BI360 Reporting and Budgeting Examples. A Solver White Paper

Transcription

1 BI360 Reporting and Budgeting Examples A Solver White Paper July 2012 solverusa.com Copyright 2012

2 Table of Contents Solver Templates... 3 Basic Budgeting and Forecasting... 4 Five Year Budget... 4 Forecasting... 5 Revenue Form... 6 Payroll Form... 7 Capital Budget... 8 Other Expenses... 9 Balance Sheet and Cash Flow Budgeting Balance Sheet Cash Flow Reports Financial Reports Balance Sheet Report Cash Flow Report Profit and Loss Detail by Department Profit and Loss Detail by Month Profit and Loss Variance Report Trial Balance by Month by Entity Trial Balance by Entity Sub-Ledger Reports Accounts Receivable Report Accounts Payable Report Human Resources/Payroll Report Sales Order Report Copyright Solver, Inc., 2012 Template Examples Page 1

3 Modeling Profitability Break-back Modeling Consolidation Consolidating Net Income Consolidating Balance Sheet Consolidating Cash Flow Copyright Solver, Inc., 2012 Template Examples Page 2

4 Solver Templates The forms and reports in this document are templates that Solver has created based on the generic BI360 demo model. These forms and reports represent examples of what many companies and organizations use their budgeting and forecasting processes. The templates below can be used for your organization as well. The templates can be used as a starting point and modify them for your needs or create templates specific to your organization using the BI360 report designer. For a full view of each template please refer to the Excel file as the descriptions below are just a sample of all of the templates. Please contact Solver at info@solverusa.com for any comments or questions. Below are some general comments about the templates: o Note that all forms are locked down and only the yellow cells allow input. o The templates below are structured with specific parameters for each report, but can be executed for any parameter. The typical parameters for the forms and reports below are period, entity, and budget version. Department is used at times as well. o Typically the entire templates can t be viewed in print screens due to the size. Copyright Solver, Inc., 2012 Template Examples Page 3

5 Basic Budgeting and Forecasting Five Year Budget Very similar to the Annual Budget by Account template, but this allows input for five years. This template should be used for more high-level planning. o The first year is by month while the remaining years are by quarter. Copyright Solver, Inc., 2012 Template Examples Page 4

6 Forecasting The budgeting example below allows the end user to enter the annual budget by account number and by month. This template should be used for more high-level budgeting. o The prior year actual/forecast data is available to the right of the current budget. o The user can enter in line-item details. The green highlighted rows show those rows that have line-item details. o The variance at the bottom is based on the prior year actual and shows the conditional formatting based on traffic lights. Copyright Solver, Inc., 2012 Template Examples Page 5

7 Revenue Form The revenue example below allows the end user to enter the annual budget by account number and by product. Copyright Solver, Inc., 2012 Template Examples Page 6

8 Payroll Form The payroll example below allows the end user to calculate the annual budget for salary and benefits for full-time and part-time employees. Note that the employee information should be added to the BI360 data warehouse (starting salary) prior to the start of the budget process. The form also has the following benefits: o Salaries are evenly spread across the twelve months. o Users can terminate, add, increases, and include bonuses and overtime. o All taxes (FICA, FUTA, SUTA, and Worker s Compensation) are calculated along with headcount. Copyright Solver, Inc., 2012 Template Examples Page 7

9 Capital Budget The capital example below allows the end user to calculate the capital expenditures and depreciation for the annual budget. Form features: o There are 10 rows of input for each capital account (note that rows 5-9 are hidden for purposes of the screenshot below). This can be increased by adding additional codes to the BI360 data warehouse. o The prior year actual data is available for comparisons purposes. o The depreciation is calculated to the right of the capital expenditures (not shown due to space limitations in the screenshot) and is based on the straight line method. Copyright Solver, Inc., 2012 Template Examples Page 8

10 Other Expenses The other expenses form example below enables end user to enter the monthly expenses that have not been calculated from the payroll and capital forms. The form also has the following benefits: o All expenses can be entered using BI360 s budget input screen, which provides functionality such as spreading, text comments and auto increases/decreases. o The prior year actual data is available for comparisons reason. This is to the right of the form shown below. o Those rows that have line-item details are shaded in green. Copyright Solver, Inc., 2012 Template Examples Page 9

11 Balance Sheet and Cash Flow Budgeting Balance Sheet The balance sheet form brings data in from other forms as well as allowing users to enter assumptions and enter values for each row in the balance sheet. The form also has the following benefits: o The data entered in here flows through directly to the cash flow report. o The December ending balance from the prior year is available for comparisons reason. Cash Flow The cash flow report is a combination of data from all budget forms. There is no data entry as it is all pulling from the database. Copyright Solver, Inc., 2012 Template Examples Page 10

12 Copyright Solver, Inc., 2012 Template Examples Page 11

13 Reports Financial Reports The report examples below will show the parameters used and a print screen of each report. Note that an entire report may not fit in a single print screen. Balance Sheet Report The report will show the current period, prior period, and December (last fiscal period) of the prior year. Copyright Solver, Inc., 2012 Template Examples Page 12

14 Cash Flow Report The report will show the current period and prior period. Copyright Solver, Inc., 2012 Template Examples Page 13

15 Profit and Loss Detail by Department The report will show the departments across the columns and accounts down the rows. Copyright Solver, Inc., 2012 Template Examples Page 14

16 Profit and Loss Detail by Month The report will show year-to-date periods across the columns and the accounts down the row. The accounts are subtotaled by department. Copyright Solver, Inc., 2012 Template Examples Page 15

17 Profit and Loss Variance Report The accounts are grouped by department down the rows. This is one example of a variance report, but in the Excel file with all of the templates there is forecast variance, actual vs. prior year actual, and budget vs. prior year budget. Copyright Solver, Inc., 2012 Template Examples Page 16

18 Trial Balance by Month by Entity Copyright Solver, Inc., 2012 Template Examples Page 17

19 Trial Balance by Entity Copyright Solver, Inc., 2012 Template Examples Page 18

20 Sub-Ledger Reports Accounts Receivable Report The report shows all customers with all invoices and payments for the month. Copyright Solver, Inc., 2012 Template Examples Page 19

21 Accounts Payable Report The report shows all vendors with all invoices and payments for the month. Copyright Solver, Inc., 2012 Template Examples Page 20

22 Human Resources/Payroll Report The report shows all employees with all paychecks for the month. The employees are broken up by full-time salaries, full-time overtime, full-time bonuses, part-time salaries, part-time overtime, and part-time bonuses. The screen shot below shows the part-time employees who received a bonus, overall summary by account, and a pie chart. Sales Order Report The report will show all the detail orders by customer. The bottom of the report (shown below) will summarize all sales and also show a pie chart of sales by product. Copyright Solver, Inc., 2012 Template Examples Page 21

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24 Modeling Profitability Break-back Modeling The Breakback Simulation allows an organization to, quickly and accurately enter a new net income target and then the model will automatically calculate the revenues and expenses in order to reach that profit. Another option is to freeze (enter 0%) or increase/decrease individual target revenue/expense accounts. Each time an account is frozen, increased, or decreased, and then all the other rows will automatically and proportionally adjust so that Net Profit still remains at the target that was entered. There are three options on the Breakback for the profit and loss: 1) use current year actual plus forecast to calculate full year budget, 2) calculate the annualized net income based on the actual year-to-date to calculate a forecast, or 3) use the year-to-date actual plus forecast to create a new forecast. Below is a sample of the third type (note that many rows are hidden due to the size of the file): Consolidation All of the consolidation reports are after currency conversion has been executed within the BI360 Warehouse. Copyright Solver, Inc., 2012 Template Examples Page 23

25 Consolidating Net Income Copyright Solver, Inc., 2012 Template Examples Page 24

26 Consolidating Balance Sheet Copyright Solver, Inc., 2012 Template Examples Page 25

27 Consolidating Cash Flow Copyright Solver, Inc., 2012 Template Examples Page 26