MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF UNION SANITARY DISTRICT October 24, 2016

Transcription

1 MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF UNION SANITARY DISTRICT Octber 24, 2016 CALL TO ORDER President Handley called the meeting t rder at 7:00 p.m. PLEDGE OF ALLEGIANCE ROLL CALL PRESENT: STAFF: Tm Handley, President Pat Kite, Vice President Anjali Lathi, Secretary Manny Fernandez, Directr Jennifer Ty, Directr Paul Eldredge, General Manager Karen Murphy, District Cunsel Sami Ghssain, Technical Services Manager James Schfield, Cllectin Services Manager Armand Lpez, Treatment and Dispsal Services Manager Pamela Arends-King, Business Services Manager/CFO Rbert Simnich, Fabricatin, Maintenance, and Cnstructin Manager Regina McEvy, Assistant t the General Manager/Bard Secretary APPROVAL OF THE MINUTES OF THE MEETING OF OCTOBER It was mved by Vice President Kite, secnded by Directr Fernandez, t apprve the Minutes f the Meeting f Octber 10, Mtin carried unanimusly. MONTHLY OPERATIONS REPORT FOR SEPTEMBER 2016 This item was reviewed by the Legal/Cmmunity Affairs and Budget & Finance Cmmittees. General Manager Eldredge reprted the fllwing: Odr Cmplaints: There was ne dr cmplaint received during the mnth f Septemberfrm a Unin City residentwh reprted a treatment plantdr. District staff respnded by turing the resident's neighbrhd and n dr was detected. Business Services Manager/CFO Arends- King reprted the fllwing: Revenues: Received $193,000 in capacity fees during the mnth f September which included the fllwing: $67,000 frm Crssrads Church in Fremnt

2 Received $67,000 fr residential develpment frm Brkfield Bell Air LLC Expenses: The District spent $2.2 millin in Capital Expenditures The District spent $1 millin fr the Newark Backyard Sewer Relcatin Prject General Manager Eldredge stated Mnthly Operatins Reprts fr each wrk grup were included in the Bard meeting packet. WRITTEN COMMUNICATIONS There were n written cmmunicatins. ORAL COMMUNICATIONS There were n ral cmmunicatins. AUTHORIZE THE GENERAL MANAGER TO EXECUTE TASK ORDER NO. 2 WITH DEGENKOLB ENGINEERS FOR THE SEISMIC VULNERABILITY ASSESSMENT. PHASE 3 This item was reviewed by the Engineering & Infrmatin Technlgy Cmmittee. Technical Services Manager Ghssain stated the Bard authrized the General Manager t execute an agreement and Task Order N. 1 with Degenklb Engineers in the amunt f $148,399 fr Phase 1 f the Seismic Vulnerability Assessment at the Bard meeting held Nvember 25, Phase 2 identified seismic deficiencies f the Administratin, Field Operatins, Plant Operatins Cntrl, and Primary Clarifiers 1-4 Buildings. A special prject t perfrm Phase 3 f the Seismic Vulnerability Assessment was included in the FY 17 budget. The bjective fphase 3 will be t assess the structures critical in cnveying wastewater at the Plant and ne remte pump statin. Staff recmmended the Bard authrize the General Manager t execute Task Order N. 2 with Degenklb Engineers in theamunt f $105,345 fr the Seismic Vulnerability Assessment, Phase 3. General Manager Eldredge stated the Engineering &Infrmatin Technlgy Cmmittee requested staff cntinue t usethe American Sciety f Civil Engineers criteria fr seismic impact as ppsed t terms previusly used by Degenklb Engineers. It was mved by Directr Ty, secnded by Secretary Lathi, t Authrize the General Manager t Execute Task Order N. 2 with Degenklb Engineers fr the Seismic Vulnerability Assessment, Phase 3. Mtin carried unanimusly.

3 CONSIDER MODIFYING BOARD OFFICER TITLES FROM PRESIDENT AND VICE- PRESIDENT TO CHAIR AND VICE-CHAIR District Cunsel Murphy stated staff prepared this item per a request received at the September 26, 2016, Bard meeting. District Bard titles had been Chair and Vice Chair prir t changing t President and Vice President in January District Cunsel Murphy stated that while the majrity f Sanitary Districts use the titles f President and Vice President, USD may chse t use Chair and Vice Chair prvided it is made clear the Chair wuld serve the rle f the "President" per Health & Safety Cde sectin 6486 and T accmplish the title change, staff wuld prepare necessary revisins t Plicy 3070, Bard Officers and Cmmittee Membership. Itwas mved by Vice President Kite, secnded by Secretary Lathi, fr staff t prepare a Bard item t mdify Bard fficer titles frm President and Vice-President t Chair and Vice-Chair. Mtin with the fllwing vte: AYES: NOES: ABSENT: ABSTAIN: Fernandez, Kite, Lathi Handley, Ty Nne Nne INFORMATION ITEMS: Check Register All questins were answered t the Bard's satisfactin. Recycled Water Feasibility Study Update Technical Services Manager Ghssain stated the main fcus fthe study was t evaluate ptential fr an indirect ptable reuse (IPR) prject fr the District and Alameda Cunty Water District (ACWD) t recharge the Niles Cne Grundwater Basin. USD wuld need a secndary treatment prcess enhancement in additin t a new Advanced Water Purificatin Facility t cmply with regulatins gverning grundwater recharge fr IPR. It was nted that any IPR prject wuld require further study and mdeling by ACWD befre mving frward. Annual Reprt t Unin City fr Fiscal Year 2016 Treatment and Dispsal Services Manager Lpez stated the District's Use Permit with the City f Unin City requires submissin f an annual reprt t the City Manager's Office. The reprt dcuments existing wastewater treatment plant flw, prvides prjectins fr plant flw the fllwing year, reviews cmpliance and effluent discharge limits, and prvides a status reprt n prgress made in the develpment f new treatment facilities utside f Unin City limits.

4 Cal-Card Quarterly Activity Reprt This item was reviewed by the Budget & Finance Cmmittee. Business Services Manager/CFO Arends-King presented the Cal-Card Quarterly Merchant Activity Reprt and respnded t Bardmember questins. Bard Expenditures fr the 4th Quarter f FY 2016 This item was reviewed by the Budget & Finance Cmmittee. Manager/CFO Arends-King presented the reprt. Bard Expenditures fr the 1st Quarter f FY 2017 This item was reviewed by the Budget & Finance Cmmittee. Manager/CFO Arends-King presented the reprt. Business Services Business Services COMMITTEE MEETING REPORTS: The Budget & Finance, Legal/Cmmunity Affairs, and Engineering and Infrmatin Technlgy Cmmittees met. The Legislative Cmmittee meeting was canceled due t a lack f qurum. GENERAL MANAGER'S REPORT: General Manager Eldredge reprted the fllwing: Presented a chart which shwed estimated savings fr refinancing the District's SRF debt. Staff is nt prceeding with the refinance at this time, but will wait and see what the market des in the cming mnths. The District will hst the next Alameda Cunty Special Districts Assciatin meeting at 7:45 a.m. n Wednesday, Nvember 9, OTHER BUSINESS: Directr Kite stated she attended the 2016 Sewer Summit held Octber 20, ADJOURNMENT: The meeting was adjurned at 7:45 p.m. t the next scheduled Regular Bard Meeting t be held in the Bardrm n Mnday, Nvember 14, 2016, at 7:00 p.m. SUBMITTED: ATTEST: REGIN/VMcEVOY ^ ANJALI LATHI BOARD SECRETARY SECRETARY

5 APPROVED: v$^?<7 TOM HANDLEY PRESIDENT.M/^sLS-< / Adpted this 14th day f Nvember, 2016