Budgeting Best Practices

Transcription

1 Budgeting Best Practices Presented by Rob Iversen with

2 Who am I? Rob Iversen Denver, Colorado 20+ Years CPM Implementation Experience Recovering Accountant

3 Who is this session for? Audience for Budgeting Best Practices Adept at BI360 Report Designer Understanding of General Accounting Principals Administrators/Designers of the Budget Process

4 1 Goals and Objectives Agenda General Best Practices Budget Preparation Excel Planning 5 Cloud/Web Budget 6 Summary & Q&A

5 Goals & Objectives Goals: Gain a better understanding of some budgeting best practices with BI360. Objectives: Able to use general BI360 budgeting best practices Have a budget preparation checklist to use Understand of the differences between Excel and Web/Cloud based budgeting with BI360.

6 General Best Practices Parameters Control Hide Scenario and Period parameters for control of budget data entry. Maintenance Easy to find hidden parameters for budget cycle updates. Single Period Parameter Reduce user selections. Display additional period information using Functions.

7 General Best Practices Named Ranges Auditing Quickly find named ranges used in formulas and other Excel functionality. Multi-Tab Reporting If linking through multi-tab, named ranges are always recommended.

8 Budget Preparation Checklist Model & Template New Modules and Dimensions Add new modules and dimensions as needed. Attributes Review module and dimensional attributes for any name changes or additions.

9 Budget Preparation Checklist Parameters Update Parameters Update the hidden Scenario and Period parameters in all templates as required.

10 Budget Preparation Checklist Load Data Load Dimensions Load any new dimensions for updated or new data sources. Load Data Load budget data, such as personnel data. Copy Version Use the Copy Version Rule to start a new cycle fully populated with data.

11 Budget Preparation Checklist Enter Assumptions Enter Assumptions Add all assumptions for the new Budget/Forecast Scenario and Year.

12 Budget Preparation Checklist Testing Draft Testing User Acceptance Testing Stress and Performance

13 Budget Preparation Checklist Security Access Management Security Roles Review if any new Roles are needed. Individual Access Add/remove users. Change security based on new requirements and dimensions.

14 Budget Preparation Checklist Licenses Reporting Assign Live Reporting and/or Archive licenses to end users. The Report Designer license automatically includes Live Reporting, Assignments, and Budgeting/Workflow (if purchased). Data Warehouse Manager This license will be needed by the administrator of budget cycle. Assignments and Workflow Assignments are required for end users for data entry. Workflow setup can only be accessed by Report Designer users (if Workflow module is purchased).

15 Budget Preparation Checklist Workflow and Assignments Assignments Must assign users to templates with discretionary parameter values. Workflow Or optionally assign users to templates, with approval, tracking and budget entry control.

16 Budget Preparation Checklist Budgeting Best Practices

17 BI360 Excel Planning Ignore Rows and Columns Storage on Rows & Columns Use an i on any row or column to ignore storing data. Efficient Testing Ignore all but one or two rows when testing Data Settings/Storage. Easily Determine Cells that Store View the rows and columns that have an i to determine cells that are not stored.

18 BI360 Excel Planning Data Settings Array Based Data storage based on an array. Each Array/Data Setting can store to only One module. Select Dimensions Define cell references or lookup values from a table for dimension selections. Choose Module Attributes Determine module attributes for storage.

19 BI360 Excel Planning Protection Lock Down Form Unlock only allow those cells which should allow user interaction in the template. Formatting Formatting changes can be locked down or allow users to do things such as filtering. What is Important Allowing users to edit only relevant cells in input templates. Use separate reports for detailed and offline analysis.

20 Cloud & Portal Planning Storage Cell Based Storage Set storage on every cell. Only allows storage to one Module, same as Planning. Input or Calculation Can store from direct input or calculations. Choose Dimensions and Attributes Choose dimensions and attributes for storage.

21 Cloud & Portal Planning Cell Protection Protect Non-Input Cells Does not allow changes to non-input cells. Allows changes to any formulas with Storage Settings. Alternate BI360 Protect non-input cells turned off, Lock all non-input/editable cells, and apply Excel Sheet Protection with no password.

22 Summary Budgeting Best Practices Parameters Named Ranges Excel Planning Use i ignore rows/columns Array based storage Cloud/Web Budgeting Cell based storage Use built in Protect Non-Input Cells when possible Use Excel protection as an alternate

23 Next Steps Solver s goal with BI360 is to enable world-class decisions (top 1% in your industry) for your organization QUESTIONS? SOLVER ACADEMY A new elearning experience always there when you need it NEXT STEPS Contact us at support@solverglobal.com or contact your BI360 partner