SUNSHINE COAST REGIONAL DISTRICT

Transcription

1 SUNSHINE COAST REGIONAL DISTRICT REGULAR BOARD MEETING TO BE HELD IN THE BOARDROOM OF THE SUNSHINE COAST REGIONAL DISTRICT OFFICES AT 1975 FIELD ROAD, SECHELT, B.C. CALL TO ORDER 7:30 p.m. AGENDA 1. Adoption of agenda MINUTES THURSDAY, MARCH 28, 2013 AGENDA 2. Regular Board meeting minutes of March 14, 2013 Annex A Pages 1-31 BUSINESS ARISING FROM MINUTES AND UNFINISHED BUSINESS 3. Special Corporate and Administrative Services Committee recommendation No. 8 of March 5, 2013 Annex B p 32 PETITIONS AND DELEGATIONS COMMUNICATIONS REPORTS 4. Administrator s Report Verbal 5. Directors Reports Verbal 6. Community Services Committee recommendation Nos of March 14, Sunshine Coast Regional District Parcel Tax Roll Review Panel Report of March 14, Planning and Development Services Committee recommendation Nos of March 21, 2013 Annex C pp Annex D p 40 Annex E pp Manager of Legislative Services Delegation of Authority to Committee Annex F p 49 MOTIONS

2 SCRD BOARD AGENDA March 28, 2013 PAGE 2 BYLAWS 10. Dakota Ridge Recreation Area Service Amendment Bylaw No , 2013 adoption (All Directors 1 vote each) 11. Sunshine Coast Regional District Financial Plan Bylaw No. 672, 2013 first, second, third reading and adoption (Voting All Directors weighted vote: A-2, B-2, D-2, E-2, F-2, Gibsons 3, Sechelt-5, SIGD-1) 12. Sunshine Coast Regional District Sanitary Landfill Site Amendment Bylaw No , 2013 first, second and third reading (Voting Participants weighted vote: A-2, B-2, D-2, E-2, F-2, Gibsons 3, Sechelt-5, SIGD-1) 13. Sunshine Coast Regional District Sewage Treatment Facilities Service Unit Amendment Bylaw No , 2013 adoption (Voting - Participants weighted vote: A-2, B-2, D-2, E-2, F-2) 14. Halfmoon Bay Official Community Plan Amendment Bylaw No , 2011 adoption Electoral Area B (Voting Electoral Area Directors 1 vote each) 15. Sunshine Coast Regional District Zoning Amendment Bylaw No , 2011 adoption Electoral Area B (Voting - Electoral Area Directors 1 vote each) 16. Sunshine Coast Regional District Sewage Treatment Facilities Service Amendment Bylaw No , 2013 adoption (Voting All Directors 1 vote each) Annex G p 50 Annex H p 51 (Schedule A to follow) Annex I pp Annex J pp Annex K pp Annex L pp Annex M pp IN CAMERA THAT the public be excluded from attendance at the meeting in accordance with Section 90(1) (a)(g)(i) and (k) of the Community Charter personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality, litigation or potential litigation affecting the municipality, the receipt of advice that is subject to solicitor-client privilege and negotiations and related discussions respecting the proposed provision of a municipal service.. ADJOURNMENT

3 A SUNSHINE COAST REGIONAL DISTRICT March 14, 2013 DRAFT MINUTES OF THE MEETING OF THE BOARD OF THE SUNSHINE COAST REGIONAL DISTRICT HELD IN THE BOARDROOM AT 1975 FIELD ROAD, SECHELT, B.C. PRESENT: Chair G. Nohr Directors D. Shugar L. Turnbull L. Lewis F. Mauro G. Tretick D. Siegers ALSO PRESENT: Chief Administrative Officer J. France Manager, Legislative Services A. Legault GM, Planning and Development S. Olmstead GM, Infrastructure Services B. Shoji Treasurer T. Perreault Recording Secretary S. Reid Media 0 Public 2 CALL TO ORDER AGENDA 7:30 p.m. It was moved and seconded 103/13 THAT the agenda for the meeting be adopted as presented. MINUTES CARRIED Minutes It was moved and seconded 104/13 THAT the Regular Board meeting minutes of February 28, 2013 be adopted as presented. CARRIED 1

4 Regular Board meeting Minutes of March 14, 2013 Page 2 COMMUNICATIONS Aboriginal Committee It was moved and seconded 105/13 THAT the correspondence from Metro Vancouver regarding the appointment of Sunshine Coast Regional District representative to Metro Vancouver s 2013 Aboriginal Relations Committee be received. REPORTS Administrator s Report CARRIED CAO Report It was moved and seconded 106/13 THAT the Chief Administrative Officer s report be received. CARRIED Director s Reports Directors provided a verbal report of their activities. Infrastructure It was moved and seconded 107/13 THAT Special Infrastructure Services Committee recommendation No. 1 of February 25, 2013 be received, adopted and acted upon as follows: Recommendation No. 1 Reports THAT the following staff reports be received for information: Special Infrastructure Services (released from in-camera) meeting minutes of November 30, 2012 Second Round of Questions re: PPP Draft Plan MMBC Round 2 Responses Deferred from November 30, 2012 Implications and Decisions for Local Governments on the Coast Expected Impact of MMBC Plan on Plans for Resource Recovery Facilities in the SCRD. CARRIED 2

5 Regular Board meeting Minutes of March 14, 2013 Page 3 Corporate It was moved and seconded 108/13 THAT Corporate and Administrative Services Committee recommendation Nos of February 28, 2013 be received, adopted and acted upon as amended, as follows: Recommendation No. 1 Chatelech High School Field Fence THAT the Sunshine Coast Central Baseball League (CBL) be granted funding in the amount of $6,000 from Rural Areas Grant-in-Aid with allocation from each Electoral Area to be determined at 2013 Round 3 Budget Meetings; AND THAT payment to be made prior to the end of March Recommendation No. 2 Director Constituency and Travel Expenses THAT the Accounts Payable Technician s report titled December 2012 Director Constituency and Travel Expenses be received. Recommendation No. 3 Gas Tax (Community Works Fund) THAT the Accounting Technician s report titled Allocation of Gas Tax (Community Works Fund) Funding be received; AND THAT 2011 Census population data be used as the basis for allocating Gas Tax funding by Electoral Area for funds received after January 1, Recommendation No. 4 Contracts Between $20,000 and $100,000 THAT the Purchasing Officer and Risk Manager s report titled Contracts Between $20,000 and $100,000 to February 12, 2013 be received. Recommendation No. 5 Director Remuneration THAT the Manager, Legislative Services report titled Director Remuneration be received; AND THAT Bylaw 636 Section 12 be amended to In addition to the above, the Chair, any Director or Alternate Director and Section 13 be amended to The Chair, a Director or Alternate Director ; AND FURTHER THAT Rural Area Director Supplement be referred to a Special Electoral Area Director Meeting. 3

6 Regular Board meeting Minutes of March 14, 2013 Page 4 108/13 cont. Recommendation No. 6 Sechelt Library Funding THAT the Chief Administrative Officer s report titled Sechelt Library Funding be received; AND THAT the Sechelt Library Funding report be referred to the 2013 Round 3 Budget Meetings for further discussion. Recommendation No. 7 Citizen Engagement Software THAT Manager, Legislative Services report titled Citizen Engagement Software be received; AND THAT consideration of online public engagement tools be referred to staff as part of the development of a citizen engagement/public education framework and toolkit; AND FURTHER THAT staff develop a strategy (including items such as costs outside of project e.g. Policy development, etc., security of information, validity of results, demographic) for Option #2 - pilot project for online community engagement by budgeting for its use as part of a specific project (e.g. development of an OCP or other major plan). Recommendation No. 8 Search and Rescue Land Lease THAT the Manager, Legislative Services report titled Renewal of Search and Rescue Land Lease be received; AND THAT the lease with Sunshine Coast Search and Rescue be renewed for a five year term; AND FURTHER THAT the Chair and Corporate Officer be authorized to execute the lease renewal documents. Recommendation No. 9 Petitions and Delegations Policy THAT the Manager, Legislative Services report titled Petitions and Delegations Policy be received; AND THAT the Petitions and Delegations Policy be approved with an amendment to Section 1.7 adding the wording at the end unless specifically accepted by the Corporate Officer or the Board. Recommendation No. 10 Parcel Tax Roll Review Panel THAT the Manager, Financial Services report titled Parcel Tax Roll Review Panel be received; 4

7 Regular Board meeting Minutes of March 14, 2013 Page 5 108/13 cont. AND THAT the following Board Members be appointed to the Parcel Tax Roll Review Panel: Director Turnbull Director Lewis Director Shugar; AND THAT the Parcel Tax Roll Review Panel sitting be scheduled for March 14, 2013 at 1:00 p.m.; AND THAT the location of the panel be at the Sunshine Coast Regional District (SCRD) Field Road Office Boardroom; AND FURTHER THAT the Treasurer be appointed Collector for the SCRD. Recommendation No. 11 Bikeways Funding Options THAT the Joint Staff Report titled Bikeways Funding Options Round 3 Report be received; AND THAT staff prepare a report to a future Planning and Development Committee regarding the possibility of funding Bike Paths and Car Free Tourism as an Economic Development Initiative through Western Economic Diversification Programs, ICET funding or provincial funding related to the Chekwelp project (e.g. New Relations funding); AND FURTHER THAT Bikeways Funding remain unchanged at this time. Recommendation No. 12 Economic Development Readiness Program THAT the General Manager, Planning and Development s report titled Island Coastal Economic Trust Economic (ICET) Development Readiness Program be received; AND THAT Director Nohr meet with Chief Feschuk, SIGD, Mayor Rowe, Town of Gibsons and Mayor Henderson, District of Sechelt to discuss the idea of a municipality taking a lead role to continue the discussion of Regional Economic Development; AND FURTHER THAT, if required, the staff report titled Island Coastal Economic Trust Economic Development Readiness Program be revisited at a future committee meeting, pending the results of this meeting. 5

8 Regular Board meeting Minutes of March 14, 2013 Page 6 108/13 cont. Recommendation No. 13 Western Economic Diversification Program THAT the General Manager, Planning and Development s report titled Western Economic Diversification Canada Western Diversification Program be received. Recommendation No. 14 Harmonized Sales Tax (HST) Conversion THAT the Manager, Recreation Services report titled Harmonized Sales Tax (HST) Conversion be received; AND THAT the report titled Harmonized Sales Tax (HST) Conversion be referred to 2013 Round 3 Budget Meetings for discussion; AND FURTHER THAT staff provide a report for Pender Harbour Recreation Harmonized Sales Tax Conversion at the 2013 Round 3 Budget Meetings. Recommendation No. 15 Canadian Award For Financial Reporting THAT the correspondence from Government Finance Officers Association regarding Canadian Award for Financial Reporting be received. Recommendation No. 16 (UBCM) Membership Union of British Columbia Municipalities THAT the correspondence from UBCM regarding UBCM Memberships be received; AND THAT the Board support UBCM with membership. CARRIED R3 Budget It was moved and seconded 109/13 THAT Special Corporate and Administrative Services Committee recommendation No. 8 of March 5, 2013 be referred to In Camera for further discussion; AND THAT Special Corporate and Administrative Services Committee recommendation Nos. 1-7 and 9-38 of March 5, 2013 be received, adopted and acted upon as amended, as follows: Recommendation No. 1 Grants 2013 Proposed Allocation of Library THAT the Treasurer s spreadsheet titled 2013 Proposed Allocation of Library Grants Round 3 be received. 6

9 Regular Board meeting Minutes of March 14, 2013 Page 7 109/13 cont. Recommendation No. 2 Sechelt Public Library THAT the correspondence from the Sechelt Public Library regarding their 2013 operating budget submission and report titled Sechelt Public Library 2013 Budget Proposal be received; AND THAT this amended 2013 budget submission of $189,206 be included in the 2013 Budget as presented in the 2013 Proposed Allocation of Library Grants Round 3 spreadsheet, as follows: Electoral Area A $25,103 Electoral Area B $105,664 Electoral Area D $58,439; AND FURTHER THAT Sechelt Public Library present, to a future Corporate and Administrative Services Committee, a work plan with proposed use for the $24,949, formerly allocated for rent. Recommendation No. 3 Sechelt Library Funding THAT the Chief Administrative Officer and Treasurer s report regarding Sechelt Library Funding be received. Recommendation No. 4 Roberts Creek Library Service [646] THAT the correspondence from the Roberts Creek Community Library regarding 2013 operating budget submission be received; AND THAT the grant for Roberts Creek Community Library be increased by $38 to $11,162 in the 2013 Budget; AND THAT the 2012 Surplus in the amount of $1,369 be transferred to Rate Stabilization for Roberts Creek Library Service and that the 5 year financial plan be amended to allocate 50 percent of these funds for use in 2014 and 50 percent for use in 2015; AND FURTHER THAT the budget for Roberts Creek Library Service [646] be included in the 2013 Budget as amended. Recommendation No. 5 Halfmoon Bay Library Service [645] THAT the budget for Halfmoon Bay Library Service [645] be included in the 2013 Budget as amended. Recommendation No. 6 Nights Alive Youth Drop-In Program THAT the communication from Roberts Creek Community School titled NIGHTS ALIVE Youth Drop-in Program be received; 7

10 Regular Board meeting Minutes of March 14, 2013 Page 8 109/13 cont. AND THAT Community School Grant-In-Aid be increased by $2,500 for a one-time request to provide additional staff to continue the Nights Alive Program in 2013 due to the high number of youth participating. Recommendation No. 7 Gibsons and District Chamber of Commerce (GDCC) Economic Development Project Car Free Tourism THAT the GDCC Car Free Tourism Project funding request of $8,000 be approved and included in the 2013 Budget; AND THAT funding be allocated by assessment from the following Electoral Areas Economic Development Functions: Area D discretionary $2, Area E Coast Initiatives $1, Area F Coast Initiatives $4183. Recommendation No. 9 General Administration and Legislative Services [ ] R3 Budget Proposal THAT the Manager, Legislative Services report titled General Administration and Legislative Services [ ] 2013 R3 Budget Proposal be received; AND THAT the following budget proposal be approved and included in the 2013 Budget: Budget Proposal 1 Transfer to Reserve for Electronic Document Management System (EDMS) $50,000 funded from 2012 Surplus; AND FURTHER THAT the remaining 2012 Surplus be transferred to reserves. Recommendation No. 10 Electoral Area Services [ ] R3 Budget Proposal THAT the Manager, Legislative Services report titled Electoral Area Services [ ] 2013 R3 Budget Proposal be received; AND FURTHER THAT the budget for Electoral Area Services [ ] be included in the 2013 Budget as presented. Director Turnbull opposed. 8

11 Regular Board meeting Minutes of March 14, 2013 Page 9 109/13 cont. Recommendation No. 11 Information Technology [117] R3 Budget Proposal THAT the Manager, IT/GIS report titled Information Technology [117] 2013 R3 Budget Proposal be received; AND THAT the 2012 Surplus be transferred to Reserves pending the Corporate Software Review; AND FURTHER THAT the budget for Information Technology [117] be included in the 2013 Budget as amended. Recommendation No. 12 House Numbering [510] THAT the 2012 Surplus be transferred to Reserves and the budget for House Number [510] be included in the 2013 Budget as amended. Recommendation No. 13 Proposal Regional [500] Planning 2013 R3 Budget THAT the General Manager, Planning and Development s report titled Regional Planning [500] 2013 R3 Budget Proposal be received; AND THAT the following budget proposal be abandoned: Budget Proposal 2 Invasive Species Management, $5,000 funded through Taxation; AND THAT $1,000 be funded through Taxation to Regional Planning to continue the education work of the Invasive Species Council; AND THAT a Memorandum of Understanding (MOU) be drafted between the Sunshine Coast Regional District (SCRD) and the Invasive Species Council; AND FURTHER THAT the topic of Invasive Plant Species Management be referred to May Planning and Development Committee Meeting. Recommendation No. 14 Regional Planning [500] THAT the budget for Regional Planning [500] be included in the 2013 Budget as amended. Recommendation No. 15 Rural Planning [504] THAT the budget for Rural Planning [504] be included in the 2013 Budget as presented. 9

12 Regular Board meeting Minutes of March 14, 2013 Page /13 cont. Recommendation No. 16 Hillside [540] 2013 R3 Budget Proposal THAT the General Manager, Planning and Development s report titled Hillside [540] 2013 R3 Budget Proposal be received; AND THAT the following budget proposals be approved and included in the 2013 Budget: As presented - Budget Proposal 1 Preliminary Fish Habitat Assessment, $4,000 funded from the future sale of land; As presented - Budget Proposal 2 Review and Update 2010 Hillside Competition Analysis and Development Opportunities Assessment, $8,000 funded from the future sale of land; As amended - Budget Proposal 3 Modification of Hillside Foreshore covenant, $3,000 funded from the future sale of land adding wording if required and $3,000 be allocated to work related to Hillside foreshore to permit ocean access ; AND FURTHER THAT the budget for Hillside [540] be included in the 2013 Budget as amended. Recommendation No. 17 Economic Development [ ] THAT spreadsheet titled Surplus/Deficit Economic Development 2013 for Economic Development [ ] be received; AND THAT the Surplus/Deficit Economic Development 2013 spreadsheet be updated and presented at a future Planning and Development Committee Meeting showing monies expended to date and balance of discretionary. Recommendation No. 18 Economic Development Area A THAT the discretionary amount for [531] Economic Development Area A be increased to $7,000; AND THAT the budget for [531] Economic Development Area A be included in the 2013 Budget as amended. Recommendation No. 19 Economic Development Area B THAT the budget for [532] Economic Development Area B be included in the 2013 Budget as amended. 10

13 Regular Board meeting Minutes of March 14, 2013 Page /13 cont. Recommendation No. 20 Economic Development Area D THAT the budget for [533] Economic Development Area D be included in the 2013 Budget as amended. Recommendation No. 21 Economic Development Area E THAT the budget for [534] Economic Development Area E be included in the 2013 Budget as amended. Recommendation No. 22 Economic Development Area F THAT the budget for [535] Economic Development Area F be included in the 2013 Budget as amended. Recommendation No. 23 Rural Areas Grants-In-Aid [ ] THAT the Rural Areas Grant-In-Aid Spreadsheet 2013 for Grants-In- Aid [ ] be received. Recommendation No. 24 Rural Areas Grant-In-Aid Area A [121] THAT the budget for Area A Egmont / Pender Harbour Grant-in-Aid [121] be included in the 2013 Budget as amended, as follows: Increase discretionary by $4,000 Fund Central Baseball League $1,000 from discretionary. Recommendation No. 25 Rural Areas Grant-In-Aid Area B [122] THAT the budget for Area B Halfmoon Bay Grant-in-Aid [122] be included in the 2013 Budget as amended, as follows: Fund Central Baseball League $1,000 from discretionary. Recommendation No. 26 [123] Rural Areas Grant-In-Aid Area E and F THAT the budget for Area E and F Elphinstone / West Howe Sound [123] be included in the 2013 Budget as presented. Recommendation No. 27 Schools [125] Rural Areas Grant-In-Aid Community THAT Community Schools [125] be included in the 2013 Budget as amended. 11

14 Regular Board meeting Minutes of March 14, 2013 Page /13 cont. Recommendation No. 28 Rural Areas Grant-In-Aid Area D [127] THAT the budget for Area D Grant-in-Aid be included in the 2013 Budget as amended, as follows: Fund Central Baseball League $1,000 from discretionary. Recommendation No. 29 Rural Areas Grant-In-Aid Area E [128] THAT the budget for Area E Grant-in-Aid [128] be included in the 2013 Budget as amended, as follows: Fund Central Baseball League $1,000 from discretionary. Recommendation No. 30 Rural Areas Grant-In-Aid Area F [129] THAT the budget for Area F Grant-in-Aid [129] be included in the 2013 Budget as amended, as follows: Fund Central Baseball League $1,000 from discretionary. Recommendation No. 31 Rural Areas Grant-In-Aid Greater Gibsons Community Participation (GGCP) [126] THAT the budget for Greater Gibsons Community Participation (GGCP) [126] be included in the 2013 Budget as amended, as follows: Gibsons Tennis Court Project reinstated to $50,000 by adding $15,323 to over the next two years - $7,662 taxed in 2013 and the remaining $7,662 taxed in Recommendation No. 32 Budget Proposal Corporate Sustainability [135] 2013 R3 THAT the Manager, Sustainable Services report titled Corporate Sustainability [135] 2013 R3 Budget Proposal showing amendment to Budget Proposal 1 Funding Breakdown for Corporate Energy Manager, be received; AND THAT the budget for Corporate Sustainability [135] be included in the 2013 Budget as presented. Recommendation No. 33 Budget Proposal Regional Sustainability [136] 2013 R3 THAT the Manager, Sustainable Services report titled Regional Sustainability [136] 2013 R3 Budget Proposal be received; 12

15 Regular Board meeting Minutes of March 14, 2013 Page /13 cont. AND THAT the following budget proposal and the budget for Regional Sustainability [136] be referred to March 6, 2013 Round 3 Budget Meeting, allowing the Committee opportunity to review the 2011 ClimateSmart results: Budget Proposal 1 ClimateSmart for Business, $3,500 funded through Taxation. Recommendation No. 34 Member Municipality Debt [140] THAT the budget for Member Municipality Debt [140] be included in the 2013 Budget as presented. Recommendation No. 35 Area A Feasibility [151] THAT the budget for Area A Feasibility [151] be increased by $5,000; AND THAT the budget for Area A Feasibility [151] be included in the 2013 Budget as amended. Recommendation No. 36 Area A Feasibility Hydrological Study THAT staff report to a future Infrastructure Services Committee Meeting regarding the status of the Area A Hydrological Study Feasibility. Recommendation No. 37 Area F Feasibility [155] THAT the budget for Area F Feasibility [155] be included in the 2013 Budget as presented. Recommendation No. 38 General Government and General Administration and Legislative Services [ ] THAT the budgets for General Government [110] and General Administration and Legislative Services [ ] be included in the 2013 Budget as amended. CARRIED R3 Budget It was moved and seconded 110/13 THAT Special Corporate and Administrative Services Committee recommendation Nos of March 6, 2013 be received, adopted and acted upon as follows: 13

16 Regular Board meeting Minutes of March 14, 2013 Page /13 cont. Recommendation No. 1 Roberts Creek Fire Protection [212] 2013 R3 Budget Proposal THAT the General Manager, Community Services report titled Roberts Creek Fire Protection [212] 2013 R3 Budget Proposal be received; AND THAT the following budget proposal be approved and included in the 2013 Budget: Budget Proposal 2 Enhanced Training, $4,000, funded from 2012 Surplus; AND FURTHER THAT the budget for Roberts Creek Fire Protection [212] be included in the 2013 Budget as amended. Recommendation No. 2 Recreation Services [616, 617, 620, 621] 2013 R3 Budget Proposal THAT the Manager, Recreation Services report titled Recreation Services [616, 617, 620, 621] 2013 R3 Budget Proposal be received; AND THAT the following budget proposal be approved and included in the 2013 Budget: Budget Proposal 4 Contribution to Reserves funded using net revenue due the cancellation of the Harmonized Sales Tax (HST); AND THAT application of the Reserves be decided at a future Community Services Committee Meeting; AND THAT staff communicate to the public regarding the cancellation of the HST effective April 1, 2013, the fee structure at the current rate and the proposed use of net revenues in the Recreation functions due to the cancellation of the HST; AND FURTHER THAT staff review low or no cost Recreation options and plan for communication of these options to the public. Recommendation No. 3 Recreation Services [616, 617, 620, 621] 2013 R3 Budget Proposal THAT the following budget proposal be deferred pending Grant receipt: Budget Proposal 5 Accessibility Gibsons and District Aquatic Centre (GDAC), $67,000 funded $17,000 through Taxation and by $50,000 Grant receipt; 14

17 Regular Board meeting Minutes of March 14, 2013 Page /13 cont. AND THAT if the Grant is successful, the 2013 Budget will be amended accordingly; AND FURTHER THAT if the Grant receipt is not successful in 2013 for the GDAC Accessibility Project, the Committee will reconsider the project in Recommendation No. 4 Recreation Services [616, 617, 620, 621] 2013 R3 Budget Proposal THAT Budget Proposal 6 Youth Centre Increase GACC, $6,000 is included as part of the Base Budget, as previously approved at February 18, 2013 Community Services Committee Meeting by Resolution 088/13. Recommendation No. 5 Regional Recreation Programs [670] 2013 R3 Budget Proposal THAT the Manager, Recreation Services report titled Recreation Services [670] 2013 R3 Budget Proposal be received; AND THAT the following budget proposal be approved and included in the 2013 Budget: Budget Proposal 1 Continuation of Programs - Kicks for Kids, Halfmoon Bay Night Spin and Sechelt Summer Camps, funded by Revenue generated; AND FURTHER THAT the Programs be included in the base budget as amended. Recommendation No. 6 Recreation Services [615, 616, 617, 620, 621] THAT the budgets for Recreation Services [615,616, 617, 620, 621] be included in the 2013 Budget. Recommendation No. 7 Pender Harbour Aquatic and Fitness Centre (PHAFC) [625] 2013 R3 Budget Proposal THAT the Manager, PHAFC s report titled Pender Harbour Aquatic and Fitness Centre (PHAFC) [625] 2013 R3 Budget Proposal be received; 15

18 Regular Board meeting Minutes of March 14, 2013 Page /13 cont. AND THAT the following budget proposal be deferred pending Grant receipt: Budget Proposal 5 Enabling Accessibility Grant PHAFC, $67,000 funded $17,000 through Taxation and by $50,000 Grant receipt; AND THAT if the Grant is successful, the 2013 Budget will be amended accordingly; AND FURTHER THAT if the Grant receipt is not successful in 2013 for the PHAFC Accessibility Project, the Committee will reconsider the project in Recommendation No. 8 Centre [625] Pender Harbour Aquatic and Fitness THAT the budget for Pender Harbour Aquatic and Fitness Centre [625] be included in the 2013 Budget. Recommendation No. 9 Harmonized Sales Tax (HST) Conversion Pender Harbour Aquatic and Fitness Centre (PHAFC) THAT the Manager, Recreation Services report titled HST Conversion Pender Harbour Aquatic and Fitness Centre effective April 1, 2013 be received; AND THAT the concept of an annual contribution to the Capital Reserve from user fees (Function 625) be endorsed; AND THAT Bylaw 630 be amended to be inclusive of applicable taxes; AND THAT the annual review of Bylaw 630 fees and charges be referred to the Pender Harbour Aquatic Society in keeping with the Sunshine Coast Regional District (SCRD) Financial Sustainability Policy; AND THAT staff report to the June 2013 Corporate and Administrative Services Committee regarding the annual review of Recreation Fees and Charges (Bylaw 630); AND THAT any required adjustments to fees be effective August 1, 2013; AND THAT if the PHAFC is in deficit at year end due to the HST conversion issue an increase in base budget be considered for 2014; 16

19 Regular Board meeting Minutes of March 14, 2013 Page /13 cont. AND THAT staff communicate to the public regarding the cancellation of the HST effective April 1, 2013, the fee structure at current rate and the proposed use of net revenues in the Recreation functions due to the cancellation of the HST; AND FURTHER THAT staff review low or no cost Recreation options and plan for communication of these options to the public. Recommendation No. 10 Harmonized Sales Tax (HST) Conversion Recreation Services [615, 616, 617, 620, 621] THAT the Manager, Recreation Services report titled Harmonized Sales Tax Conversion effective April 1, 2013 be received; AND THAT the concept of an annual contribution to the Capital Reserve from user fees (Function 615) be endorsed; AND THAT Bylaw 599 be amended to be inclusive of applicable taxes; AND THAT the annual review of Bylaw 599 fees and charges be referred to the Recreation and Parks Services Advisory Committee in keeping with the Sunshine Coast Regional District (SCRD) Financial Sustainability Policy; AND FURTHER THAT staff report to the June 2013 Corporate and Administrative Services Committee regarding the annual review of Recreation Fees and Charges (Bylaw 599). Recommendation No. 11 Joint Use Salary Allocation [630] THAT the Manager, Parks Services report titled Joint Use Salary Allocations be received; AND THAT the budget for School Facilities Joint Use [630] be included in the 2013 Budget. Recommendation No. 12 Joint Use Function Area F THAT potential removal of the Area F Islands from the Joint Use Function be referred to the next Community Services Committee Meeting. Recommendation No. 13 Paths Project Area F - Marine Drive Bicycle and Walking THAT the Marine Drive Project (Soames Road to Hopkins Road) be referred to the agenda for the March 14, 2013 Community Services Committee Meeting. 17

20 Regular Board meeting Minutes of March 14, 2013 Page /13 cont. Recommendation No. 14 Bicycle and Walking Paths [665] 2013 R3 Budget Proposal THAT the Manager, Parks Services report titled Bikeway / Walkways [665] 2013 R3 Budget Proposal be received; AND THAT the 2012 Surplus of $9,201 be held in Appropriated Surplus for any future repairs for Bicycle / Walking Paths; AND THAT the following budget proposals be abandoned: Budget Proposal 2 Bicycle / Walking Path Maintenance Operating Budget for Minor Repairs, $5,000 funded from 2012 Surplus; Budget Proposal 3 Bicycle / Walking Path Maintenance Establishment of Reserve to be ongoing for major repairs or rebuilds as required, $5,000 funded from 2012 Surplus; AND FURTHER THAT that the budget for Bicycle and Walking Paths [665] be included in the 2013 Budget. Recommendation No. 15 Proposal Dakota Ridge [680] 2013 R3 Budget THAT the Manager, Parks Services report titled Dakota Ridge [680] 2013 R3 Budget Proposal be received; AND THAT the following budget proposals be deferred to 2014: Budget Proposal 2 - Trail Expansion, $20,000, funded through Amenity Funding and Volunteers; Budget Proposal 5 Widening Existing Trails for Larger Snow Groomer - $12,000 funded through Taxation; AND THAT Dakota Ridge future Trail Expansion and Widening Existing Trails be referred to a Community Services Committee Meeting for discussion; AND FURTHER THAT staff advise the Dakota Ridge Volunteer Committee of the deferral and include them as part of discussions at the Community Services Committee. 18

21 Regular Board meeting Minutes of March 14, 2013 Page /13 cont. Recommendation No. 16 Dakota Ridge [680] 2013 R3 Budget Proposal THAT the budget for Dakota Ridge [680] be included in the 2013 Budget as amended. Recommendation No. 17 Regional Water Service [370, ] 2013 R3 Budget Proposal THAT the Manager, Utility Services report titled Regional Water Service [370, ] 2013 R3 Budget Proposal be received; AND THAT the following budget proposal be approved and included in the 2013 Budget: Budget Proposal 1 Water Treatment Plant Residuals Management Area Expansion, $70,000 funded from Capital Reserves $26,760 and Appropriated Surplus $43,240. Recommendation No. 18 Treatment Residuals Management Options for Dried Water THAT the Engineering Technician s report regarding Management Options for Dried Water Treatment Residuals be received. Recommendation No. 19 Regional Water Service [370, ] 2013 R3 Budget Proposal THAT the following budget proposal be approved and included in the 2013 Budget: Budget Proposal 4 Chapman Lake Engineer s Report Drought Mitigation Options, $15,000 funded through User Fees; AND THAT the Sechelt Indian Band be included in the discussions. Recommendation No. 20 Regional Water Service [370, ] 2013 R3 Budget Proposal THAT the following budget proposal be approved and included in the 2013 Budget: Budget Proposal 6 - Vehicle Replacement of Unit 351, $30,000 funded from Capital Reserves. 19

22 Regular Board meeting Minutes of March 14, 2013 Page /13 cont. Recommendation No. 21 Regional Water Service [370, ] 2013 R3 Budget Proposal THAT the budgets for Regional Water Service [370, ] be included in the 2013 Budget as amended. Recommendation No. 22 North Pender Harbour Water Service [365] THAT the budget for North Pender Harbour Water Service [365] be included in the 2013 Budget as presented. Recommendation No. 23 [392] Roberts Creek Co-Housing Treatment Plant THAT the budget for Roberts Creek Co-Housing Treatment Plan [392] be included in the 2013 Budget as presented. Recommendation No. 24 Proposal Public Transit [310] 2013 R3 Budget THAT the Manager, Transportation and Facilities report titled Transit [310] 2013 R3 Budget Proposal be received; AND THAT the following budget proposal be approved and included in the 2013 Budget: Budget Proposal 1 Park and Ride Pilot Program, $3,000 funded from 2012 Surplus; AND FURTHER THAT the budget for Public Transit [310] be included in the 2013 Budget as amended. Recommendation No. 25 Langdale Dock [346] THAT the budget for Langdale Dock [346] be included in the 2013 Budget as presented. Recommendation No. 26 Budget Proposal Regional Solid Waste [ ] 2013 R3 THAT the Manager, Sustainable Services report titled Regional Solid Waste [ ] 2013 R3 Budget Proposal be received; 20

23 Regular Board meeting Minutes of March 14, 2013 Page /13 cont. AND THAT the following budget proposal be approved and included in the 2013 Budget: Budget Proposal 9 Funding 2013 Landfill Cost Increases as follows: Landfill Cost Increases $171,500 Town of Gibsons Green Waste $51,400 TOTAL Landfill Cost Increases $222,900 Funded per the following Model: a) by Service Reductions (Sechelt Landfill closed Mondays Year Round and Pender Harbour Landfill closed Tuesdays Year Round): 2013 start September 1 $30, $95,000 b) by Tipping Fee Increase ($25/tonne): 2013 start September 1 $85, $190,000 c) by 2013 Operating Reserve $55,000 d) by 2013 Required Revenue $55,000; AND THAT Town of Gibsons Green Waste component be included in the 2013 Landfill budget; AND THAT staff report to the May Infrastructure Services Committee Meeting regarding a feasibility study for looking at separating Green Waste into its own function and the possibility of leaving the Islands out of the function; AND FURTHER THAT staff develop a communication plan to advise the public of the Service Reductions and Tipping Fee Increases. Recommendation No. 27 Regional Solid Waste [ ] THAT the budgets for Regional Solid Waste [ ] be included in the 2013 Budget as amended. Recommendation No. 28 Landfill Closure [354] THAT the budget for Landfill Closure [354] be included in the 2013 Budget as presented. 21

24 Regular Board meeting Minutes of March 14, 2013 Page /13 cont. Recommendation No. 29 Regional Sustainability [136] 2013 R3 Budget Proposal THAT the following budget proposal be abandoned: Budget Proposal 1 ClimateSmart for Business, $3,500 funded through Taxation; AND THAT the budget for Regional Sustainability [136] be included in the 2013 Budget as presented. Recommendation No. 30 Reductions to 2013 Budget THAT the Ports [345] 2013 Budget be reduced by $40,000 from Capital to reduce taxation; AND THAT the Halfmoon Bay - Replace Deteriorated Float Project be deferred to Recommendation No. 31 Ports [345] THAT the budget for Ports [345] be included in the 2013 Budget as amended. Recommendation No. 32 Reductions to 2013 Budget THAT Parks [650] 2013 Budget be reduced by $35,000 to reduce taxation; AND THAT the Chaster Park Shoreline Mitigation Project Phase 2 be deferred to Recommendation No. 33 Community Parks [650] THAT the budget for Community Parks [650] be included in the 2013 Budget as amended. Recommendation No. 34 Reductions to 2013 Budget THAT $30,000 of the 2012 Surplus in General Government [110] be allocated to reduce taxation for Recommendation No. 35 General Government [110] THAT the budget for General Government [110] be included in the 2013 Budget as amended. 22

25 Regular Board meeting Minutes of March 14, 2013 Page /13 cont. Recommendation No. 36 Public Input Process for Recreation Facilities THAT staff report to a future Community Services Committee regarding funding the process of obtaining public input for Recreation Facilities per Board Minutes of January 24, 2013 Resolution 023/13 Recommendation No. 2. CARRIED Infrastructure It was moved and seconded 111/13 THAT Infrastructure Services Committee recommendation Nos of March 7, 2013 be received, adopted and acted upon as amended, as follows: Recommendation No. 1 Traffic Safety Issues at Keats Dock THAT the Manager of Transportation and Facilities report entitled Traffic Safety Issues at Keats Dock be received. Recommendation No. 2 Options Residential Waste Collection Tender THAT the Zero Waste Coordinator s report entitled Residential Waste Collection 2014 Tender Options be received; AND THAT staff initiate discussions with staff of partner municipalities regarding the potential for coordinated region-wide processing and collection contracts for 2014, related to the following waste collection program options: 1. Food waste (kitchen scraps) collection; 2. Every-other-week garbage collection; 3. Pay-as-you-throw fees; 4. Bear-resistant collection containers; and, 5. Pilot program for curbside collection of recyclables mindful of the ongoing MMBC implementation process. Director Turnbull and Director Lewis opposed. Recommendation No. 3 Monthly Report THAT the Section Secretary s report entitled Monthly Report for February 2013 be received. 23

26 Regular Board meeting Minutes of March 14, 2013 Page /13 cont. Recommendation No. 4 Earth Hour THAT staff promote Earth Hour through means that fall within the budget. Recommendation No. 5 Committee North Pender Harbour Water Advisory THAT the North Pender Harbour Water Advisory Committee meeting minutes of January 23, 2013 be received. Recommendation No. 6 Plan Monitoring Advisory Committee THAT the Solid Waste Plan Monitoring Advisory Committee meeting minutes of February 13, 2013 be received; AND THAT the recommendations contained therein be acted upon as amended as follows: Recommendation No. 1 THAT the SCRD Board draft a recommendation to be submitted to UBCM and copied to CCME that indicates endorsement by the SCRD to include household hazardous waste and hazardous building materials under an Extended Producer Responsibility Program. Recommendation No. 2 THAT the Infrastructure Services Committee receive the Draft Zero Waste International Alliance Zero Waste Hierarchy for information. AND FURTHER THAT the revised recommendations of the November 29, 2012 Plan Monitoring Advisory Committee meeting minutes be acted upon as follows: Recommendation No. 4 THAT the ISC approve the inclusion of a semi-annual delegation from PMAC such that PMAC can provide a brief situation report and solicit advice/guidance/direction from the ISC. It is suggested that worthwhile timings for these delegations would be early in the new year and immediately prior to the summer break. 24

27 Regular Board meeting Minutes of March 14, 2013 Page /13 cont. Recommendation No. 7 Letter to MoTI THAT the SCRD Chair send a letter to MoTI, and copy to Nicholas Simons, MLA requesting action be taken on initiatives identified in the Integrated Transportation Study; AND THAT the Chair be directed to act on this prior to adoption by the Board. Recommendation No. 8 Transportation Advisory Committee THAT the Transportation Advisory Committee meeting minutes of February 25, 2013 be received; AND THAT the recommendations contained therein be acted upon as follows: Recommendation No. 2 THAT the discussion on Highway #101 Speed Limits be deferred until the April 29th meeting; AND THAT Sergeant McCarthy be invited to attend. Recommendation No. 3 THAT the SCRD Board Chair draft a letter to the regional MoTI office to inquire about the renewal of the Capilano Highways maintenance contract without consultation with interested users such as the SCRD; AND THAT that maintenance of cycling infrastructure be identified as a concern in the letter with copies to Capilano Highways, Don Legault and Nicholas Simons. Recommendation No. 4 THAT MoTI be invited to report to the Transportation Advisory Committee meeting of April 29, 2013 regarding the use of the ICBC Road Improvement Program funding for no parking and bike decals on bike lanes. Recommendation No. 9 THAT BC Ferries be invited to attend the Transportation Advisory Committee meeting of April 29, 2013 to discuss the traffic management issues around Langdale Terminal. 25

28 Regular Board meeting Minutes of March 14, 2013 Page /13 cont. Recommendation No. 9 Bike to Work Week THAT the SCRD assist with Bike to Work Week by providing advertising for the event though tools that the SCRD already has in place. Recommendation No. 10 Watershed Reserves Status THAT staff review historical records to determine if the SCRD was informed or consulted prior to the Province making changes regarding McNeil and Chapman Lakes Watershed Reserve Status in 2009; AND THAT staff report back to the April 2013 Infrastructure Services Committee meeting. Recommendation No. 11 Langdale Terminal Upgrade THAT an invitation be extended the BC Ferries personnel working on the design of the Langdale Terminal Upgrade to attend the Transportation Advisory Committee meeting of Monday April 29, 2013 at 10:30 a.m. CARRIED Notice on Title It was moved and seconded 112/13 THAT the Chief Building Inspector and Bylaw Manager s report regarding Building Division files requiring placement of a Notice on Title be received. CARRIED Notice on Title It was moved and seconded 113/13 THAT the Manager of Legislative Services be authorized to file a Notice at the Land Title Office stating that a resolution has been made under Section 57 of the Community Charter by the Sunshine Coast Regional District Board against title of Lot C, Block 2, District Lot 1318, Plan 15746, Group 1 NWD. PID CARRIED Meeting Schedule It was moved and seconded 114/13 THAT the Meeting Schedule for April 2013 be amended to cancel the April 4, 2013 Board meeting; 26

29 Regular Board meeting Minutes of March 14, 2013 Page /13 cont. AND THAT a motion be brought to the March 28, 2013 Board Meeting to delegate authority to the Infrastructure Services Committee to act on items that are high priority. MOTIONS BYLAWS CARRIED Bylaw It was moved and seconded 115/13 THAT Gibsons and District Fire Commission Amendment Bylaw No , 2013 be adopted. CARRIED Bylaw It was moved and seconded 116/13 THAT Sunshine Coast Regional District Water Rates and Regulations Amendment Bylaw No , 2013 be adopted. CARRIED Bylaw It was moved and seconded 117/13 THAT Egmont/Pender Harbour Official Community Plan Amendment Bylaw No , 2012 be read a third time. CARRIED Bylaw It was moved and seconded 118/13 THAT Egmont/Pender Harbour Official Community Plan Amendment Bylaw No , 2012 be adopted. CARRIED Bylaw It was moved and seconded 119/13 THAT Sunshine Coast Regional District Zoning Amendment Bylaw No , 2012 be read a third time. CARRIED 27

30 Regular Board meeting Minutes of March 14, 2013 Page 28 Bylaw It was moved and seconded 120/13 THAT Sunshine Coast Regional District Zoning Amendment Bylaw No , 2012 be adopted. CARRIED Bylaw It was moved and seconded 121/13 THAT Egmont/Pender Harbour Official Community Plan Amendment Bylaw No , 2013 be read a first time. CARRIED Bylaw It was moved and seconded 122/13 THAT Egmont/Pender Harbour Official Community Plan Amendment Bylaw No , 2013 be read a second time; AND THAT Egmont/Pender Harbour Official Community Plan Amendment Bylaw No , 2013 be considered in conjunction with the Sunshine Coast Regional District Financial Plan and any applicable waste management plans. CARRIED Bylaw It was moved and seconded 123/13 THAT Sunshine Coast Regional District Electoral Area A Zoning Amendment Bylaw No , 2013 be read a first time. CARRIED Bylaw It was moved and seconded 124/13 THAT Sunshine Coast Regional District Electoral Area A Zoning Amendment Bylaw No , 2013 be read a second time. CARRIED Bylaw It was moved and seconded 125/13 THAT a public hearing be scheduled for Bylaw Nos and on Wednesday, April 24 th, 2013 at 7:00 pm at the Pender Harbour School of Music, located at Madeira Park Road, Madeira Park, BC; 28

31 Regular Board meeting Minutes of March 14, 2013 Page /13 cont. AND THAT the Public Hearing be delegated to Director Nohr as Chair and Director Mauro as Alternate Chair. CARRIED Bylaw It was moved and seconded 126/13 THAT Sunshine Coast Regional District Sewage Treatment Facilities Service Unit Amendment Bylaw No , 2013 be read a first time. CARRIED Bylaw It was moved and seconded 127/13 THAT Sunshine Coast Regional District Sewage Treatment Facilities Service Unit Amendment Bylaw No , 2013 be read a second time. CARRIED Bylaw It was moved and seconded 128/13 THAT Sunshine Coast Regional District Sewage Treatment Facilities Service Unit Amendment Bylaw No , 2013 be read a third time. The Board moved In Camera at 8:32 p.m. CARRIED IN CAMERA It was moved and seconded THAT the public be excluded from attendance at the meeting in accordance with Section 90(1) (a)(e)(g) and (k) of the Community Charter personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality, the acquisition, disposition or expropriation of land or improvements, litigation or potential litigation affecting the municipality, and negotiations and related discussions respecting the proposed provision of a municipal service.. The Board moved out of In Camera at 8:43 pm. CARRIED Recreation Funding It was moved and seconded 129/13 THAT the amended Joint Staff Report titled Recreation Funding Options be received; 29

32 Regular Board meeting Minutes of March 14, 2013 Page /13 cont. AND THAT the Manager, Recreation Services report titled Recreation Funding Options Update be received; AND THAT the current mandatory repairs at Sechelt Arena and Gibsons and District Aquatic Centre be funded (as follows) with a combination of remaining internal borrowing from Internal Liability Under Agreement (LUA)-Water Reserves $173,000, 2012 Surplus $90,000, and a required revenue amount of $30,000 with funding sources to be determined at a future date: Sechelt Arena Compressor Room Ventilation $50,000 Sechelt Arena Insurance Deductible, Header Pipe Repair and Perimeter Drain Inspection $8,000 Sechelt Arena Perimeter Drain Repair $95,000 Sechelt Arena Electrical and Lighting Upgrades $115,000 GDAC Tot Pool Drain Repairs Safety $25,000 AND THAT the 2013 Financial Plan be amended accordingly; AND FURTHER THAT an Alternate Approval Process (AAP) be deferred until grant funding options are known and the Parks and Recreation Master Plan is complete. CARRIED PMAC Appointment It was moved and seconded 130/13 THAT the Zero Waste Coordinator s report entitled Application for Plan Monitoring Advisory Committee Membership be received; AND THAT Mr. Glen Brown be appointed to the Plan Monitoring Advisory Committee. CARRIED Docks It was moved and seconded 131/13 THAT Administration staff prepare an information package containing background information on all Board resolutions, correspondence and staff reports pertaining to activity around docks in the Pender Harbour area; AND THAT this information package be provided to the Sechelt Indian Government District for their information. CARRIED 30

33 Regular Board meeting Minutes of March 14, 2013 Page 31 R3 Budget It was moved and seconded 132/13 THAT Special Corporate and Administrative Services Committee recommendation No. 8 of March 5, 2013 be postponed to the next Board meeting on March 28, 2013 as follows: Recommendation No. 8 Gibsons and District Chamber of Commerce (GDCC) Economic Development Projects Best Coast Initiatives (BCI) Transition and ED Inquiries THAT the BCI Transition $2,000 and Economic Development Inquiries $2,000 projects be approved and included in the 2013 Budget; AND THAT funding be allocated by assessment from the following Electoral Areas Economic Development Functions: Area D discretionary $1, Area E Coast Initiatives $ Area F Coast Initiatives. $2,091; AND THAT staff develop a Memorandum of Understanding (MOU) with the GDCC to detail the deliverables and product from this project. CARRIED ADJOURNMENT It was moved and seconded 133/13 THAT the Regular Board meeting be adjourned. CARRIED The meeting adjourned at 8:43 p.m. Certified correct Corporate Officer Confirmed this day of Chair 31

34 Special Corporate and Administrative Services Committee recommendation No. 8 of March 5, 2013 Page 1 B R3 Budget It was moved and seconded 132/13 THAT Special Corporate and Administrative Services Committee recommendation No. 8 of March 5, 2013 be postponed to the next Board meeting on March 28, 2013 as follows: Recommendation No. 8 Gibsons and District Chamber of Commerce (GDCC) Economic Development Projects Best Coast Initiatives (BCI) Transition and ED Inquiries THAT the BCI Transition $2,000 and Economic Development Inquiries $2,000 projects be approved and included in the 2013 Budget; AND THAT funding be allocated by assessment from the following Electoral Areas Economic Development Functions: Area D discretionary $1, Area E Coast Initiatives $ Area F Coast Initiatives. $2,091; AND THAT staff develop a Memorandum of Understanding (MOU) with the GDCC to detail the deliverables and product from this project. CARRIED 32

35 C SUNSHINE COAST REGIONAL DISTRICT COMMUNITY SERVICES COMMITTEE March 14, 2013 RECOMMENDATIONS FROM THE COMMUNITY SERVICES COMMITTEE MEETING HELD IN THE BOARD ROOM OF THE SUNSHINE COAST REGIONAL DISTRICT OFFICES, 1975 FIELD ROAD, SECHELT, BC PRESENT: Chair L. Turnbull (until 5:10 p.m.) Directors L. Lewis F. Mauro G. Nohr D. Shugar D. Siegers L. Johnson (alt) ALSO PRESENT: CAO J. France General Manager, Community Services P. Fenwick Parks Services Manager C. McDowell Recording Secretary L. Edstrom Public 6 Press 1 CALL TO ORDER 1:32 p.m. AGENDA The Agenda was adopted as amended. Daanish Ali, Youth Outreach worker addressed the Committee, outlining their activities for A written report was circulated in the agenda package. He noted they are distributing rain ponchos and key lights to youth as needed, noting the key lights were also being used to flag busses at night. He would like to attend the upcoming Transit Stakeholders meeting. Recommendation No. 1 Youth and Transportation The Community Services Committee recommended that Daanish Ali, Youth Outreach Worker be included as an attendee at the March 27 th Transit Future Plan Stakeholders meeting. COMMUNICATIONS Recommendation No. 2 Gibsons Youth Centre Annual Report The Community Services Committee recommended that the Gibsons Youth Centre 2012 Annual Report be received. 33

36 Community Services Committee March 14, 2013 Page 2 Recommendation No. 3 Youth and Homelessness The Community Services Committee recommended that a letter be forwarded to the Ministry of Children and Families enquiring about the extent of temporary homelessness and temporary housing facilities for youth on the Sunshine Coast, noting there are a number of homeless youth on the Sunshine Coast and that the Ministry has a legal responsibility to address the needs of youth under the age of 19. Recommendation No. 4 Gibson Youth Centre Drop-in Program 2012 Annual Report The Community Services Committee recommended that Gibson Youth Centre Drop-in Program 2012 Annual Report be received. Recommendation No. 5 Gibsons & Elphinstone Community School The Community Services Committee recommended that the SCRD invite the Gibsons and Elphinstone Community School Co-ordindator and a youth centre representative to attend the April Community Services Committee meeting to discuss their annual report. Recommendation No. 6 Community School Agreements The Community Services Committee recommended that staff forward a report to the April Community Services Committee on how to enhance the Community School Agreements and include key performance indicators. Recommendation No. 7 Gibsons & Elphinstone Community School Youth Program 2012 Annual Report The Community Services Committee recommended that the Gibsons & Elphinstone Community School Youth Program 2012 Annual Report be received. Recommendation No. 8 Roberts Creek Community School Youth Program 2012 Annual Report The Community Services Committee recommended that the Roberts Creek Community School Youth Program 2012 Annual Report be received. Recommendation No. 9 Halfmoon Bay Community School Youth Program 2012 Annual Report The Community Services Committee recommended that the Halfmoon Bay Community School Youth Program (Restorative Practices and Restitution) 2012 Annual Report be received. Sue Lamb, Halfmoon Bay Community School Coordinator addressed the Committee outlining their activities for A copy of the report was included in agenda packages. She noted the Community School has received a $15,000 grant for Circle Training. She also noted that for a decade they have done youth drop-in which is funded under function 670 and not the grant-in-aid funding received by the Community School. 34

37 Community Services Committee March 14, 2013 Page 3 Recommendation No. 10 Chatelech Sechelt Community School Youth Program 2012 Annual Report The Community Services Committee recommended that Chatelech Sechelt Community School Youth Program (Youth Centre and Community School) 2012 Annual Report be received. Recommendation No. 11 Pender Harbour Community School Youth Program 2012 Annual Report The Community Services Committee recommended that the Pender Harbour Community School Youth Program (Restorative Justice and Youth Drop-in Sports) 2012 Annual Report be received. Recommendation No. 12 Pender Harbour Community School - Recreation Delivery 2012 Annual Report The Community Services Committee recommended that the Pender Harbour Community School Recreation Delivery Area A 2012 Annual Report be received. Recommendation No. 13 Community Services Society Community Youth Outreach Worker 2012 Annual Report The Community Services Committee recommended that the Community Services Society Community Youth Outreach Worker 2012 Annual Report be received. Recommendation No. 14 School District No Youth Issues The Community Services Committee recommended that the letter from School District No. 46 regarding youth issues be received. Recommendation No. 15 Gibsons Family Network - Concession Operation The Community Services Committee recommended that the correspondence from the Gibsons Family Network regarding concession operation at the Gibsons and Area Community Centre be received. REPORTS Recommendation No. 16 Community Schools The Community Services Committee recommended that the verbal report from Director Shugar regarding Community Schools and School District No. 46 be received. Recommendation No. 17 Management Agreement The Community Services Committee recommended that the report from the Parks Planning Coordinator, regarding renewal of the management agreement for Klein Lake, Secret Cove, Big Tree and Sprockids Recreation Sites and Trails be received; 35

38 Community Services Committee March 14, 2013 Page 4 AND THAT the SCRD Chair and Corporate Officer be authorized to sign the renewal agreement subject to sending letters to the Sechelt Indian Band and Squamish Nation asking for comments. Recommendation No. 18 Pesticides and Herbicides Policy & Invasive Plant Control The Community Services Committee recommended that the report from the Parks Planning Coordinator regarding Pesticides and Herbicides Policy and Invasive Plant Control be received; AND THAT staff be directed to draft an updated policy and submit to the Community Services Committee for review. Recess 2:57 p.m. Reconvene 3:07 p.m. Recommendation No. 19 MOU Pender Harbour Living Heritage Society The Community Services Committee recommended that the report from the Parks Services Manager regarding the Memorandum of Understanding with the Pender Harbour Living Heritage Society for Sarah Wray Hall be received; AND THAT the SCRD Chair and Corporate Officer be authorized to sign the Memorandum of Understanding, with minor wording changes, as long as the intent remains the same. Recommendation No. 20 Gas Tax Expenditure - Pender Harbour Living Heritage Society The Community Services Committee recommended that the report from the Parks Services Manager regarding Gas Tax Expenditure - Pender Harbour Living Heritage Society be received; AND THAT this information be forwarded to the Treasurer for filing for Gas Tax Expenditure. Recommendation No. 21 Gibsons Pool Funding Partners The Community Services Committee recommended that the report from the Recreation Services Manager regarding Gibsons Pool funding partners be received. Director Nohr assumed the Chair at 3:15p.m. Recommendation No. 22 Beer Garden The Community Services Committee recommended that a beer garden be approved for the Sunshine Coast Adult Soccer League to be held at Shirley Macey Park on April 6 and 7, Recommendation No Carry Forward Marine Drive Bicycle and Walking Path Project The Community Services Committee recommended that the verbal report from Director Turnbull regarding 2013 Carry Forward Marine Drive Bicycle and Walking Path Project 665 be received; 36

39 Community Services Committee March 14, 2013 Page 5 AND THAT the carry forward project for Marine Drive Bicycle and Walking Path Project consist of a bikeway walkway on two sides between Soames and Hopkins and that the approved funding be $120,000. Director Turnbull resumed the Chair at 3:20 p.m. Recommendation No. 24 Recreation Processes Interrelationships The Community Services Committee recommended that the report from the General Manager of Community Services and the CAO regarding Recreation Processes Interrelationships be received. Recommendation No. 25 Parks and Recreation Monthly Report The Community Services Committee recommended that the Parks and Recreation monthly report be received. Recommendation No. 26 Recreation and Parks Services Advisory Committee Minutes The Community Services Committee recommended that the Recreation and Parks Services Advisory Committee (RPSAC) minutes of March 6, 2013 be received; AND THAT Directors on RPSAC be invited to make any additional changes to the Minutes and forward those comments to the General Manager of Community Services, who will then forward those comments to the RPSAC Chair and the RPSAC Steering Committee for their review. Recommendation No. 27 SCRD Parks and Recreation Master Plan Completion The Community Services Committee recommended that the SCRD Parks and Recreation Master Plan Completion chart be received. Recommendation No. 28 GVFD 2012 Annual Report The Community Services Committee recommended that the Gibsons and District Volunteer Fire Department 2012 Annual Report be received. Recommendation No. 29 RCVFD 2012 Annual Report The Community Services Committee recommended that the Roberts Creek Volunteer Fire Department 2012 Annual Report be received; AND THAT the recommendation on Page 7 of the report be forwarded to the Transportation Committee for comments as follows: The traffic light at the intersection of Roberts Creek Rd and Sunshine Coast Hwy was much needed and its installation continues to be appreciated by the community. There are however some problems with its operation. The duration of the north/south light is so short (7 seconds) that no more than two cars can make it through the intersection before the light changes to amber. The third car invariably enters the intersection on the amber light and many times subsequent cars will run the red light in order to avoid a long wait until the next green. There 37

40 Community Services Committee March 14, 2013 Page 6 has already been one serious crash that can be, in our opinion, attributed to impatience with the light sequencing. Another serious problem that the fire department has had to deal with is that cars lined up at the intersection tend to stop in front of the fire hall entrance effectively blocking access to responding fire fighters and also the exit of fire apparatus. The Department of Highways has responded to our request to have a crosshatch pattern painted on the road signifying No Stopping in front of the fire hall entrance however many drivers choose to ignore it. This is no doubt due to the short traffic light which encourages drivers to bunch up bumper to bumper so as to be set to quickly get through the intersection. We would like to encourage the board to lobby the Department of transport to reprogram the traffic light programming. Recommendation No. 30 HMBVFD 2012 Annual Report The Community Services Committee recommended that the Halfmoon Bay Volunteer Fire Department 2012 Annual Report be received. Recommendation No. 31 SCEP Minutes The Community Services Committee recommended that the Sunshine Coast Emergency Program Planning Committee minutes of January 30, 2013 be received. Recommendation No. 32 SCEP Minutes The Community Services Committee recommended that the Sunshine Coast Emergency Program Planning Committee minutes of February 27, 2013 be received. Recommendation No. 33 SCPC Minutes The Community Services Committee recommended that the Sunshine Coast Policing Committee minutes of February 25, 2013 be received. COMMUNICATIONS Recommendation No Flood Management Responsibility on Crown Land The Community Services Committee recommended that the letter from the Columbia Shuswap Regional District regarding 2013 flood management responsibility on crown land be received. Recess 4:15 p.m. Reconvene 4:22 p.m. IN CAMERA The Committee moved to In Camera at 4:22 p.m. That the public be excluded from attendance at the meeting in accordance with Section 90(1), (g), and (k) of the Community Charter as litigation or potential litigation affecting the municipality, and negotiations and related discussion respecting the proposed provision of a Municipal service are to be discussed. 38

41 Community Services Committee March 14, 2013 Page 7 Director Nohr assumed the Chair at 5:10 p.m. The Committee moved out of In Camera at 5:14 p.m. Recommendation No. 35 Facility Availability The Community Services Committee recommended that the report from the Recreation Services Manager regarding Facility Availability for 2011 be received. ADJOURNMENT 5:15 p.m. 39

42 D SUNSHINE COAST REGIONAL DISTRICT PARCEL TAX ROLL REVIEW PANEL March 14, 2013 PARCEL TAX ROLL REVIEW MEETING HELD IN THE BOARD ROOM OF THE SUNSHINE COAST REGIONAL DISTRICT OFFICES, 1975 FIELD ROAD, SECHELT, BC PRESENT: Panel Chair L. Lewis L. Turnbull D. Shugar ALSO PRESENT: Manager, Financial Services J. Day Accounting Technician M. Chabot CALL TO ORDER AGENDA 1:00 p.m. The agenda was adopted as presented. REPORT The Manager of Financial Services report regarding the Parcel Tax Roll Review be received for information; AND THAT the Parcel Tax Roll Review Panel confirm and authenticate the Parcel Tax Roll by certificate. ADJOURNED 1:15 p.m. 40

43 E SUNSHINE COAST REGIONAL DISTRICT PLANNING AND DEVELOPMENT COMMITTEE March 21, 2013 RECOMMENDATIONS FROM THE PLANNING AND DEVELOPMENT COMMITTEE MEETING HELD IN THE BOARD ROOM OF THE SUNSHINE COAST REGIONAL DISTRICT OFFICES AT 1975 FIELD ROAD, SECHELT, BC. PRESENT: Chair D. Shugar Directors L. Johnson (Alt) L. Lewis F. Mauro D. Siegers L. Turnbull F. Wasserlain (Alt) ALSO PRESENT: GM, Planning & Development S. Olmstead Chief Building Inspector P. Longhi (in part) Senior Planner D. Rafael (in part) Planning Technician M. Seeton (in part) Recording Secretary L. Edstrom Media 1 Public 7 CALL TO ORDER AGENDA 9:30 a.m. The amended agenda was adopted as amended. INVITATION Colleen Clark and Jim Cleghorn from the Sechelt and District Chamber of Commerce addressed the Committee regarding the 2013 request for funding. Information outlining their request was included in Committee agenda packages. The Chair thanked Ms. Clark and Mr. Cleghorn for their attendance. Recommendation No. 1 Sechelt & District Chamber of Commerce Funding Request The Planning and Development Committee recommended that the correspondence and financial information from the Sechelt and District Chamber of Commerce regarding a funding request for $10,000 be received; 41

44 Planning and Development Committee Recommendations of March 21, 2013 Page 2 of 8 AND THAT this issue be referred to a future meeting once information on funding has been received from the District of Sechelt; AND FURTHER THAT the Chamber be encouraged to forward a grant-in-aid application to the SCRD and include the above information. DELEGATIONS Bob Morris addressed the Committee regarding his road closure application , Area E, Lot 2 and Lot 3, Block 2, District Lot 906, Plan 134, 1922 Ocean Beach Esplanade. Information on the application was included in Director s agenda packages. The Chair thanked Mr. Morris for his attendance. REPORTS Recommendation No. 2 Road Closure Application (Morris) The Planning and Development recommended that the staff report dated March 5, 2013 titled Road Closure Application (Morris) Area E: Lot 2 and Lot 3, Block 2, DL 906, Plan 1342 be received; AND THAT the Board recommend to the Ministry of Transportation and Infrastructure that an alternative solution to a road closure be sought, such as a land lease (preferred option - 99 year lease) or a renewed encroachment agreement for the owners of Lot 2 and Lot 3, Block 2, DL 906, Plan 1342, for the duration of the building, the lifetimes of the owners, or some other sunset clause. AND FURTHER THAT the application be forwarded to the Planning and Development Committee once negotiations are complete. Recommendation No. 3 Healthy Forests Healthy Communities The Planning and Development Committee recommended that the staff report dated March 7, 2013 titled Healthy Forests Healthy Communities: A Conversation on BC Forests be received; AND THAT a letter be forwarded to the Healthy Forests - Healthy Communities recommending that the quality of water in community watersheds, aquifer catchment areas, and other sources of drinking water be given primary importance under the Forest Act. Recommendation No. 4 Exemption from Ministerial Approval of OCPs and Zoning Bylaws The Planning and Development Committee recommended that the staff report dated March 13, 2013 titled Exemption from Ministerial Approval of OCPs and Zoning Bylaws be received. 42

45 Planning and Development Committee Recommendations of March 21, 2013 Page 3 of 8 Recommendation No. 5 Zoning Options for Medical Marihuana The Planning and Development Committee recommended that the staff report dated March 7, 2013 titled Exploring Zoning Options for Legal Medical Marihuana Production be received; AND THAT the recommendations regarding a process for evaluating and considering zoning possibilities be endorsed by the Board and pursued by staff; AND FURTHER THAT this report be forwarded to all APC s and OCP Committees. Recommendation No. 6 Islands Trust Referral Draft Land Use Bylaw 120 The Planning and Development Committee recommended that the staff report dated March 11, 2013 titled Referral from Islands Trust regarding the Gambier Associated Island Draft Land Use Bylaw 120 be received; AND THAT the following comments be sent to the Islands Trust: a. The SCRD has no concerns regarding the proposed bylaw with respect to SCRD facilities and parks on the islands; b. Consideration could be give to clarifying that agricultural and horticultural produce can be sold from the same parcel that it is grown or raised as a means to enhance the opportunity for local food production; AND THAT a copy of Islands Trust Bylaw 120 and the accompanying staff report and be forwarded to the Areas B to F Advisory Planning Commissions and the Halfmoon Bay OCP Committee for comment; AND FURTHER THAT staff forward the APCs comments to the Islands Trust for consideration at the public hearing. Recommendation No. 7 Development Variance Permit Application No (Gray) The Planning and Development Committee recommended that the staff report dated March 5, 2013 titled Development Variance Permit Application No (Cooper Road, Halfmoon Bay) be received; AND THAT the Development Variance Permit to increase the maximum permitted floor area of all auxiliary buildings for Lot 70 Block 10 District Lot 1325 Plan 15171, from 100 m² to m², be forwarded to the Board for approval subject to preparation of a Preliminary Field Reconnaissance (PFR) study prior to any land alteration and meeting any conditions resulting from the study. Recommendation No. 8 Temporary Structures The Planning and Development Committee recommended that staff forward a report to a future Planning and Development Committee with information on tent like temporary structures. 43

46 Planning and Development Committee Recommendations of March 21, 2013 Page 4 of 8 Director Mauro assumed the Chair at 10:35 a.m. Recommendation No. 9 Development Variance Permit Application No (Mittlestead) The Planning and Development Committee recommended that the staff report dated March 1, 2103 titled Development Variance Permit Application No be received; THAT the Planning & Development Committee recommend approval of Development Variance Permit No for Lot C Block 14 District Lot 1320 Plan 13647, in order to: a. Increase the maximum permitted floor area of an existing auxiliary building, subject to section 502.6(b)(iii) of Zoning Bylaw No. 310, from 150 m² to m² to equip the existing attic space as a second floor to accommodate a home occupation; and b. Increase the number of non-family member employees of a home occupation, subject to section (e) of Zoning Bylaw No. 310, from one to two only in conjunction with a printing shop home occupation. Director Shugar resumed the Chair at 10:38 a.m. Recess 10:39 p.m. Reconvene 11:00 a.m. Recommendation No. 10 Narrows Inlet Hydro Project The Planning and Development Committee recommended that the staff report dated March 11, 2013 titled Narrows Inlet Hydro Project Environmental Assessment: Update be received; AND THAT the SCRD requests that Narrows Inlet Hydro Holdings Corp. comment on the concerns raised by Ramona Creek residents and others in the letters dated November 22, 2012, sent to the Ministry of Forest, Lands and Natural Resource Operations; AND FURTHER THAT staff provide a report to a future Planning and Development Committee once additional information is made available by the Environmental Assessment Office and the next steps are known. Recommendation No. 11 Narrows Inlet Hydro Project The Planning and Development Committee recommended that the report titled Narrows Inlet Hydro Project Environmental Assessment: Draft Workplan be received as amended; AND THAT the comments contained in Attachment A be forwarded as amended to the Environmental Assessment Office (EAO), noting the short time frame for comments; AND THAT the EAO be requested to hold a new public consultation period to allow for full public review of the reports and studies that are required by the EAO from Narrows Inlet Hydro Holding Corp; 44

47 Planning and Development Committee Recommendations of March 21, 2013 Page 5 of 8 AND THAT staff verify that the environmental assessment clock be reset to accommodate additional public consultation; AND FURTHER THAT the SCRD has concerns that the short time frame for comments negatively impacts the SCRD s ability to respond. Recommendation No. 12 Yellow Dog Project The Planning and Development Committee recommended that the Chief Building Inspector and Bylaw Manager s report dated March 6, 2013 titled Dog Conflict Avoidance Proposal be received; AND THAT the Committee endorse the implementation of the Dog Conflict Avoidance Strategy for the Sunshine Coast Regional District. Recommendation No. 13 Building Department Revenues The Planning and Development Committee recommended that the Chief Building Inspector and Bylaw Manager s report dated March 6, 2013 titled Building Department Revenues to the end of February, 2013 be received. Recommendation No. 14 Planning and Development Monthly Report The Planning and Development Committee recommended that the staff report titled Planning and Development Division Monthly Report for February 2013 be received. Recommendation No. 15 Minutes The Planning and Development Committee recommended that the following minutes be received: Hillside Development Group Minutes of February 18, 2013; Heritage Protocol Advisory Committee Minutes of March 1, 2013; Howe Sound Community Forum Notes of February 26, 2013; Agricultural Advisory Committee Minutes of February 26, 2013; Egmont/Pender Harbour (Area A) APC Minutes of February 27, 2013; Halfmoon Bay (Area B) APC Minutes of February 26, 2013; Roberts Creek (Area D) APC Minutes of February 25, 2013; Elphinstone (Area E) APC Minutes of February 27, 2013; West Howe Sound (Area F) APC Minutes of February 26, Recommendation No. 16 Hidegro Minutes The Planning and Development Committee recommended that the Hillside Development Group Recommendations No. 4, 5 and 8 of February 18, 2013 be adopted and acted upon as follows: 45

48 Planning and Development Committee Recommendations of March 21, 2013 Page 6 of 8 Recommendation No. 4 Internet Services The Hillside Development Group recommended that staff investigate costs for internet service (eg. contact Prime Signal) to the area via bouncing off Coastland. (Jon to provide contacts to Steve) Recommendation No. 5 Ocean Access at Dunham Road The Hillside Development Group recommended that staff investigate if Dunham Road has ocean access and perhaps an incentive of a barrier be offered in exchange for access. Recommendation No. 8 Terms of Reference The Hillside Development Group recommended that the Hillside Development Group Terms of Reference be amended to include the Town of Gibsons as an ex officio member. Recommendation No. 17 Heritage Protocol Minutes The Planning and Development Committee recommended that the Heritage Protocol Recommendations No. 1-5 of March 1, 2013 be adopted and acted upon as follows: Recommendation No. 1 Minutes THAT the minutes from the Heritage Protocol meeting held on September 17, 2012 be adopted as circulated. Recommendation No. 2 Minutes Follow-Up Page THAT a follow-up page be attached to the Heritage Protocol Minutes which includes ongoing information that the Board and the Sechelt Indian Band can review; AND THAT this process be set up. Recommendation No. 3 Egmont Point Notation of Interest THAT the Heritage Protocol Advisory Committee receives the report titled Egmont Point Notation of Interest for information; AND THAT a joint letter from the SCRD and the SIB be sent to the Ministry of Forests, Lands and Natural Resource Operations with copies to Nicholas Simons, MLA, the Ministry of Aboriginal Relations and Reconciliation and BC Timber Sales to enquire what the definition of a Notation of Interest is, and what protection it affords to the interested parties in regard to Egmont Point. Recommendation No. 4 First Nations Engagement Process That the Heritage Protocol Advisory Committee receives the report titled Amended Draft SCRD and First Nations Engagement Process ; AND THAT the Report be re-referred to the SIB for further comments; 46

49 Planning and Development Committee Recommendations of March 21, 2013 Page 7 of 8 AND THAT Item No. 15 in the draft Engagement Process Report be reviewed to provide clarity that an agreement is in relation to SCRD applications and that private sector would be directed to make arrangements with the relevant First Nation; AND THAT staff propose an Amendment Procedure to be added to the next draft; AND FURTHER THAT the next draft note that the scope of the Engagement Process relates to Rural not Regional Planning. Recommendation No. 5 Community To Community Forum Update THAT the Heritage Protocol Advisory Committee receives the report titled Community to Community Forum for information; AND THAT other items for the agenda will include the Lower Mainland Treaty Advisory Committee replacement and the First Nation Land Plans. Recommendation No. 18 AAC Minutes The Planning and Development Committee recommended that the Agriculture Advisory Committee Recommendations No. 1 and 2 of February 26, 2013 be adopted and acted upon as follows: Recommendation No. 1 The Agricultural Advisory Committee requests that the Board seek a response by September 1 st from the Agricultural Land Commission regarding its position on commercial production of medical marijuana in the Agricultural Land Reserve. Recommendation No. 2 The Agricultural Advisory Committee recommended that correspondence be sent by staff to the Agricultural Land Commission with a request for clarification regarding the ALC decision on the Youngman application for subdivision in the ALR: What are the terms of reference regarding subdivision in the ALR? How did the ALC make its decision without a site visit? How did the ALC reach its decision? Recommendation No. 19 Area F APC Minutes The Planning and Development Committee recommended that the Area F APC minutes of February 27, 2013 be referred to the March 26, 2013 APC meeting for further clarification. COMMUNICATIONS Recommendation No. 20 Greening Our Shores The Planning and Development Committee recommended that the correspondence from Islands Trust regarding Greening Our Shores Workshop be received; 47

50 Planning and Development Committee Recommendations of March 21, 2013 Page 8 of 8 AND THAT the correspondence be referred to the Manager of Transportation and Facilities requesting that docks staff review the webinar noted in the report. Recommendation No. 21 Shipbuilding Symposium The Planning and Development Committee recommended that the correspondence dated February 19, 2013 from Western Economic Development regarding Western Canada s Shipbuilding Symposium: Get on Board the Supply Chain be received; AND THAT this information be forwarded to appropriate fabricators on the Sunshine Coast, the Municipalities (Town of Gibsons, District of Sechelt, Sechelt Indian Government District) and the Chambers of Commerce (Gibsons, Sechelt and Pender Harbour). Recommendation No. 22 Economic Development Workshop The Planning and Development Committee recommended that the correspondence from the Ministry of Jobs, Tourism and Skills Training regarding an Economic Development Workshop be received; AND THAT that rural director s who wish to attend have expenses and per diem paid. Recess 12:00 p.m. Reconvene 12:40 p.m. IN CAMERA The Planning and Development Committee moved In Camera at 12:40 p.m. The public was excluded from attendance at the meeting in accordance with the Community Charter, Section 90 (1) as (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose is to be discussed. The Planning and Development Committee moved out of In-Camera at 2:10 p.m. ADJOURNMENT 2:10 p.m. 48

51 F SCRD STAFF REPORT DATE: March 20, 2013 TO: Regular Board March 28, 2013 FROM: Angie Legault, Manager of Legislative Services RE: DELEGATION OF AUTHORITY TO COMMITTEE RECOMMENDATION THAT the Infrastructure Services Committee be delegated the authority to act on time sensitive items from the April 4, 2013 meeting; AND THAT the Community Services Committee be delegated the authority to act on time sensitive items from the April 11, 2013 meeting. BACKGROUND The Board adopted the following resolution at the regular meeting held March 14, 2013: 114/13 THAT the Meeting Schedule for April 2013 be amended to cancel the April 4, 2013 Board meeting; DISCUSSION AND THAT a motion be brought to the March 28, 2013 Board Meeting to delegate authority to the Infrastructure Services Committee to act on items that are high priority. As there is only one Board meeting scheduled for April (25 th ), staff suggest that the following Committees be delegated the authority to act on time sensitive, high priority items: 1. Infrastructure Services April 4, Community Services April 11, 2013 The Board may also wish to delegate the same authority to the Planning and Development Committee which meets on April 18 th. This is less likely to be necessary as the Board meets the following week and no unusual delay would occur. 49

52 G SUNSHINE COAST REGIONAL DISTRICT Bylaw No A bylaw to amend Dakota Ridge Recreation Area Service Establishing Bylaw No. 1057, 2005 WHEREAS the Board of the Sunshine Coast Regional District established the Dakota Ridge Recreation Area Service by way of Dakota Ridge Recreation Area Service Establishing Bylaw No. 1057, 2005; AND WHEREAS the Board of the Sunshine Coast Regional District wishes to amend Dakota Ridge Recreation Area Service Establishing Bylaw No. 1057, 2005 in order to increase the maximum amount that may be requisitioned for this service; AND WHEREAS consent on behalf of the electors in the participating areas has been given in writing by at least two-thirds of the participants in accordance with section 802 of the Local Government Act; NOW THEREFORE, the Board of the Sunshine Coast Regional District in open meeting assembled enacts as follows: 1. This bylaw may be cited for all purposes as the Dakota Ridge Recreation Area Service Amendment Bylaw No , Dakota Ridge Recreation Area Service Establishing Bylaw No is hereby amended by replacing $0.025/$1000 with $0.04/$1000. READ A FIRST TIME this 14 th day of February, 2013 READ A SECOND TIME this 14 th day of February, 2013 READ A THIRD TIME this 14 th day of February, 2013 APPROVED BY THE INSPECTOR OF MUNICIPALITIES this 8 th day of March, 2013 ADOPTED this 28 th day of March, 2013 CORPORATE OFFICER CHAIR 50

53 H SUNSHINE COAST REGIONAL DISTRICT BYLAW NO. 672 A bylaw to adopt the Financial Plan for the years The Board of the Sunshine Coast Regional District in open meeting assembled enacts as follows: 1. This bylaw may be cited for all purposes as the "Sunshine Coast Regional District Financial Plan Bylaw No. 672, 2013". 2. Schedule A, attached hereto, and forming part of this bylaw, is hereby adopted pursuant to Section 815 of the Local Government Act and is the Sunshine Coast Regional District Financial Plan. READ A FIRST TIME this 28 th day of March, 2013 READ A SECOND TIME this 28 th day of March, 2013 READ A THIRD TIME this 28 th day of March, 2013 ADOPTED this 28 th day of March, 2013 CORPORATE OFFICER CHAIR 51

54 I SUNSHINE COAST REGIONAL DISTRICT BYLAW NO A Bylaw to amend the "Sunshine Coast Regional District Sanitary Landfill Site Bylaw No. 405, 1994" The Board of the Sunshine Coast Regional District in open meeting assembled enacts as follows: 1. This Bylaw may be cited as "Sunshine Coast Regional District Sanitary Landfill Site Amendment Bylaw No , 2013". 2. "Sunshine Coast Regional District Sanitary Landfill Site Bylaw No. 405, 1994" is hereby amended as follows: a) Delete Schedule B in its entirety and replace with the revised Schedule B attached hereto. 3. This bylaw shall come into force and effect May 1, 2013: READ A FIRST TIME this 28 th day of March, 2013 READ A SECOND TIME this 28 th day of March, 2013 READ A THIRD TIME this 28 th day of March, 2013 ADOPTED this day of CORPORATE OFFICER CHAIR 52

55 SUNSHINE COAST REGIONAL DISTRICT BYLAW NO. 405 "SCHEDULE B" LANDFILL SITE FEES The following fees will be levied for waste delivered to the landfill sites Effective May 1, 2013: 1) Municipal Solid Waste (excluding Recyclable Materials & Controlled Waste) $125 per tonne 2) Recyclable Materials: a) Yard and Garden Waste: i) Residential Self Haul Loads Less Than 5 Tonnes NO CHARGE ii) Commercial Loads $45 per tonne iii) Loads 5 Tonnes Or More $45 per tonne b) Metal: i) Scrap & White Goods $70 per tonne ii) Propane Tanks $2 up to 25 lb; $5 between 26 & 100 lbs OR $70 per tonne iii) With Freon (fridges etc) the greater of $40 per unit OR $115 per tonne iv) Vehicles (accepted ONLY at Pender Landfill) $115 per tonne c) Tires: i) Passenger rim removed $3 on rim $8 OR $215 per tonne ii) Medium Truck rim removed $18 on rim $36 OR $315 per tonne iii) OTR rim removed $240 on rim $480 OR $665 per tonne d) Paint & Product Care Products (accepted ONLY at Sechelt Landfill) NO CHARGE e) Expanded polystyrene (Styrofoam) and expanded polyethylene (meat trays) $4.00/bag 3) Controlled Waste: a) Separated Construction / Demolition Waste i) Dirt & Rocks $105 per tonne ii) Clean Wood, C&D(misc) $140 per tonne iii) Roofing Material $165 per tonne iv) Treated/Dirty Wood Waste $265 per tonne v) Gypsum $265 per tonne vi) Asphalt, Concrete $275 per tonne vii) Asbestos, Asbestos Cement $275 per tonne b) Dead Animals $275 per tonne 53

56 SCRD Bylaw 405 Schedule B continued Page 2 of 2 4) All Non-Separated Waste two times the regular/separated fee PLUS an additional $100 per hour for separation done by landfill personnel 5) All charges referred to in Sections 1 through 3, with the exception of 2(e) are subject to a $5 minimum charge. 6) All loads of municipal solid waste except residential curbside pickup containing non-separated controlled waste or recyclable materials will be assessed a tipping fee which is two times the regular fee of the most expensive material in the load. This fee will be charged for the entire load. 7) All charges referred to in Sections 4 and 6 are subject to a $10 minimum charge. 8) The weight of materials delivered to the landfill site, on which fees are based, will be determined by: a) Measuring the weight on the scale provided at the landfill site; or b) In the event that the scale provided is not operational, weight will be estimated by the landfill Attendant employed by the Sunshine Coast Regional District. 9) All charges referred to in Sections 1 through 8 will be rounded up or down to the nearest quarter of a dollar. 54

57 J SUNSHINE COAST REGIONAL DISTRICT BYLAW NO A bylaw to amend Sunshine Coast Regional District Sewage Treatment Facilities Service Unit Bylaw No. 428, 1996 The Board of the Sunshine Coast Regional District in open meeting assembled enacts as follows: 1. This Bylaw may be cited as Sunshine Coast Regional District Sewage Treatment Facilities Service Unit Amendment Bylaw No , Sunshine Coast Regional District Sewage Treatment Facilities Service Unit Bylaw No. 428, 1996 is hereby amended as follows: a) Delete Schedule B in its entirety and replace with the revised Schedule B attached hereto. READ A FIRST TIME this 14 th day of March, 2013 READ A SECOND TIME this 14 th day of March, 2013 READ A THIRD TIME this 14 th day of March, 2013 ADOPTED this day of CORPORATE OFFICER CHAIR 55

58 SUNSHINE COAST REGIONAL DISTRICT BYLAW NO. 428 SCHEDULE "B" FRONTAGE AND CONNECTION CHARGES 1. Frontage Charges Per Annum Sewage Treatment Facilities a. Greaves Road (Bowsprit) $ b. Canoe Road $ c. Curran Road (Hydaway) $ d. Langdale $ e. Lee Bay $ f. Jolly Roger $20.00 g. Merrill Crescent $ h. Secret Cove $ i. Square Bay $ j. Sunnyside $50.00 k. Roberts Creek Co-Housing $ l. Lillies Lake Village $ Connection Charges Deposit of $1, shall be charged for those properties not having a sewer service connection previously installed. Should the cost of such connection be greater than the deposit, then additional costs incurred shall be borne by the property owner. 56

59 K SUNSHINE COAST REGIONAL DISTRICT ZONING AMENDMENT BYLAW No , 2011 A bylaw to amend the "Halfmoon Bay Official Community Plan Bylaw No. 325, 1989". The Board of Directors of the Sunshine Coast Regional District, in open meeting assembled, enacts as follows: PART A - CITATION 1. This bylaw may be cited as the "Halfmoon Bay Official Community Plan Amendment Bylaw No , 2011". PART B - AMENDMENT 2. Add the following to Policy 7.8 in the appropriate location: RESIDENTIAL C1 A minimum parcel size of 8,000 square meters due either to shallow soil types and terrain characteristics for on-site sewage disposal; One single family dwelling is allowed per 8000 square metres of parcel. Provision for a second single family dwelling requires a minimum parcel area of 1.6 hectares Implementation: Maintain existing zoning. 3. Schedule A3 of Halfmoon Bay Official Community Plan Bylaw No. 325, 1989 is amended by re-designating a portion of District Lot 15, Block A, District Lot 4537, Plan LMP794, PID from Residential B to Residential C1, as denoted on Appendix A to this bylaw. 57

60 PART C - ADOPTION READ A FIRST TIME this 28 th DAY OF JULY 2011 READ A SECOND TIME this 26th DAY OF APRIL 2012 PURSUANT TO SECTION 882 OF THE LOCAL 26th DAY OF APRIL 2012 GOVERNMENT ACT, CONSIDERED IN CONJUNCTION WITH FINANCIAL PLAN AND APPLICABLE WASTEMANAGEMENT PLAN PUBLIC HEARING HELD PURSUANT TO THE LOCAL GOVERNMENT ACT this 13 th DAY OF JUNE 2012 READ A THIRD TIME this 26 th DAY OF JULY 2012 ADOPTED this 28 th DAY OF MARCH 2013 Corporate Officer Chair 58

61 59

62 L SUNSHINE COAST REGIONAL DISTRICT ZONING AMENDMENT BYLAW No , 2011 A bylaw to amend the "Sunshine Coast Regional District Zoning Bylaw No. 310, 1987". The Board of Directors of the Sunshine Coast Regional District, in open meeting assembled, enacts as follows: PART A - CITATION 1. This bylaw may be cited as the "Sunshine Coast Regional District Zoning Amendment Bylaw No , 2011". PART B AMENDMENT 2. Amend section 301 (1) by adding the following in the appropriate location: RU1D Rural One D 3. Amend section 405 (2) (c) as follows the subject property is within the C, D, E, E1, F, G, or I subdivision district; and 4. Add the following text to section 406: (10 A) The minimum size of a parcel created within the E1 subdivision district shall be 8000 square metres. 5. Amend section 502 (11) to add the following in the appropriate location: RU1D 6. Insert the following in the appropriate location 1001D RU1D Zone (Rural One D) 1001D On a parcel in an RU1 Zone, Permitted Uses 1001D.1 except as otherwise permitted in Part V of this bylaw the following and no other uses are permitted: (1) agriculture; (2) garden nursery; (3) keeping of poultry or rabbits subject to Part 502 (2) and (3) of this bylaw; (4) home occupation subject to Part 502 (10) of this bylaw; (5) bed and breakfast subject to Part 502 (11) of this bylaw; 60

63 (6) the maximum permitted number and type of dwelling unit as calculated according to Table III in which Column I lists the parcel size and Column II lists the maximum permitted number and type of dwelling unit: TABLE III COLUMN I Where parcel size is: (a) less than 1.6 hectares (b) 1.6 hectares or greater COLUMN II The maximum permitted number and type of dwelling unit is: one single family dwelling two single family dwellings or one duplex or one single family dwelling and one transition house 1001D.2 with a parcel size exceeding 3500 square meters the additional permitted uses are: (1) the keeping of livestock; (2) vehicle repair and maintenance provided that: (a) there is no storage outside of an enclosed building; (b) no such building shall exceed 4.5 meters in height; (c) the required setback from all parcel lines is 7.5 meters; (d) the floor area of such a building shall not exceed 75 square meters; (e) with the exception of Electoral Area E, where the parcel size must be 8000 square metres to qualify for the use described in Section 1001D.2 (2) (a-d); (3) the raising of fish for domestic consumption; (4) wild bird rehabilitation as an auxiliary use to residential where the rehabilitation use operates under a valid permit from the appropriate authority; 1001D.3 with a parcel size exceeding 1.75 hectares the additional permitted uses are: (1) kennels only in Electoral Areas E and F (2) riding stable and academy; (3) a single fully enclosed building to house manufacturing or storage provided that: (a) there is no storage outside of an enclosed building; (b) no such building shall exceed 4.5 meters in height; (c) the required setback from all parcel lines is 7.5 meters; N:\Land Administration\3360 Zoning & Rezoning Bylaw 310\ \Bylaw \2013-Mar-28 Bylaw for adoption.docx 61

64 (d) the floor area of such a building shall not exceed 75 square meters; Floor Area 1001D.4 The total floor area of a transition house shall not exceed 300 square metres. Setback 1001D.5 no use permitted under section 1001D.2(4), 1001D.3(1) or 1001D.3(2) shall be located within 15 metres of a parcel line; Siting of Structures 1001D.6 no structures shall be located within: Parcel Coverage (1) 5 meters of the front or rear parcel line; (2) 1.5 meters of the side parcel line; and (3) 4.5 meters of the side parcel line where the parcel line is contiguous to a highway; 1001D.7 the maximum parcel coverage of all buildings and structures shall not exceed 15% of the parcel size except when the parcel is equal to or less than 2000 square meters in area in which case the maximum parcel coverage shall not exceed 35%; and Buildings Per Parcel 1001D.8 subject to compliance with all other provisions of this bylaw more than one principal building may be permitted. 7. Schedule A of Sunshine Coast Regional District Zoning Bylaw No. 310, 1987 is hereby amended rezoning Lot 15, Block A, District Lot 4537, Plan LMP794 from the RU1 zone to the RU1D zone, as denoted on Appendix A to this Bylaw. 8. Schedule B of Sunshine Coast Regional District Zoning Bylaw No. 310, 1987 is hereby amended rezoning Lot 15, Block A, District Lot 4537, Plan LMP794 from the F subdivision district to the E1 subdivision district, as denoted on Appendix B to this Bylaw. N:\Land Administration\3360 Zoning & Rezoning Bylaw 310\ \Bylaw \2013-Mar-28 Bylaw for adoption.docx 62

65 PART C - ADOPTION READ A FIRST TIME this 28 th DAY OF JULY 2011 READ A SECOND TIME AS AMENDED this 26 th DAY OF APRIL 2012 APPROVED PURSUANT TO Section 52 (3) (a) of THE TRANSPORTATION ACT this 7 th DAY OF MAY 2012 PUBLIC HEARING HELD PURSUANT TO THE LOCAL GOVERNMENT ACT this 13 th DAY OF JUNE 2012 READ A THIRD TIME as Amended this 26 th DAY OF JULY 2012 ADOPTED this 28 th DAY OF MARCH 2013 Corporate Officer Chair N:\Land Administration\3360 Zoning & Rezoning Bylaw 310\ \Bylaw \2013-Mar-28 Bylaw for adoption.docx 63

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67 N:\Land Administration\3360 Zoning & Rezoning Bylaw 310\ \Bylaw \2013-Mar-28 Bylaw for adoption.docx 65