Workshop II Project Management

Transcription

1 Workshop II Project Management UNITAR-HIROSHIMA FELLOWSHIP FOR AFGHANISTAN 2007 Introduction to Project Management August 2007, Dehradun, India Presented by: Dr. Jobaid Kabir Fellowshop Program 2007 WS II 1 Workshop-II Outline Part 1. Basics of Project Design and Project Management Part 2. Risk Management and Project Scheduling Part 3. Project Budgeting, Tracking and Control Part 4. Project Reporting and Closing Part 5. Proposal Writing for Fundraising Part 6. Orientation to Microsoft Project and Team Exercise Part 7. Monitoring and Evaluation Fellowshop Program 2007 WS II 2 1

2 Part 3. Project Budgeting, Tracking and Control Fellowshop Program 2007 WS II 3 Budgeting. Fellowshop Program 2007 WS II 4 2

3 A budget tells us. How much money we will need to do the project? When we will need the money? Fellowshop Program 2007 WS II 5 Converting task time to budget Convert duration time to prepare schedule for each work package Covert task time to prepare budget for each work package Fellowshop Program 2007 WS II 6 3

4 Example Work Package: Engineering Design Duration time: 2 weeks Task time: Regular time: 40 hours Overtime: 10 hours Rate: Regular time: $60/hour Overtime rate: $90/hour Total Cost = 40*$60+10*$90=$2,400+$900=$3,300 Fellowshop Program 2007 WS II 7 Project Work Package Estimation ID No. Task Duration Task Time Resources 1 Engineering Design 2 weeks 50 Hours Engineer Fellowshop Program 2007 WS II 8 4

5 Cost Estimation ID No. Total Hour Regular Hour Overtime Hour Regular Rate Overtime Rate Total Cost $60/hr $90/hr $3,300 Fellowshop Program 2007 WS II 9 Project budget should include. Labor cost Regular Overtime Equipment Facilities Supplies Special Expenses Don t forget Contingencies Fellowshop Program 2007 WS II 10 5

6 Project Tracking and Control moves the project to the Implementation Phase. Fellowshop Program 2007 WS II 11 Implementation Phase PM s responsibility during implementation phase Make sure team members have the tools they need for the project Monitoring progress Fellowshop Program 2007 WS II 12 6

7 Implementation Phases Working the Plan Monitoring Progress Taking Corrective Action Reporting Progress Fellowshop Program 2007 WS II 13 Implementation Phase Deliverables Status/Progress Report Earned Value Analysis Change Management Fellowshop Program 2007 WS II 14 7

8 Monitoring Progress Variance Comparison of Actual vs Estimated May include budget and time PM s goal is to deliver the project on time and within budget Fellowshop Program 2007 WS II 15 While Task 2 is behind schedule, Task 3 is ahead of schedule Task 3 Task 2 Task Weeks Estimated Acutal Fellowshop Program 2007 WS II 16 8

9 Comparison of Estimated to Actual Cost $14,000 $12,000 $10,000 $8,000 $6,000 $4,000 $2,000 $0 Task 1 Task 2 Task 3 Estimated Acutal Fellowshop Program 2007 WS II 17 Earned Value Analysis Assess project progress using time and money Provides communication data Fellowshop Program 2007 WS II 18 9

10 Work Package Owner Supplies PM.. Time spent Money spent Percent complete 50 % 85 % 99 % Fellowshop Program 2007 WS II 19 Input data for Earned Value Estimations Budgeted Cost = $10,000 Scheduled = 50 days Actual Work performed = 40% Cost = $7,000 Spent = 30 days Fellowshop Program 2007 WS II 20 10

11 Earned Value Estimations Budgeted Cost for Work Scheduled BCWS = $10,000*(30/50) = $6,000 Budgeted Cost for Work Performed BCWP = $10,000*40% = $4,000 Actual Cost for Work Performed ACWP = $7,000 Fellowshop Program 2007 WS II 21 Earned Value Estimations Cost Variance CV = BCWP ACWP = $4,000 - $7,000 = - $3,000 The work package is over budget Schedule Variance SV = BCWP BCWS = $4,000 - $6,000 = - $2,000 The work package is behind schedule Fellowshop Program 2007 WS II 22 11

12 Earned Value Estimations Cost Variance Percentage CVP = CV/BCWP = -$3000/$4,000 = - 75% Schedule Variance Percentage SVP = SV/BCWS = - $2,000/$6,000 = - 33% Estimate at Completion EAC = (Original Estimate ACWP) BCWP = ($10,000*$7,000) $4,000 = $17,500 Fellowshop Program 2007 WS II 23 Budget Status Table Work Package ID No. Total Budget Budget to Date Actual Variance Estimated at Project Completion 5 $10,000 $6,000 $4,000 $2,000 $9,000 9 $17,000 $10,000 $14,000 -$4,000 $19,000 Fellowshop Program 2007 WS II 24 12

13 PM responsibilities in tracking Keep sponsor, stakeholders and team members informed of the status Change management Adjust budget Adjust schedule 360-degree communication Fellowshop Program 2007 WS II 25 Team Exercise: Project Budgeting Fellowshop Program 2007 WS II 26 13

14 Work in a team to: Develop Project Labor Budget by using Regular Hour Overtime Hour Regular Rate Overtime Rate Fellowshop Program 2007 WS II 27 Team Exercise: Labor Cost Estimation ID No. Total Hour Regular Hour Overtime Hour Regular Rate Overtime Rate Total Cost Fellowshop Program 2007 WS II 28 14

15 Team Exercise: De-briefing Fellowshop Program 2007 WS II 29 De-briefing Session Present project labor budget Seek feedback Fellowshop Program 2007 WS II 30 15