MPO SPECIAL POLICY COMMITTEE AGENDA

Transcription

1 MPO SPECIAL POLICY COMMITTEE AGENDA June 14, :30 p.m. Commission Chambers City of Aztec 201 West Chaco Street Aztec, New Mexico

2 FARMINGTON METROPOLITAN PLANNING ORGANIZATION SPECIAL POLICY COMMITTEE MEETING June 14, :30 PM This meeting will be held in Commission Chambers at Aztec City Hall, 201 West Chaco Street, Aztec, New Mexico. ITEM PAGE 1. Call meeting to order 2. Approve the minutes from the May 25, 2017 Policy Committee Meeting PC Resolution to adopt the proposed Transit Performance Targets from 1-3 Red Apple s Transit Asset Management Plan (TAM) a. Review PC Resolution b. Hold a public hearing on PC Resolution c. Consider approval of PC Resolution Action Item Presented by: Mary Holton 4. FFY UPWP Amendment #2 and Policy Committee (PC) Resolution a. Review Amendment #2 to the FFY UPWP and PC Resolution #3 b. Hold a public hearing on Amendment #2 to the FFY UPWP and PC Resolution #3 c. Consider approval of Amendment #2 to the FFY UPWP and PC Resolution #3 Action Item Presented by: Mary Holton 5. FFY Transportation Improvement Program (TIP) a. Review the project(s) in the draft FFY TIP b. Hold a public hearing on the draft FFY TIP c. Consider approval of the draft FFY TIP Presented by: Derrick Garcia 6. Reports from NMDOT a. Update from District 5 (Paul Brasher) b. Update from the Planning Division (Rosa Kozub) 7. Committee Member Discussion Item(s) Information Items a. Training: AMPO Planning Tools & Training Symposium Presented by: Mary Holton and Derrick Garcia 9. Business from Chairman, Members, and Staff 10. Public Comment on Any Issues Not on the Agenda 11. Adjournment 61 The public body may only take action on an item if it is listed for action on the publicly noticed agenda. ATTENTION PERSONS WITH DISABILITIES: If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the MPO Administrative Assistant at the Downtown Center, 100 W Broadway, Farmington, New Mexico or at at least one week prior to the meeting or as soon as possible. Public

3 documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the MPO Administrative Assistant if a summary or other type of accessible format is needed.

4 FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #3 Subject: Policy Committee Resolution : Resolution to Adopt the Proposed Transit Performance Targets from Red Apple s Transit Asset Management (TAM) Plan Prepared by: Mary Holton, AICP, MPO Officer Date: June 14, 2017 BACKGROUND The MPO received the following from the Federal Transit Administration and David Harris/NMDOT on January 19, 2017: Subject: FTA Reminder: State of Good Repair Performance Targets Are Due FTA today issued a Dear Colleague letter for transit agencies and Metropolitan Planning Organizations (MPOs) to remind them of timeframes to meet requirements of the Transit Asset Management Final Rule and the Metropolitan and Statewide and Nonmetropolitan Transportation Planning Final Rule published in The TAM Final Rule requires transit providers to set performance targets for state of good repair by January 1, The Planning Rule requires each MPO to establish targets not later than 180 days (June 30, 2017) after the date on which the relevant state or provider of public transportation establishes its performance targets. CURRENT WORK Andrew Montoya presented Red Apple s REVISED TAM Plan to the MPO Policy Committee on May 25. Andrew will be available for any questions regarding the targets at your meeting. A resolution to adopt these performance targets was considered by the MPO Technical Committee earlier today. The Technical Committee is forwarding a recommendation of:. ACTION ITEM Hold a public hearing on PC Resolution MPO Staff recommended that the Technical Committee forward a recommendation of approval of PC Resolution to the Policy Committee. The Policy Committee s consideration of the resolution is scheduled for June 14, The adoption of the Transit Performance Targets is due to NMDOT on June 30,

5 POLICY COMMITTEE RESOLUTION NO TO ADOPT THE TRANSIT PERFORMANCE TARGETS IDENTIFIED IN RED APPLE S TRANSIT ASSET MANAGEMENT (TAM) PLAN BY THE FARMINGTON METROPOLITAN PLANNING ORGANIZATION (FMPO), AS REQUIRED BY 49 CFR WHEREAS, the Farmington MPO is the designated metropolitan planning organization for the cities of Farmington, Aztec, Bloomfield, and the urbanized area of San Juan County; and WHEREAS, the Farmington MPO Policy Committee is the decisionmaking body for the MPO; and WHEREAS, the Farmington MPO Technical Committee provides the MPO Policy Committee with technical advice and recommendations, and concurs with this resolution; and WHEREAS, the Farmington MPO is responsible, with the New Mexico Department of Transportation, for addressing the planning process in accordance with 23 CFR ; and WHEREAS, the Farmington MPO annually addresses the major issues in the metropolitan planning area; and WHEREAS, the TAM Final Rule issued by the Federal Transit Administration (FTA) requires transit providers to set performance targets for state of good repair (SGR) by January 1, 2017; and WHEREAS, the Planning Rule requires each Metropolitan Planning Organization (MPO) to establish targets not later than 180 days after the date on which the relevant State or provider of public transportation establishes its performance targets. NOW THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE FARMINGTON METROPOLITAN PLANNING ORGANIZATION (MPO): Section 1. The Performance Targets identified in Red Apple s Transit Management (TAM) Plan are hereby adopted by the Farmington Metropolitan Planning Organization (FMPO). These Performance Targets consist of: 2

6 Section 2. The performance targets, as amended, are to be included in the scheduled Update to the Farmington Metropolitan Planning Organization s Metropolitan Transportation Plan (MTP). Section 3. This resolution shall take effect immediately upon its adoption. PASSED, APPROVED AND ADOPTED this 14 th day of June, SEAL ATTEST: Nate Duckett, FMPO Policy Committee Chairman June Markle, FMPO Administrative Assistant 3

7 FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #4 Subject: FFY UPWP Amendment #2 and Policy Committee (PC) Resolution #3 Prepared by: Mary Holton, AICP, MPO Officer Date: June 5, 2017 BACKGROUND The MPO maintains a Unified Planning Work Program which sets forth the tasks the MPO will undertake in a given fiscal year. The Policy Committee approved the MPO s two-year FFY UPWP in June 2016, and approved the first amendment in November This second amendment was prompted by NMDOT in early April for the MPO to account for a FFY18 PL funding decrease of $10,783, and to add a detailed training plan for MPO staff and MPO Committee members as outlined in Finding #7 in the MPO s Corrective Action Plan. Additional updates and revisions are proposed and are indicated in red in the draft document. CURRENT WORK and ATTACHMENTS A red-lined copy of the revised pages/sections of the current FFY UPWP to be changed by Amendment #2 is attached separately. ANTICIPATED WORK Seek a recommendation by the MPO Technical Committee prior to the MPO Policy Committee s approval of Amendment #2 to the UPWP via adoption of PC Resolution #3. The amended UPWP is due to NMDOT on June 15, 2017 in accordance with the Planning Procedures Manual (PPM). ACTION ITEM MPO Staff recommended that the MPO Technical Committee forward a recommendation of approval of Amendment #2 to the FFY UPWP and approval of Policy Committee (PC) Resolution #3 to the MPO Policy Committee. The Technical Committee forwards a recommendation of:. 4

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9 FARMINGTON METROPOLITAN PLANNING ORGANIZATION (FMPO) Aztec Bloomfield Farmington San Juan County FEDERAL FISCAL YEARS UNIFIED PLANNING WORK PROGRAM October 1, 2016 through September 30, Municipal Dr. Official Approval: June 23, 2016 Farmington, NM Amended: November 17, To Be Amended June 14, 2017 (Proposed revisions indicated in Red.) 6

10 Farmington MPO Membership and Staff Farmington MPO Policy Committee Sherri Sipe City of Aztec Commissioner Curtis Lynch City of Bloomfield Councilor Linda Rodgers City of Farmington Councilor Nate Duckett City of Farmington Councilor Mark Duncan San Juan County SJC Treasurer Paul Brasher NMDOT District 5 Engineer (Acting) Farmington MPO Technical Committee Bill Watson City of Aztec Jason Thomas City of Bloomfield Cynthia Lopez City of Farmington David Sypher City of Farmington Fran Fillerup San Juan County Andrew Montoya Red Apple Transit Paul Brasher NMDOT Federal and State Representatives Rodolfo Monge-Oviedo Planning Management Leader Federal Highway Administration Vacant FMPO Planning Liaison New Mexico Department of Transportation (NMDOT) Stephen Lopez Technical Support Engineer NMDOT Northwest Regional Planning Organization Brian Howe RPO Planner, Gallup office MPO Staff Mary L. Holton, AICP MPO Officer Vacant MPO Planner Derrick Garcia MPO Associate Planner June Markle MPO Administrative Aide Special Thanks for Providing Data or Comments: Federal Highway Administration New Mexico Division Federal Transit Administration Region VI NMDOT Transportation Planning and Safety Division NMDOT District 5 This report was funded in part through grants from the Federal Highway Administration and Federal Transit Administration, U.S. Department of Transportation. The views and opinions of the authors or agency expressed herein do not necessarily state or reflect those of the U. S. Department of Transportation. Farmington Metropolitan Planning Organization fully complies with Title VI of the Civil Rights Act of 1964 and related statutes and regulations in all programs and activities. For more information or to obtain a Title VI Complaint Form, please contact the City of Farmington Title VI Coordinator (Tom Swenk) at (505) tel. (505) fax, by at tswenk@fmtn.org. 7

11 Table of Contents I. INTRODUCTION A. FMPO General Overview B. Transportation Planning C. Governance and Committees D. Unified Planning Work Program Requirements E. UPWP Development Process and Opportunities for Public Input F. Funding Sources for Transportation Planning Activities G. Planning Factors Under Federal Law H. Planning Priorities for the Metropolitan Planning Area II. WORK PROGRAM TASKS Task 1 - Program Administration and Management 1.1 Program Support and Administration 1.2 UPWP and Quarterly and Annual Reporting 1.3 Title VI Plan and Monitoring 1.4 Public Participation 1.5 Website and Other Communications 1.6 Staff Training and Professional Development 1.7 Committee Member Training 1.8 Joint Powers Agreement 1.9 Coordination with NMDOT and Other Agencies Task 2 - Transportation Improvement Program (TIP) 2.1 TIP Development 2.2 TIP Management 2.3 Annual Project Listing and Obligation Report Task 3 - General Development and Data Collection/Analysis 3.1 Traffic Counting and Reporting 3.2 Travel Demand Model Maintenance 3.3 Software Upgrades 3.4 GIS Data Development and Maintenance 3.5 Development Review Committees 3.6 Data Collection and Reporting Activities 3.7 Planning Consultation & Local Transportation Planning Assistance Task 4 - Transportation Planning 4.1 Metropolitan Transportation Plan 4.2 Safety Analysis and Planning 4.3 Bike and Pedestrian Planning/Complete Streets 4.4 Transit System Studies 4.5 Scenario Planning 4.6 Access Management Plan 3 Farmington MPO FFY Final UPWP Amendment 2 8

12 Task 5 - Special Studies and Activities 5.1 Public Health Activities 5.2 Storm-water Management 5.3 Travel and Tourism 5.4 Regional Models of Cooperation APPENDICES Appendix A Budget Summary by Task Appendix B Farmington Metropolitan Planning Organization Boundary Map Appendix C Consultant and Vendor Services Survey Appendix D UPWP Adoption Resolution Appendix E Expenditure Reports (Quarters 1-4 and End of Year) 4 Farmington MPO FFY Final UPWP Amendment 2 9

13 I. INTRODUCTION This Unified Planning Work Program (UPWP) is a mechanism for listing and organizing the Farmington Metropolitan Planning Organization s transportation planning activities that will be undertaken during the time period covered. This document was developed in accordance with the Fixing America s Surface Transportation (FAST) Act that was signed into law by President Obama on December 4, 2015, federal regulation, Statutory citation: FAST Act 1201; 23 U.S.C. 134 and builds upon previous Federal Transportation bills such as MAP-21. A. FMPO General Overview The Farmington Metropolitan Planning Organization (FMPO or MPO) is a regional planning organization that develops policies and makes decisions about transportation planning in the northeast corner of San Juan County, New Mexico. It is a forum for the communities in the area, including the cities of Aztec, Bloomfield and Farmington, and areas of San Juan County, to address common regional transportation issues.. B. Transportation Planning Federal law requires that every metropolitan area with a population over 50,000 have a designated Metropolitan Planning Organization to qualify for receipt of federal highway and transit funds. 1 FMPO employees provide planning, coordination, and administrative support to the FMPO Policy Committee which is the MPO s policy-making body, as well as the FMPO Technical Committee, and other groups formed to provide technical assistance and community input on transportation planning efforts. Work tasks and responsibilities with respect to transportation planning for the MPO are detailed in this document, the Unified Planning Work Program. Refer to Appendix B for a map of the FMPO Planning Area. C. Governance and Committees The FMPO is governed by its Policy Committee which is composed of elected officials from the City of Aztec, the City of Bloomfield, the City of Farmington and San Juan County. Membership, officers and voting procedures are in accordance with the Bylaws adopted by the Policy Committee. The Technical Committee and other groups formed as needed provide the Policy Committee with guidance on matters related to project planning, funding, bicycle and pedestrian issues, complete streets, freight, roadway access management, and other specific matters related to transportation planning. D. Unified Planning Work Program Requirements A Unified Planning Work Program (UPWP) must be developed by each MPO in cooperation with the state and public transportation operators 2 which identifies the work of the MPO over a one or two year period. The development of the UPWP is the joint responsibility of the MPO, State DOT, other state departments, public transportation operators and other planning and implementation agencies. The UPWP must identify work by major activity and task including those that address the planning factors in 23 CFR (a) which are listed in section G, below. Other requirements include a discussion of planning priorities facing the metropolitan 1 23 USC 134(d) CFR (c) 5 Farmington MPO FFY Final UPWP Amendment 2 10

14 planning area must be included. This UPWP meets all federal requirements and covers a twoyear period. The UPWP developed by an MPO must include: A description of the work to be accomplished; Who shall perform the work for an activity/task; A schedule for completing the activity/task; Resulting products of the activity /task; Proposed funding by activity/task; A summary of the total amounts and sources of federal and matching funds 3 ; Identification of any incomplete work elements/activities carried over from previous fiscal years; A summary of the work program that shows federal share by type of fund, matching rate by type of fund, state and/or local matching share and other state or local funds; and, Estimated costs and staff hours for each task. The FMPO will assume 2,087 work hours per staff per Federal Fiscal year (6,261 Hrs total for 3.0 FTEs). Hourly and biweekly rates of pay for most Federal civilian employees are computed as required by 5 U.S.C. 5504(b). The MPO is required to develop a long range Metropolitan Transportation Plan (MTP) that reflects the public vision for a safe, accessible, and efficient multi-modal transportation system. It includes goals and objectives as well as performance measures to show progress towards their achievement. The UPWP identifies the strategies and activities to guide MPO staff toward implementation of the MTP It is also designed to provide baseline data to enable development of performance measures for future updates of the MTP. The UPWP FFY 2017 & FFY 2018 is a two year program with an authorized budget allocated to these tasks and development of listed products. The MPO, working in partnership with the New Mexico Department of Transportation (NMDOT), will accomplish its tasks in accordance with federal government regulations and review by the Federal Highways Administration and the Federal Transit Administration. E. UPWP Development Process and Opportunities for Public Input The MPO staff develops the work program and budget for the next upcoming period in accordance with the following schedule. (Exact dates may vary by a few days.) May 1 st Even Years May 1 st Even Years Mid-May Even Years May 31 st Even Years June 1 st - June 15 th Mid-June Even Years July 1 st Even Years Aug 1 st Even Years 1 st Draft of UPWP to NMDOT Transportation Planning & Safety Division (TPSD). Proposed UPWP is posted online for Public Review and Comment. Begin 30-day public comment period. Technical Committee reviews and makes recommendation regarding Draft UPWP; opportunity for public comment at meeting. MPO & NMDOT TPSD meeting on Draft UPWP MPO staff revise proposed UPWP if necessary Policy Committee votes on Approving UPWP; opportunity for public comment at meeting MPO submits approved UPWP to NMDOT TPSD NMDOT TPSD submits UPWP to FHWA-NM Division and FTA- Region VI for Review 3 23 CFR (c) 6 Farmington MPO FFY Final UPWP Amendment 2 11

15 Sept 1 st Even Years Sept 8 th Even Years Oct 1 st Even Years FHWA-NM Division & FTA-Region VI comments on UPWPs to NMDOT TPSD NMDOT TPSD submits final UPWPs (with changes, if any) to FHWA-NM Division and FTA-Region VI Effective Date of UPWP at Beginning of Federal Fiscal Year The public may participate in the development of the UPWP in a few ways. The first is to attend Policy and Technical Committee meetings which are regularly scheduled and are open to the public. To learn more about these meetings, please contact June Markle at (505) or at jmarkle@fmtn.org. The public can also review the draft document during the 15-day public comment period. During this time, an electronic copy of the UPWP will be posted on the FMPO website at Additionally, information in the FMPO Public Participation Plan can also be found on the website. Amendments to the UPWP are required periodically to accommodate new tasks, award of funding grants and changes in work priorities. Amendments are scheduled, if needed, on a quarterly basis with the approved UPWP amendment submitted to NMDOT TPSD on the last day of each Federal Fiscal Year Quarter (December 31, March 31, June 30 & September 30). Opportunities for public comment on UPWP amendments are available at any Policy or Technical Committee meeting at which the item will be discussed. Agendas for these meetings are posted online at farmingtonmpo.org. F. Funding Sources for Transportation Planning Activities Regional transportation planning efforts in the area are financed primarily through federal funds. (FHWA Section 112 funds, FHWA State Planning and Research (SPR) grant funds, FTA Section 5303 funds.) Funds from local jurisdictions provide the required matching funds to receive the federal funds. Local funds also provide additional funds for transportation planning purposes. Occasionally, state funds or grants are used for general transportation planning. Special federal planning grants for specific programs are also utilized when the MPO is awarded these types of funds. G. Metropolitan Planning- Fixing America s Surface Transportation (FAST) Act The newest transportation bill, FAST Act continues the Metropolitan Planning program. The Program establishes a cooperative, continuous, and comprehensive framework for making transportation investment decisions in metropolitan areas. Program oversight is a joint Federal Highway Administration/Federal Transit Administration responsibility. Program features include the following: Support for intercity bus and commuter vanpools Selection of MPO officials Consultation with other planning officials Scope of planning process- The FAST Act expands the scope of consideration of the Metropolitan Planning process to include- o o o improving transportation system resiliency and reliability; reducing (or mitigating) the storm-water impacts of surface transportation; and enhancing travel and tourism 7 Farmington MPO FFY Final UPWP Amendment 2 12

16 Capital investment and other strategies Resilience and environmental mitigation activities o The FAST Act expands the focus on the resiliency of the transportation system as well as activities to reduce storm-water runoff from transportation infrastructure. In addition, it requires strategies to reduce the vulnerability of existing transportation infrastructure to natural disasters. Transportation and Transit enhancement activities- The FAST Act continues to require a metropolitan transportation plan to include transportation and transit enhancement activities. When proposing these activities, the plan must include: o o consideration of the role that intercity buses may play in reducing congestion, pollution, and energy consumption in a cost-effective manner; and strategies and investments that preserve and enhance intercity bus systems (including those that are privately owned and operated Participation by interested parties in the planning process. The FAST Act explicitly adds public ports and certain private providers of transportation, including intercity bus operators and employer-based commuting programs to the list of interested parties that an MPO must provide with reasonable opportunity to comment on the transportation plan. H. Planning Priorities for the Metropolitan Planning Area The FMPO places high priority on bringing to fruition the vision of its 2040 Metropolitan Transportation Plan for a safe, efficient and reliable multi-modal transportation system that meets the needs of residents and visitors in the region. The MPO entities, Committees and staff work together with the public, NMDOT and other agencies to maintain the existing transportation system and to guide future system development to meet needs identified within the region. 8 Farmington MPO FFY Final UPWP Amendment 2 13

17 II. WORK PROGRAM TASKS The MPO s work program tasks are described in this section and are organized as shown below. Funding sources for all tasks are included in Appendix A. 1.1 Program Support and Administration 1.2 UPWP and Quarterly & Annual Reporting 1.3 Title VI Plan and Monitoring (includes Environmental Justice) 1.4 Public Participation 1.5 Website and Other Communications 2.1 TIP Development 2.2 TIP Management Task 1- Program Administration and Management 1.6 Staff Training and Professional Development 1.7 Committee Member Training 1.8 Joint Powers Agreement 1.9 Coordination with NMDOT and Other Agencies Task 2- Transportation Improvement Program (TIP) 2.3 Annual Project Listing and Obligation Report Task 3 - General Development and Data Collection/Analysis 3.1 Traffic Counting and Reporting 3.5 Development Review Committees 3.2 Travel Demand Model Maintenance 3.6 Data Collection and Reporting Activities 3.3 Software Upgrades 3.7 Planning Consultation & Local Transportation Planning Assistance 3.4 GIS Data Development & Maintenance Task 4 - Transportation Planning 4.1 Metropolitan Transportation Plan 4.4 Transit System Studies (MTP) 4.2 Safety Analysis and Planning 4.5 Scenario Planning 4.3 Bike and Pedestrian 4.6 Access Management Plan Planning/Complete Streets Task 5 - Special Studies and Activities 5.1 Public Health Activities 5.3 Travel and Tourism 5.2 Storm-water Management 5.4 Regional Models of Cooperation 9 Farmington MPO FFY Final UPWP Amendment 2 14

18 Task 1 - Program Administration and Management This consists of activities necessary for the administration, management, and operation of the MPO. This includes basic overhead, administrative costs, UPWP development, budget and financial management, annual and quarterly reports, general public participation, and public information. Estimated Cost for Task 1 (includes all subtasks): FFY 2017 = $95,000 FFY 2018 = $95,000 Task 1 Program Admin & Mgmt Estimated Staff Hours Estimated Avg. Staff Rate Estimated Staff Cost Estimated Consultant Cost Estimated Other Costs Estimated Task Cost FFY ,860 $33 $95,000 $ $0 $95,000 FFY ,860 $33 $95,000 $0 $0 $94,400 See budget notes in Appendix A 1.1 Program Support and Administration This task encompasses general administration and oversight of the MPO. Included in this task are: staff meetings, day-to-day MPO activities, preparing for, posting, and holding Policy and Technical Committee meetings, review and revisions (if needed) of bylaws and other similar administrative activities. This includes monitoring MPO progress in meeting scheduled deadlines in various state and federal policies, procedures and regulations. Responsibilities: MPO staff and other agencies as necessary Source of Funds: FHWA, FTA, Local Funds for Match Main Products: Administrative oversight and procedures Meeting minutes and records archiving Departmental and staff meetings Administrative Duties Day-to-day MPO activities 1.2 UPWP - Unified Planning Work Program and Quarterly & Annual Reporting Monitor and revise, if necessary, the current UPWP. Develop the following UPWP for the next fiscal period. Prepare quarterly reports on the progress of main tasks and an annual report at the end of each Federal Fiscal Year. Responsibilities: MPO staff and other agencies as necessary, including member entities, Red Apple Transit, and NMDOT. Source of Funds: FHWA, FTA, Local Funds for Match Reimbursement Invoices are due the 25 th day of the month following each FY quarter. Main Products and Schedule by Month 10 Farmington MPO FFY Final UPWP Amendment 2 15

19 PRODUCT Quarterly Reports X X X X X X X X Annual Perf. & Expen. Rpt. X X 1 st Draft UPWP (FY ) X Approved UPWP X Amend. UPWP (if needed) X X P P X X X X X Key: X=due; P=in progress; D=done 1.3 Title VI Plan and Monitoring Title VI states that no person shall, on the grounds of race, color, or national origin, be excluded from participation in, denied benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. The MPO will ensure that the input and feedback from all people will be considered in the development of MPO planning documents and activities. Information will be provided in languages other than English which are commonly used within the area. To comply with Title VI, the MPO developed and approved a Title VI Plan on June 20, In accordance with the PPM, this Plan will be updated, reviewed by the Plan s administrator, considered by the Committees, and adopted prior to October 1, Responsibilities: MPO staff and other agencies as necessary. Source of Funds: FHWA, FTA, Local Funds for Match Main Products and Schedule by Month PRODUCT Annual Title VI Report X X Data Collection and Mapping X X Public Outreach X X X X X X Rev Title VI Plan/Quad Rev P P X Resolution of Complaints This task occurs if and when a complaint is filed. Key: X=due; P=in progress; D=done 1.4 Public Participation The Farmington MPO will actively involve the public in all relevant projects, activities, and public meetings pursuant to the New Mexico Open Meetings Act and in accordance with the adopted MPO Public Participation Plan. (For the cost associated with public participation work done on the MTP or other plans, see that subtask.) Maintain a Master MPO Mailing and Contact List that is updated at a minimum semiannually Distribute a tri-annual MPO Newsletter Advertise public notices for meetings and public comment periods Engage the public throughout the Metropolitan Transportation Plan (MTP) update Consult with interested stakeholders and advisors shown in the Public Participation Plan (PPP) when developing MPO policies, plans, and documents Implement the use of social media as a means of engaging the public 11 Farmington MPO FFY Final UPWP Amendment 2 16

20 Distribute Public Service Announcements (PSAs) Develop and implement pro-active strategies when soliciting public comments and involvement In accordance with the CAP, the PPP was recently reviewed to ensure that the NM Open Meetings Act is included (page 3). An amendment to the PPP has been determined to be unnecessary at this time. Update the PPP in 2019 prior to beginning the scheduled Update to the 2040 MTP scheduled for completion in Responsibilities: MPO staff and other agencies as necessary. Source of Funds: FHWA, FTA, Local Funds for Match Main Products and Schedule by Month PRODUCT MPO Quarterly Newsletter X X X X X X X X Pub Mtg MTP Amend #1 D Pub Mtg MTP Amend #2 X Pub Mtg FY TIP X X X X Pub Mtg FFY TIP X Website Maint. (ongoing) X X X X X X X X X X X X X X X X X X X X Key: X=due; P=in progress; D=done 1.5 Website and Other Communications The MPO maintains and updates a website to provide general information about itself and its planning work, as well as its specific plans and projects. Maintenance and upgrades are necessary as technology and visual preferences change. Staff will work with vendors on an as-needed basis. Responsibilities: MPO Staff Source of Funds: FHWA, FTA, Local Funds for Match Main Products and Schedule by Month PRODUCT Website Maint & Update Key: X=due; P=in progress; D=done This is an ongoing activity. 1.6 Staff Training and Professional Development Staff will attend meetings designed to enhance technical/professional skills and to promote coordination among the Farmington MPO, member entities, surrounding regional planning organizations (RPOs), Navajo Nation and other tribal governments, and State and Federal Highway Administrations. Attendance is dependent upon review of conference course/session offerings, conference costs, travel costs, conference location, employee work schedules and work load, etc. and may be subject to change. Other workshops and conferences may be attended by staff depending on funding availability and course offerings. 12 Farmington MPO FFY Final UPWP Amendment 2 17

21 Responsibilities: MPO staff. Source of Funds: FHWA, FTA, Local Funds for Match, Local Non-Matching Funds Representative Conferences, Training and Workshops: Legal training offered by New Mexico Municipal League, including the NM Open Meetings Act, IPRA, NM Governmental Conduct Act Statewide Trainings and Meetings (e.g. RPO, NMAPA, NMDOT) MPO Quarterly Meetings Association of Metropolitan Planning Organizations (AMPO) Conference APA National Conference VISUM Training Course Webinars hosted by APA, ITE, NHI and other transportation organizations Main Products and Schedule by Month PRODUCT MPO Quarterly Mtgs x x x x x x x x Other Conferences/Training The schedule is dependent upon course offerings and staff work load. Key: X=due; P=in progress; D=done 1.7 Committee Member Training Committee member training and workshops are to educate policy board members and possibly other committee members as to their roles and responsibilities regarding the transportation planning process, major policies and policy issues and the Planning Procedures Manual (PPM). The following represents the MPO s training plan for its committees: (1) One-on-one orientation sessions are scheduled with new members before they start serving on the committees. Information & Documentation Books are prepared, updated, and provided at these sessions. Members retain these books as reference guides. (2) A MPO 101 PowerPoint is currently under development for presentation at the orientation sessions and at other meetings. (3) Members of both committees have been provided with national and state memberships to American Planning Association (Annual cost: $1,155). This membership provides members with Planning magazine, published monthly, and full access to APA s website, including access to Planning Advisory Service publications. (4) Free or inexpensive webinars from ITE, NHI, AMPO, and APA are routinely offered to members of the committees. At times, the MPO has hosted these webinars. (5) Relevant technical trainings will be developed and provided during regular meetings to the Technical Committee quarterly. The first such training was Developing Your Projects for the FFY2018-FFY2023 TIP, presented in April Future trainings will include additional TIP/STIP training, MPO 101, CFR training, NM Open Meetings Act, IPRA, Board Training, NM Governmental Conduct Act, and MPO financial overview. The Policy Committee will be provided an overview of these trainings in the same months, in addition to trainings on broader transportation planning topics. Responsibilities: MPO staff and other agencies as needed. Source of Funds: FHWA, FTA, Local Funds for Match, Local Non-Matching Funds 13 Farmington MPO FFY Final UPWP Amendment 2 18

22 Main Products and Schedule by Month PRODUCT Committee member training X D X X X X X Key: X=due; P=in progress; D=done 1.8 Joint Powers Agreement While the JPA among the local entities of the MPO expires on September 30, 2018, a new fiscal agent for the MPO is planned to be in place prior to October 1, This will prompt the need for a new JPA and a new Committees Bylaws document. The most recent version of the JPA was updated in July Responsibilities: MPO staff, member entities. Source of Funds: FHWA, FTA, Local Funds for Match, Local Non-Matching Funds Main Products and Schedule by Month FFY 2017 (Oct 1, Sept 30, 2017) FFY 2018 (Oct 1, Sept 30, 2018) PRODUCT JPA Renewal Draft P P P JPA Adoption X Key: X=due; P=in progress; D=done 1.9 Coordination with NMDOT and Other Agencies The MPO regularly participates in and hosts a variety of meetings in coordination with NMDOT and other agencies. The MPO may also contribute to planning initiatives, quarterly meetings with NMDOT and the other MPOs and comply with auditing requirements such as Quarterly Assurance Reviews (QARs) in cooperation with state and local agencies. Responsibilities: MPO staff, member entities, NMDOT, other agencies. Source of Funds: FHWA, FTA, Local Funds for Match Main Products and Schedule by Month PRODUCT Meetings, coop w/ NMDOT & other agencies X X X X X X X X X X X X X X X X X X X X X X X X Quarterly Meetings X X X X X X X X Key: X=due; P=in progress; D=done Total for Task 1 1 st Q. Report $25, nd Q. Report $26, rd Q. Report 14 Farmington MPO FFY Final UPWP Amendment 2 19

23 4 th Q. Report End of Year Report Supplemental, if needed Task 2 Transportation Improvement Program ask 2 - Transportation Improvement Program (TIP) This task covers the development, monitoring, and management of the Transportation Improvement Program (TIP) which implements transportation projects through federal, state, and local funding programs. The TIP spans a period of six years with the first four years constituting the federal TIP and the 5 th and 6 th year serving as informational years. The TIP must be fiscally constrained; therefore, the total amount of funds programmed does not exceed the total amount of funding available. Estimated Cost for Task 2 (includes all subtasks): FFY 2015 = $6,500 FFY 2016 = $6,500 Task 2 TIP Activities Estimated Staff Hours Estimated Avg. Staff Rate Estimated Staff Cost Estimated Consultant Cost Estimated Other Costs Estimated Task Cost FFY $33 $6,500 $0 $0 $6,500 FFY $33 $6,500 $0 $0 $6,500 See budget notes in Appendix A 2.1 TIP Development Develop and adopt a list of projects to be funded with federal transportation funds and regionally significant projects funded with state or local funds. Ensure Intelligent Transportation System projects are added to the TIP as funding becomes available through State and local sources. TIP Projects are reviewed with the Technical Committee and updated on a monthly basis. Responsibilities: MPO Staff, member entities, NMDOT and Red Apple Transit. Source of Funds: FHWA, FTA, Local Funds for Match Main Products and Schedule by Month PRODUCT Call for projects D D X Update on Existing TIP Proj X X X X X X X X X X X X X X X X X X X Develop TIP Priorities X X X 1 st Draft FY TIP P X TIP for Public Review X X X X Aprv. FFY TIP X X Add ITS Projects to TIP As needed As needed Key: X=due; P=in progress; D=done 2.2 TIP Management Monitor the progress of projects in the TIP and their progress toward the timely obligation of funds. Revise the TIP to accommodate increased or decreased funding, to 15 Farmington MPO FFY Final UPWP Amendment 2 20

24 delay or advance projects as progress monitoring dictates. Revisions fall into two categories: TIP Administrative Modifications which are minor revisions and TIP Amendments which require approval by the Policy Committee. The MPO is responsible for the TIP database and the quality assurance/quality control of all TIP amendments and TIP files exported to the NMDOT STIP Unit. Responsibilities: MPO staff manages the TIP and processes TIP Administrative Modifications. TIP Amendments are processed upon recommendation by the local entities, NMDOT, and Red Apple Transit. Source of Funds: FHWA, FTA, Local Funds for Match Main Products and Schedule by Month PRODUCT TIP Modifications X X X X X X X X X X X X X X X X X X X X X X X X TC cnsdr TIP Amendments X X X X X X X X PC apprv TIP Amendments X X X X X X X X TIP Development X X X Key: X=due; P=in progress; D=done 2.3 Annual Project Listing and Obligation Report In accordance with 23 CFR the MPO shall prepare an annual report (no later than 90 days following the end of the program year on September 30 th ) on the status of projects in that program year's TIP and the status of the obligation of the funds programmed in that year. Responsibilities: MPO Staff, local entities, NMDOT and Red Apple Transit. Source of Funds: FHWA, FTA, Local Funds for Match Main Products and Schedule by Month PRODUCT st Draft Annual Proj Listing X X Final Annual Proj Listing X X Key: X=due; P=in progress; D=done Total for Task 2 1 st Q. Report $ nd Q. Report $1, rd Q. Report 4 th Q. Report End of Year Report Supplemental, if needed 16 Farmington MPO FFY Final UPWP Amendment 2 21

25 Task 3 - General Development and Data Collection/Analysis This consists of general planning activities, data collection, socioeconomic projections, mapping services, travel demand/traffic forecasting, development review, and local assistance. Estimated Cost for Task 3 (includes all subtasks): FFY 2017 = $96,000 FFY 2018 = $90,000 Task 3 Gen Dev Data Collection/Analysis Estimated Staff Hours Estimated Avg. Staff Rate Estimated Staff Cost Estimated Consultant Cost Estimated Other Costs Estimated Task Cost FFY , $61,500 $32,000 $2,500 $96,000 FFY , $55,500 $32,000 2,500 $90,000 See budget notes in Appendix A 3.1 Traffic Counting and Reporting Collect and process traffic data for routine monitoring of the transportation network, report data to NMDOT and conduct traffic counts on a recurring cycle as needed. Counts are collected on major roads in the FMPO region (Aztec, Bloomfield, Farmington and San Juan County) for a total of approximately 220 count locations. Each location is counted once every three years and all counts are reviewed to confirm they meet the Highway Performance Monitoring System standards of FHWA and the NMDOT. Data collection is conducted system-wide as well as targeted locations and some counts include traffic counts, directional volume data, and vehicle classification. Data is archived and logged into the traffic counts database and shared with local agencies for use in transportation planning activities. The Traffic Counts Program operates servers to receive traffic data from member agencies' ITS networks (including NMDOT-ITS). NMDOT is transitioning to the use of Transportation Data Management Software whereby the MPO will upload data onto a web-based system. All reports and analyses are made available to member agencies and the general public. Counts can be viewed online interactive map at the MPO website. The counts also serve as inputs in FMPO s land use/traffic demand modeling. FMPO contracts with a private firm to obtain the count information. The FMPO obtains counts once or twice each year when the public schools are in session. Responsibilities: MPO staff, NMDOT, MPO entities, and other agencies as necessary. Source of Funds: FHWA, Local Funds for Match Main Products and Schedule by Month PRODUCT Conduct Traffic Counts X X X X Quarterly Transmittal X X X X Annual Traffic Flow Map X X Key: X=due; P=in progress; D=done 1 st Q. Report 2 nd Q. Report 17 Farmington MPO FFY Final UPWP Amendment 2 22

26 3 rd Q. Report 4 th Q. Report End of Year Report Supplemental, if needed 3.2 Travel Demand Model Maintenance The MPO currently uses VISUM as the travel demand modeling program. Model runs are conducted upon request by various agencies and for development of the Metropolitan Transportation Plan (MTP) and the Transportation Improvement Program (TIP). Updates are done periodically, to the model's socioeconomic and demographic data, the roadway network and transit network. In FFY 2013, staff hired a consultant for the calibration and validation process for the model. Coordinate with NMDOT to ensure statewide model interface with the MPO model. In FFY2017, the MPO purchased updates and extensions to the software, and sent both planners to PTV America for hands-on training with VISSIM, VISTRO, and VISUM. The model will be updated again by a consultant in FFY Responsibilities: MPO staff and other agencies as necessary Source of Funds: FHWA, FTA, Local Funds for Match Main Products and Schedule by Month PRODUCT Data Collection Activities As Needed X X X X Model Calibration/Validation Model Runs As needed. Key: X=due; P=in progress; D=done 1 st Q. Report 2 nd Q. Report 3 rd Q. Report 4 th Q. Report End of Year Report Supplemental, if needed X X X X X 3.3 Software Upgrades MPO staff periodically purchases software which serves its planning functions. Software purchased includes traffic demand modeling, GIS, design software for complete streets and other visioning projects and desktop publishing. Responsibilities: MPO staff and other agencies as necessary Source of Funds: FHWA, FTA, Local Funds for Match, Local Non-Matching Funds 18 Farmington MPO FFY Final UPWP Amendment 2 23

27 Main Products and Schedule by Month PRODUCT Software Purchases As needed. Key: X=due; P=in progress; D=done 1 st Q. Report 2 nd Q. Report 3 rd Q. Report 4 th Q. Report End of Year Report Supplemental, if needed 3.4 GIS Data Development and Maintenance Provide Geographic Information Systems (GIS) maps and data in support of transportation planning within the metropolitan planning area. This includes GIS analytical and cartographic support for the planning products, scenario planning and other technical studies, and maintaining system maps. Responsibilities: MPO staff and other agencies as necessary Source of Funds: FHWA, FTA, Local Funds for Match, Local Non-Matching Funds Main Products and Schedule by Month PRODUCT GIS Data Collection & Maint X X X X X X X X X X X X X X X X X X X X X X X X Key: X=due; P=in progress; D=done 1 st Q. Report 2 nd Q. Report 3 rd Q. Report 4 th Q. Report End of Year Report Supplemental, if needed 3.5 Development Review Committees The MPO will assist local agencies and NMDOT with reviews of development plans of regional significance and with traffic forecasts as requested. Plans will be reviewed for consistency with the MTP, TIP, and other pertinent planning documents and plans. Forecasts requested by developers often come to the attention of the MPO through one of the entities. The MPO cannot perform a Traffic Impact Analysis (TIA) or Traffic Impact 19 Farmington MPO FFY Final UPWP Amendment 2 24

28 Study (TIS) for developers. Developers and the local entities may obtain information which the MPO has already compiled or collected. Responsibilities: MPO staff and other agencies as necessary. Source of Funds: FHWA, FTA, Local Funds for Match Main Products and Schedule by Month PRODUCT Development Reviews Ongoing as needed. Traffic Forecasts As requested. Key: X=due; P=in progress; D=done 1 st Q. Report 2 nd Q. Report 3 rd Q. Report 4 th Q. Report End of Year Report Supplemental, if needed 3.6 Data Collection and Reporting Activities Staff collects and maintains data from various sources that results in informed recommendations, reporting/monitoring and planning implementation. Sources include crash data, semi-annual kid counts (as part of the Safe Routes to School program), transit ridership and other pedestrian activities not currently tracked. Responsibilities: MPO Staff, local entities, and other agencies as necessary Source of Funds: FHWA, FTA, Local Funds for Match, Local Non-Matching Funds Main Products and Schedule by Month FFY 2017 (Oct 1, Sept 30, 2017) FFY 2018 (Oct 1, Sept 30, 2017) PRODUCT Crash Data Reporting X X Semi-Annual Kid Counts X X X X Transit Ridership Counts X X X X X X X X X X X X X X X X X X X X X X X X Bike/Pedestrian Counts X X X X X X X X X X Key: X=due; P=in progress; D=done 1 st Q. Report 2 nd Q. Report 20 Farmington MPO FFY Final UPWP Amendment 2 25

29 3 rd Q. Report 4 th Q. Report End of Year Report Supplemental, if needed 3.7 Planning Consultation and Local Transportation Planning Assistance Depending on available resources, the MPO will review the work of local agencies in the development of the transportation element of their comprehensive plans and other planning. MPO staff will assist local agencies with progressing capital improvement projects funded in the TIP through the project development process, certification process, and the process for the obligation of funds. This subtask also includes routine, cooperative planning efforts with NMDOT, FHWA, FTA, other federal agencies, tribal governments, municipalities, Red Apple Transit, natural resource agencies, and other similar agencies. Responsibilities: MPO staff and other agencies as necessary. Source of Funds: FHWA, FTA, Local Funds for Match Main Products and Schedule by Month PRODUCT Transp. Elem. for Plans As requested and as MPO resources allow. Capital Project Assistance As requested and as initiated by the TIP coordinator. Key: X=due; P=in progress; D=done Total for Task 3 1 st Q. Report $12, nd Q. Report $7, rd Q. Report 4 th Q. Report End of Year Report Supplemental, if needed Task 4 - Transportation Planning This includes the development, writing and monitoring of the long-range Metropolitan Transportation Plan (MTP), travel forecasting, coordinating with the state's long-range transportation plan and other studies. It also includes Intelligent Transportation Systems (ITS) planning, safety analyses, and other short to medium range planning activities. 21 Farmington MPO FFY Final UPWP Amendment 2 26

30 Estimated Cost for Task 4 (includes all subtasks): FFY 2017 = $100,000 FFY 2018 = $95,000 Task 4 Trans. Planning Estimated Staff Hours Estimated Ave. Staff Rate Estimated Staff Cost Estimated Consultant Cost Estimated Other Costs Estimated Task Cost FFY ,666 $33 $55,000 $42,632 $5,000 $102,632 FFY ,121 $33 $70,000 $20,000 $5,000 $95,000 See budget notes in Appendix A 4.1 Metropolitan Transportation Plan (MTP) The Metropolitan Transportation Plan (MTP) forms the basis for all transportation planning and projects within the metropolitan planning area. The MTP covers all modes of transportation that may serve the current and future needs of the region. The plan conforms to federal regulations as set forth in 23 CFR 450. As required by the MAP-21 transportation bill, the MTP needs to be updated every five years and may be amended, if necessary. The FMPO adopted the 2040 Metropolitan Transportation Plan on September 24, The MPO will amend the 2040 MTP on an as needed basis. A public participation element will occur as part of any amendment process. MPO Staff plans to review Chapter 5, Roadway Plan, and Chapter 9, Bicycle & Pedestrian Plan, in addition to possibly Chapter 4, Project Prioritization Method, with the MPO member entities for consideration of updates in FFY2017. Responsibilities: MPO staff serves as the lead. The development of the MTP is a cooperative effort by the MPO, its member entities and NMDOT, with coordination and input from several other agencies and stakeholders. Source of Funds: FHWA, FTA, Local Funds for Match Main Products and Schedule by Month PRODUCT Cont. Public Part Process MTP Amendments Key: X=due; P=in progress; D=done Amendments are processed as necessary. 1 st Q. Report 2 nd Q. Report 3 rd Q. Report 4 th Q. Report End of Year Report Supplemental, if needed 4.2 Safety Analysis and Planning NMDOT has advised that a Safety Plan is not currently required of the MPO, but that the State must adopt and submit Performance Safety Targets to FHWA no later than August 31, 22 Farmington MPO FFY Final UPWP Amendment 2 27

31 2017, in accordance with 23 CFR 490. The MPOs are required to adopt Performance Safety Targets no later than February 27, The MPOs have the option of adopting the State s Performance Safety Targets, or adopting their own. In preparation of presenting this task to the Committees, MPO Staff will prepare a review and analysis of local data in comparison to the state s data. Responsibilities: MPO staff, member entities, consultant(s). Source of Funds: FHWA, FTA, Local Funds for Match Main Products and Schedule by Month PRODUCT Safety Performance Targets Review, Adoption Key: X=due; P=in progress; D=done P P P P X 1 st Q. Report 2 nd Q. Report 3 rd Q. Report 4 th Q. Report End of Year Report Supplemental, if needed 4.3 Bike and Pedestrian Planning/Complete Streets This task includes tasks related to Bike and Pedestrian Planning, including reviewing and updating the MPO s 2008 Bicycle/Pedestrian Plan, currently planned for FFY2018. The Technical Committee may recommend updating the Complete Streets Design Guidelines periodically. Responsibilities: MPO staff Source of Funds: FHWA, FTA, Local Funds for Match Main Products and Schedule by Month PRODUCT Review and Update the 2008 Bicycle/Pedestrian Plan Implementation assistance Complete Streets Design Guideline amendments Key: X=due; P=in progress; D=done As needed As needed X X X X X X X X X 23 Farmington MPO FFY Final UPWP Amendment 2 28

32 4.4 Transit System Studies The MPO assists the Red Apple Transit in its efforts to provide efficient bus service throughout the MPO area. The City of Farmington, together with the private firm Ride-Right, operates Red Apple Transit. The MPO assists the Red Apple Transit in funding and assisting, where possible, with specific long-range planning studies, developing and administering surveys, hub studies and other transit related activities. As part of the Ladders of Opportunity, transit studies will identify transportation connectivity gaps in accessing essential services such as health care, employment, schools/education, and recreation. Resulting plans will encourage infrastructure development and operational solutions that provide the public and underserved populations adequate access to mentioned essential services. Responsibilities: MPO serves as lead in coordination with member agencies, regional transit providers and NMDOT. Source of Funds: FTA, Local Funds for Match Main Products and Schedule by Month PRODUCT Route & Operations Study X X X X X Key: X=due; P=in progress; D=done 1 st Q. Report 2 nd Q. Report 3 rd Q. Report 4 th Q. Report End of Year Report Supplemental, if needed 4.5 Scenario Planning The FMPO is available to undertake studies using scenario planning software. This will help the member entities to illustrate future planning scenarios as it relates to the built environment such as analyzing density, zoning, environmental constraints, utilities, infrastructure & travel demands in relation to coordinating land-use & transportation. MPO staff will calibrate the scenario planning software - CommunityVIZ - during FFY2017, and provide access to the MPO entities. Responsibilities: MPO, member entities, regional transit providers, and NMDOT. Source of Funds: FHWA, FTA, Local Funds for Match Main Products and Schedule by Month 24 Farmington MPO FFY Final UPWP Amendment 2 29

33 PRODUCT Technical training Data Collection Scenario development Key: X=due; P=in progress; D=done 1 st Q. Report 2 nd Q. Report 3 rd Q. Report 4 th Q. Report End of Year Report Supplemental, if needed 4.6 Access Management Plan In 2009, the MPO Policy Committee adopted an Access Management Plan (AMP). The plan set forth standards for access points along collectors and arterials being constructed or retrofitted within the MPO boundary. Use of the AMP was presented to the entities for their acceptance into their own standard with mixed success. The MPO will review the AMP in FFY2018 with the Technical Committee to determine if an update is needed. Responsibilities: MPO staff, member entities, with consultation by NMDOT. Source of Funds: FHWA, FTA, Local Funds for Match Main Products and Schedule by Month PRODUCT Review the AMP X X X X X Key: X=due; P=in progress; D=done Total for Task 4 1 st Q. Report $3, nd Q. Report $ rd Q. Report 4 th Q. Report End of Year Report Supplemental, if needed 25 Farmington MPO FFY Final UPWP Amendment 2 30

34 Task 5 - Special Studies and Activities This task covers transportation planning activities that do not fall under the categories above. These are plans and projects which are important to the entities and the MPO and address the transportation planning needs of the communities within the MPO. Estimated Cost for Task 5 (includes all subtasks): FFY 2017 = $15,000 FFY 2018 = $14,100 Task 5 Special Studies & Activities Estimated Staff Hours Estimated Ave. Staff Rate Estimated Staff Cost Estimated Consultant Cost Estimated Other Costs Estimated Task Cost FFY $33 $15,000 $0 $0 $15,000 FFY $33 $14,100 $0 $0 $14,100 See budget notes in Appendix A 5.1 Public Health Planning and Collaboration Integrate a public health component into transportation planning. Emphasize the benefits of using alternative modes of travel and personal active transportation to reduce the growing incidents of chronic disease. Staff Activities: Develop partnerships and alliances with Public and Community Health agency staff and advocates in furthering active transportation initiatives Coordinate events and promotional activities that encourage walking, cycling and transit Identify and review existing studies, data and information relevant to the public health and to the FMPO planning area that may support active transportation. Work with public health agencies to develop strategies that promote active transportation Source of Funds: FHWA, FTA, Local Funds for Match Main Products and Schedule by Month PRODUCT Public Health Partnership Ongoing Development Event Coordination Studies, Forums and Strategies Key: X=due; P=in progress; D=done 1 st Q. Report 2 nd Q. Report 3 rd Q. Report 4 th Q. Report 26 Farmington MPO FFY Final UPWP Amendment 2 31

35 End of Year Report Supplemental, if needed 5.2 Storm-Water Management Support and encourage the integration of storm-water management principles and best practices into street design standards to reduce (or mitigate) the pollutant impacts of both pervious and impervious transportation surfaces. It is acknowledged that the member entities are dealing with this issue daily and it is ultimately their responsibility to meet federal requirements. However, the MPO will provide support and resources where needed. Staff Activities: Host webinars and meetings for member entities to learn and discuss best practices Work with member entities, regional governments, and NMDOT on implementation of policies and best-practices Source of Funds: FHWA, FTA, Local Funds for Match Main Products and Schedule by Month PRODUCT Staff education Ongoing Coordinate w/cac X X X Education/outreach X X X Key: X=due; P=in progress; D=done 1 st Q. Report 2 nd Q. Report 3 rd Q. Report 4 th Q. Report End of Year Report Supplemental, if needed 5.3 Travel and Tourism Integrate transportation planning and tourism activities to foster economic development and resiliency. Staff Activities: Provide support and promote tourism in the region Work with member entities and local agencies, business chambers, economic development boards to extend resources and skills Coordinate with regional entities outside of the MPO on transportation projects that provide connectivity and infill gaps Source of Funds: FHWA, FTA, Local Funds for Match 27 Farmington MPO FFY Final UPWP Amendment 2 32

36 Main Products and Schedule by Month PRODUCT Staff education Ongoing Coordinate w/ regional governments and tourism boards X X X X Key: X=due; P=in progress; D=done 1 st Q. Report 2 nd Q. Report 3 rd Q. Report 4 th Q. Report End of Year Report Supplemental, if needed 5.4 Regional Models of Cooperation Ensure a regional approach to transportation planning by promoting cooperation and coordination across Transit Agency, MPO and State boundaries to improve the effectiveness of transportation decision-making as it relates to project delivery, congestion management, safety, freight, livability and commerce across boundaries. Where applicable, partner with NMDOT and RTPOs to conduct transportation planning in nonmetropolitan areas. Staff Activities: Attend planning meetings, coordinate presentations and planning activities and best practices Coordinate long-range transportation projects, such as identifying regional trail opportunities, transit gaps, and other multi-modal projects Source of Funds: FHWA, FTA, Local Funds for Match Main Products and Schedule by Month PRODUCT Staff meetings, presentations Ongoing Coordinate long-range projects and plans Ongoing Key: X=due; P=in progress; D=done 28 Farmington MPO FFY Final UPWP Amendment 2 33

37 Total for Task 5 1 st Q. Report $ nd Q. Report $ rd Q. Report 4 th Q. Report End of Year Report Supplemental, if needed 29 Farmington MPO FFY Final UPWP Amendment 2 34

38 Appendices 30 Farmington MPO FFY Final UPWP Amendment 2 35

39 FFY2017 Carry Over Amount Estimated FFY2018 Budget + Carry Over Appendix A Budget Summary - Financial Resources Available Fund Source Estimated FFY2017 Budget Actual FFY2017 Budget Spent (Q1, Q2) FMPO'S Budget Outlook (Minus FFY2017 Q1 & Q2 Expenses) Estimated Remaining FFY2017 Budget + Fund Source Carry Over FFY2016 Carry Over Amount Estimated FFY2018 Budget FAST Act PL Federal Share (One Time) $ 7, $ 7, N/A N/A FAST Act PL Federal Share N/A FHWA PL - Federal Share $ 202, $ 104, $ 41, $ 139, FHWA PL - Federal Share $ 195, FHWA PL - Required Match $ 35, $ 17, $ 7, $ 25, FHWA PL - Required Match $ 33, FHWA PL - Total $ 245, $ 129, $ 48, $ 164, FHWA PL - Total $ 228, Actual FFY2018 Budget Spent FTA Federal Share $ 57, $ 23, N/A $ 33, FTA Federal Share $ 57, FTA Required Match $ 14, $ 5, N/A $ 8, FTA Required Match $ 14, FTA Total $ 71, $ 28, N/A $ 42, FTA Total $ 71, Total MPO Budget $ 316, $ 158, $ 48, $ 207, Total MPO Budget $ 300, Local Match PL (Planning) Local Match PL (Planning) Aztec (10%) $ 3, Aztec (10%) $ 3, Bloomfield (10%) $ 3, Bloomfield (10%) $ 3, Farmington (60%) $ 21, Farmington (60%) $ 19, SJ County (20%) $ 7, SJ County (20%) $ 6, Local Match 5303 (Transit) Local Match 5303 (Transit) Aztec (10%) $ 1, Aztec (10%) $ 1, Bloomfield (10%) $ 1, Bloomfield (10%) $ 1, Farmington (60%) $ 8, Farmington (60%) $ 8, SJ County (20%) $ 2, SJ County (20%) $ 2, Total Local Match Planning + Transit Total Local Match Planning + Transit Aztec (10%) $ 4, Aztec (10%) $ 4, Bloomfield (10%) $ 4, Bloomfield (10%) $ 4, Farmington (60%) $ 29, Farmington (60%) $ 28, SJ County (20%) $ 9, SJ County (20%) $ 9, Total Local Match $ 49, Total Local Match $ 47, Note: In the case that the FMPO receives a rollover of unspent FFY funds or additional funds from NMDOT, the total budget amount and local match contributions would need to increase. 31 Farmington MPO FFY Final UPWP Amendment 2

40 Budget Notes All FTA funds in both fiscal years are located in Subtask 4.4, Transit System Data Collection and Planning Assistance. All other items are budgeted to be funded from FHWA PL funds and local match funds. Estimated Avg. Staff Rate represents an estimate of hourly wages and benefits for the MPO Planner, Associate Planner and Administrative Assistant positions; not wages only. Consultants are not contracted at the time of the writing of this UPWP (as of June 2017), but a listing of the anticipated tasks for which consultants may be used is found in Appendix C. Other costs depend on the task in which they are budgeted. Examples include materials for public meetings hosted by the MPO, travel expenses for meetings and trainings, and software purchased to carry-out the planning work of the MPO. Budget Summary - Proposed Expenditures and Total Funds 37 FFY2017 Estimated Task Costs Estimated Total MPO Funds Task 1 Program Admin & Mgmt $95,000 Task 2 Transportation Improvement Prog $6,500 Task 3 Gen Dev. Data Collection/Analysis $96,000 Task 4 Transportation Planning $102,632 Task 5 Special Studies & Activities $15,000 Total $315,132 $365,398 FFY2018 Estimated Task Costs Estimated Total MPO Funds Task 1 Program Admin & Mgmt $94,400 Task 2 Transportation Improvement Prog $6,500 Task 3 Gen Dev. Data Collection/Analysis $90,000 Task 4 Transportation Planning $95,000 Task 5 Special Studies & Activities $14,100 Total $300,000 $300, Farmington MPO FFY Final UPWP Amendment 2

41 Appendix B - Metropolitan Planning Area Map Farmington MPO FFY Final UPWP Amendment 2

42 Appendix C - Consultant and Vendor Services Summary Subtask Consultant/Vendor Est. Total Cost Description Notes Traffic count $44,000 FFY 2017 & collection firm ($22,000/year) Traffic Counting and Reporting 3.3 Travel Demand Model Maintenance/Train ing Modules 4.5 Safety Performance Target Development 4.6 Transit System Study 4.7 Scenario Planning Travel demand model consultant Data acquisition, analysis Planning or transportation engineering firm Training and Model Development $20,000 ($10,000/Year) Semi-annual traffic counts on select thoroughfare s in MPO area Update to MPO s travel demand model, includes input of data and calibration for model runs to be conducted by MPO $42,632 Development and Adoption of the MPO s Performance Safety Targets required by February 27, 2018 $40,000 ($20,000/year) $10,000 ($5,000/Year) Develop a study to analyze impacts of location of selected hub on transit operations. MPO seeking to improve its ability to model land use and transportation scenarios, will investigate options for this function FFY 2017 & 2018 FFY 2017 & 2018 FFY 2018 FFY Farmington MPO FFY Final UPWP Amendment 2 39

43 Appendix D UPWP Adoption Resolution 35 Farmington MPO FFY Final UPWP Amendment 2 40

44 Appendix E Table 1- FFY2017 2nd Quarter Budget Summary FFY16 1st Quarter 1st Qtr. Remaining Remaining FFY17 Expenses applied FFY17 Budget FUNDING SOURCE Budget 10/1-12/31/16 against FFY17 $ Amount FHWA Federal (85.44%) FHWA PL 112 UPWP Expenditures (P515110) $ 41, $ 59, $ 17, nd Quarter FFY17 1/1-3/31/17 3rd Quarter FFY17 4/1-6/30/17 4th Quarter FFY17 7/1-9/30/17 Total Balance Remaining FHWA Federal (85.44%) FHWA PL 112 UPWP Expenditures (P517020) $ 202, $ 17, $ 44, $ 62, $ 139, Local PL 112 Match Applied (14.56%) Local Required PL 112 UPWP Expenditures (P515110) $ 7, $ 10, $ 2, Local PL 112 Match Applied (14.56%) Local Required PL 112 UPWP Expenditures (P517020) $ 34, $ 2, $ 7, $ - $ - $ 10, $ 23, TOTAL FHWA PL $ 48, $ 69, $ 20, $ 236, $ 52, $ - $ - $ 72, $ 163, FTA Federal (80%) FFY17 Budget Amount 1st Quarter FFY17 10/1-12/31/16 2nd Quarter FFY17 1/1-3/31/17 3rd Quarter FFY17 4/1-6/30/17 4th Quarter FFY17 7/1-9/30/17 FTA 5303 Expenditures $ 57, $ 13, $ 9, $ - $ - $ 23, $ 33, Local 5303 Match Applied (20%) Local Required 5303 match $ 14, $ 3, $ 2, $ - $ - $ 5, $ 8, TOTAL FTA 5303 $ 71, $ 16, $ 12, $ - $ - $ 28, $ 42, FFY17 Budget Amount Additional Local Funds Applied - 1st Quarter FFY17 10/1-12/31/16 2nd Quarter FFY17 1/1-3/31/17 3rd Quarter FFY17 4/1-6/30/17 $ $ - $ - $ - - 4th Quarter FFY17 7/1-9/30/17 Total Balance Remaining $ $ - $ - Total Expenditures All Sources $ 86, $ 64, $ - $ - $ 39, TOTAL BUDGET All Sources $ 307, $ 268, Expenditures by Entity Share Total Entity Share $ 13, $ 9, $ - $ - $ 22, Entity shares reduced by $4600 in 2n Aztec 10% $ 1, $ $ - $ - $ 2, charged them and paid by them in the Bloomfield 10% $ 1, $ $ - $ - $ 2, Farmington 60% $ 8, $ 5, $ - $ - $ 13, San Juan County 20% $ 2, $ 1, $ - $ - $ 4, Appendix E Table 2 FFY nd Quarter Expenditures by Fund Type PL FUNDING Total MPO 1st Qtr FFY17 2nd Qtr FFY17 3rd Qtr FFY17 4th Qtr FFY17 YTD FFY17 Budget 10/1-12/30/16 1/1-3/31/17 4/1-6/30/17 7/1-9/30/17 Total Share of Expenditures 236, , , , Federal Share 202, , , , Entity Match (required) 34, , , , FUNDING Total 1st Qtr FFY17 2nd Qtr FFY17 3rd Qtr FFY17 4th Qtr FFY17 YTD MPO Budget 10/1-12/30/16 1/1-3/31/17 4/1-6/30/17 7/1-9/30/17 Total Share of Expenditures 71, , , , Federal Share 57, , , , Entity Match (required) 14, , , , TOTAL Expenditures by Quarter 37, , , Appendix E Table 3 FFY nd Quarter Expenditures by Program Area MPO EXPENDITURES by PROGRAM AREA 1st Qtr FFY17-10/1-12/30/16 2nd Qtr FFY17-1/1-3/31/17 3rd Qtr FFY17-4/1-6/30/17 4th Qtr FFY17-7/1-9/30/17 YTD Hrs by PA $ Hrs by PA $ Hrs by PA $ Hrs by PA $ FHWA-PROGRAM ADMINISTRATION 896 $ 6, $ 20, $ - 0 $ - $ 27, FHWA-TRANSPORTATION IMPROVEMENT PROGRAM 33 $ $ $ - 0 $ - $ 1, FHWA-GEN.DEV. & DATA COLLECTION/ANALYSIS 271 $ 1, $ 6, $ - 0 $ - $ 8, FHWA-TRANSPORTATION PLANNING 136 $ $ $ - 0 $ - $ 1, FHWA-SPECIAL STUDIES/ACTIVITIES 31 $ $ $ - 0 $ - $ FHWA Program Area Subtotal 1367 $ 9, $ 28, $ - 0 $ - $ 38, st Qtr FFY17-10/1-12/30/16 2nd Qtr FFY17-1/1-3/31/17 3rd Qtr FFY17-4/1-6/30/17 4th Qtr FFY17-7/1-9/30/17 YTD Hrs by PA $ Hrs by PA Hrs by PA $ Hrs by PA $ FTA - PROGRAM ADMINISTRATION 226 $ 3, $ 5, $ - 0 $ - $ 9, FTA - TRANSPORTATION IMPROVEMENT PROGRAM 9 $ $ $ - 0 $ - $ FTA - GEN. DEV. & DATA COLLECTION/ANALYSIS $ 6, $ $ - 0 $ - $ 7, FTA - TRANSPORTATION PLANNING 38 $ $ $ - $ - $ 1, FTA - SPECIAL STUDIES/ACTIVITIES 2 $ $ - 0 $ - $ - $ FTA Program Area Subtotal $ 10, $ 6, $ - $ - $ 17, PROGRAM AREA EXPENDITURE TOTAL $ 20, $ 35, $ - $ - $ 56, Note: Amounts indicated in green in Table 3 of Appendix E reflect balances after non-ffy17 funds were deducted. Note: Expenditure reports will be provided for quarters 1 through 4 and the end of year as they are developed. 36 Farmington MPO FFY Final UPWP Amendment 2 41

45 FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #5 Subject: FY Transportation Improvement Program (TIP) Development Prepared by: Derrick Garcia, MPO Associate Planner Date: June 5, 2017 BACKGROUND The TIP is a short-term program of projects expected to be completed in the next six years. Projects included in the TIP must be fiscally constrained. The TIP update process includes revising existing project information, adding new projects, and developing TIP priority lists. A Call for Projects was issued on February 27, 2017 to start the TIP update process. A Project Review Committee made up of a Policy Committee member (Mr. Duckett), and two Technical Committee members (Mr. Fillerup and Mr. Sypher and MPO Staff reviewed the TIP projects on May 1 st. Scoring was completed using the MPO s projection prioritization method (PPM) adopted in the MTP. CURRENT WORK Staff met with the entities, Red Apple, and NMDOT individually to discuss any updates to their project information. The draft TIP has been developed based on these meetings. The STIP is scheduled to be updated summer Projects already found in the TIP are not required to be scored. The new TIP needs to be submitted to NMDOT by June 30. A 30-day public comment period on the new TIP opened on May 14, 2017, a public hearing will be held during the June 14 th Technical & Policy Committee Meetings. PROJECTS FROM PREVIOUS TIP ( ) Those projects in the TIP with funding occurring in are carried forward, are listed here: East Arterial Route, Phase II (F100091) East Pinon Hills Boulevard Extension Phase I (F100100) East Pinon Hills Boulevard Extension Phase II (F100101) East Pinon Hills Boulevard Extension Phase III (F100021) US 64 Phase V (F100112) US 64 Phase VI (F100113) CR 350/390 Intersection (F100210) Kirtland Schools Walk Path System (F100270) 20 th Street Phase III (F100132) Foothills Drive Enhancements Phase II (F10099) Downtown Complete Streets Project (F10040) Anesi Trail (F100221) 42

46 Glade Run Recreation Area Trails (F100240) NM 173 (F100170) Red Apple Transit Capital/Operating (TF00001) CALL FOR PROJECTS APPLICATION New projects being added to the TIP will need to submit an application found on the FMPOs website. o Project Prioritization Application Five (5) Call for Project Applications were submitted to MPO Staff. A summary of the Scoring Committee s scores/ranking will be presented to the Technical Committee by Staff. o o o o o East Blanco Bridge (Bloomfield) Bridge Improvement CR 5500 (San Juan County) Among the Waters Extension (Farmington) Gateway Museum Trail (Farmington) Gwynhaven Trail Extension (Farmington) FUNDING and FISCAL CONSTRAINT The TIP is required to be fiscally constrained. The projects listed have identified funding, or anticipated funding can be based on a reasonable expectation for available funds. ANTICIPATED WORK Finalize any project revisions with the entities. Work with NMDOT on submitting/implementing the new TIP. Discuss and approve TIP priorities with the Technical and Policy Committees. Seek adoption of the FY TIP. Develop TIP Amendment Procedures guidelines specific to FMPO. ATTACHMENTS Spreadsheet detailing each project s cost, scope, and funding source. Project Scoring Committee s rank for each project. Correspondence from Member Agencies with NMDOT regarding various projects. ACTION ITEM The Technical Committee is forwarding a recommendation of. It is recommended that the Policy Committee concur with the Technical Committee. 43

47 Combined project ranking from the 2015 and 2017 Call for Project Submissions: Unranked projects are a result of projects being added to the TIP outside of a Call for Projects cycle via an amendment. FFY TIP Project Ranking Name Entity Score Rank East Pinon Hills Blvd Extension Ph. II Farmington Red Apple Transit Capital/Operating Farmington East Pinon Hills Blvd Extension Ph. III San Juan County East Blanco Bridge Bloomfield Bridge Improvement CR 5500 Bridge #8130 San Juan County 35 5 Foothills Drive Enhancements Ph. II Farmington Kirtland Schools Walk Path System San Juan County th St Ph. III Farmington 30 8 Among the Waters Extension Farmington Gateway Museum Trail Farmington Anesi Trail Farmington Gwynhaven Trail Extension Farmington Downtown Complete Streets Project Phase 1 Farmington Not Ranked East Aztec Arterial Ph. II Aztec Not Ranked East Pinon Hills Blvd Extension Ph. I Farmington Not Ranked US 64 Ph. V NMDOT Not Ranked US 64 Ph. VI NMDOT Not Ranked NM 173 NMDOT Not Ranked Glade Run Recreation Area Trails San Juan County Not Ranked 44

48 List No. STIP CN Project FFY2018 FFY2019 FFY2020 FFY YR SUM FFY2022 FFY F (alternative) East Pinon Hills Blvd Extension Ph. I $ - $ 4,000,000 6 F (alternative) East Pinon Hills Blvd Extension Ph. II $ - $ 250,000 $ 18,000, F NM 173 $ 4,200,000 $ 4,200, F Anesi Trail $ 1,070,000 $ 127,200 $ 942, N/A Bridge Improvement CR 5500 Bridge #8130 $ - $ 350,000 $ 3,500,000 Farmington Metropolitan Planning Organization FFY TIP Summary PROPOSED TIP Transportation Improvement Program (TIP) PROGRAMMED FUNDS INFORMATIONAL YEARS 1 F East Pinon Hills Blvd Extension Ph. III $ 8,000,000 $ 8,000,000 2 F Downtown Complete Streets Project Phase 1 3 F East Aztec Arterial Ph. II $ 9,000,000 $ 9,000,000 4 F Foothills Drive Enhancements Ph. II $ 188,636 $ 1,102,764 $ 1,291,400 5 F East Pinon Hills Blvd Extension Ph. I $ 4,000,000 $ 4,000,000 $ - $ 447,000 $ 314,626 6 F East Pinon Hills Blvd Extension Ph. II $ 250,000 $ 18,000,000 $ 18,250,000 7 F US 64 Ph. V $ 13,716,644 $ 13,716,644 8 F US 64 Ph. VI $ 5,112,291 $ 9,572,403 $ 14,684,694 9 F th St Ph. III $ 119,901 $ 747,400 $ 867, F Glade Run Recreation Area Trails $ 700,000 $ - $ 700, F Kirtland Schools Walk Path System $ 105,001 $ 775,000 $ 880, TF00001 Red Apple Transit Capital/Operating $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 4,000, N/A East Blanco Bridge $ - $ 226,990 $ 2,778, N/A Among the Waters Extension $ - $ 35,000 $ 350, N/A Gateway Museum Trail $ - $ 150,000 $ 1,500, N/A Gwynhaven Trail Extension $ - $ 175,000 $ 1,750,000 Black text = Existed on FFY TIP Blue Text = Newly scored Projects Red Text = Alternative Option Technical Committee Consideration: June 14, 2017 Policy Committee Consideration: June 14, 2017 Note: This is a list pending approval by FMPO Policy Committee on June 14, 2017 For questions regarding TIP amendments, meeting time and locations please call the FMPO at FFY - Federal Fiscal Year (October 1 - September 30) 1 of 2 FFY TIP

49 FFY TIP Farmington Metropolitan Planning Organization FFY TIP Summary PROPOSED TIP List No. STIP CN Project 1 F East Pinon Hills Blvd Extension Ph. III 2 F Downtown Complete Streets Project Phase 1 3 F East Aztec Arterial Ph. II 4 F Foothills Drive Enhancements Ph. II 5 F East Pinon Hills Blvd Extension Ph. I 5 F (alternative) East Pinon Hills Blvd Extension Ph. I 6 F East Pinon Hills Blvd Extension Ph. II 6 F (alternative) East Pinon Hills Blvd Extension Ph. II 7 F US 64 Ph. V 8 F US 64 Ph. VI 9 F th St Ph. III 10 F NM F Anesi Trail 12 F Glade Run Recreation Area Trails 13 F Kirtland Schools Walk Path System Scope Includes earthwork, asphalt, intersection lighting, drainage improvements, environmental mitigation, Preliminary engineering and design. Lane reduction, intersection reconstruction, parking reconfiguration, curb & gutter, sidewalk improvements, strormwater/sewer, eletrical upgrades, lighting and landscaping New road, utilities, pedestrian trail, corridor striping, signage, ROW, waste removal, fencing, Phase 1A asphalt overaly, retaining walls, construction management, and testing services. reconstruction of travel lanes, bike lanes. New multi-use trail and additional street enhancements. Earthwork, asphalt, street lighting, drainage improvements, and signalization upgrades. ROW, Preliminary engineering and design. Earthwork, asphalt, street lighting, drainage improvements, and signalization upgrades. ROW, Preliminary engineering and design. Earthwork, asphalt, intersection lighting, bridge construction, drainage improvements, environmental mitigation. Preliminary engineering and design. Earthwork, asphalt, intersection lighting, bridge construction, drainage improvements, environmental mitigation. Preliminary engineering and design. Road widening, enviromental mitigation, preliminary engineering and design, construction. Road widening, enviromental mitigation, preliminary engineering and design, construction. Construct sidewals, ADA ramps, pedestrian push buttons, utilities. Safety Improvements that include PE & design, ROW, and Construction. River trail development and new pedestrian bridge. PE & Design, construction. multi-use trail development (ATV, motorcycle, bicycle) markings, wayfinding, trail head. Asphalt walk path, sidewalks, curb and gutter, drainage, radway prism widening. Transportation Improvement Program (TIP) Funding Local Bond MRA Fund, CDBG Grant, Local Funds Local funds, state match, severence tax, STP-small urban. TAP, local match, local non-match. Local Bond N/A Local Bond N/A State match, NHPP, Severence Tax State match, NHPP TAP, local match N/A N/A RTP, local match TAP, local match 14 TF00001 Red Apple Transit Capital/Operating new project annual operating costs and capital purchases for bus and security cameras. Local match, FTA 5307 & N/A East Blanco Bridge 16 N/A Among the Waters Extension 17 N/A Gateway Museum Trail 18 N/A Gwynhaven Trail Extension 19 N/A Bridge Improvement CR 5500 Bridge #8130 Replacement of functionally obsolete bridge with triple box culvert. Provides for ADA accessible ped access, bike lanes, buffer lanes, and two new 12' travel lanes. PE&D, utilities Crushed granite, overlooks, benches, fencing, lighting. Tree-quarter miles. New pedestrian bridge(vehcile rated for Emergency access). Boarwalk, overlooks, trail benches, and crushed granite trail. Complete the crushed granite trail from Gwynhaven to Anesi Park along the Animas River. Replacement of current six span steel girder bridge. Includes: Ped access, safety features, improved waterway hydraulics. local other (design), unidentified construction funds. N/A N/A N/A N/A FFY - Federal Fiscal Year (October 1 - September 30) 2 of 2

50 5/23/2017 fmtn.org Mail FY 2020/2021 TIP Holton, Mary FY 2020/2021 TIP Sypher, David Tue, May 23, 2017 at 10:36 AM To: "Maes, Rebecca, NMDOT" Cc: "Lujan, Anthony N., NMDOT" Rosa Kozub "Holton, Mary" Derrick Garcia "Markle, June" Nica Westerling "Baird, Julie" Nate Duckett Dear Rebecca, Thank you for the conversation and confirmation of the agreed March 30, 2017 TIP/STIP process for Pinon Hills Boulevard F and F yesterday. The MPO had an understanding of an alternate procedure and we thought it important to validate our 3/30/17 agreement with you, Deputy Secretary Lujan, Mr. Armendariz, and Mr. Trujillo. As per both our phone conversation yesterday and our March meeting we are very clear that the expectation and agreement is as follows. If the City of Farmington will demonstrate fiscal constraint in their 2018/2023 TIP by writing Local Bond for funding in FY 2020 and 2021, then Mr. Armando Armendariz will write a NMDOT letter endorsing Farmington s September 14, 2016 letter, asking for clearance on the project early acquisition and environmental issues, after the STIP is adopted by FHWA Fall of Thank you once again for your assistance, David M. Sypher, P.E. MEM Nica J. Westerling, P.E David M. Sypher, P.E. Public Works Director /1

51 5/23/2017 fmtn.org Mail RE: Request For Federal Funding East Blanco Bridge Replacement Holton, Mary RE: Request For Federal Funding East Blanco Bridge Replacement Jason Thomas Tue, May 23, 2017 at 8:21 AM To: "Lopez, Stephen, NMDOT" "Godina, Susan, NMDOT" Cc: Eric Strahl Erikka Martinez Bradley Ellsworth "Montoya, William, NMDOT" "Brasher, Paul, NMDOT" "Patterson, Wade, NMDOT" "Garcia, Derrick" June Markle "Holton, Mary" Good morning. Attached is Resolution from the City of Bloomfield. It passed unanimously. We will be forwarding a letter from our financial advisor indicating Bloomfield s available bonding capacity later today. Susan do you need the original resolution for your records? Thanks Jason Thomas City Engineer/Public Works Director City of Bloomfield From: Lopez, Stephen, NMDOT [mailto:stephen.lopez@state.nm.us] Sent: Friday, May 19, :02 AM To: Jason Thomas <jthomas@bloomfieldnm.com>; Godina, Susan, NMDOT <Susan.Godina@state.nm.us> Cc: Eric Strahl <estrahl@bloomfieldnm.com>; Erikka Martinez <EMartinez@bloomfieldnm.com>; Bradley Ellsworth <BEllsworth@bloomfieldnm.com>; Montoya, William, NMDOT <William.Montoya@state.nm.us>; Brasher, Paul, NMDOT <Paul.Brasher@state.nm.us>; Patterson, Wade, NMDOT <Wade.Patterson@state.nm.us> Subject: RE: Request For Federal Funding East Blanco Bridge Replacement Good Morning Jason, Because it is unknown at this time if the City of Bloomfield (City) will be successful in obtaining TAP funding for the bridge replacement in FY If the City does obtain TAP funding, the resolution would need to be modified to show the local match for state and federal funding for the construction of the project. The current resolution, as shown, is acceptable /9

52 5/23/2017 fmtn.org Mail RE: Request For Federal Funding East Blanco Bridge Replacement Please advise if you have questions on this . Thanks. Stephen Lopez, PE NMDOT D5 Technical Support Engineer From: Jason Thomas Sent: Thursday, May 18, :22 AM To: Lopez, Stephen, NMDOT; Godina, Susan, NMDOT Cc: Eric Strahl; Erikka Martinez; Bradley Ellsworth; Montoya, William, NMDOT Subject: RE: Request For Federal Funding East Blanco Bridge Replacement Good morning, Stephen and Susan. Attached is the resolution document that will go to Council this Monday. Let me know if you have any changes, preferably by noon today, as it needs to go in the agenda packet. Thanks Jason Thomas City Engineer/Public Works Director City of Bloomfield From: Lopez, Stephen, NMDOT Sent: Wednesday, May 17, :44 PM To: Jason Thomas Cc: Eric Strahl Erikka Martinez Bradley Ellsworth Montoya, William, NMDOT Godina, Susan, NMDOT Subject: RE: Request For Federal Funding East Blanco Bridge Replacement Jason, I found language in an agreement of another DOT project that I used to develop the draft language for a resolution as follows: Pursuant to the Third Amendment to the Cooperative Agreement dated July 10, 2015, and subsequent Amendments between the City of Bloomfield and the NMDOT (Department), the City agrees, on certain terms and conditions, to provide local match funding, as defined in the 2014 LGRF Handbook, the principal amount necessary to pay the local /9

53 5/23/2017 fmtn.org Mail RE: Request For Federal Funding East Blanco Bridge Replacement matching funding for the state and federal funding requested, as estimated from the costs of construction ( Construction ) of the bridge replacement alternative determined by the Location Study for replacement of the East Blanco Bridge as more fully described in the Cooperative Agreement, as amended. Proof of bonding from the financial institution the City obtains the local match from is also needed for the resolution. Please advise if you have questions on this . Thanks. Stephen Lopez, PE NMDOT D5 Technical Support Engineer From: Jason Thomas [mailto:jthomas@bloomfieldnm.com] Sent: Wednesday, May 17, :06 PM To: Lopez, Stephen, NMDOT Cc: Eric Strahl; Erikka Martinez; Bradley Ellsworth; Montoya, William, NMDOT; Godina, Susan, NMDOT Subject: RE: Request For Federal Funding East Blanco Bridge Replacement Hi Stephen. Any luck finding a sample resolution? Do you want me to take a stab at one for your review? Thanks JT From: Lopez, Stephen, NMDOT [mailto:stephen.lopez@state.nm.us] Sent: Monday, May 15, :34 PM To: Jason Thomas <jthomas@bloomfieldnm.com> Cc: Eric Strahl <estrahl@bloomfieldnm.com>; Erikka Martinez <EMartinez@bloomfieldnm.com>; Bradley Ellsworth <BEllsworth@bloomfieldnm.com>; Montoya, William, NMDOT <William.Montoya@state.nm.us>; Godina, Susan, NMDOT <Susan.Godina@state.nm.us> Subject: RE: Request For Federal Funding East Blanco Bridge Replacement Because your intent is to use MAP funding for part of the construction, the amendment to the coop agreement would need to include the local match for the MAP (D14803) and federal funding requested for the project. Thanks. Stephen Lopez, PE NMDOT D5 Technical Support Engineer /9

54 5/23/2017 fmtn.org Mail RE: Request For Federal Funding East Blanco Bridge Replacement From: Jason Thomas Sent: Monday, May 15, :44 AM To: Lopez, Stephen, NMDOT Cc: Eric Strahl; Erikka Martinez; Bradley Ellsworth; Montoya, William, NMDOT; Godina, Susan, NMDOT Subject: RE: Request For Federal Funding East Blanco Bridge Replacement What would the coop agreement amendment look like, and which one would be amended: LGRF Contract No. D14802/1 Or MAP Contract No. D14803? Both are attached for reference. The LGRF will be completely expended for design, and about $500,000 will remain on the MAP upon completion of design. Thanks Jason Thomas City Engineer/Public Works Director City of Bloomfield From: Lopez, Stephen, NMDOT Sent: Monday, May 15, :32 AM To: Jason Thomas Cc: Eric Strahl Erikka Martinez Bradley Ellsworth Montoya, William, NMDOT Subject: RE: Request For Federal Funding East Blanco Bridge Replacement Jason, The NMDOT is looking for a sample resolution for the funding commitment to the local match from a public entity. An amendment to Section two of the existing coop agreement would also be needed to document the construction funding for the project /9

55 5/23/2017 fmtn.org Mail RE: Request For Federal Funding East Blanco Bridge Replacement Thanks. Stephen Lopez, PE NMDOT D5 Technical Support Engineer From: Jason Thomas Sent: Monday, May 15, :36 AM To: Lopez, Stephen, NMDOT Cc: Eric Strahl; Erikka Martinez; Bradley Ellsworth Subject: FW: Request For Federal Funding East Blanco Bridge Replacement Hi Stephen. Just a reminder that I need a sample resolution, as discussed last week. Thanks! Jason Thomas City Engineer/Public Works Director City of Bloomfield From: Jason Thomas Sent: Wednesday, May 10, :37 PM To: 'Lopez, Stephen, NMDOT' <Stephen.Lopez@state.nm.us>; Derrick Garcia (degarcia@fmtn.org) <degarcia@fmtn.org> Cc: Brasher, Paul, NMDOT <Paul.Brasher@state.nm.us>; Maes, Rebecca, NMDOT <Rebecca.Maes@state.nm.us>; Fisher, Bradley F, NMDOT <BradleyF.Fisher@state.nm.us>; Eric Strahl <estrahl@bloomfieldnm.com>; Bradley Ellsworth <bellsworth@bloomfieldnm.com>; Honea, Jim/ABQ <Jim.Honea@ch2m.com>; Schenkman, Jenny/ABQ <Jenny.Schenkman@ch2m.com> Subject: RE: Request For Federal Funding East Blanco Bridge Replacement Stephen, as discussed today in the MPO meeting, Bloomfield will be preparing a Council Resolution showing the commitment to the local match. If you could provide a sample resolution, that would be very helpful. As I understand it, a letter from our bonding company showing that we have the capacity plus a council resolution, are all that s needed to show fiscal constraint. Appreciate the help /9

56 5/23/2017 fmtn.org Mail RE: Request For Federal Funding East Blanco Bridge Replacement Jason Thomas City Engineer/Public Works Director City of Bloomfield From: Lopez, Stephen, NMDOT Sent: Tuesday, May 09, :29 AM To: Jason Thomas Derrick Garcia Cc: Brasher, Paul, NMDOT Maes, Rebecca, NMDOT Fisher, Bradley F, NMDOT Eric Strahl Bradley Ellsworth Honea, Jim/ABQ Schenkman, Jenny/ABQ Subject: RE: Request For Federal Funding East Blanco Bridge Replacement The local match for federal funding is less than what it is for LGRF funding. The local match (Bloomfield) requirement is 14.56% (with 85.44% federal funding). Please advise. Thanks. Stephen Lopez, PE NMDOT D5 Technical Support Engineer From: Jason Thomas Sent: Tuesday, May 09, :27 AM To: Lopez, Stephen, NMDOT; Derrick Garcia Cc: Brasher, Paul, NMDOT; Maes, Rebecca, NMDOT; Fisher, Bradley F, NMDOT; Eric Strahl; Bradley Ellsworth; Honea, Jim/ABQ; Schenkman, Jenny/ABQ Subject: RE: Request For Federal Funding East Blanco Bridge Replacement Given our shortfall of roughly $2M (see attached), and assuming a future federal funding would be a 15% local / 75% agency match, we would need $300,000. The City does not have a match of that size in reserve. However, I am proposing, for next FY, that the City create a Street Capital savings account so that reserve can be created. Thanks /9

57 5/23/2017 fmtn.org Mail RE: Request For Federal Funding East Blanco Bridge Replacement Jason Thomas City Engineer/Public Works Director City of Bloomfield From: Lopez, Stephen, NMDOT Sent: Monday, May 08, :26 PM To: Jason Thomas Derrick Garcia Cc: Brasher, Paul, NMDOT Maes, Rebecca, NMDOT Fisher, Bradley F, NMDOT Eric Strahl Bradley Ellsworth Honea, Jim/ABQ Schenkman, Jenny/ABQ Subject: RE: Request For Federal Funding East Blanco Bridge Replacement Jason, The costs for ROW acquisition and utility relocation can be included in the project cost but need to be broken out separately from the construction cost. Does the City of Bloomfield have their local match in construction funding identified to qualify for federal funding? Please advise. Thanks. Stephen Lopez, PE NMDOT D5 Technical Support Engineer From: Jason Thomas Sent: Monday, May 08, :14 PM To: Lopez, Stephen, NMDOT; Derrick Garcia Cc: Brasher, Paul, NMDOT; Maes, Rebecca, NMDOT; Fisher, Bradley F, NMDOT; Eric Strahl; Bradley Ellsworth; Honea, Jim/ABQ; Schenkman, Jenny/ABQ Subject: RE: Request For Federal Funding East Blanco Bridge Replacement Good afternoon, all. Yes, ROW acquisition will be needed for the CBC and adjoining channel improvements. We were advised during the 30% design review meeting to be sure and follow the Uniform Standards for Federal Land Acquisitions. Yes, utilities will need to be relocated. We are in the process of determining by how much. Does NMDOT cover utility relocation as part of construction? /9

58 5/23/2017 fmtn.org Mail RE: Request For Federal Funding East Blanco Bridge Replacement Marron Associates is working on the Environmental Certs now. Environmental studies have been completed before for this project, but are out of date. The two coop agreements are attached. I have an amendment for the MAP agreement to extend it until June 30, Both agreements include construction. Let me know if there is anything else you need. Thanks to all for your continued support and guidance. Jason Thomas City Engineer/Public Works Director City of Bloomfield From: Lopez, Stephen, NMDOT [mailto:stephen.lopez@state.nm.us] Sent: Monday, May 08, :30 PM To: Derrick Garcia (degarcia@fmtn.org) <degarcia@fmtn.org> Cc: Brasher, Paul, NMDOT <Paul.Brasher@state.nm.us>; Jason Thomas <jthomas@bloomfieldnm.com>; Maes, Rebecca, NMDOT <Rebecca.Maes@state.nm.us>; Fisher, Bradley F, NMDOT <BradleyF.Fisher@state.nm.us> Subject: Request For Federal Funding East Blanco Bridge Replacement Derrick, To follow up on your request for a response from NMDOT District 5 on the request for Federal Funding for the City of Bloomfield project East Blanco Bridge Replacement, there are several questions the District needs answers to before a decision is made to participate in funding this project. The questions are as follows: Is R/w acquisition needed to construct the replacement bridge? Is utility relocation needed to construct the replacement bridge? Does Bloomfield have an environmental document for the project? Does the existing coop agreement include construction or does it need to be amended to include it? Please advise if you have questions on this request. Thanks /9

59 5/23/2017 fmtn.org Mail RE: Request For Federal Funding East Blanco Bridge Replacement Stephen Lopez, PE NMDOT D5 Technical Support Engineer Bloomfield Resolution pdf 78K /9

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