USER FRIENDLY BUDGET SECTION

Transcription

1 NJSA 40A:5 48 (PL 2007 ch 63) requires the Local Finance Board to promulgate a user friendly plain language budget summary, or User Friendly Budget, for use by municipalities, counties, local authorities and fire districts. The User Friendly Budget will give the public, as well as local officials, a better understanding of local government finances. Municipalities will be the first of the statutorily required government entities to implement the User Friendly Budget, which does not replace but rather stands alongside the standard municipal budget. The User-Friendly Budget is an electronic interface created by the Division of Local Government Services to use data supplied by every municipality. The tabs on this Excel spreadsheet is the form to which each municipality will supply required information. The Division will then post on the DLGS web site comprehensive, yet easy-to-understand, fiscal data that can be downloaded for comparative purposes. Certain indicators provide clarity about a municipality s fiscal health and financial sustainability. The User Friendly Budget, provides readers interested in your municipality's budget a transparent accounting of such items as debt, surplus, personnel costs, property tax assessments and property tax collections. 40A:5-48 "User-friendly," plain language budget summary forms. a. The Local Finance Board shall promulgate "user-friendly," plain language budget summary forms for the use of counties, municipalities, local authorities, and fire districts. The board shall also promulgate a procedure for the submission by each of these local government units of the required budget summary form to the Division of Local Government Services in the Department of Community Affairs following the adoption of the annual budget. b. The plain language budget summary shall provide the public with information in summary form about the budget of the local unit and shall include, in addition to an abbreviated version of the formal budget adopted by the local unit, such statistical information as the board determines to be useful for the public's understanding of the local unit's fiscal matters and condition, and shall also include, but shall not be limited to the following information, for both the local unit's current budget year and the previous budget year, as the Local Finance Board determines appropriate to the local unit: all line items of appropriation aggregated by service type ; the property tax rate ; the property tax collection rate ; the assessed value and taxable value of all real property located in the local unit ; the amount of bonded indebtedness of the local unit ; revenues by major category ; description of unusual revenues or appropriations, with a description of the circumstances of the revenues or appropriations ; a list of shared service agreements in which the local unit is participating ; and the number and amount of outstanding long-term tax exemptions and abatements, and the amount of revenue derived therefrom. c. The plain language budget summary shall be submitted to the division in such form as determined by the Local Finance Board, and, upon its receipt of the summary, the division shall make the summary available to the public through an Internet website maintained by the division. The information on the website shall be presented as data that can be downloaded by the public for comparative purposes using commonly-used software. Data submission is organized into the following sections (tabs). This segreggation allows the tabs to serve a duel purpose 1) a data collection tool and 2) a meaningful display of information. UFB-1 Anticipated Revenue Summary - All Operating Funds UFB-2 Appropriations Summary & Staffing Totals - All Operating Funds UFB-3 Structural Imbalances UFB-4 Tax Rates, Impact on Average Residential Property Tax Payer & Reserve for Uncollected Taxes UFB-5 Assessed Property Valuations and Exempt Properties - Aggregate Values UFB-6 Assessed Property Valuations and Exempt Properties - Exemptions/Abatements UFB-7 Budgeted Personnel Costs UFB-8 Health Benefits, Detailed Cost Analysis UFB-9 Outstanding Debt, Per Capita and Budget Impact UFB-10 Shared Services Provided and Shared Services Received

2 UFB-1 Anticipated Revenue Summary - All Operating Funds This summary sheet provides totals in general categories. Revenue must be reported for the proposed Budget from the Current Fund and from each Utility fund in the following categories. Surplus Utilized Local Revenue State Aid (without offsetting appropriations) Uniform Construction Code Fees Shared Service Agreements Additional Revenue offset by Appropriations Public & Private Revenue offset by Appropriations (Grants) Other Special Items Receipts from Delinquent Taxes Municipal Tax Revenues Local Purpose Tax Minimun Library Tax Addition to Type I School District Tax UFB-2 Appropriations Summary & Staffing Totals - All Operating Funds Appropriations are allocated into summary categories with staffing data provided. This sheet discloses the number of employees funded in this budget. The layout will simplify reporting by not requiring cross-fund allocations, i.e. Public Works Staff who are partially assigned to a Sewer Utility or a Beach Utility are only reported in a single staff column. This eliminates the need to add parts of an employee allocated by formlula. Part-Time is defined as less than 30 hours. Full-Time and Part-Time Employee counts must be provided for each Budget Spending Category. General Government (FCOA CAFR Code 20) includes Elected Officials, Clerk, Business Administrator, Financial Administration, Technology, Legal and generally municipal office employees not included in other listed budget categories. Land Use Administration (FCOA CAFR Code 21) includes the Planning Board, Zoning Board of Adjustment, Economic Development and Local Code Enforcement. Uniform Construction Code Enforcement (FCOA CAFR Code 22) includes the budget for all building subcode officials. Insurance - (FCOA CAFR Code 23) Includes Employee Health Benefits, medical, dental, prescription health coverage, other health-related benefits, Liability, Property Casualty, Workers Compensation and any other insursance costs. Public Safety (FCOA CAFR Code 25) Includes 911 Communications, Police, Fire, Ambulance/Rescue, Emergency Management and anyother Public Safety Costs. Public Works (FCOA CAFR Code 26) includes Street and Road Maintenance, Sanitary Sewer Services, Stormwater Management, Solid Waste, Recycling, Vehicle Maintenance and other miscellaneous public works functions. Health & Human Services (FCOA CAFR Code 27) includes Animal Control, Board of Health and various health, human services and social services programs provided by your municipality for veterans, senior citizens, teens or other groups. Parks and Recreation (FCOA CAFR Code 28) Includes Maintenance of Parks, Administration of Recreation Programs, Community Centers as well as special community events and celebrations and other similar

3 Education (FCOA CAFR Code 29) Library and other similar educational functions Utilities (FCOA CAFR Code 31) includes all utility costs paid through the municipal budget - gas, electric, water, sewer, etc. Statutory Expenses (FCOA CAFR Code 36) includes Pension, Social Security, Unemployment, and other related payroll taxes Court/Public Defender (FCOA CAFR Code 43) UFB-3 Structural Imbalances Responsible budgeting involves not only spending restraint, but sound fiscal expectations. Relying on oneoff gimmicks to balance budgets risks substantial shortfalls and is ultimately unsustainable. This sheet is the same as that in the standard municipal budget and will eventually be moved from the budget section UFB-4 Tax Rates, Impact on Average Residential Property Tax Payer & Reserve for Uncollected Taxes Residential taxpayers are often unclear about how their property taxes are broken down, as well as the impact that each type of tax levy has on their pocketbook. Here the various categories of property tax are broken down by tax rate, tax levy and the amount that the average residential taxpayer pays toward each. The Reserve for Uncollected Taxes is a large appropriation required in each budget to account for taxes billed but not collected. Reasons why taxes are not collected as billed include taxes canceled because of appeals against assessed valuations and, of course, as a result of property owners who simply delay or completely neglect making their tax payments. UFB-5 Assessed Property Valuations and Exempt Properties - Aggregate Values UFB-6 Assessed Property Valuations and Exempt Properties - Exemptions/Abatements Incentives provided under the Long Term Tax Exemption Law and the Five-Year Exemption and Abatement Law can be valuable tools for revitalizing areas in need of redevelopment or rehabilitation. Many of these incentives come in the form of Payments in Lieu of Taxes (PILOTs). However, taxpayers across New Jersey are demanding greater transparency on how property tax abatements and exemptions are awarded. To effectuate the reporting requirements of NJSA 40A:5-48(b) and 40A:21-21, the User-Friendly Budget requires reporting a) a list of projects (i.e. properties) subject to the Long-Term Exemption Laws and the aggregate impact of the Five-Year Exemption Laws; b) the taxable value of those projects; c) the actual revenue generated from projects; and d) the amount of revenue that would have been generated if those projects were subject to full taxation. UFB-7 Budgeted Personnel Costs

4 UFB-8 Health Benefits, Detailed Cost Analysis USER FRIENDLY BUDGET SECTION This section asks municipalities to compare their health benefit costs (either non-shbp or SHBP) in the current year versus prior year. If actual premium payments arenot paid i.e. self insured funds then the annual cost is based on the COBRA rate. This section analyzes aggregate health insurance costs for active employees, elected officials and retirees. Cost sharing contributions are also disclosed. UFB-9 Outstanding Debt, Per Capita and Budget Impact UFB-10 Shared Services Provided and Shared Services Received Pursuant to NJSA 40A:5-48(b), the User-Friendly Budget must show the shared service agreements in which a local unit is participating. The proposed template combines shared services provided and received, for which each agreement must be entered with beginning and end dates, description of the service provided or received and the dollar amount paid or earned as a result of the agreement.

5 TAX RATES, IMPACT ON AVERAGE RESIDENTIAL PROPERTY TAX PAYER AND RESERVE FOR UNCOLLECTED TAXES CALCULATION 2013 Calendar Year Property Tax Levies - ALL entities levying property taxes Current Year 2014 Budget Calendar Year Calendar Year % of Avg Residential Tax Rate Tax Levy Total Levy Taxpayer Taxes Actual/Estimated Tax Levy Municipal Purpose Tax 0.00% 0 Municipal Purpose Tax (inc Library) ACTUAL #DIV/0! Municipal Library 0.00% 0 Municipal Open Space ACTUAL Municipal Open Space 0.00% 0 Fire Districts (total levies) ESTIMATED Fire Districts (total levies) 0.00% Other Special Districts (total levies) ESTIMATED Other Special Districts (total levies) 0.00% 0 Local School District ESTIMATED Local School District 0.00% 0 Regional School District ESTIMATED Regional School District 0.00% 0 County Purposes ESTIMATED County Purposes 0.00% 0 County Library ESTIMATED County Library 0.00% 0 County Board of Health ESTIMATED County Board of Health 0.00% 0 County Open Space ESTIMATED County Open Space 0.00% 0 Other County Levies (total) ESTIMATED Other County Levies (total) 0.00% 0 Total ESTIMATED amount to be raised by taxes #DIV/0! Total (Calendar Year 2013 Budget) % 0 Revenue Anticipated, Excluding Tax Levy Total Taxable Valuation (October 1, 2012) Budget Appropriations, before Reserve for Uncollected Taxes Average Residential Assessment Total Non-Municipal Tax Levy 0.00 Amount to be Raised by Taxes - Before RUT 0.00 Comparison - Municipal Purposes Tax Rate Reserve for Uncollected Taxes (RUT) #DIV/0! Prior Year Current Year % Change (+/-) Total Amount to be Raised by Taxes #DIV/0! % of Tax Collections used to Calculate RUT Comparison - Municipal Purposes Tax Levy Prior Year Current Year % Change (+/-) If % used exceeds the actual collection % then reference the statutory exception used Comparison - Impact on Avg. Residential Tax Payment (Municipal Purposes Only) Tax Collections - ACTUAL as of Prior Year Prior Year Current Year % Change (+/-) $ Change (+/-) Total Tax Revenue, Collections CY 2013 Total Tax Levy, CY 2013 % of Taxes Collected, CY % Delinquent Taxes - December 31, 2013

6 ANTICIPATED REVENUE SUMMARY - ALL OPERATING FUNDS % Difference $ Difference Total Total General FCOA Current vs. Current vs. Anticipated Anticipated Budget Utility Utility Utility Utility Utility Prior Year Prior Year Revenue Revenue Surplus Available Surplus Anticipated Local Revenue State Aid (without offsetting appropriation) Uniform Construction Code Fees 0 0 Special Items of Revenue w/ Prior Written Consent Shared Services Agreements Additional Revenue Offset by Appropriations Public and Private Revenue (Grants) Other Special Items Receipts from Delinquent Taxes 0 0 Municipal Tax Levy Local Tax for Municipal Purposes Minimum Library Tax Addition to Local District School Tax 0 0 Total Anticipated Revenue Sheet UFB - 2

7 APPROPRIATIONS SUMMARY - ALL OPERATING FUNDS Budgeted Positions % Difference $ Difference Total Total General Grant FCOA Full-Time Part-Time Current v. Prior Year Current v. Prior Year Appropriation for Service Appropriation for Service Budget Fund Utility Utility Utility 20 General Government 0 21 Land-Use Administration 0 22 Uniform Construction Code 0 23 Insurance 0 25 Public Safety 0 26 Public Works 0 27 Health and Human Services 0 28 Parks and Recreation 0 29 Education (including Library) 0 30 Unclassified 0 31 Utilities and Bulk Purchases 0 35 Contingency 0 36 Statutory Expenditures 0 37 Judgements 0 42 Shared Services Court and Public Defender Capital Debt Deferred Charges Debt - Type 1 School District Reserve for Uncollected Taxes Total Budget Appropriations Sheet UFB-3

8 STRUCTURAL BUDGET IMBALANCES Line Item. Put "X" in cell to the left that corresponds to the type of imbalance. Amount Comment/Explanation Sheet UFB-4 Future Year Appropriation Increases Structural Imbalance Offsets Revenues at Risk Non-recurring cost reductions

9 ASSESSED PROPERTY VALUATIONS AND EXEMPT PROPERTY - AGGREGATE VALUES Property Tax Assessments - Taxable Proberties (October 1, 2013 Value) Property Tax Assessments - Exempt Properties (October 1, 2013 Value) % of % of # of Parcels Assessed Value Total # of Parcels Assessed Value Total 1 Vacant Land 0.00% 15A Public Schools 0.00% 2 Residential 0.00% 15B Other Schools 0.00% 3 Farm 0.00% 15C Public Property 0.00% 4A Commercial 0.00% 15D Church and Charities 0.00% 4B Industrial 0.00% 15E Cemeteries 0.00% 4C Apartments 0.00% 15F Other Exempt 0.00% 5 Railroad 0.00% 6 Business Personal Property 0.00% Total % Total % Average Ratio (%), Assessed to True Value Equalized Valuation, Taxable Properties 0 Total number of appeals filed in 2013 State Tax Court County Tax Board Sheet UFB-5

10 ASSESSED PROPERTY VALUATIONS AND EXEMPT PROPERTY - AGGREGATE VALUES - EXEMPTIONS/ABATEMENTS Prior Budget Year's Payments in Lieu of Tax (PILOT) - 5 Year Exemptions/Abatements Prior Budget Year's Payments in Lieu of Tax (PILOT) - Long Term Tax Exemptions I Dwelling Exemption J Dwelling Abatement K New Dwelling/Conversion Exemption L New Dwelling/Conversion Abatement N Multiple Dwelling Exemption O Multiple Dwelling Abatement U Urban Enterprise Zone Abatement Taxes if Billed Type of Project Taxes if Billed PILOT In Full Project (use drop-down In Full # of Parcels Billing/Revenue Assessed Value CY13 Total Tax Rate Name for data entry) PILOT Billing Assessed Value CY13 Total Tax Rate Total 5 Yr Exemptions/Abatements Total Long Term Exemptions - Column Total Sheet UFB-6A

11 ASSESSED PROPERTY VALUATIONS AND EXEMPT PROPERTY - AGGREGATE VALUES - EXEMPTIONS/ABATEMENTS Prior Budget Year's Payments in Lieu of Tax (PILOT) - Long Term Tax Exemptions Prior Budget Year's Payments in Lieu of Tax (PILOT) - Long Term Tax Exemptions Type of Project Taxes if Billed Type of Project Taxes if Billed Project (use drop-down In Full Project (use drop-down In Full Name for data entry) PILOT Billing Assessed Value CY13 Total Tax Rate Name for data entry) PILOT Billing Assessed Value CY13 Total Tax Rate Total Long Term Exemptions - Column Total Total Long Term Exemptions - Column Total Sheet UFB-6B

12 ASSESSED PROPERTY VALUATIONS AND EXEMPT PROPERTY - AGGREGATE VALUES - EXEMPTIONS/ABATEMENTS Prior Budget Year's Payments in Lieu of Tax (PILOT) - Long Term Tax Exemptions Prior Budget Year's Payments in Lieu of Tax (PILOT) - Long Term Tax Exemptions Type of Project Taxes if Billed Type of Project Taxes if Billed Project (use drop-down In Full Project (use drop-down In Full Name for data entry) PILOT Billing Assessed Value CY13 Total Tax Rate Name for data entry) PILOT Billing Assessed Value CY13 Total Tax Rate Total Long Term Exemptions - Column Total Total Long Term Exemptions - Column Total Total Long Term Exemptions - GRAND TOTAL Sheet UFB-6C

13 BUDGETED PERSONNEL COSTS # of # of Total Overtime Pension Health Benefits Employment Full-Time Part-Time Personnel Base and other (Estimate - Net of Taxes and Organization / Individuals Eligible for Benefit Employees Employees Cost Pay Compensation see Note Below) Cost Share Other Benefits Governing Body Supervisory Staff (Department Heads & Managers) Police Officers (Including Superior Officers) Fire Fighters (Including Superior Officers) All Other Union Employees not listed above All Other Non-Union Employees not listed above Totals Is the Local Government required to comply with NJSA 11A (Civil Service) - YES or NO Note - Base Pay is the annualized rate of pay to which overtime (if eligible) and/or pension is calculated. Either calculation is fine at the discretion of the Local Unit. Overtime and other compensation is any other item that is charged as a salary and wage expense but not included in Base Pay. Note - Pension cost is based upon a estimated % applied against the employees' base pay for pension purposes. Per information provided on the Division of Pensions' web site, the April 2014 pension liability is calculated as follows: PERS is 12.16% of annualized salaries reported on the June of 2012 Report of contributions; PFRS is 24.85% of annualized salaries reported on the December 2011 Report of Contributions. For the purpose of estimating CY 2014 Pension Costs, these percentages will also be applied against Budgeted Base Pay for Pension purposes for the current budget. For the DCRP the employer contribution is 3% of Base Pay. This total will not agree with the amount budgeted to pay the April 1, 2014 Pension Liability. Sheet UFB-7

14 HEALTH BENEFITS - DETAILED COST ANALYSIS Current Year # of Covered Members (Medical & Rx) Current Year Annual Cost Estimate per Employee Total Current Year Cost Active Employees - Health Benefits - Annual Cost Single Coverage 0.00 Parent & Child 0.00 Employee & Spouse (or Partner) 0.00 Family 0.00 Employee Cost Sharing Contribution (enter as negative - ) Subtotal Elected Officials - Health Benefits - Annual Cost Single Coverage 0.00 Parent & Child 0.00 Employee & Spouse (or Partner) 0.00 Family 0.00 Employee Cost Sharing Contribution (enter as negative - ) Subtotal Retirees - Health Benefits - Annual Cost Single Coverage 0.00 Parent & Child 0.00 Employee & Spouse (or Partner) 0.00 Family 0.00 Employee Cost Sharing Contribution (enter as negative - ) Subtotal GRAND TOTAL Note - other health insurances such as dental and vision are not included in this analysis. Therefore, the total from this sheet will not agree with the budgeted appropriation. Is medical coverage provided by the SHBP (Yes or No)? Is prescription drug coverage provided by the SHBP (Yes or No)? Sheet UFB-8

15 ACCUMULATED ABSENSE LIABILITY Organization/Individuals Eligible for Benefit Gross Days of Accumulated Absence Dollar Value of Compensated Absences Approved Labor Agreement Legal basis for benefit (check applicable items) Local Ordinance Individual Employment Agreement Totals 0 0 Total Funds Reserved as of end of 201_ Total Funds Appropriated in 201_

16 OUTSTANDING DEBT - PER CAPITA AND BUDGET IMPACT Gross Net Current Year 201_ 201_ All Additional Future Debt Deductions Debt Budget Budget Budget Years' Budgets Local School Debt Regional School Debt Utility Fund Debt Utility Fund - Principal Utility Fund - Interest Bond Anticipation Notes - Principal Bond Anticipation Notes - Interest Bonds - Principal Bonds - Interest Loans & Other Debt - Principal Loans & Other Debt - Interest Municipal Purposes Debt Authorized Total Notes Outstanding Bonds Outstanding Total Principal Loans and Other Debt Total Interest % of Total Budget Total (Current Year) Description Total Guarantees - Governmental Population (2010 census) 0 Total Guarantees - Other Total Capital/Equipment Leases Per Capita Debt (Gross/Net) 0 Total Other Debt Not Listed Above 3 Yr. Average Property Valuation 0 Bond Rating Moody's Standard & Poors Fitch Rating Net Debt as % of 3 Year Avg Property Valuation 0 Year of Last Rating Sheet UFB-10

17 SHARED SERVICES PROVIDED AND RECEIVED Providing or Receiving Services Providing Services To/From Type of Shared Service Provided Notes (Enter more specifics if needed) Begin Date End Date Amount to be Received/Paid Enter the Shared Services that you provide or receive, and the identify the Amount you receive or pay for those services. Sheet UFB-11