Mission Public Schools Budget Public Board of Education Meeting June 19, 2012

Transcription

1 Budget Public Board of Education Meeting June 19, 2012

2 The budget reflects the sources of revenues and the allocation of expenditures to support the School District s mission, goals and objectives through the delivery of educational programs and supporting services.

3 Meeting Agenda 1. Budget Planning Process 2. Budget Criteria 3. Enrollments 4. Projection 5. Impact on Staffing and Staffing Comparisons 6. 3 Year Budget Plan 7. Questions

4 Budget Planning Process Objectives Develop a sustainable long-term operations budget. Slowly reduce the reliance on revenue generating programs. Develop a plan to provide for an accumulated surplus to enable Mission Public Schools to absorb unexpected revenue shortfalls or unplanned expenditures.

5 Budget Planning Process 2012 / 2013 Board of Education budget meetings Budget Working Committee Meetings Developed Budget Criteria Statements - BWC Reviewed Budget Impact on BWC Reviewed Projected Shortfall for Based on Grant Information and Known Cost Increases - BWC Reviewed Anticipated Budget Reductions - BOE Reviewed Draft Preliminary Budget BOE

6 2012/13 Budget Planning Process Budget Input Department Manager Budget Meetings Board of Education Budget Discussion Meetings to Determine necessary reductions Budget Preparation Building the Preliminary Budget based on Information Gathered Budget Presentation Meetings - June 19 th and June 26 th

7 Budget Criteria Statements: Optimize support for students transitions into our schools, within our schools, and from our schools. Provide a variety of pathways for every student to meet his/her desired learning outcomes. Maximize success/completion rates for our most vulnerable students. Optimize our schools and facilities as safe and healthy learning spaces and work places. Maximize support for student learning in literacy and numeracy. Optimize the use of technology as a tool to support student learning. Maximize opportunities for student participation in co-curricular programs. Optimize our capacity for system-wide leadership support and succession.

8 Factors that influence the budget Funding Uncontrollable Costs i.e. benefit increases, inflation Student enrolment Class size Classroom composition Facility size, configuration & location Employee working conditions Final total student enrolment

9 3,500 3,300 3,365 3,304 3,310 3,100 2,900 2,700 2,930 2,892 2,580 2,571 2,763 2,736 2,500 2,402 2,300 2,100 1,900 1,700 1,500 Elementary Schools 08/09 09/10 10/11 11/12 12/13 est Secondary Schools

10 Current Financial Position Accumulated Operating Surplus at June 30, 2003 $1,936, /04 (988,000) 2004/05 (286,000) 2005/06 384, /07 (626,000) 2007/08 (176,000) 2008/09 (101,000) 2009/10 (499,000) 2010/11 (617,000) 2011/12 (estimated) 325,000 Projected accumulated deficit June 30, 2012 ($ 648,000)

11 Revenues by Type International Education 1.5% Ministry of Education 97.3% Rentals/Leases 0.2% Other 1.0%

12 Expenditures by Type Equipment 1.5% Services & Supplies 8.6% Salaries & Benefits 89.9%

13 Expenses by Type Teachers 45% Benefits 17% Salaries 74% Principals & Vice- Principals 5% Supplies & Services 9% Substitutes 5% Other Professionals 2% Support Staff 10% Educational Assistants 7%

14 Revenue Changes Changes in Ministry Grant Operating grants ($374,750) Funding Protection & Sept. Holdback (390,000) Changes in other revenues (134,000) Total revenue decrease ($898,750)

15 Known Expenditures Changes Teacher Increments $200,000 Benefit Rate Increases 67,000 CUPE Vacation Pay 18,000 Municipal Pension Rate Increases 5,000 Worksafe and MSP Rate Increases 31,000 Increase for Non-Salaried Inflation 75,000 Contingency 60,000 $456,000

16 Planned Budget Additions Supplies & Services allocations $138,150 Lab assistant 40,000 Clerical support 51,000 Core services review 30,000 Maintenance Salaries 150,000 Severance 149,400 Total additions $558,550

17 Planned Budget Reductions Exempt Staff Savings $695,000 Teaching Staff - due to enrolment decline 575,000 Education Assistants 177,000 Supervision Assistants 65,000 Counsellors 144,000 Support Teachers 201,000 Communications Budget 45,000 HR Budget (Teacher Insight) 12,000 Total Reductions 1,914,000

18 Staffing More layoff letters given to Teachers and Support Staff than are necessary in order to create postings where work is available.

19 Staffing Continued reduction to staff due to budget constraints and declining enrolment. Staff Reduction Comparisons are based on FTEs. FTE = Full Time Equivalent

20 Staff Comparisons Example: A full time custodian works 40hours = 1FTE A half time custodian works 20 hours -.5 FTE Custodial Reduction of 60 hours is equal to 1.5 FTE = 60 hours = 2 headcount

21 Actual Net Reductions - Projected Teachers = 10.2 FTE 9 years seniority) Exempt Staff = 8.8 FTE = 9 employees EAs = 6.65 FTE = 9 employees SAs = 1.9 FTE = 13 employees

22 Actual Net Reductions Secretaries, YCWs, Trades, IT, BSWs, Transportation, Grounds and other Support Staff = no reductions (layoffs may have been issued due to a change in location)

23 Actual Net Staff Increases Lab Assistant = 1 new position Admin Assistant = 1 new position

24 Employees by Group (as reported Sept. 30) AO & Exempt CUPE MTU Total

25 Percentage Reduction by Employee Group All Employees AO & Exempt CUPE MTU FTE Reduction Percentage reduction 13.4% 20.5% 18.3% 8.5%

26 The Board of Education is expected to submit a three year balanced budget plan Shortfall is 1.2 million Shortfall is 2.2 million Shortfall is 3 million

27 to balance the budget.. Changes Decline in enrollment reduced teaching staff: $224,000 Increase Rental Revenue: $140,000 Decrease Student Transportation Costs: $258,300 Decrease Sub Costs - Absence Management: $50,000 Engage in a School Closure Process: $400,000 Calendar Change (2 week Spring Break): $100,000 Add in a Contingency: $50,000

28 to balance the budget.. Budget Changes Decline in enrollment reduced teaching staff: $281,000 Remove Lab Assistant: $40,000 Consolidate French Immersion Program: $92,000 Reduce Sub Costs - Absence Management: $75,000 Summit (change model): $160,000 Increase International Revenue: $200,000

29 Percent Mission Public Schools Six-Year Province & District Dogwood Completion Rate /02 02/03 03/04 04/05 05/06 06/07 07/08 08/09 09/10 10/11 Province All Students Male Female Aboriginal

30 Budget Thank you! Questions?