MEASURE E BOND & STATE FUNDS EXPENDITURES, ENCUMBRANCES, & COMMITMENTS
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1 Peralta Community College District Department of General Service MEASURE E BOND & STATE FUNDS EXPENDITURES, ENCUMBRANCES, & COMMITMENTS Governing Board of Trustees January 27, 2015 Presented By: Dr. Sadiq B. Ikharo, Vice Chancellor of General Services Presented By: Dr. Sadiq B. Ikharo, Vice Chancellor of General Services
2 Table of Contents I. Definitions... 3 A. Measure E Bond Sales... 4 B. State Funds...5 C. Square Footage by College...6 D. Measure E Bond and State Expenditures by College... 7 Berkeley City College... 8 College of Alameda Laney College Merritt College District Wide E. District Wide Capital and Modernization Projects F. District Administrative Center (DAC) G. Overall Recap by Activity
3 Definitions Encumbrances Encumbrances are the recognition of commitments that will subsequently become expenditures when goods and services are received or the title is received. Encumbrances are posted for documents such as purchase estimates, purchase orders, and contracts. Expenditures An expenditure is any outflow of cash from an institution or business. The expenditure may include both operating expenses as well as purchase of assets. Operating expenses are costs of doing business and become a liability, while capital expenditures remain an asset. 3
4 Bond Sales 4
5 State Funds Balance State Funds Berkeley City College 58,734,850 College of Alameda - Laney College 37,953,644 Merritt College - Total State Funds 96,688,494 State Funds Expenditures Berkeley City College 54,634,850 College of Alameda - Laney College 15,190,644 Merritt College - Total State Funds Expenditures 69,825,494 State Funds Available Berkeley City College 4,100,000 College of Alameda - Laney College 22,763,000 Merritt College - Total State Funds Available 26,863,000 5
6 Gross Square Footage by Location College Number of Buildings Gross Assignable Square Footage (GSF) Assignable Square Footage (ASF) Berkeley City College 1 165, ,000 College of Alameda , ,398 Laney College , ,305 Merritt College , ,901 District Administrative Center (DAC) ,665 93,856 TOTALS: 72 1,488,307 1,018,460 Source: State Chancellor s Office FUSION (Facilities Utilization Space Inventory Options Net) Program. (as of November 30, 2013) Includes updated information for Berkeley City College. ASF- Assignable Square Footage includes: Classrooms, Offices, Library, Audio Visual/Tech, & Other 6
7 Measure E Bond & State Funds Expenditures (Expenses, Encumbrances, & Commitments) OUR COLLEGES What s Happening
8 Berkeley City College 8
9 Berkeley City College 90,000,000 80,000,000 Budget Expenditures, Encumberances, & Commitments Balances 78,533,583 70,000,000 60,000,000 50,000,000 58,734,850 54,634,850 74,433,583 40,000,000 30,000,000 20,000,000 10,000,000 19,798,733 19,798,733 4,100,000 4,100,000 Bond "E" State Total 9
10 College of Alameda 10
11 College of Alameda Budget Expenditures, Encumberances, & Commitments Balances 25,000,000 20,000,000 22,066,783 22,066,783 22,066,783 22,066,783 15,000,000 10,000,000 5,000,000 Bond "E" State Total 11
12 Laney College * Unfunded State Allocation 12
13 Laney College 70,000,000 Budget Expenditures, Encumberances, & Commitments Balances 60,000,000 58,381,932 50,000,000 40,000,000 37,953,644 30,000,000 20,000,000 10,000,000 20,428,288 20,422,857 15,190,644 35,613,501 22,763,000 22,768,431 5,431 Bond "E" State* Total * Unfunded State Allocation 13
14 Merritt College 14
15 Merritt College Budget Expenditures, Encumberances, & Commitments Balances 40,000,000 35,000,000 30,000,000 33,604,913 33,604,913 33,604,913 33,604,913 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 Bond "E" State Total 15
16 District Wide Capital Projects (Laney, Merritt, Alameda, Berkeley, & DAC) 16
17 District Wide Capital Projects (Laney, Merritt, Alameda, Berkeley, & DAC) 2001 though November 30, ,000,000 Budget Expenditures, Encumberances, & Commitments Balances 60,000,000 50,000,000 58,638,329 58,637,894 58,638,329 58,637,894 40,000,000 30,000,000 20,000,000 10,000, Bond "E" State Total 17
18 District Wide Capital and Modernization Projects 18
19 DISTRICT ADMINISTRATION CENTER (DAC) What s Happening
20 District Administration Center (DAC) 20
21 District Administration Center (DAC) Budget Expenditures, Encumberances, & Commitments Balances 1,800, ,600, ,400, ,627, ,627, ,627, ,627, ,200, ,000, , , , , Bond "E" State Total 21
22 Overall Recap BY ACTIVITIES
23 Overall Recap by Activity 2001 though November 30, 2014 * Other includes Overhead, AC Transit Student Bus Passes, & Unallocated 23
24 Overall Recap by Activity 300,000,000 Budget Expenditures, Encumberances, & Commitments Balances 259,459, ,000, ,000, ,596, ,770, ,000, ,770, ,000,000 96,688,494 50,000,000 69,825,494 26,863,000 26,863,000 (0) Bond "E" State* Total (50,000,000) 24
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