce. 4. All patents and other legal rights in or to inventions created in whole or in part under the contract must be available to the state for royalty-free and non-exclusive licensing. Both parties shall have a royaltyfree, nonexclusive and irrevocable right to reproduce, publish, or otherwise use and authorize others to use, copyrightable properly recreated under the contract. a. In the event of any claim by any third party against the purchaser that the products furnished under this contract infringe upon or violate any patent or copyright, the purchaser shall promptly notify the producer. The producer shall defend such claim, in the purchaser s name or its own name, as appropriate, but at the producer s expense. The producer will indemnify the state against all costs, damages and attorney s fees that accrue as a result of such claim, if the purchaser reasonable concludes that its interests are not being properly protected, or if principles of governmental or public law are involved, it may enter any action. b. If any product furnished is likely to or does become the subject of a claim or infringement of a patent or copyright, then the producer may, at its option, procure for the purchaser the right to continue using the alleged infringing product or modify the product so that it becomes non-infringing. If none of the above options can be accomplished, or if the use of such product by the purchaser shall be prevented by injunction, the purchaser will determine if the contract has been breached. 5

6 FOOD SAFETY CERTIFICATION AUDITS Appendix II lists the specific food safety and traceability audit requirement(s) for each distributor. The Department s Division of Fruit and Vegetables performs, upon request, USDA Good Handling Practices (GHP)/GAP audits that may meet or exceed some distributor certification requirements. The information below will provide interested fruit and vegetable grower s information on the Department s certification. The cost per audit is $92.00 per audit and travel hour. The length of time involved to audit depends on the size of the operation and the level of preparedness. Travel time depends on the producer s location and the location of the Department s nearest available auditor at the time of the audit. Contact Scott McClure, Barry Gaffney or David Durbin at (863) to schedule an audit. The website listed below contains the audit checklist and is a good resource for any producer who is developing a USDA-compliant food safety program. uditverificationprogram. PRODUCT LIST The products identified on the bid price sheets are exclusive to this bid. Participating school districts may purchase other food items from procurements not associated with this bid. ORDERS rs will receive each participating school district s order through the current distributor for that district and will invoice accordingly. Invoicing, credits and payments will be handled in their normal business relationships between the school district, distributor and producer. In the event of an out of stock product, the producer must provide a substitution with prices being the same or less than the original product. Notification of an out of stock product must be made to the Department s Division of Food, Nutrition and Wellness and the participating school districts to allow time for the approval of a substitution. No substitutions can be made without prior approval by the Department s Division of Food, Nutrition and Wellness and the participating school districts. The distributor reserves the right to deny payment on substituted products made without prior approval. PRODUCT DELIVERIES All produce products are to be delivered to the specified distributor in equipment appropriate to the item. Fresh-cut and other refrigerated produce items should be delivered at temperatures from 34 to 40 F. INVOICING AND PAYMENT The Department will notify successful bidders and participating school districts of the bid award. This will include the name of the awarded producer(s), the item name(s) and pricing. This pricing will establish the price to be paid to the producer by the participating school district s current distributor. This shall also be the price charged to the participating school district(s) for the product, plus the participating school district s normal contract fee paid to their current distributor for stocking and delivering each item. Billing and payment shall be done based on the normal business relationship between and among these parties (producer, distributor and school district). Failure to provide clear documented delivery tickets, invoices or credits could result in delayed receipt of payment. Charges for awarded items in excess of the awarded price shall be rejected. 6

7 DISCOUNTS, REBATES OR OTHER CREDITS On each invoice, the producer must identify the amount of each discount, rebate and other applicable credit on bills and invoices presented to participating school district(s) for payment and individually identify the amount as a discount, rebate, or in the case of other applicable credits, the nature of the credit. The producer must also identify the method by which it will report discounts, rebates and other applicable credits allocable to the contract that are not reported prior to conclusion of the contract. Documentation of costs and discounts, rebates and other applicable credits must be furnished upon request to the school district, the state agency or the Department. DRUG-FREE WORKPLACE Preference shall be given to bids certifying a drug-free workplace has been implemented in accordance with Section , Florida Statutes. Whenever two or more equal bids are received by the state or by any political subdivision for the procurement of commodities or contractual services, the bid received from a business that certifies it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program (ATTACHMENT A, DRUG - FREE WORKPLACE PROGRAM - BIDDER CERTIFICATION). If applicable, please sign and return with your bid response. CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS FOR EXPENDITURE OF FEDERAL FUNDS Any person submitting a response to this bid MUST execute the enclosed form FDACS-01522, CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS FOR EXPENDITURE OF FEDERAL FUNDS, and enclose it with his/her bid or proposal (ATTACHMENT B, CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS FOR EXPENDITURE OF FEDERAL FUNDS). The Certification for Lobbying is required by 7 CFR Part 3018 for expenditures $100,000 and above. The Certification for Debarment and Suspension and Other Responsibility Matters is required by 2 CFR Part 417 for expenditures $25,000 and above. AUDITING DUTIES The contractor will comply with section , Florida Statutes. PUBLIC ENTITY CRIMES A person or affiliate, who has been placed on the convicted vendor list following a conviction for a public entity crime; may not submit a bid on a contract to provide any goods or services to a public entity; may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor or consultant under a contract with any public entity and may not transact business with any public entity in excess of the threshold amount provided in Section , Florida Statutes, for category two, for a period of 36 months from the date of being placed on the convicted vendor list. DISCRIMINATION An entity or affiliate, who has been placed on the discriminatory vendor list, may not submit a bid on a contract to provide goods or services to a public entity; may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids on leases of 7

8 real property to a public entity; may not award or perform work as a contractor, supplier, subcontractor or consultant under contract with any public entity and may not transact any business with any public entity. BID INSTRUCTIONS By affixing a manual signature to the bid price sheets, the bidder states that he/she has read all of the provisions of the bid package and agrees to the terms, conditions and specifications contained therein. The bid response must contain an original signature of an official who is authorized to bind the bidder to an agreement. BID PRICE SHEET BIDDERS ARE NOT REQUIRED TO BID ON ALL REGIONS FOR A GIVEN PRODUCT. WHEN BIDDING A REGION, YOU MUST PROVIDE A PRICE FOR ALL THREE (3) VOLUME AMOUNTS. Bidders shall provide a firm fixed price per bid unit for each product and region listed on the bid price sheets. Bid prices shall be for fresh, high quality, seasonal Florida produce. All containers shall be suitable for storage and shipment, and all prices shall include standard commercial packaging. All bid prices shall be offered F.O.B. distributor point with freight charges being the responsibility of the producer. For purposes of determining freight, a list of distributors currently being utilized by each of the participating school districts is attached in Appendix II. Pricing shall include delivery and shall include any costs associated with the bid. The Department will not accept any other costs not included in the bid price. Any erasure, alteration or other correction on the bid price sheet must be initialed by the bidder. BID INQUIRIES Any questions from bidders concerning this ITB shall be submitted no later than May 16, All questions shall be submitted in writing via to Vianka.Colin@FreshFromFlorida.com. BID MODIFICATION Bid modifications will be accepted from bidders, if addressed as indicated in Bid Submissions and received prior to the bid opening date and time. No bid modifications will be accepted after the bid opening date and time. Bid modifications will only be accepted if addressed in written/printed form and submitted with a copy of the original bid in a sealed envelope. Telegrams, facsimiles, s, separate sealed envelopes and written or printed modifications on the outside of the sealed envelopes will not be accepted. All bid modifications must be signed by an authorized representative of the bidder. Modifications will be read by the Department at the bid opening. WITHDRAWAL OF BIDS A submitted bid may be withdrawn by submitting a written request for its withdrawal to the Department, and signed by an authorized representative of the bidder, prior to the bid opening date. DISQUALIFICATION OF BIDDERS More than one bid from an individual, firm, partnership, corporation or association, under the same or different names, will not be considered. Reasonable grounds for believing that a bidder is interested in more than one bid for the same work will cause the rejection of all bids in which such bidders are believed to be interested. 8

9 If there is reason to believe that collusion exists among the bidders, any or all bids will be rejected. No participants in such collusion will be considered in future bids for the same work. Falsifications of any entry made on the bidder's offer will be deemed a material irregularity and will be grounds for rejection. REJECTION OF BIDS The Department reserves the right to reject any and all bids, when such rejection is in the interest of the state of Florida, and to reject the bid of a bidder who the Department determines is not in a position to perform the agreement. LATE BIDS Bids received by the Department after the bid opening time and date will be rejected as untimely and will not be opened. A late bid notice will be sent to the bidder upon the posting of award notice with instructions for its return. Unclaimed late bids will be destroyed after 45 days. Offers from vendors listed on the Department's posted award notice are the only offers received timely in accordance with the Department's bid opening time and date. AWARD OF IDENTICAL (TIE) BIDS In the event that identical bids are received, preference shall be given to the bid certifying a drug-free workplace has been implemented in accordance with Section , Florida Statutes. Award shall be determined by using the number of valid vendor complaints on file or by lot; except that the bid/proposal, which relates to commodities manufactured within this state, shall be given preference. The bid of any foreign manufacturer, with a factory in the state employing over 200 employees working in the state, shall have preference over the bid of any other foreign manufacturer. EVALUATION AND AWARD Items will be awarded to the producer(s) with the best price per bid unit per region as described on the bid price sheets. As the best interest of the state may require, the Department reserves the right to reject any and all bids or waive any minor irregularity or technicality in bids received. When it is determined there is competition to the lowest responsible bidder, evaluation of other bids is not required. Bidders are cautioned to make no assumptions unless their bid has been evaluated as being responsive. Any further clarification, if necessary, will be by written addendum. All other provisions of the awards paragraph shall prevail. The Department reserves the right to award, or not award, contract(s) based on the availability of funds. Before award, the Department reserves the right to seek clarifications or request any information deemed necessary, for proper review of submissions, from any bidder deemed eligible for award. Failure to provide requested information may result in rejection of the bid. The Department reserves the right to award to the next lowest bidder(s) in the event the original awarded vendor is unable to fulfill their obligations under this agreement. The next lowest bidder(s) prices must remain the same as in their original bid submission and must remain constant for the duration of the agreement. INTERPRETATIONS/DISPUTES Any questions concerning conditions and specifications shall be directed in writing to the purchasing office for receipt no later than 10 days prior to the bid opening. No interpretation shall be considered binding unless provided in writing by the Department's purchasing director in response to requests in full compliance with this provision. Any person, who is adversely affected by the agency's decision or intended decision, shall file with the agency a Notice of Protest in writing within 72 hours after the posting 9

10 of the notice of decision or intended decision. With respect to a protest of the terms, conditions and specifications contained in a solicitation, including any provision governing the methods for ranking bids, proposals or replies, awarding contracts, reserving rights or further negotiation or modifying or amending any contract, the Notice of Protest shall be filed in writing within 72 hours after the posting of the solicitation. The formal written protest shall state with particularity the facts and law upon which the protest is filed. POSTING OF BID TABULATIONS Tabulations with recommended award(s) will be posted for review by interested parties on the Florida Bid System located at click on Business, Doing Business with the State of Florida, Everything for Vendors and Customers, Vendor Bid System, Search Advertisements. Tabulations will remain posted for a period of seventy two (72) hours. Failure to file a protest within the time prescribed in Section (3), Florida Statutes, shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Failure to file the proper bond at the time of filing the formal protest will result in denial of the protest. QUESTIONS Questions regarding bidding procedures may be directed to: Vianka Colin, Purchasing Director Florida Department of Agriculture and Consumer Services - Purchasing Office 407 South Calhoun Street, SB-8 Mayo Building Tallahassee, Florida Telephone: (850) Vianka.Colin@FreshFromFlorida.com ***IMPORTANT NOTICE*** Pursuant to Section (23), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response. No negotiations, decisions or actions shall be initiated or executed by the bidder as a result of any discussions with any purchaser or departmental employee. Only those communications, which are in writing from the Department's purchasing office, may be considered as a duly authorized expression on behalf of the purchaser. Also, only communications from the bidders, which are in writing and signed, will be recognized by the purchaser as duly authorized expressions on behalf of the bidder. Any questions, correspondence or contact with the Department initiated by the bidder after the bid opening date and prior to posting of intended award must be directed to the purchasing office, attention purchasing director. Department personnel will not discuss bids or proposed contract activities with bidders during the bid evaluation period. The Department will not accept any revisions or additions to any bid after the bid opening date. 10

11 BID PRICE SHEET Bid Example 8(a) Pepper, Green Fresh, Bell, Green, med-lg size, glossy, firm LB Bu. 1 1/9 (25lbs) Polk $20.00 $18.00 $17.00 $no bid $no bid $no bid $19.00 $18.00 $16.00 $18.00 $17.00 $16.00 $19.00 $18.00 $16.00 $20.00 $18.00 $16.00 $20.00 $18.00 $16.00 Item # Product Description Bid Unit Bidder Unit / Case Volume County of Origin (Region 1) (Region 2) (Region 3) (Region 4) (Region 5) (Region 6) (Region 7) 1 Avocado 1 (a) Avocado 2 Blueberry 3 Broccoli 4 Cabbage 4 (a) Cabbage U.S. No. 1, large, dark green, smooth and shiny texture. Varieties such as: Monroe-October, November December, January Lula-October, November December, January Brooks - Late December, January U.S. No. 2, large, dark green, smooth and shiny texture. Varieties such as: Monroe-October, November December, January Lula-October, November December, January Brooks - Late December, January U.S. No. 1 Fresh, whole, full purple/blue color, plump, classic round shape, free of mold, uncolored or soft, dark spots, no shriveling or broken skin Varieties such as: Emerald Crown No. 1 fresh cut, florets, sulfitefree, gas permeable packaging. Varieties such as: Emerald Crown US. No. 1 Fresh, green, round or oval shaped, closely trimmed heads, uniform size, no splits, clean and dense, free from damage or decay U.S. No. 1 Fresh, green, chopped for coleslaw, sulfitefree, gas permeable packaging 11

12 Item # Product Description Bid Unit Bidder Unit / Case Volume County of Origin (Region 1) (Region 2) (Region 3) (Region 4) (Region 5) (Region 6) (Region 7) 4 (b) Cabbage 5 Cantelope 6 6 (a) Carambola (Star Fruit) Carambola (Star Fruit) 7 Carrots 8 Cauliflower Celery 9 (a) Celery 10 Collards U.S. No. 1 Fresh, red, shredded, 1/8, sulfite-free, gas permeable packaging U.S. No. 1 Fresh, characteristics include a thick, creamy rind with yellow netting. Peach-colored flesh is aromatic and juicy with a sweet flavor. Whole. sweet variety, glossy yellow egg-shaped fruit with 4 to 6 fins that produce star shapes when cut. Should be yellowgreen to yellow color and free from excessive browning along the fins. Varieties such as: Arkin, Fwang Tung, Kari, Sri Kembangan, King and Bell Sliced, sweet variety should be yellow in color and free from excessive browning along the edges. Varieties such as: Arkin, Fwang Tung, Kari, Sri Kembangan, King and Bell U.S No. 1, fresh Fresh, green, round or oval shaped, closely trimmed heads, no splits, clean and dense, free from damage or decay U.S. No. 1 fresh cut, florets, sulfite-free, gas permeable packaging U.S. No. 1 whole fresh, light green color with long, straight stalks and crisp texture. Leaves should be fresh, well-colored, and show no signs of wilting. U.S. No. 1 sliced fresh, light green color with long, straight stalks and crisp texture and show no signs of wilting Fresh, flat, green, loaf-shaped leaves; free from wilted or discolored greens 12

13 Item # Product Description Bid Unit Bidder Unit / Case Volume County of Origin (Region 1) (Region 2) (Region 3) (Region 4) (Region 5) (Region 6) (Region 7) 11 Corn 12 Cucumber 12 (a) Cucumber 13 Eggplant 14 Grapefruit 15 Guava Lettuce, Romaine Lettuce, Iceburg U.S. No. 1 fresh, sweet, yellow, well-filled, free from insects, injury or damage, husked, cut into cobbettes Fresh, medium, slicing type, green color, uniform size, free from sunscald Fresh, uniformly oval sliced, 3 / 16, washed, sulfite-free, gas permeable packaging Fresh, large-fruited with shiny dark purple skin color. Product shape ranges from egg-shaped to globular Fresh, round with smooth, blemish free skins. It should be heavy for its size and wellshaped. Grapefruit may exhibit some regreening of the skin; this does not adversely affect internal fruit quality. Varieties such as: Flame, Marsh White, Ruby Red Whole, ripe, round to oblongshaped with light green to yellow skin. Should be firm and free of bruises or decay and exhibit fragrant aroma. Varieties such as: Pink X Supreme, Para Guava U.S No. 1, leaves should appear fresh and well colored. Avoid product that is discolored, wilted or slimy. Warm product will deteriorate rapidly and valuable shelf life may be lost. Bulk mixes should be moist but not wet U.S No. 1, leaves should appear fresh and well colored. Avoid product that is discolored, wilted or slimy. Warm product will deteriorate rapidly and valuable shelf life may be lost. Bulk mixes should be moist but not wet 13

14 Item # Product Description Bid Unit Bidder Unit / Case Volume County of Origin (Region 1) (Region 2) (Region 3) (Region 4) (Region 5) (Region 6) (Region 7) 18 Lettuce, Spring Mix 19 Mushroom 20 Okra 21 Orange 22 Papaya 23 Peaches 24 Peppers U.S No. 1, leaves should appear fresh and well colored. Avoid product that is discolored, wilted or slimy. Warm product will deteriorate rapidly and valuable shelf life may be lost. Bulk mixes should be moist but not wet Sliced, well-shaped appearance that is firm texture and free of spots. Should be free of deterioration, mold or water. Varieties such as: Agaricus, Oyster U.S. No 1, or unclassified, clean, fresh-looking, tender and wellshaped. No shriveling or black spots should be present. Florida varieties such as: Clemson Spineless Varieties should be firm, heavy for size and have fine-textured skin. Skin color of a ripe orange ranges from orange to greenishorange. Regreening is a natural occurrence and does not affect the flavor quality of the orange. Florida varieties such as: Ambersweet, Hamlin, Navel, Pineapple, Red Navel, Valencia Fresh, whole, Florida Variety should be firm with unblemished skins and be free of large dark spots on peel, or those that are soft, moldy, or leaking at the stem end. Florida Varieties such as: Tainung 1 "U.S No. 1 Fresh, Well shaped, firm flesh, no bruising or shriveling. Skin color should be creamy or yellow with varying degrees of red blush or mottling, depending on the variety. Ripe peaches should give to gentle palm pressure. Fresh, Sweet Mini, mixed color, glossy, firm 14

15 Item # Product Description Bid Unit Bidder Unit / Case Volume County of Origin (Region 1) (Region 2) (Region 3) (Region 4) (Region 5) (Region 6) (Region 7) (a) (a) Pepper, Green Pepper, Green Pepper, Yellow Pepper, Yellow 27 Pepper, Red 27 (a) Pepper, Red 28 Pepper, Sweet 29 Potato 30 Radish 31 Snap Bean Fresh, Bell, green, med-lg size, glossy, firm Fresh, Bell, green color, uniformly sliced, ¼, sulfite-free, gas permeable packaging Fresh, Bell, yellow, med-lg size, glossy, firm Fresh, Bell, yellow color, uniformly sliced, ¼, sulfite-free, gas permeable packaging Fresh, Bell, red, med-lg size, glossy, firm Fresh, Bell, red color, uniformly sliced, ¼, sulfite-free, gas permeable packaging Fresh, Miniature, red,yellow and orange. Uniformly sliced 1/4" sulfite, gas permeable packaging Fresh, uniformly sized, fairly clean, firm, and smooth. Avoid potatoes with wrinkled skins, soft dark spots, cut surfaces, or green appearance Fresh, round shape, bright red color with crisp white flesh. Varieties such as: Escala, Fuego, Red Castle, Red Satin F1, Red Silk Fresh, green, snipped, bush- or pole-type, long, straight pods, good color, snap easily when bent Varieties such as: Annihilator, BA0958, BA1006, Buffalo, Bison, Opportune, Sybaris 15

16 Item # Product Description Bid Unit Bidder Unit / Case Volume County of Origin (Region 1) (Region 2) (Region 3) (Region 4) (Region 5) (Region 6) (Region 7) 32 Satsuma (a) (a) Squash, Yellow Squash, Yellow Squash, Zucchini Squash, Zucchini 35 Strawberry 35 Tangerine 36 Tomato 36 (a) Tomato 36 (b) Tomato Light orange with no soft spots, water-soaked spots, mold, decay or bruising. Florida Varieties such as: Owari, Kimbrough Fresh, straightneck, medium, color typical of variety, firm and shiny Fresh cut, uniformly oval sliced and half-moon cut, ¼, sulfitefree, gas permeable packaging Fresh, U.S. Fancy, medium to dark green skin, firm, wellshaped and shiny, 5 to 7 in length Fresh cut, uniformly oval sliced and half-moon cut, ¼, sulfitefree, gas permeable packaging U.S. No. 1 Fresh, whole, full red color, fresh green caps, med-lg size, classic conical shape, free of mold, uncolored or soft, dark spots U.S No.1, whole, free from degreening burn and excessive puffiness, juicy flesh, uniform size, full color. Varieties such as: Fallglo, Dancy, Honey, Robinson, Sunburst Fresh, Cherry, well-shaped, shiny skin, firm flesh, no shriveling, smooth and evenly round Fresh, Red Grape, well-shaped, shiny skin, firm flesh, no shriveling, smooth and evenly round U.S. No. 1, Fresh, 6x6 large, round, red, well-shaped, shiny skin, firm flesh, no shriveling, smooth and evenly round 16

17 Item # Product Description Bid Unit Bidder Unit / Case Volume County of Origin (Region 1) (Region 2) (Region 3) (Region 4) (Region 5) (Region 6) (Region 7) 36 (c) Tomato 37 Watermelon U.S No. 2, Fresh shiny skin, firm flesh, no shriveling and smooth Fresh, Round shape with dark or light green rind. Juicy red or yellow flesh with seeds. 17

18 By affixing signature to this price sheet, the bidder acknowledges reading and agrees to accept all terms, provisions and conditions contained in this Invitation to Bid. BIDDER NAME: SIGNATURE (MANUAL): SIGNATURE (PRINTED): ADDRESS: CITY: STATE: ZIP: PHONE NUMBER: FEID/SSN: ADDRESS: Please submit two (2) copies of all bid documents, including bid price sheet. Bidder s checklist of items that shall determine award: Bid price sheet completed with certifying signature Three references from food service and/or retail trade customers Bidder s HACCP plan or an explanation of bidder s arrangements to attain an HACCP plan One-page summary of bidder s recall policy and procedures Certificate of Insurance Drug-Free Workplace Certification Certification Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters for Expenditure of Federal Funds Buy American Certification 18

19 ATTACHMENT A Florida Department of Agriculture and Consumer Services Bureau of General Services DRUG-FREE WORKPLACE PROGRAM - BIDDER CERTIFICATION ADAM H. PUTNAM COMMISSIONER IDENTICAL TIE BIDS - Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids, which are equal with respect to price, quality and service, are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation and employee assistance programs and the penalties that may be imposed upon employees for drug abuse violations. 3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. FDACS /12 VENDOR'S SIGNATURE 19

20 ATTACHMENT B Florida Department of Agriculture and Consumer Services Division of Administration ADAM H. PUTNAM COMMISSIONER CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS FOR EXPENDITURE OF FEDERAL FUNDS LOBBYING As required by 7 CFR Part 3018, for persons entering into a contract, grant or cooperative agreement over $100,000 involving the expenditure of Federal funds, the undersigned certifies for itself and its principals that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement and the extension, continuation, renewal, amendment or modification of any Federal grant or cooperative agreement; (b) (c) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress, in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, Disclosure Form to Report Lobbying, in accordance with its instructions; and The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. PRINTED NAME/TITLE OF REPRESENTATIVE CONTRACT / PURCHASE ORDER NUMBER SIGNATURE OF REPRESENTATIVE / DATE DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS As required by 2 CFR Part 417, for persons entering into a contract, grant or cooperative agreement over $25,000 involving the expenditure of Federal funds, the undersigned certifies for itself and its principals that: (a) (b) (c) (d) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; Are not presently indicted for or otherwise criminally or civilly charged by a Government entity (Federal, State, or local) with commission of any offenses enumerated in paragraph (b) of this certification; and Have not within a three-year period preceding this application had one or more public transaction (Federal, State, or local) terminated for cause or default; and Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. PRINTED NAME/TITLE OF REPRESENTATIVE CONTRACT / PURCHASE ORDER NUMBER SIGNATURE OF REPRESENTATIVE / DATE FDACS /12 20

21 ATTACHMENT C Florida Department of Agriculture and Consumer Services Bureau of General Services Food Safety/HACCP Plan ADAM H. PUTNAM COMMISSIONER BIDDER CERTIFICATION As the person authorized to sign the statement, I certify that this firm complies fully with the below requirements: Have and maintain a Hazard Analysis and Critical Control Points (HACCP) based food safety plan for use in the firm s fresh produce industry. o HACCP plan addresses points on how to recognize and minimize potential hazards in on-farm, packing and shipping operations. Have a Food Safety Plan for the firm s specific operation. Meets the requirements for food safety compliance referenced in Appendix II for the distributors within the region the firm intends to conduct business. PRINTED NAME/TITLE OF REPRESENTATIVE DATE SIGNATURE OF REPRESENTATIVE 21

22 APPENDIX I REGION COUNTY LIST AND MAP Region 1 Region 2 Region 3 Bay Alachua Lafayette Brevard Calhoun Baker Levy Lake Escambia Bradford Madison Marion Franklin Clay Nassau Orange Gadsden Columbia Putnam Osceola Gulf Dixie St. John s Seminole Holmes Duval Suwannee Volusia Jackson Flagler Taylor Leon Gilchrist Union Liberty Hamilton Okaloosa Jefferson Santa Rosa Wakulla Walton Washington Region 4 Region 5 Region 6 Region 7 Citrus Charlotte Glades Broward Hernando Collier Hendry Dade Hillsborough DeSoto Indian River Monroe Pasco Hardee Martin Pinellas Highlands Okeechobee Polk Lee Palm Beach Sumter Manatee St. Lucie Sarasota 22