CITY OF YUBA CITY STAFF REPORT

Transcription

1 CITY OF YUBA CITY STAFF REPORT Agenda Item 15 Date: April 4, 2017 To: From: Presentation By: Honorable Mayor and Members of the City Council Administration Steve Kroeger, City Manager Summary Subject: Priorities and Goals for Fiscal Year Recommendation: Fiscal Impact: Note & File the Summary of Discussion of the Priority and Goals for FY Workshop Informational item only Purpose: Establishing and confirming the Goals and Priorities of the City Council for the next fiscal year. Background: Annually, the City Council and Executive Team hold a Goal Setting workshop to review and define the priorities and goals for the next fiscal. This year s workshop was held on January 31, The main objectives of the workshop were to: Analysis: Review decisions made at last year s workshop Revisit the vision for Yuba City s future Articulate our core values and relate to the City s Vision and Goals Give guidance on budget priorities, including capital projects The City Council s long standing priorities remain: Public Safety (Police, Fire, Flood Control) o Provide Police Services to Annexed Areas of the City Develop our Economy Maintain and Improve our Infrastructure Develop Our Organization o Leadership Development Prepare for Growth Enhance Our Image/Reputation As part of the Workshop, Council and staff participated in an exercise to discuss the Vision for the City of Yuba City. Participants discussed ideas, values and provided a graphic regarding shared values for a community vision. These include: Agenda Item 15

2 Maintaining our small town feeling Leadership and succession planning o Employer of choice Healthy Community o Work-Shop-Live o Family friendly o Clean & Safe Economic Development Thriving 24/7 Workforce Development Be a destination o Regional Events Next Steps: A. Executive Staff will fine tune the results of Council goals and priorities and include them as part of the development of the FY 2017/18 Budget B. Include funding in the FY 2017/18 budget for the facilitation of joint public workshops with the City s Advisory Commissions (Planning, Economic Development, Parks and Recreation, Senior and Youth), along with the Chamber of Commerce, Downtown Business Association, and other organizations in order to provide options and opportunities for community involvement and input C. Final recommendations from all the community input will be brought back to Council Fiscal Impact: Informational item only. Recommendation: Note & File the Summary of Discussion of the Priority and Goals for FY Attachment: Notes from January 31 st Priority and Goals Workshop Prepared By: Submitted By: /s/ Terrel Locke Terrel Locke Assistant to the City Manager /s/ Steven C. Kroeger Steven C. Kroeger City Manager

3 Yuba City Council/Staff Retreat Notes Tuesday, January 31, 2017 Harvest Room, Yuba City Attendees: Stan Cleveland, Mayor Preet Didbal, Vice Mayor, Council Manager John Buckland, Council Member Shon Harris, Council Manager Manny Cardoza, Council Manager Steve Kroeger, City Manager Darin Gale, Economic Growth & Public Affairs Manager Terrel Locke, Assistant to the City Manager Arnoldo Rodriguez, Development Services Manager Brad McIntire, Community Services & Animal Services Manager Diana Langley, Public Works and Utilities Manager Robin Bertagna, Finance and IT Manager Natalie Springer, Human Resources Manager Pete Daley, Fire Chief Rob Landon, Police Chief 8:00 a.m. Continental Breakfast 8:30 a.m. Welcome & Introductions Housekeeping Objectives for the Retreat Become acquainted with the newest Council Members and staff Blend new Council Members into one Council/Staff team Discover individual and collective strengths Celebrate accomplishments for 2016 Review decisions made at last year s retreat Revisit the vision for Yuba City s future with input of all Council & staff Articulate our core values and relate to the City s vision and goals Develop the Council goals and priorities Give guidance on budget priorities, including capital projects Reaffirm or modify Council Norms Have fun and learn! Deepen friendships Reviewed Agenda 1 3/30/17

4 Ground Rules for the day Be present for the day Don t belabor a topic when it appears to be finished Be open Listen & be flexible to what is being said There is no wrong question Each person introduced themselves and told one thing the group did not know about them 9:00 a.m. Team Strengths DISC work tendencies DISC Behavioral Tendencies DISC People Compatibility 9:30 a.m. Celebrations/Accomplishments/priorities of last year accomplished Balanced budget Upgrades on Wastewater Plant Fire Service rescue company Six new police officers Bains key to the city Hired ED Garden Highway Climate Action Plan Employee Awards dinner Started Bogue Stewart Master Plan Accela processing system Started digital front door team Feather River Parkway New landscape contract Employees Leadership Academy Fifth Street Bridge Approval of the waste water rate study Cooperation with Cal Trans and County Summer at City Hall Fourteen Firefighters hired Public Safety community meetings Bridge Street Phase I Approval of sign code Approval of 311 staffing Implemented new Park & Rec programs Brought back Polar Bear Plunge Initiated annexation process 2 3/30/17

5 New website New Fire unit Sister City gardening On-line permitting Eight non-conforming signs removed Funding for tourism district Crisis intervention team Five new commercial buildings Updated fiscal strategy Awards for budget Recruitment videos for Police Department Funds for Wind Shift Improvement District Hired 40 new employees Part of National Resource Network Held Fire Academy Establish Tension Stabilization Trust Fund Bridge Street Phase 3 Paperless reporting Community Health Forum Two workshops with Council re road condition and future of solid waste Fire Department Class 3 from Class 2 Image Improvement promotion Community forums TID funding approval Pension Stabilization Trust Fund Hiring incentives at PD Sutter County homeless issues Development of employees Completed pavement management system SBFCA levee improvements Garden Highway improvements Improved customer service Fire Department bargaining unit contract 36 th and 37 th Citizen Academy Crisis intervention Highway 20 & 99 improvements Citywide safety team and projects Gardenway/Winship Winter Improvement Portable surveillance Demolished homes Workers Comp training for management Funding Franklin/West of Walton TID High ranking safety hires 3 3/30/17

6 10:00 a.m. Break Report from new Council Members from League of California Cities New Mayor and Council Members Session Shon Harris Manny Cardoza 10:15 a.m. Values Value Cards (each placed top five) Y=Equity B=Efficiency R=Individual Rights P=Democratic Principles Council top five Priority on Public Safety to Protect Property & People (5) R Business Friendly (3) R Efficient & Accountable Government Systems & Procedures (3) B Long-Range Planning & Master Plans (2) B Same Quality Infrastructure & Services for all Areas of City (2) Y Focusing Resources on Priorities (2) B Ensuring Fiscal Stability (2) B Providing for and Encouraging Public Involvement (2) P Enforcement of Federal & State Laws Prohibiting Discrimination (1) Y Having a Clear Vision Shared by the Community (1) P Consideration of Cost-Benefit Studies in Decision Making (1) B Affordable Housing for Families as Well as Seniors (1) Y Executive Team top five Priority on Public Safety to Protect Property & People (9) R Business Friendly (7) R Focusing Resources on Priorities (7) B Ensuring Fiscal Stability (7) B Efficient and Accountable Government Systems &Procedures (6) B Developing Future Leaders (5) P Long-Range Planning and Master Plans (4) B Having a Clear Vision Shared by the Community (2) P Same Quality Infrastructure & Services for all Areas of City (2) Y Providing for & Encouraging Public Involvement (1) P 10:55 a.m. Vision for Yuba City in the future? 11:45 a.m. Local Government 3.0: Broker, Catalyst, Facilitator 4 3/30/17

7 12:30 p.m. Lunch Dots Exercise 1:00 p.m. Vision reporting back from the four tables into one vision Baseball an integral part of our community The vision we now have is our city vision, broad Should vision be for our corporation or community vision? This one today is community vision Suggestion of where to go from here; what is the timeframe Executive Staff to fine tune Employees to provide input Fine tune the graphic Action Plan o Share with Commissions, Chamber, Downtown Business Assn, etc. and come back with their vision o Have community involved in the vision o Eventually come back to the Council 1:30 p.m. Financial Overview Maintaining a Good Foundation 1:45 p.m. F Cards What does this community need that it doesn t have? Report back Accessible ballfields for community Regional little league A large regional park Bears ballfield Bike trails Housing for the homeless Community/activity/event center Roads need to be repaired before community center, etc. Four-year college program Streets in good condition More opportunity for apartments, condos and lofts Town-square type center Mixed-use development Sutter Theatre completed 5 3/30/17

8 Industrial Park Vertical housing Commercial on bottom Residential on top Additional sidewalks Public Safety training facility More regional shopping Third local bridge BMX track Non-motorized sport venue Insuring high speed internet Undergrounding of overhead utilities Small plane airport facility What resources could be available to meet those community needs? Tax measures Grants Private/public partnerships Best practices of other cities on how they encourage businesses to partner Get the wants and needs to the community Through Boards and Committees With Vision Action Plan Hear from community How do we reach an understanding from community? What is our role in the community? Open the conversation with the community Combine with vision to the community 2:35 p.m. Revisit and Revise Council Goals City Council Priorities & Goals Public Safety: Police, Fire, Flood Control o Provide Police Services to Walton Area Develop Our Economy Maintain and Improve Our Infrastructure Develop our Organization o Leadership Development Prepare for Growth Enhance Our Image and Reputation Suggestion to Enhance Our Image & Reputation 6 3/30/17

9 Improvements coming to downtown to improve our image Airmen families staying in Yuba City Continue pushing our projects 2:50 p.m. Break 3:10 p.m. Council Goals Next 60 days updated Goals and Priorities will be presented by staff Crossover between internal and external program Goals as presented agreed upon 3:20 p.m. Citizen Comment from Larry Ozeran This important use of your time Mission and Vision today makes sense Appreciate the vision statement that we have Fiscal stability; solvency; fiscal responsibility; equitable share of costs Community needs; round about; downtown parking Homelessness; comprehensive focus group Government managing Community investing money Vision would like to see expansion of reserves PERS; founded on unreasonable functions; needs to be broad coalition Needs to be more public 3:25 p.m. Council & Staff Norms Council Manager Plan Identify department head interaction with Council Relationship between City Manager and Council All Council gets information equally Department heads have responsibility to report back to CM of requests of Council Council as former employees Can be helpful What is procedure for Council Members to download citizen concerns? 7 3/30/17

10 Call department head If you call directly, not all information is given Follow chain of command through department heads Stay at arm s length from employees Agenda items raised by Council Members If under goals and objectives Ask other Council Members if they want it agendaized No strict guideline; we generally agree May take a year for new Council Members to adapt Manny: Concern about being able to attend any and all events if I wish, or does entire Council have to be invited. As Council we are not on the Exe Team We need to be conscious of what we say to employees We are taking on a role that is different From San Jose like Create a no-blame culture Allow CM to translate to organization Feeling free to interact with department heads on city matters 4:30 p.m. Recap and Adjourn 8 3/30/17